Republic of the Philippines Department of Education REGION XI SCHOOLS DIVISION OF DAVAO CITY DIVISION MEMORANDUM 17 JAN 2023 No.__QQ000061 s. 2023 SUBMISSION OF DOCUMENTS FOR EQUIVALENT RECORD FORM (ERF), CONVERSION OF MASTER TEACHERS AND RECLASSIFICATION OF POSITIONS (SCHOOL HEADS) IN ELEMENTARY /KINDERGARTEN AND JUNIOR HIGH SCHOOL To: Cluster Heads / District Supervisors School Heads (Elementary and Secondary) School Administrative Officers The Division Office is now accepting applications for reclassifications of Kindergarten, Elementary and Junior High School Teaching and Related Teaching personnel subject to the following guidelines: 1. All application documents shall be submitted to the school where it will be pre- evaluated by School Administrative Officer Il / HRMO before submission to the District Office for elementary/kindergarten schools. This also applies to Junior High School where the designated HRMO shall do the same and forward to the Cluster Office. For big secondary schools, application documents may be submitted directly to the division office. Pre-evaluation of documents shall mainly focus on the qualification of applicants and compliance of required documents. 2. Only complete and pre-evaluated set of documents will be submitted to the Division Office with the attached Summary of Applicants (Annex A) and transmittal. Applicants must also register online through https://bit.ly /Reclass2023ElemJHS with the printout of the Response Receipt to be included in the application folder. Documents submitted to the Division Office which are not pre-evaluated/did not pass through the school, district or cluster office are not considered official applications and will be returned. Other documents to be submitted by the districts, clusters or secondary schools are Annex B and Annex C which can be downloaded from https:/ /bit.ly/Reclassification2023. 3, It is reiterated that School Heads shall coordinate with the Personnel Section for personnel who are applying for reclassification and at the same time applying for promotion. This is to avoid complications in the issuance of appointments and eventually in the chain promotion due to natural vacancy. 4. For further instructions, details on the guidelines, qualifications and documents to :d by the applics se see Enclosure No. 1 ‘Address: Elpidio Quirino Avenue, Davao City Telephone No: (082) 224-3274, (082) 222-1672 E-mail: davao.city@deped.gov.ph5. To ensure proper utilization of budget, applications will be attached with documents for appointment so that appointments will be promptly prepared and issued once the application for reclassification is approved and NOSCA will be issued by DBM (See Enclosure No. 2}. 6. Previous qualified applications which were not processed due to the cut-off set by the Regional Office will be prioritized this year. 7. The deadline for the submission of documents to the Division Office from Districts and Clusters is January 31, 2023. Districts and Clusters shall also set deadlines of the submission of applications to their respective offices. 8. Documents must be submitted in a WHITE FOLDER bearing the following information: Name, School and District, current position and the position applying for. Folders must be indicated with APPLICATION FOR RECLASSIFICATION. 9. For your information and guidance. MARIA INES C. ASUNCION, CESO IV Director Ill and Concurrent Officer-In-Charge é Office of the Schools Division Superintendent J osps/es/1/r For the vision Superintendent January 13, 2023, 'N V. DEDUYO “Asst. Se Division Superintendent In-Charge of the DivisionEnclosure No. 1 QUALIFICATIONS & DOCUMENTS TO BE SUBMITTED FOR RECLASSIFICATION A. General Guidelines: All application documents must be submitted to the schools. 2. Documents shall be checked and pre-evaluated by the school Administrative Officer Il (AO Il) / HRMO and forwarded to the District Office / Cluster Office. Checking and pre- evaluation shall focus on the qualification of the applicants and the completeness of the documents submitted. 3. Submission of applications to the Division Office must be attached with a transmittal and Summary of Applicants (Annex A). For Schools Districts with Master Teacher applicants, notarized Annex B must be submitted. Likewise, for secondary schools with applicants as Head Teacher (Subject Head) and Master Teacher positions, notarized Annex C must be attached. 4. All applicants must have rendered at least one (1) full cycle of his/her performance rating from last promotion unless specific number of years is required by the position applying for. 5. All Teacher I applicants must have rendered at least two (2) full cycles in his/her performance rating from original appointment. 6. PRC License of applicants must still be valid by October 2023 or later. 