TECHNICAL REPORT WRITING Breen EI Om ny caetz tC)TECHNICAL REPORT WRITING AND PRESENTATION % J ae eT 8 2 Pander, PhD Wiseman’s Books Trading, Inc.a Philippine Copyright, 2021 by Wiseman's Books Trading, Inc. ‘and FERNANDO B. PADDUYAO, PhD PUBLISHED AND DISTRIBUTED BY: WISEMAN'S BOOKS TRADING, INC. ISBN: 978-621-418.4728 All Rights Reserved atts bok nay be reproduced or arsed in any fom fy means elector aoe ae ee es ascong recoring oy an orale Sage ad eer ‘en alict parson mwrang onthe site ond aur ry copy ofthe bok witout he signature ofthe authors considered om legal uct: ae Jn possession of one who has no authority to dispose of the same. PREFACE! Most police offcers have realized that they need to leam how to make police reports. Making reporis ls inherent inthe performance ofthe police office's dues and responsibities regardless ofthe [Ebsot work he potce offcer does. tis no secret thatthe police organization, because of some of thei ornunications pubsshed in the dally newspapers, has been the object of rcicule. The folowing, which ‘fas coped tom police Dot, indeed shows that the PNP, as well as oer law enforcement agencies, reeds fo morve in is report wing “The vilim saw thatthe suspect drew bladed weapon from his waste and was about to stabbed her beyrend, but she fled hin to elude the weapon. The altack was halt when bystanders responded and paciy the suspect who runs afterwards,” {tin this regard that the author a former police officer, though of taking part of ring to improve ‘ne wring abity of police offers. He has taught Police Correspondence and Police Report Wrting in ‘he police traning school, and has seen that some police offcers could barely construc police report ‘The tut i, because ofthe increasing use of electronic gadgets, most police officers, just like other e0ple, tend to communicate in sheer disregard of the rules of grammar and cortect usage, speling, aptalzaons, and the use of puncuations and numbers. In addon, the habit of reading is scarcely '0en, and this has led o poor understanding ofthe English language and poor wring sil ‘Thus, is hunbe work contains te characteris of good pac repos ard a review of the ind of speach wih emphasis on tho subject ogame wich ar vary trgatant nets ras, Wao ndued te proper see puncuatonain he hope alr tnelal wren We sere teving ples eps using memorondum, ian buses leet an redograpc commento, fomat te sudents coud bs abet nto bor sentences: rnaly. he llarpot oi es Pesos some othe reps thal are prepared by to poe mvestpalers, These epee ouie Gnas ees Invesigation Reports of citerent crimes, sie tom property making or ling out some forms of pace Most criminology students have thought of becoming law enforces later, and the four-comered ‘asstoam sone dood venue fo ran and prepare them forthe job ahead, Hopetuly,by fe tne ee tal ave boon pos ofices, they wil no longer ear, as some police officers do, tbe acted aah ne, ce because they have the sel confience asa result of their traning when they were wit ihe colon ot cminal justice education, Police report wing may cin Tarai, Plea repor wing may be har, as omer choose o Deve, but wih Re The autor galt acknowdges the Aman Go, orace a ou eso, ha, un ates mas pon, ve autos Gedy hs bos epecly se Ves esas so geen ae Lvl x infin spt eed ps ee Spe rs Gt rn so edule erm Ne at FERNANDO BUYUCCAN PADDUYAO, Hingyon,tugao, Phitppnes March 2020Decision Chart, Gantt Chart Fi Layout, Photograph, Drawing, & Exploded View ag at sic: 1 Dota Grawing Chapter Vil: Color se Efecs Produced by Cole Relationship 1b. How Coloc Can Be Used in Documents Cchapter Vil: Memorandum 3 Parts 1b, Examples of Memorandums Chapter IX: Civilian Business Lotter 3 Paris 4B Examples of cvsian business leer Chapter X: Radiographic Communication Examples ofa Radiographic Communication ‘Chapter Xi: Police Reports wr Classiication of Pokce Reports Chapter XI: Writing Clear, erat XI Wing Clear Appropriate Sentences - Chapter xu Propared by Police Invest hapter Kil: Roports Prepared by Police InvestigatorsCharacteristics of Good Police Reports ‘A police report is a chronolo, place. It could also be defined as a following are the characteristics of p. Rules: ‘gical account of an incident that happened at any given time and 7 2CCOunt of an investigation, or an official statement of facts. The olice reports: 1. Clarity the writer is duty-bound to is trying to get across. If the writer is answer: hence, he has to use clear Serve his readers by letting them understand easily what he misunderstood, he expects to receive a different response or and appropriate words. a. Avoid impressive expressions Big Words Ennui Seminal Officious Paragon Détente Bathos Convalesce Caveat ‘Anodyne Louche Fiat Perennial Hegira Chutzpah Puke: Kaput Tocsin Farrago Calumny Mercurial