Letter of Agreement

Between

Guard Check Patrols

(Service provider)

And

__________________________________________(Client)

This letter is to approve that Guard Check Patrols will carry out daily audits on the patrols supplied
by your guarding company.

The fee agreed to be R 475.00 (four hundred and seventy-five rand) per month per device.

This fee is only charged if the Service Provider finds 1 x irregularity in the patrol audit which Guard
Check patrols receives daily.

The Service Provider will carry out audits every day on behalf of the client and the fee of R 475.00
payable once a month if one or more irregularities have been found.

It is the responsibility of the client to arrange with their guarding company to send the reports to
patrols@guardcheckpatrols.com on a daily basis, however if the Service Provider does not receive
these reports the Service Provider will inform the client about the transgression.

TERMS and CONDITIONS

1. Monthly fee of R 475.00 (four hundred and seventy-five rand) only payable month end of
each month worked if one or more irregularities have been found – no irregularities no fee.
2. The R 475.00 fee is per each device monitored so 1 x R 475.00 = R 475.00 and
2 x R 475.00 = R 950.00 and so on.
3. It is the client’s responsibility to claim back non performance fees from the guarding
company for non-performance of duties.
4. The supplier will send out a report ONLY when there is an irregularity in the audit of the
patrols carried out. The Service Provider does NOT send reports saying everything is ok, this
is to cut down the number of e-mails received from the Service Provider.
 5. We do not keep the information for more than 30 days, so if you have a query on an audit,
please note that the client will need to keep the information sent as it will be permanently
deleted from our system.
6. The client agrees that the Service Provider staff will have access to the information sent
from your guarding company and all information is PRIVATE and CONFIDENTIAL.
7. Only the clients selected people will receive the irregularity audit – these are the people
with e-mails supplied at the end of this agreement, filled in by the client.
8. The client warrants that they give the right to the Service Provider to receive the guard
patrol reports daily and to audit the received documents.
9. All clients patrol logs/reports to be sent to patrols@guardcheckpatrols.com daily.
10. All audits will be carried out Mon – Fri, except for public holidays and weekends, the reports
from public holidays and weekends will be sent the next business day.
11. We work on information supplied by your guarding company and take no responsibility for
incorrect information received.
12. The client must give instruction on what they say in non-performance of guard patrols,
normally we only give an irregular report of under 80% patrols carried out. If the client
needs a different parameter, it must be stated in this agreement.
13. This agreement runs month to month and one calendar months’ notice to be given by either
party to terminate this agreement.

Authorised e-mails to receive audit reports: -

1.________________________________________________________________________

2.________________________________________________________________________

3.________________________________________________________________________

4._________________________________________________________________________

What percentage of guard patrol report do you want reported on (less than)? -

☐100% ☐ 90% ☐ 80% ☐ 70% ☐ 60% ☐ 50%

Clients’ information: -

Name of business ____________________________________________________

Contact Name _____________________________ Contact Number __________________________

This serves as a binding agreement between the parties and signed on behalf of the client who
warrants that they may sign on behalf of the client.

Name of responsible person ______________________________ ____________________________

Signature ______________________ _______________________

Witness ________________________ _______________________

Date _____________________