BIOLOGICAL ASSETS PROPERTY CARD

(BAPC)

INSTRUCTIONS

A. The BAPC shall be kept by the Biological Asset/s Caretaker or Officer in-charge for each class or
type of biological asset to record promptly the acquisition, description, custody, transfer, disposal
and other information about the property.

B. This form shall be accomplished as follows:

1. Entity Name – the name of the agency/entity

2. Fund Cluster - fund cluster name/code in accordance with UACS
3. Biological Asset – the type of the biological asset/s
4. Description – the brief description of the biological asset/s
5. Property Number – the property number assigned to the asset/s
6. Date – the date of acquisition/transfer/disposal
7. Reference – the reference documents used as the bases in recording the transactions
8. Additions – the purchase, birth, any addition or increase of the biological asset/s shall be
reflected within these columns with their respective fair values reflected in the ‘Fair
Value’ column
9. Reductions – the quantity and the selling price of the biological asset/s sold, the quantity
transferred, died, or in any other means of disposal with their respective fair values
reflected in the ‘Fair Value’ column
10. Fair Value – the fair value of the biological asset/s at recording date
11. Balance – the running balance of the quantity and value of the biological asset/s
12. Remarks – comments about the condition/status of the biological asset/s

C. Transactions shall be posted from the source documents.

D. The BAPC shall be reconciled with the physical inventory of the biological asset/s and the control
accounts annually. Any discrepancies shall be immediately verified and adjusted.