Demotic Tumid Ululate ‘Simple Words boredom, restlessness original, creative, of the semen meddlesome ideal ceasefire sentimentality heal warning, explanation harmless, shameful, unrespectable decree, directive, (diktat, ukase) lasting exodus, nerve, temerity, gall, boldness vomit dead, done, doomed, finished warning assortment ‘smear unpredictable popular, common ‘swollen, bloated, overinflated wail, howl ‘TECHNICAL REPORT WRITING AND PRESENTATION 1ison Pex Kumain 70 5210085: Lets eat out every two weeks rosters sare word soo ae Erle epoxy — misuse OP a net es >be 0 vio only 28 2 an) ‘aman robbed the bank. (9 man obese bank ( Teas ra tace wine wires) = aie wo Gee Continuous already: ascent = ae = ee ee Bar askanie Assure (promise) Ensure (make an outcome ineviabe) Inu (provide insurance) adhere to = sick to but nt atend to ener the robber i ident pec the robber coud be identifed by name or co bring UP bring about uy off buy from callon alin seep out (of) oop up (with) take off take over takein take on take back tum off tun up ‘TECHNICAL REPORT WRITING AND PRESENTATION 2. Accuracy ~police communicatons should conform exact tah or to a standard. They should be without eter, precse, exact an acy hos goatee tepals ac and correct Aceacy ha sometheg1060 On how ‘sentences in the paragraphs are written, sas " es 2 Rules: a Avoid puting 8 pred oer your serenc il he hough encom Examples: 9) Qh aint 25 cl ine stnaon on Mar 0. 2120 se Room S02 ners of he Cores, Gov. Pack Rd, Bago Cty, Juan Tamas Tage, yours ot, marie. an isu a the Unvery of Bape, Bague Cy bose ooh Primitiva “Tibatiba® Pedro anc ¥ erg oath cioay een Tuma y Tanbl res cxminiogy sents. Primo Pepito, the witness, said that. % SP ese 2 wots 8 led sould abe paced ter fe word sere econ a of words bee vas hat doesnt iay a comps ea Tne cones sous oe placed instead of the period = = a aaa >) Wen vei ew and ne wots now eating oyu. You ty Again, a prod sho ob placa ater he ward you because set before it is a dependent oe det om cause that does not relay a complete thought ‘vod starting your sentence wit a coonatngeonuncion (bt and, neo, Tako not inthe foloming examples where te penede ar paces s 8) Armed wit a warant of arest, PEMS Juan Tamad, the pce ivesSoate, wen fo the house of te suspect. Bu he dd not fin any personae he Noose wrong) Armed wih warrant of rest PEMS on Tama the poice ivesigtr.werta he house of he suspect but he id not fd any person nse the Rouse (rea) AS 2 lady pace offer, aesng violent peoples dangers And very chalening wrong) >) 9 4) AS lady poten oftceraresing ver people s dangerous and very caer ‘The subject and the predicate ofthe sentence should agree with each other Examples: 2) Evry de, We chi of pole goo the poke staton wih Wo of his mst poe neers. (wrong) ) Every dy, he hi of polce goes 1 the pole station wih woos sted olca jeer. (cored!) ©) The subordinatos, ogether with their immadkate supervisor, aways submits theater activity report on time. (wrong) 4). The subordinates, together with their immeslate superior, always submit their after- activity report on ime, (correct). 4. Use the coroct tense of the verb. Take noe ofthe verbs inthe following example 4) Last year, Pat Don Juan asked the help of PCOL PEPE PEPITO and stayed atthe {raining canter otnished his leadership raining, so that he can appalled Tor promation, (wrong) "TECHNICAL REPORT WRITING AND PRESENTATION. 3ear 98 i. cor. ese sc by his wife. (correc) uld be very careful. (von) es 6). Popta od his husband to wat bares. (weng) 4) wan, tb instore of erty seven CCJE stents, cess Mt a un ee banana es. (corec) Use the exact or aporopriate word hat saves your purzoam. Take nate of he feng Sin \olaton of eotgious law Vice habitual degracing of corustng behave Crime: Wolaton of mars law Felony unishatie bythe REC Offense urishatie by special laws Misdemeanor - punishable by ordinances Use numbers property. n general technical report wring. single numbers re writin in words and for double numbers from 10 and above. the numbers are written instead of he words. In police technical report writing. however the practice of wing the number it ‘Words fst then puting the number in open-cose parenthesis makes & more accurate 2) 10 police offcers escaped from the ambush thie meming. (wrong) b) Ten (10) police offcers escaped trom the ambush thie meming. (core) ‘The ranks and names of poice commissioned aficers (hom Police Lieutenant to Pose Genera) are all captaized. For poice non-commissioned officers (Paitomman - Pose Executive Master Sergeant), he begining ltrs of thei ranks and names are cantata. ‘The PNP and he mitary donot place a perod after their mice iia. POLICE MAJOR NANOREFBYAO ——~Police Corporal Simplicio Pepto POLICE COLONEL DEON JUAN. JR. EMS Don F Bravado 'm. Use the proper