7. Original or authenticated copy of CAV will be submitted as part of the requirements for application of reclassification. To ensure the authenticity of said document, the Personnel shall conduct verification from the school where the applicant took his/her graduate studies, 8. In the online registration of applicants, the individual DepEd email is preferred. Applicants can only register ONCE. Multiple registration under the same name with the same position applied for is discouraged. Google will send a “response receipt" to the applicant's registered email which he/she must print out and place at the first page of his/her folder before submitting the same to the school reclass in-charge. Online Registration Link | https://bit.ly/Reclass2022ElemJHS 9, Other reminders: a. Ensure that documents such as ERF and PSIPOP are already updated (FY 2023, not FY 2022 or previous years), b. Documents must be correct and complete based on the list of requirements to avoid delay in the processing of application. c. Schools/Districts must pre-evaluate submitted documents and therefore does not need to forward applications which do not meet minimum required qualifications for reclassification based on the guidelines. d. All folders forwarded must be indicated on the summary. If name does not appear on the list, folder/s will not be processed or not prioritized. Qualifications Desh 1, Teachers, Schoo! Librarians and Guidance Counselors 1.1, Teacher Il and Teacher I Position SG Education Qualification ~ Non-Education graduates: 18 units Professional Teacher Tito 1a |, Edveation units plus at least 20 masteral units; or breashiee Mh + Bachelor's degree for teachers plus at least 20 Education-related MA units | ft * Master's degree full fledge; or Teacher to Teacher | 19 | « At least 20 years teaching experience plus at least 20 Education-related MA units= Master's degree full fledge; or 13 | « Atleast 20 years teaching experience plus at least 20 Edueation-related MA units Teacher ll to ‘Teacher IIL 1.2. School Librarian Position SG ‘Education Qualification '» Bachelor of Science in Education or its equivalent ‘School Librarian 1 | 12| plus 20 MA units (Area of Specialization - Library Science) l> Master's Degree (Full-fledged MA); or ls MA Equivalent: Bachelor of Science in Education or School Librarian Ill | 13 | its equivalent plus 20 years in the service plus 20 MA units (Area of Specialization ~ Library Science) 1.3.__ Guidance Counselor Position ‘SG ‘Education Qualification * Bachelor of Science in Education or its equivalent Guidance 12 | plus 20 MA units (Area of Specialization - Guidance Counselor Il and Counselling) Master's Degree (Full-fledged MA) ‘* MA Equivalent: Bachelor of Science in Education or paneer 13 | its equivalent plus 20 years in the service plus 20 MA ‘Commsctor ‘units (Area of Specialization - Guidance and | Counselling) Specific Requirements: 1. Notarized and duly accomplished ERF [5 original copies i T authenticated 2. CAV of Master's degree and Doctoral degree (if applicable) | copy — T authenticated 3, Service Record and Latest Appointment sory 4, Certificate of Performance Rating for the last 2 School Years | 1 authenticated with at least Very Satisfactory ratings copy each SY 5. Photocopy of PRC License which is still valid by October | 1 copy 2023 or later 6. Omnibus Sworn Certification T original copy 7. PSIPOP printout of the page where the name of the applicant is found and duly signed by the school head (for | ! original copy JHS only) 1.4, Special Education Teachers Position | SG ‘Education Qualification ‘+ Must have at least 3 years experience in providing educational services to children with special needs. '* Bachelor's degree in Education with specialization in SPETI 14 | special education or has a minimum of 18 units of SPED at the graduate level. ‘+ Must have a Very Satisfactory performance in the last 3 yer 7 ist ave 0 Wa To Special Bacon he masta serie | as | cial Havent nt ie SREP | 16» Met ve a master degree eSPED oF ual “Those who are qualified for SPET II or SPET Ill but are not presently or previously held SPET J position must have also at least 3 years experience in providing educational services to children with special needsRequirements: 1. Notarized and duly accomplished ERP. S original copies 2. CAV of Master's degree and Doctoral degree (if applicable) | 1 authenticated copy T authenticated 3, Service Record and Latest Appointment cory 4, Certificate of Performance Rating for the last 3 School | 1 original Years with at least Very Satisfactory ratings samnaineae 3. Photocopy of PRC License which is still valid by October | 1 copy 2023 or later 6. Omnibus Sworn Certification Toriginal copy 7. SF 4 (current for SPET Il and Ill applicants, last 3 years for| 1 authenticated / SPET I applicants} orig. copy & Se 1 authenticated / orig. copy ‘9. Certification from the school head for at least 3 years of experience handling children with special needs (SPET I | 1 original copy and new SPET applicants) 10, PSIPOP printout of the page where the name of the ‘applicant is found and duly signed by the school head (for | original copy JHS only} |. Head Teachers to Supervise Specific Subject Area (Junior High School only) Position Title Number of Teachers