Software Requirements Document

10/02/2023 17:34 Software Requirements Document: Definition, Steps and Template Included!
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
Software Requirements Document: Definition, Steps and Template
Included!
(https://blog.bit.ai/author/editorial-team/) Editorial Team (https://blog.bit.ai/author/editorial-team/), 3 years ago (https://blog.bit.ai/software-
requirements-document/)
Without a map (or well, Google

Maps!), it can get tough traveling to a
new city or country. You wouldn’t
know what transport to take or
which direction to travel in, making it
almost impossible to reach your
destination.
Similarly, in software development,

you are highly unlikely to create the
right product without proper
documentation of software
requirements.
Documentation ensures that the

software development team or
other stakeholders are on the same
page regarding what needs to be
built and are fully aware of the goal,
scope, functional requirements,
challenges, and budget regarding the
software. However, as much as
creating software is exciting,
documenting its requirements can
be boring and tiresome.
These documents are often long,

text-heavy, and full of technical
jargon, making them very difficult to 
https://blog.bit.ai/software-requirements-document/ 1/19
understand. This makes them highly

vulnerable to misinterpretations and
can thus, lead to disastrous results.
To avoid costly design mistakes,

product managers (fb-messenger://share?
and software
developers often use pre-made requirements-document%2F)
templates that keep the

documentation process to the point
and easy to understand.
Before we introduce you to our

awesome software requirements
documentation template, let’s take a
quick look at what exactly is a
software requirements document
and what are the things one needs to
include in these documents.
What is a Software
Requirements
Document? –
Definition
A software requirements document
(also known as software
requirements specifications) is a
document that describes the
intended use-case, features, and
challenges of a software application.
These documents are created before

the project has started development
in order to get every stakeholder on
the same page regarding the
software’s functionality.
Software requirements are written

up by the tech team depending on
the project they are working on. As
non-technical colleagues, clients, and

partners get involved it’s important
to ensure that everyone is on the

same page and agree with the scope,
budget, and goal of the project.
Read more: The Best Online

Software Documentation (fb-messenger://share?
Tools of
2021 (https://blog.bit.ai/software-
documentation-tools/)
Why a Software
Requirements
Document is
Important?
Software requirement documents
provide an important map of the
product being built, the features that
will be included, and much more.
This roadmap helps to keep the

technical and non-technical team on
the same wavelength as to what the
expectations are. It helps to ensure
that the product is built meeting the
needs whether it’s for internal
purposes, for users or clients.
(https://bit.ai/?
utm_source=Middle%20blog%20ban
ner&utm_medium=blog%20posts&ut
m_campaign=Leads%20through%20
plugin)
What You Should

Include in Your
Software
Requirements
Document?
A typical software requirements
document should involve the
following details:

Software Requirements Document
1. Introduction
1.1 Purpose: Set the expectations for

the outcome of the product.
1.2 Intended Audience: Who is the

software for? Who is the end-user?
Will the software be used internally
at a company or externally?
1.3 Intended Use: What is the

software for? What problem is it
solving?
1.4 Scope: Explain the scope of the

software. What are the main goals
and objectives? How do they relate to
the company’s goals?
1.5 Definitions and

Acronyms: Provide an overview of
any definitions the reader should
understand before reading on.
2. Overall Description: Describe
what you are building and for who.
2.1 User Needs: Explain the user

needs for this software.
2.2 Assumptions and

Dependencies: What assumptions
are you making that could cause an
error in your approach? Is the project
reliant on any other factors that
could affect the development of the
software?
3. System Features and

Requirements
3.1 Functional Requirements: Take

time to define the functional
requirements that are essential for
the software to build.

3.2 External Interface

Requirements: Are there any UX
and UI requirements that you must
keep in mind as you build?
(mailto:?
3.3 (https://www.linkedin.com/shareArticle?
System Features: What (fb-messenger://share?
features
are required for the software to even
work.
3.4 Nonfunctional
Requirements: Are there any non-
functional requirements that you
need to address (i.e. budget, team,
etc.)
Now that you know the importance

and elements of a software
requirements document, it’s time to
put that information to test by using
a documentation tool like Bit
(http://bit.ai).
Read more: The Ultimate Guide To

Process Documentation (Template
Included)
(https://blog.bit.ai/process-
documentation-guide/)
Key Benefits of
Creating Your Software
Requirements
Document on Bit.ai
(http://bit.ai)
For creating software requirements
documents, you need a proficient
tool that can help you create, share,
and collaborate with stakeholders
and get work done efficiently. This is
where Bit comes in!
Bit.ai is a new-age software

documentation and knowledge
management tool that helps teams
to collaborate, share, track, and
manage all company knowledge in
one place.