punctuation. Try lo remove al the punctuations in 2 paragragh and reat ‘again. There is one thing sure: you cannot understand '2) PEMS Pedro Penduko did not have a warrant of amest. He amested the suspect (wrong) 1b) PEMS Pedro Penduko cid not have a warrant of anesthe arrested the suspect (correct) ©) Patrolman Maphod Peman reported for duty notin proper uniform. Arc he ef ct ‘bring wit him his service firearm. (wrong) 4) Patrolman Maphod Peman reported fr duty notin proper uniform, anc he ci nt ng ‘wih him hs service firearm. corect) 3. Brevity- saying much in ewer words 8. Avold redundancies ‘completely eliminated protest against controversial issue qualified expert definite decision ‘razed to the ground, For recreational purposes reason why future plans Strangle to death TECHNICAL REPORT WRITING AND PRESENTATION 8Somer Pastoerenct peer ‘each and everyon® ewornet 1p. Avoid paced I Brief A ven neaperatt row terest foe dabei : Pasar wah oe ems! as roquesed oF onequest ‘Or pursuant to your ‘some cases a mnber ola ai tnreion © incase ori In the event that ‘usually or sometines In he majority of orcurms jinor on inte rater ot ree nti tme ad 298 bout or concerning tn ot) force e vi tm fot at aha be ft at foes Be ate rat edt Pemeee things are Una peaingcramiances OS cea bereits erie During the course of on rabiae erences tect deaf is sialon covering the petod fom the mot Bi ty 2020. (word) pushed is ect deta oft station fom May July 2020. bit) ‘ois unnecessary sentence openers. People nowadays are very busy, They na Ae eta wal you woud ie el Ooms, would be beter fo 1 aoe es amuneaiont state det) what he would ike ttl theo. Stef wen ava hal you upose iso eammunicate; hence, reflow Soren openers are ret neces For yourieformatin.. Pert me o say. Wie ake tne ery of Wie are taking his cpportunty TECHNICAL REPORT WRITING AND PRESENTATION 4. Specificity — giving lite to a ence by using particulars that call up shape. texture. color and movement. Conctelize abstract words For example, tt your 00 you sated “ean Tamnod toned Cuasea Po eau re cour) soto oe sassy steno Partai tone aces? it er eames baad aaa seesenrarecrs ses crcanrsrtt cra”, eta a ag acer ed ie Remember, in our country. we have pesple of th same ran thatas you go down the face. Example: Resource Mate Equom Weapon Fiearm Rite mis. ‘a. Aperson stabbed another person to death ‘The statement above is not specifi: he suspect and the vic are ot ientifed, he ing ‘of weapon used was not speciied, how the suspect attacked the vic is not show: he ar ofthe body ofthe victim that was hit, and the numberof imes he was ht wore nok leo Shown. Compare the above statement (a tothe folowing statoment (3) , Juan Tamad, J. alias Juju, the bartender atthe Jose's Bar and Restaurant ‘Baguio City and holding a double-biaded 24-inchong Kapangan- mace kf wih hs left hhand approached Emilio Agunaldo, a CCJE student a the Unwersty of Bago, Aber ‘St, Baguio Ci, rom the back and stabbed im seven (7) mes on the front ueper part his body that led to his instant death 5, Timeliness just ike a spot ropor that should be submited within twenty-four (24) hours. any ‘other police report should be submited on time inorder ta serve its purpose. A report that cout fo longer be used because it was not submited on time is useless In the police ergancaton. Burcuaty ser important ats why complances topos coespondenes ual Pave roe Gates of submission, 6. Security most poice reports are either classed as Restricted, Confidential, Secret or Top Secret. The purpose isto secure the given infomation from unauthonzed access: hence. the Security cassifeation of the document should be placed on top and below of te document ‘and police personnel are prohibited trom divulging Gassied inormaton to unauihore people ‘meaning they have a lower security clearance or none a all A PNP member with a secunty clearance of Top Secret can access all classed information, But somebody wih a secur Clearance of Secret cannot access Top Secret information. 7. Impartiaity-the report should be based on facts and not the opinions ofthe witer. The wee should then be always objective and avoid basin presenting his reports 8. Completeness simple reports donot need all 5 Ws and 1 H, but as much as possible, he wntee ‘should seat least he 5 Ws and 1H. The writer should be aware that to reader. after reading ‘he report should have no queston hanging in his mind because all the necessary information he needs to know are provided inthe report. \Wmenever a police officer decides to write a report it very advantageous for him, especialy for a ‘neophyte report wie, fo get a plece of paper. wie all ve Ws and one Hand one by one answer them ‘Aterward, ne makes the drat and shows it io his immediate supervisor for checking before he fray ‘wills inte the police Biot TECHNICAL REPORT WRITING AND PRESENTATION 7\Who saw, heard, smeted or taste anying rlewant fo the creat? (0. Whom dd the suspect taht? © Wom di the wetin tat2? 