14.

Announcement letters

A business announcement letter is a letter sent out to employees, vendors,

customers or the press to declare something of note for the company, such as a
change of policy, an employee or management change, a merger, a takeover, a
product release or an event. The letter is typically short and written in a formal
note.

Announcement letters should include:

An introductory paragraph with the announcement

Don’t bury the lede—present the news you are announcing in the first or second
paragraph. This statement should be concise and to the point.

Additional details

Next, your letter should explain your announcement in more detail. If you are
hosting an event, share the event’s purpose here. If you are announcing the
opening of your business, share details like how long you’ve been working behind
the scenes to open your doors or a special promotion you are offering to celebrate
your opening.

The specifics

Most importantly, your announcement will need to include specific details

pertinent to your announcement. This might include store hours, or contact
information like a physical address, phone number or website. If you are
announcing something internally to employees, such as a merger, you can offer a
point person for employees to direct their questions.

Other types of announcement letters include:

 Employee departure announcement letters

 Employee promotion announcement letters
15. Termination letters

A termination letter is a respectful yet effective way to dismiss an employee from

their current job. Termination letters are also called a "letter of separation," "a
notice of termination of employment" or "contract termination letter."
Termination letters should include:

Notification of termination date

First, inform the employee that their employment is terminated and specify the
date it will effectively end. This eliminates any potential confusion and allows the
employee to prepare for their dismissal.

The reasons for termination

Your explanation for the employee’s involuntary termination should remain clear
and accurate to avoid misinterpretation. If applicable, include evidence to support
your reasoning.

Compensation and benefits going forward

Next, explain any benefits or compensation they will receive once their
employment ends. This can include severance pay, payment for unused leave days
and any other salary owed. Also, let them know what will happen to their
healthcare, life insurance and retirement funds. Remind them of any signed
agreements, like a non-disclosure agreement or other documents from the
onboarding process, that might impact their compensation and benefit payout.

Next steps

Finally, list the next steps for the employee to take. Notify the employee of any
company property they must return, such as a company cell phone, laptop, keys,
ID badges and parking passes. Then include contact details for their HR
representative to direct any questions regarding compensation, benefits and other
details in the letter.

Read more: 3 Example Termination Letters (With Template)