Bit documents, unlike your standard

Word Docs, are interactive. This
means developers can easily add
code blocks to a document with a
single click!
(mailto:?
(https://www.linkedin.com/shareArticle?
(https://bit.ai/?
utm_source=Bit%20features%20info
graphic&utm_medium=Software%20
requirements%20post&utm_campaig
n=Leads%20through%20template%2
0posts)
Bit has an amazing UI that’s easy to

understand by a new user, making
onboarding easier. The user
experience is phenomenal too as
things flow from documents to
workspaces swiftly.
Whether your team is creating

software requirements
documentation, technical specs
sheet, training manuals, best
practices, client support material,
etc, they can easily add code blocks
and embed snippets of GitHub Gists 
and Pastebin code directly into a Bit

document. It’s a smart way to add
context to the code snippets you are
sharing.
Collaborate with
stakeholders
Multiple people can simultaneously

collaborate on a Bit smart
document in real-time. It’s a great
way for software developers to
handle different aspects of the
software together under a single
roof. Bit’s sleek, minimal and
distraction-free editor makes a great
tool for documentation.
Distraction-free and quick

documentation
The best part is Bit’s support for
Markdown which allows developers
to quickly create and format text
without any distractions.
Once you are done creating your

documents, you can easily export
them as PDFs, Word files, Markdown
and much more. Markdown is
supported by GitHub and other
software development tools, making
it easy to share the work you do
inside of Bit with other platforms.
Keep software documents

safe and secure
Bit allows users to
manage permissions and
information access that suits your
organizational needs. It supports
features like document tracking,
password protection, file access
restrictions, etc. that help keep your
important company information
safe.

Integrate with 100s of

apps
We recommend that developers use
 video recording  tools like CloudApp
u=https%3A%2F%2Fblog.bit.ai%2Fsoftware-
link=https%3A%2F%2Fblog.bit.ai%2Fsoftware-
and Loom to bring their video screen
sharing tutorials directly into their
software requirements documents.
It’s a smart way to share screens and

provide direction to your team,
future employees and clients you’re
working with. Bit works with these
two applications along with 100+
other integrations to make sure
your technical documentation
(https://blog.bit.ai/technical-
documentation/) brings in various
types of digital content.
Multiple ways to share

Bit documents can be shared in a live
state meaning that all changes that
you make to the document will
update in real-time. If you are
sharing your documents with clients,
they will always get your most up-to-
date changes.
You can even embed Bit documents

on any website or blog. Since Bit
documents render and are
responsive, any changes made to
these documents will reflect live on
the site! Moreover, features like
document tracking, password
protection, file access restrictions,
etc. help keep your software
requirement and other workplace
documents safe.
Bit provides a common workplace for

software developers to collaborate,
document, share their knowledge,
brainstorm ideas
(https://blog.bit.ai/how-to-create-
brainstorming-document/), store
digital assets, and innovate together.

The best part is that this knowledge

is safely secured in your workspaces
and can be shared (or kept private)
with anyone in your organization or
the public!
(mailto:?
(https://www.linkedin.com/shareArticle?
Hererequirements-document%2F)
are some requirements-document%2F)
of the main
benefits of using Bit:
1. Collaborate in real-time.
2. Interlink your software
requirements document and
other documents.
3. Create fully responsive
documents.
4. Create a software requirements
document that is only visible to
yourself or your colleagues.
5. Track engagement on shared
software requirements
documents with customers,
partners, etc.
6. Embed your software
requirements documents onto
any website.
Software
Requirements
Documentation
Template
(https://bit.ai/template
s/software-
requirements-
document-template)
To make the process of creating your
easier, we have created a ready-made
template for you! Check it out below:

(https://bit.ai/?
utm_source=Template
%20posts&utm_mediu
m=Call%20to%20action
%20button&utm_camp
aign=Leads%20throug
h%20template%20post
s)
How to use Software

Requirements
Documentation
Template with Bit
(http://bit.ai/)
The process of creating a software
requirements document on Bit is
insanely easy! Just follow these four
simple steps to create a software
requirements document quickly:
Step 1: Create a Bit

Account
Go the home page of Bit.ai
(https://bit.ai/) and click on Get
Started for Free or Sign Up to get
started. Enter your email address to
sign up. Once in, you can create your
personal profile.