9 Who helped the suspect commit he crime? |. Who processed the crime scene? Who was he evience custoan? | With whom tne suspect was last seen? Wim whom the victim was last seen? 1 Wnoinomedine price cto sooanecime? __m Wino ist nosced nat he bank was bung?Ipefore or after the crime? ici and the suspect? aie 1 Yad en a. apace cote? pees sttacked by the suspect? ere the crime? rae suspect ater conniog ras se paren precy wx pnp caine ze 00; AION, YY the geograPhic™ js so specific about the location. Itis not good if 5 want ae tvs al re alta oid. he or See rappened 83500 CY foie ps eon rove wher ses ere waste cine comma? were was te piece of evidence iscovereg? Mere Ged te suspect fide the weapon Ne used! a \Where was the vicim found? | rae was the suspect seen ding he cre? FY wae eet sean te ire! Whee wos tw etl suspect? Vmeracsea cers these? > Mr dn pet ide at conig ec | Were were Ragas fie sisee? | Vinee asthe pace of eence red? {Wn th supa pass oun? ta vnow ie pce cles ote suspect? irre th ace fet oft vie? 1 Wee noete wnesse when the suspect tacked he visi? =. nce be sapecinn ale conmtg he ce? aes ora tas of irae vr, - Pe ees oreo ter tion, the when must be very Oe est ein te whore gues ; ‘Sse Tse le todd wen con ad te te cles peter n reat nb sao bata ng Sonetves na tata 0 elated poss Ai oi berase on nina mitts belvesn Nor * aa ee atta andra) wing can happenin fat spn fimo. The lows Soves beWhen gece: 4 vienuas cine ommtod 5. When wat tne coe? When wos en oe? “TECHNICAT REPOKT WRITING AND PRESENTATION hear, smell, touch, or taste something unusual? When was the piece of evidence recovered”? When was the police informed of the cime? When oid the police arrive to the crime scene? When did the suspect pian to commit the rime’ When did the victim know that he was robbed? When was the crime scene cordoned? When was the crime scene tumed over tothe SOCO ‘When was the victim last seen? 1m. When was the suspect seen withthe victim? 1n. When was the last time the suspect was charged ofan offense? ©. When did the suspect know that the police are looking for hen? . When did the suspect apologize to the victim? Why? The Why question answers the motive ofthe perpetrator commiting the crime. tis not ‘enough thal the police offce wil 2 ust place that the motive is revenge, hatred, jealousy. mater {ain oust; he has to answer the questonin such a way thatthe reader wil exact uncersan why the suspect dd the crime. The folowing answers the Why question a. Why did the suspect commit the crime? b, Why di the suspect choose to use certain tools or weapons? ©. Why did the person report the crime tothe police? 4. Why dd the suspect, ims, report the cime to the poice? ©. Why did the victim go the place where he was atacked? {Why dd not he victim defend hima?” {9. Why id not the victim ask help rom bystanders? fh. Why di the suspect choose the place to commit the crime? |L_ Why did the suspect choose the time to commit the crime’? 4. Why were the witnesses hesitant to give theirtestmony? Why were the pieces of evidence destroyed? 1L_ Why were the pieces of evidence absent fromthe come scene? '™m. Why did not the police ave on time othe crime scene? 1. Why was there no ight atthe crime scene? ©. Why was there somebody at the crime scene when the crime happened? . Why didnot the victim notice that the suspect was about to hack him? How? The How question answers the manner the crime was commited itis necessary thatthe polce officer should use adverbs so thatthe reader could magine and understand exactly how the crime was commited. The weakness of some police offers that they just mention a vers Without a modifier (adver). n addon, so that he report willbe easly understood especialy na aration, it should start from the frst that happened, then the second, undl he last. The falling, answers the How question? ‘8. How did the suspect commit the crime? How did the suspect go tothe crime scene? ‘TECHNICAL REPORT WRITING AND PRESENTATION TTa How dd the suspect leave the rime scene? How dé the witness observe the crime? How dé the vicim know about the plan ofthe suspect to attack him? How much money was taken from the bank? How often do the suspects liter around the pawn shop? How long was the bolo that was used in the crime?” How much dé the suspect give to witness fr him not to testi in court? How heavy was the stone the suspect used? How dark was the room where the cime was committed? How did the victim run away fom the suspect? How did the police know ofthe crime?” How did the suspect stab the viein? How mach was spent by the victim in the hospital? $a 5 oe eee 2 ‘TECHNICAL REPORT