Education Qualification Supervised Head Teacher! _| 6 t0 20 teachers per subject | BSE SE Head Teacher i area [ BSE + 20 MA unite or equivalent | Head Teacher Ill MA oF MA Bquivalent Head Teacher IV_| Atleast 21 teachers per | BSE Head Teacher V subject area BSE + 20 MA units or equivalent Head Teacher VI MA of MA Equivalent Requirements: 1, Notarized and duly accomplished ERF 3 original copies 1 jenticated 2. CAV of Master's degree and Doctoral degree jf applicable) | topy ““nentca 1 43, Service Record and Latest Appointment eee 4, Certificate of Performance Rating for the last 3 School Years | 1 original copy with at least Very Satisfactory ratings 5. Photocopy of PRC License which is still valid by October | 1 copy 2023 or later 6. Omnibus Sworn Certification 1 original copy 7. PSIPOP printout where the name of the applicant is found duly signed by the school head 8. Notarized List of Teachers per Subject Area Annex) _| loriginal copy _| 9, Designation Order as Subject Coordinator/Head which is|1 authenticated still currently effective (SY 2022-2023) copy 2 original copiesSpecific Guidelines for Mi Elementary: 1, The total Master Teacher (MT) positions shall not exceed 10% of the total authorized teacher positions in the district, to wit: © Master Teacher I positions shall not exceed 6.6% of the total number of authorized teaching positions. * Master Teacher II positions shall not exceed 3.4% of the number of authorized Master ‘Teacher positions. © MT-I positions in each district shall not exceed 25% of the total number of MT-I positions, © MT-IV positions in each district shall not exceed 25% of the present number of MT-It positions. 2. Current Master Teachers shall be included in the counting of the total number of teachers in the district for the computation of the number of MT allocation. 3. However, if the circumstances warrant, Schools Districts are now allowed to accept and evaluate applicants beyond the aforementioned allocations for MT | and MT II subject to the {following conditions: + The total number of Master Teachers must not exceed 10% from the total number of teachers in the district (MTs to be excluded from the said total number of teachers) based on its latest teacher inventory. ‘Ifthe existing MT I in the district is already 6.6% of the total number of teachers and there are still available slots for MT Il but with no more qualified applicants, MT I qualified applicants can still be accommodated provided that the District Supervisor will issue a certification that there are no more qualified applicants for MT II in the district. «Likewise, if the MT II positions of the district have already reached 3.4%, but there are still available slots for MT I due to lack of qualified applicants, MT Il qualified applicants can still be accommodated provided that the District Supervisor will issue a certification that there are no more qualified applicants for MT I, 4, Master Teacher applicants from other districts can only be accommodated in a particular district if that said district has no longer qualified applicants among its teachers and there are still available MT allocation based on latest teacher inventory of the district. 5, To standardize the evaluation of master teacher applicants, application documents shall be evaluated by the Division Office with pre-evaluation conducted by the district office as to ‘the qualification of applicants and the authenticity, veracity and completeness of the documents submitted. Filled out Evaluation Form shall be submitted by the district to the Division Office. 6. Schools districts with no more available master teacher allocation based on the latest teacher inventory shall no longer submit application folders to the Division Office for evaluation. Junior High School: (One (1) Master Teacher position regardless of level may be allowed per subject area with at least 5-7 authorized teacher positions within the school. 2, Bach school can have more than one (1) MT per subject area, provided that there is already at least one MT each for all the subject areas, 3. Teachers should be included in the list under his/her major subject with corresponding item number per PSIPOP. The MT applicant shall be included in the counting of the number of teachers. 4, A teacher should only be counted in one subject area. No teacher should be included in two (2) or more subject areas. 