Step 2: Create a
Workspace
Workspaces are where the work gets
done. Click on the ‘Create
Workspace’ button on the right. A
popup will show up prompting you to
add a name for your new
workspace.
You can create a workspace around a

team, department, large project,
client, partner, etc. Inside each
workspace, you can create an
unlimited amount of Bit documents
and access your content library
(storage area for all of your digital
assets – web links, files, cloud files,
rich embeds, etc.).
Step 3: Add Team

Members
Bit allows your team members to
collaborate in real-time and get work
done. Collaboration starts at the
workspace level.
You create private workspaces by

default. However, you can invite
others to join you inside of a
workspace and collaborate together

with the knowledge, projects,

documents and content inside of the
workspace.
Step 4: Create Your

Desired Document
Once you are in the workspace, click
on the ‘Create New’ button.
Select ‘From Template’ in the
dropdown. A pop up will display
allowing you to select a template
from the gallery.
In the search box on the top left

corner, you can search for “software
requirements template”. Once your
desired template pops up, click on it
and click on the “Use Template”
button on the bottom right corner.
That’s it! Your software requirements

document is ready for use!
Watch this video to learn

more
How to Create Software R…

R…
Over to you
Creating software requirement
documents shouldn’t be this tough.
With Bit, you can easily create, store,

share, and track all your

documentation in one location.
By providing a centralized location to

all project stakeholders, Bit does an
amazing job of bringing your(fb-messenger://share?
team
together and minimizing chances of
confusion and misinterpretations.
If you have any questions about the

documentation template above or
want to learn how Bit can help your
business succeed, tweet us
@bit_docs right away!
Further reads:
Product Requirements
Document: What are they &
How to Create them?
(https://blog.bit.ai/product-
requirements-document/)
Market Requirements
Document (MRD): What, Why,
and How?
(https://blog.bit.ai/market-
requirements-document-mrd/)
Top 11 Code Editors for
Software Developers
(https://blog.bit.ai/code-editors-
for-developers/)
Requirements Gathering:
What is it & How Does it
Work? (Complete Process)
(https://blog.bit.ai/requireme
nts-gathering/)
(https://bit.ai/?utm_source=smarter-
docs-for-smarter-teams-
banner&utm_medium=Blog-
posts&utm_campaign=Call-to-action)

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TECHNOLOGY
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(https://bit.ai/?
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About Bit.ai
Bit.ai is the essential next-gen workplace

and document collaboration platform. that
helps teams share knowledge by
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With this intuitive, cloud-based solution,
anyone can work visually and collaborate
in real-time while creating internal notes,
team projects, knowledge bases, client-
facing content, and more.
The smartest online Google Docs and

Word alternative, Bit.ai is used in over 100
countries by professionals everywhere,
from IT teams creating internal
documentation and knowledge bases, to
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materials and client portals.
Click Here to Check out Bit.ai.

(https://bit.ai)
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10/02/2023 17:34 Software Requirements Document: Definition, Steps and Template Included!

Without a map (or well, Google

Similarly, in software development,

Documentation ensures that the

These documents are often long,

understand. This makes them highly

To avoid costly design mistakes,

templates that keep the

Before we introduce you to our

These documents are created before

Software requirements are written

to ensure that everyone is on the

Read more: The Best Online

This roadmap helps to keep the

What You Should

1.1 Purpose: Set the expectations for

1.2 Intended Audience: Who is the

1.3 Intended Use: What is the

1.4 Scope: Explain the scope of the

1.5 Definitions and

2.1 User Needs: Explain the user

2.2 Assumptions and

3. System Features and

3.1 Functional Requirements: Take

3.2 External Interface

Now that you know the importance

Read more: The Ultimate Guide To

Bit.ai is a new-age software

Bit documents, unlike your standard

Bit has an amazing UI that’s easy to

Whether your team is creating

and Pastebin code directly into a Bit

Multiple people can simultaneously

Distraction-free and quick

Once you are done creating your

Keep software documents

Integrate with 100s of

It’s a smart way to share screens and

Multiple ways to share

You can even embed Bit documents

Bit provides a common workplace for

The best part is that this knowledge

How to use Software

Step 1: Create a Bit

You can create a workspace around a

Step 3: Add Team

You create private workspaces by

with the knowledge, projects,

Step 4: Create Your

In the search box on the top left

That’s it! Your software requirements

Watch this video to learn

How to Create Software R…

share, and track all your

By providing a centralized location to

If you have any questions about the

Refund Policy: What is it A

Bit.ai is the essential next-gen workplace

The smartest online Google Docs and

Click Here to Check out Bit.ai.

Bit.ai | The world's most p…

(https://bl Best Document Tracking