WRITING AND PRESENTATION How long id the suspects stay inside the bank before they declared the bank obbeny Mental Calisthenics onthe Basic ct Insineton: —Singity he unerine SS Example: He topped he exanin, Answer: though he * | Parts of Speech TS re aL Ty en ey eeu Verb fection oF sata) (to) be, have, do, ike, English Club is a web site. | work, sing, can, must like English Club, Pen, dog, work, music, This is my dog. He lives Noun thing or person town, London, teacher, —_in my house. We live in John London. describes a noun or alan, the, 2, some, good, I have two dogs. My di ect . the, 2, some, good, | have two dogs. My dogs are Adjective pronoun big, red, well, interesting big. | like big dogs. describes a verb, quickly, silently, well, My dog eats quickly. When Advert adjective or adverb yon telly | heis very hungry, he eats. jective or advert badly, very, really ically Guegy lace: Tara is Indian. She is Pronoun replaces a noun you, he, she, some. Bo tiful links a noun to another We went to school on Preposion = oy to, at, after, on, but Morte Wlike dogs and | like cats. | : Conjunction eaitoncseo, on . and, but, when like cats and dogs. | like dogs but I don't like cats. short exclamation, Interjection sometimes inserted into oh, ouch!, hil, well jQuehtithat hurts Lil How EB esitenos are you? Well, | don't know. Some grammar sources categorize English into 9 or 10 parts of speech. In this book, we will use the traditional categorization of 8 parts of speech, and only six of the 8 will be discussed Examples of other categorizations are: + Verbs may be treated as two different parts of speech: Lexical Verbs (work, like, run) © Auxiliary Verbs (be, have, must) + Determiners may be treated as a separate part of speech, instead of being categorized under Adjectives Nouns ‘A noun tells the readers what others are talking about. A noun is a word used to name a person, place, thing, measures of time, actions, and quantity. Acommon noun refers to people, places and things. The beginning letters of common nouns are usually not capitalized except at the beginning of sentences ‘TECHNICAL REPORT WRITING AND PRESENTATION 15in which always begins wih cap wa pacar person. pace, 0 ‘aproper noun rfrs 1 9 pari ty montey eee tana. Simm money. Das ans sano my min) (n aoa eg wi) are ete Pe a an yore yoy caste de fe ve Dress pv ny mehay aon yoo a. (Mh aces . the cece component Pepto cazmea many (enky ears oeetaeeas Wy moniy. ese cme hee Oe ton hs sae ny monkey cud ou f° 8 Hu same thing asthe direct objec milion problems. Plural forms of nou ‘wins supply suppes, banana - bananas ‘win apostrophe perles'keas, women's journal, two weeks’ pay. ten yords'ength nots 0x —oxen, foot feet, fous ~ foi Unchanged plurals personnel, equipment, deer, sh qual salmon, sheep, swine, tout, Chinese ‘Aogregatenouns-these are nouns that end ins, and ae radtionally purl but are also used for Beatie forms Bx Sones, headquarters, sta, goods, news, means Foreign plurals memorandum-memorandums, famulafrmulas Preserved foreign plurals alumnus-alumn, diagnosis diagnoses, append appendices ‘No changes in nouns that come in pair. Ex. Pans, binoculars, othes, glasses, scissors tongs ‘Ado the base word to form the plural in both open and hyphenated form ‘a Chifofpalce- chefs of police b. Brother inlaw bothersnow 10, Reguarized English plurals 4 Lost foreign purl Dogma - dogmas (dogma isthe lost foreign plural) {Gymnasium ~ gymnasiums (gymnasia) ‘Opus — opuses (a numberof musical composition (opera) Stadium -staiums (sada) Status statuses status) (Opera operas (plays st to music) . Lost foreign singular ‘Agenda ~ agendas (agendum the lst foreign singular) Insignia — insignias (signe) 11, Ateate foregrvEngish plurals ie were ae Spier Spend Pal Ten sence Bt elena ‘Antenne eterna Cactus Cac Coc Curia Corel Coraare Fons Foo Fungus Fungi | ava Tae Referenda Reterenda Verobra Vesebroe Dismal iat o Pronouns: Pronouns are words that are used in place of nouns Uses: 1. Nominative case (, we, you, he, she it) 18 As subject Simple {wi study my lessons Subject wih apposiive: We, police offers. passed the NAPOLCOM ‘examination, (Compound subject: ‘The suspect and she fed trom the cime scene. b. As Predicate Nominative Simple ‘The lecturer wil be she. ‘Compoun The winesses were he and L ‘win apposiive: ‘The beneficiaries were we Police Non commissioned Officers, 2 Objective case me, you him, er, us, and them) used as ect ches nec jc objects of preposition. Y can ed a. Direct abject Juana handeuted the suspect Juana handeuted him, The Chief of Police gave us instructons Juan gave you and (me, mine, mya) bananas. {Object of preposition: Peo run oher every me hes in need of money Under the banana tree sleeps a hungry lon Under it sleeps a hungry on. Her case was fled in cour by