5. Teachers should not be transferred from one subject area to another every school year.6. The position of @ teacher whose item belongs to one school but reassigned to another school can be reclassified only to MT using the data on the number of teachers in the school where his/her item belongs as basis. His/Her reclassified position can no longer be transferred to the school where he/she is actually teaching/assigned to. 7. Schools with no longer available MT slots in a particular subject area based on latest teacher inventory are no longer allowed to submit applications for that subject area/s. (Qualifications for Master Teacher Positions 1. Master Teacher I Bachelor's degree for teachers or equivalent Very Satisfactory performance rating for the last two years, At least 3 years teaching experience ‘At least 25 points in leadership and potential or has been a demonstration teacher in the district level plus 15 points in leadership and potential. Other requirements and qualifications stipulated in existing guidelines for Master ‘Teachers 2. Master Teacher I Master Teacher I for at least one year Very Satisfactory rating as MT I Completed academic requirements for @ Master's degree in Education or its equivalent ‘At least 30 points in leadership, potential and achievement; or has been a demonstration teacher in the division level plus 20 points in leadership and potential, provided the activities or accomplishments listed for this purpose had not been credited or used for similar promotions. Other requirements and qualifications stipulated in existing guidelines for Master Teachers 3. Master Teacher III Master Teacher II Bachelor's degree for teachers or equivalent + Completion of academic requirements for a Master's degree in Education or its equivalent Very satisfactory performance rating as Master Teacher Il; and ‘At least 45 points in leadership, potential and achievement, provided the activities or accomplishments cited for this purpose had not been credited for an earlicr promotion. Other requirements and qualifications stipulated in existing guidelines for Master Teachers. Requirements: Bataan Shest (eluate by GWG oF OER | orga copy 2.CAV of Masters degree and Doctoral dere (] gutnenticsted copy 3. Service Record and Latest Appointment Misnithenticated. copy: 4 WORF for the las 3 year wth teat Very SAACOTY | orignal copy 5. Photocopy of PRC License which is wl valid by OGD | erie tue copy 6. Notarized Cless and Individual Programs (SY 2027-] ginal copy each7. For other supporting documents, please sce Division | 1 Seer Memorandum No. 1280, s. 2019 with bases on MEC | authenticated original Order No. 10, 8.1979 and DECS Order No. 7,8. 1997. | copy each 8. Omnibus Sworn Certification 1 original copy | 9. Noarzed updated Teacher Inventory fOr We CHER] rgnal copy / Qualifications: | Position Education Experience | Tesning | PRETEEN ‘Atleast 12 MA units in | 3 years | Head | the fields of teaching 24 hours relevant, ita | | administration, experience and_| training initiated, supervision, leadership | TIC or OIC for | sanctioned, or management at least 1 year_| approved/recognized ; At least 24 MA units in by DepEd and not vreag | te Hd of ee used in the administration, for 1 year | immediate previous pene ‘supervision, leadership promotion for management | atieast vs Atleast 36 MA units in Qa hours relevant | fo" the last 3 Head i Held training initiated, | Consecutive reliG24 yy | administration, HT Ul for 2 years | “aining initiated, | vears: or supervision, leadership | Y Outstanding approved) recognized or management, approved /recognized | forthe last 2 I T At least CAR in the ee consecutive Head | fields ofedminisration, [HT mior2 | usedinthe | sears Teacher IV | supervision, leadership | years fomecier or management, ‘Atleast CAR in the 40 hours relevant Head | fields of administration, | HTIVfor2 | training initiated, Teacher V | supervision, leadership | years sanctioned, for management Ht approved /recognized Master's degree in the by DepEd and not Head _ | ficlds of administration, | HT'V for 2 used in the Teacher VI | supervision, leadership | years immediate previous or management 7 promotion Atleast VS Master's degree in the | 2yearsas HT | 48 hours relevant | for the last 3 Principal | Held8 of administration, | I (elem); | training initiated, | consecutive supervision, leadership | years as HT VI sanctioned, years; oF or management (secondary) _ approved /recognized | Outstanding by DepEd and not | for the last 2 Same MA as above plus used in the consecutive Principal ll | § doctoral units lyearasPT | immediate previous | years | | promotion | Principal | Same MAas above plus | ,.,.,q, pq | 56 hours relevant ML 12 doctoral units x | training initiated, sanctioned, Principal | Same MA as above pl ty'Deped and not TV | 2¢doctoral unite | 23888 | ea the | immediate previous promotion | Requirements: 1. Evaluation Sheet (evaluated by District or Cluster) 1 original copy 2. CAV of Master's degree and Doctoral degree (if applicable) | 1 authenticated copy. Service Record and Latest Appointment 1 authenticated copy ‘4, Performance Rating for the last 3 school years with at least z Very Satisfactory ratings 1 original copy 1 5. Supporting documents for the evaluation criteria under ie authenticated /original DO No. 97, s. 2011 cong batt, 6. Omnibus Sworn Certification 1 original copy 7. PSIPOP printout of the page where the name of the applicant is found and duly signed by the school head (for | 1 original copy JHS only) 8. Position Description Form (PDF of current position) 1 original copy Designation issued by the SDS as TIC or SIC (for HT applicants) ~ all designations must be submitted 1 certified true copy 10. ‘School Organizational Chart (duly signed) 1 original copyEnclosure No. 2 UPDATED LIST OF REQUIREMENTS FOR PROMOTIONAL APPOINTMENTS Copies Documents Remarks ‘© Copy must be generated fom the HRIS. Please refer othe following links: Personal Data Sheet (CSC Form 212, revised | J Account creation: https.