the prosecutor My dog curled (ts t's, each, eat) tl before it stood on one eg Beno usual hides under his sister's min skit. . Indicoct obec: 3. Possessive case: 6 "TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION, 7ee -ypes of Pronouns: s pena = edo fr to parte peopl, places o ND Indefinite - used 10 refer to persons, or things without spectying which ones. = mem mine We, us OF OUTS om ee juve Anata: Bot Few re i aan eleminad to pass Engh 5. YOU reer 1 oe person) Eefoayiie Mary Otters poy a ae rere pass Engi (Urls ony pesos) ny eeu ed re. hm, his, she, he, hers, thy, them, thei, tees Anyone nei: Neo oeolis wee wok [a Comat “Toa parson span ae ‘Anything nobody books ceemexearal ou te consequences fhe olsh tings he has ben ding a meee snastiscom | SER te aot aie led tam te PNP orarizann February 2009: he esto ta ahs pen pinccomny Mery 2 ibe university ee Sindeardbanogee, | fen) + pamonaatve (1 pant cuta spate person, leo thing) this, tha, these, those petro. amet |aall oe wow i : Everyone somebod antecedent of his) TW isthe razon you have to wear you poi uo oper peed re =| Tat poles fice, atthe suspects, trough the vc the spl fo eaten oneare son aoe een ha ord hal ua Gon These monkeys love o eat his special kindof banana, ‘sod tat a paricuar represents Arona’ Trost pers darance that he etrovent Genet of PAP pensioners shoud must gfe wih is anocedont i porta, | teeta umber nd gender ! Beaton one arncerts pra i ake acct as wrac, sng wins whee. at aston oh | Eryn You ere pet ide fn? ‘er sso nr rnc Ba Which betivear te twcrWiinesses i tling the truth? [b.If both antecedents are singular and refer | Who cn be saved rom fe wrath ate? i soe foun Oi ns {Eom you stew erin your iene? SS ra $: trace ond coud wash away to sn fay people? The phographe ond 4. Relative ( to begin a subordinate clause and relate it to another idea in the sentence) je ee catarena ss, ees roca a. The pain worn away fom ha pole oct as hc death by 2 ahi Pt on ena Telaters whieh tenpod othe core arenes wee net propery enced PLT,FABLO and GEMS. an oo {The poles fice ha usly Goes wh andy o church my uncle, Sopoet i oo eee (nos sed when he arte bt Coleen sealer nena Tati eo refer eter persons ets, expec nr ieee tere brrcnas Comnneato Toko Povo Deve Wch se ele tania Sep persons ee ee mer uses ofwlwhoever and whomanomever (objet eS eal nee aon pa sfect iver sf rp Gy, Who topped the Octcber 2007 Criminology Boa Examination? “i anyody wants tobe wise, he shoul oo ss yrs Norsave: The opie whoever wh he i reparan, Pea at -p Coc ofmevers: You dolove whom, (Whom do youlove?) a Cuedetpereston: Youre tang aba whom (Wham are you taking 20?) Sion sowshared.b esp estsion Oxecntmve, You foe to moet whom In heeven. (Whom i you hope 10 mea taco “TECHNICAL REPORT WRITING AND PRESENTATION, TECHNICAL REPORT WRITING AND PRESENTATION| ecctivmtmn margviove nu ail ents) ss Jd injure himself. Intensive: I myself need guidance. Fer Jon ad mse wsaly eat unipe bananas (¥fOTG) run ete ares. (Te) Ce argues vn ton se Sia Wo) se ried members ofthe UD and us 10 jon them during Sundays, (correct) Tel ees cy Sos ange Popo Fs Pe ponevanne cn coe eg ePaper Fee (o 1. Acton verbs ‘a Physical acon — tk, laugh, arrest LT JUAN arrested the suspect yesterday at Session Rd Baguio. Cy. Mental action - tink, consider, hope nope tobe with Jesus Chris after the end ofthis word Linking verbs, Be-verbs or Helping vers (am, was, is, are, were, being, has been). Ver Felaing tall five senses ofthe body are aso classified as linking verbs. (taste feel, smell, seer, emain, stay, grow, become, look, sound), Included as helping verbs are the modals. can ‘ill,could, would, shal, shoul, might, must. These are used to show abily, determina possibly, intention, oblgation or compusin, Ex She (amis, are, was, wre, being has been) deployed withthe United Nations Mission East Timor | could (eats, eat, ate, eating, eaten) unripe bananas. Phrasal verbs Calo = cancal-——_ come about = happen: Caton = ist come across find something by chance Gallup - telephone someone come up. = go.up Califor = cameget someone comein = enter, Look ater take care of someone give in = uiendor Look nto Investigate something ive out - distribute Give away oferforfee break up = separate Break into enter by force break out = start to happen Break down - stop POLICE COLONEL PENOY passed (out, away, by) a while ago. ‘Noun with S--- paral ‘These pupils goto school every day Noun wihout$ -- Singular This pupil goes o school every morning, Verb with S~ Singular ‘That banana tastes sweety Ver vitiout S— Pal Those bananas taste sweety “Take note: A plural noun takes a plural verb and a singular noun takes a singular ver, ‘TECHNICAL REPORT WRITING AND PRESENTATION E Ee Verb Tense— indicates the time when action oF condition occured. ie how | atte | a a Pasa Boge Eat [ventas — | Pepe rat Sted [ede oped [ae | asta) |rcemnty |e fase | satomeea | ake reste, | [romee |oseson Indicative: Juan Tamad stole Jo's laptop lst night. (statement) Did Juan pass the Board examination last October 2007? (queston) Did Petra, one ofthe CCIE students, ate the bananas given by the vistors? (whats wrong inthis sentence?) Wier the bananas given by the vistors (at, ale, eaten, eating, ated) by Petra? Imperative: Pass your papers, (command) Kindly help the vite of Yolanda, request) [Active Voice i the better form to use either in speaking or wsting 2 Juana eats unripe bananas, 1b Lovely plays the lead guitar every Sunday Passive Voice can be used when what was dane fs more impotant than the doer ofthe acon ‘2. The unripe bananas ae consumed, b. The winning goal was scored by ugao Prownes. Subjunctive. Rule: Vers in the that clause ae inthe base form even ifthe subject nthe cause i in the tired person singular. Suggestion: | suggest he eat apes (not eats) ‘She proposes that the canteen be repaed Command: | insist that he listen to me, (et istens) ‘order that he be present tomorrow. Wish: the wishes she were Queen Deli, (ot was) ‘She wishes she were a police offer, Condition: Juan acted as though he were a potce officer. (oat was) He tals as i he were a poliican. (not was) TECHNICAL REPORT WRITING AND PRESENTATION a| | [Seer cent tenes ecomimant he path present an Mure a Lem ape bananas every momINg 1» Noo tow whut to do te Become # pace fice” s Shewente tojon he orpancation, so that she wil have a chance to Walt cher foreign 4. Trey Pevel te corer pokce station to check the polce oftoers. se The potoe reo Jog every moring at the Bumham Park © Sista poe sue Taras iapect is marines 200 wheter hey ae |Simpte Past tense — cites Pat an action terminates in the past. The patce officer arested te suspect an hour ago, ‘Semple Future tones — used fo exoress an acon of condtion that wil occur. Use the suriar ‘Sat for te fs person) or wil (ore second and thd person) wih the presenttenae lowr ote {shall go t0 New York, Cx20, Quezon Cay tomorrow. © Youmil see how the PS Fact Training Program is conducted. << Pept wil enrol nex! month Present Progressive tonse:(am/isiare + ing) 3. Towpress # tempocary event that hes a beginning and an end. (© Lam working as an instructor with the univers, 2. Tegra! ttre tme # accompanied by Laure time expression, © The office is arresting te suspect tomorrow. 3. Toemphosize te progression of one event 2 He is expecting to enrol at the Universty ofthe Corileras. < Used i general statement to 80d 8 feeing of present action in progress © Many Fuginos are watching television everynight ‘Past Progressive Tense (wasiwere + ng) 1. Toemphasize he duration of one past event that has 8 possible beginning and an en ‘© Wen | arrived atthe hospital, the vicien was being admit by the attending physic: 2 M's required for # pest action in progress which i interrupted by another past action 42 The patce officer was eating inside a restaurant when the Suspect passed by 3. tis used for one or both past action in progress "© PMSg 2uan was sketching he crime scene while Pat Pedro was taking photog apns ‘© PAS Juan was sketching he cme scene while Pat Pedro took photographs Future Progressive Tense (willshall + be + ng) or (be + ng ¢ to) Wl you be writing the memorandum for the Chie of Police? ‘Toke heed: you are going to fal English 4 ‘She i going to get maimed toner instructor ‘The investigator wil be questioning the suspect abou his participation inthe cme ‘TECHNICAL REPORT WRITING AND PRESENTATION The parscipaon han ‘an Pot yet dostoyed The money has feat aries 1. Present Perfect Progressive Tense (hashave © bean + ing) Uses: (4) The pace oficer has been patron or over tei (12) hour. 1 Mead also be usd for repeated evens (b) They have been investigating cxmes agar person evry dy 2. Past Perfect Progressive Tense (had + been + ing) 1 Stesses me auzaton of oe past vert king place Defers anther past eet (0) The minesses had been waiting fr ght hows tare My ware Kd at he cae heanng was postpones 1b Emphasizes tat one event compete before anna (2) The fice nad been planaing’o ares ne suspect whan he rsomciny en "TECHNICAL REPORT WITING AND PRESENTATION> Future Peetoct Progressive Tense (wilishall have ¢ been + ng) I sresses vratcr ‘event in the uti That takes pace before another Rare event, ‘The oticer wil have been patroling Session Road betore the Cty Mayor gets here ‘Consistency in the verb tense, you si out with verb i a parila tense, you shoud pot We wed im anathe tone. Trae ce esepceteeeng memento ) Reo ae "Toso mentee ttn ntti Se cgeeerccigie apes < eomeatea a Teepe pacomstey ey teem mmo tea 2 nara |b. What do you want me to do for you? SS eee 2 rae es genres Sere ecesewemn ee rarer See oe renee ero ea... eee ee Bese soaaeeee Sepa See see oan asi aa eet cdaig een prea se eee pee eee a ; c.. beeen anes (© These glasses are mine. iacaees Seeeeseee TECHNICAL REPORT WRITING AND PRESENTATION (6 Apne noun at sows wm sett oF RY Sehr ae a 9 1. The name of frm oF pric is ton eared sng ever ft ane Adidas ie No fhe wart ing Beard, 9 comoary mating zc Sad, Raw donate oh scons of yhoo Yom (8 Fractions and percentage ezure anger arts when refering 5 mane Sour ue ate 3 Aeatectve noun Yacuty army. company. am) athe aon wrguny okay Saomeng 1 The team argue over her atowarcas.