//bitIy/HRISAccountCreation 2017) Log-in: hris.poolreno.com (@ copies for non teaching postion) + Must be original copies and notarized + Use long size bond paper « 1D picture must be passport size with nametag and write background (with 1 extra copy forthe individual Personnel | Card) | + Must be orginal copies «© Generated from HRIS 2 | Work Experience Sheet ‘Include ony previous positions relevant tothe postion due for appointment (indicate N/A if not related previous position/s) ‘Please see Division Memorandum No. 0819, s. 2021 (Updated Procedure and Requirements for the | ‘Authentication of PRC 1D and Rating) + Previously authenticated PRC ID wil til go through the process in compiance withthe ORAOHRA requirements | | PROID ID must be atleast 2 months before its expiration 2 | (Forteaching postions only but can also be applicable to nanteaching positions i ‘oplicants with previously verfied ORAOHRA PRC ID applicants have PRC eighty) ‘Authentication and whose ID is stil within the val ‘pored (atleast 2 months rior to expiration of ID) may {ust submit a photocopy of ther authentication which was provided by the Personnel Section and was | forwarded tothe Records Section for releasing fo. schools and dsr. Civil Service Eligibiity ‘+ orginal, 1 clear photocopy (Fornonteathing cata) + CSC Elgbillyauhentcaton 1 be facia by he * Copy must be generated from the Google Drive link Link: htps:/bit.lyidepedpalt pawcscfam re 21) fl eecsee an (Select fiename applicable to the position applied) ‘= To be signed by applicant and the immediate supervisor of the assigned staton / «= Must be all orginal copies and open date | ‘ Template can be downloaded from Google Drive (Use Ad | “Seo [cnr] | 2 | Oathot Ofice Link ies + Must be original copy, notarized, open date with most recent | | documentary stamps - + To be signed by the applicants immediate supervisor (all crigina, open date) 4 | Certification of Assumption to Duty + Template can be downloaded from Google Drive (Use Ad Seber 02" [ic hos 7vfoappoinenente] Marriage Contract ‘Only for those who have changes on their name from their previous appointment due to marrage (or those who were or oe eee still on single status in ther previous appointment) andchange of name on their PRC ID | + 1 orginal PSAINSO copy, 1 photocopy fr those who have not yet submitted original copies in their previous appointments “+ For those whose MAIDEN NAME (or were stil on single status) appear on previous appointment and PRC ID, they | Mariage Contract must submit original copy (For marted female applicants) + 1 ofiginal PSAINSO copy, 1 photocopy for those wh have not yet submitted orginal copies in ther previous appointments « Authenticated copy i not original copy a1 | esis Sates Record + Tobe provided by the Personnel Section upon request Cerificaton, Authentication, Verification of | 1 orginal copy (or authenticated copy), 1 photocopy | 2 | masteral or doctoral degree (whichever is | applicable) Z Performance Rating for the last 2 consecutive | Authenticated copies only, Parts |-|Vmustbe complete | rating period |_| anet ipotmen (8c vencmi) ‘Photocopies only but authenticated by the Personnel or Records Section, PSDS or School Head “* Tempate can be downloaded from Google Drive (Use Ad Assumption & Acknowiedgement of Risks & | Sze bond pape Tn: tos:/btvorappolnimentolder] Release Liablity Agreement Links iteecbttionenaletensliettt + Original copy and must be notarized ADDITIONAL FOR APPOINTMENTS OF RECLASSIFIED ITEMS Copies Documents — Remarks 3 ‘Approved Equivalent Record Form (ERF) * Certified photocopy by the school head if not orginal 2 NOSCA (for secondary schoo! personne! ‘ Certified photocopy only of the page where the previous and only) new item numbers are found (for secondary) + For elementary, the copy ofthe NOSCA wil be provided by the Personne! Section Please take note: 1 2 3. Documents in 2 copies must be divided into 2 sets on both sides of the inside part of the folder. + Original copies must be placed on the right side, while photocopies on the left side ofthe folder. Documents shall be arranged according to the order in the lists above. ‘Appointment documents must be enclosed in long Green Folder using fastener on the upper middle part (please don’t use binder, clear book, or plastic folder) indicated with: Name of applicant New Position ‘Schoo! Non-completion of documents means non-releasing of appointment. ‘Some documents can be downloaded from https:/bit.y/forappointmentfolder. Applicants may coordinate the appointment in-charge through the following email addres: Elementary, Non-Teaching _| elemappointments.davaocity@deped.gov.ph Secondary _ ‘secappointments. davaocity@deped.gov.ph