(ghrty) The team knows the resto he exarnnaon 10. The vero tes up wih he afirmatve suoject. not wh he aga ‘© These polices, not at are sccntatn 1 This poley. rot hove, a accaptacie & You, rot are late ‘Lot you. am tae 1 Teor mare secs re by se ity Sve min wr ot nang = 1 Thoconfdence and yay tre pen ae ue eco Tha secretary and eceptonitpaty Ow np fer sane sn Ham and og set ne acl re cea a og m3 12 Fo to frre tec aed byte an ‘it rh rt en ge ih he ‘nearer subject eae oe — a Neer cca oe spect twee 2 2 ater cor tes ear Engi ree nae ge 1. The verb agrees win he hea noun ad rot wih an jet of preposition ‘Ons tabi his persra things the aac cae remain ruched 1B. One of the politicians mobbed at he abort comes ram Bago, Cy (The worse oktcins, aport and Bago City, ox they ae noua, coud Nt ied a SRE ‘Ol the sentence because they ae ceca he prapomtone fa ard Rom eRGmeSN) 14. The number se ne verb ening 0-4. Aura h vrd nt enn ‘a. The numberof employees wants 10 righ om ine sense 1 Arnumber of fcors eat bananas, {e The number of recruts tom the Constera Admnairanve Ragon Tranng Contr jogs ‘ang Session Road, "TECHNICAL REPORT WRITING AND PRESENTATION 3> —S===>_—$—___ ‘Mental Caistheies on Subject.Verb Agreement; Irstucton’ Whee number hat makes each statement incomes Wt the nePesBT coe Ex ven topeerwih he boys, were eating bananas. Answer: $= was 1 Bis) 4 1. Anumbar of sandate for araduaioninceases every schoo! a 1 2 34 2 None of the chairs inside the room needs to be transferred to the stock foo. 1 a 3 te 2. Heean ne noun genera fom ue, nay dn 0 8 1 2 3 4 Inside the room Juana's Anle laptops ontop o sie! cabinets emai inact 1 25 3 < 5 Niet parcento! the chai were se by Me Juan Jamad. our MSC A: 2 a Naa ncn he rau of exes. wat ba eth 1 2 7, This smallest fish, not hose, are ounded nthe sour prt of I uni. 1 2 3 Int you, _ abe &. xher me mankar othe eat baranas epee aves ve ah 1 2 3 petra tld his husband to eat bananas. (wrong) '2. Petra and (me, I mine, myself) want bananas. i. (L. Me Mine, Myself and sha, her, here eat baranas. Personal pronouns He, she, they e The recruits made theseives, themselves) ke crazy clowns dung the party 4. One of the (student students) eats unripe bananas. Wve — descrbes 2 noun or a pronoun. I adds ite and color 10 your sentences. answers fhe pistons which one what Kind how many, how much o whose 1. Noun as adjective. 'a. The magazine article about our collage musical was posted on the Bulletin boars 2. Possessive, demonstrative and indefinite pronouns as adjectives when ey come Sere ‘2. Here's your handcut. (whose handeut?) i. Culassa’s car was bumped bya bicyce a while ago. €. This game is exciting 4, Please give mo another pape. 5. Proper nouns as adjectives. They begin wi captal eters ‘a. Criminology students hardly understand the Pythagorean theory 'b. The lgorot woman usually des not ook rec into men's eyes. 4, Participles (ver forms that are not used as verbs) as adjectives. ‘a, The passerby wih a broken arm discovered yesterday a mutilated Poy 9. The boys dacoraies heisaves wi papers during the competion yesterday. b, The dying person was apprised of his constitiional ight. 1 Bae 4 5. Prepositioal phrases that describe nouns function as adjective. 10, read and pater need obesity provided by efter ois ay. 1. PEMS Juan has artested the criminal with a milion pesos on his React. 1 2 3 a) . That poiceofcer in bull cap is my uncle 11 Theatr of wo pis of tin. rans o schoo everyday inated is cass, «Informing suspects of her constutonal igh i of great value ‘ 2 ee, ‘ 6, The aricles The, A, and An are aso adectves. “Theis used wih a specfc noun whe "A" or 12. Theme instructors me by ahundted cheering student come from Banaue. “Aas used wih a honspec noun 1 Pie) 4 4 Tha ole ofc hs aretd he suspect lcs See, (he Seas rows he cet) 1, na en nicht at cat oP ta Ato bi Ahousein the Cental Business Disc was robbed he Sine gang lastnight (nef) 71. Farther refers to distance while further refers to remoteness in time, to certain extent, 14, Thee 90 the recon and scrtany nis usual very lace alt, ‘quantly. Further is aso used to express the idea of something more set a) 4 {8 Our police station i farther than the market. 15, dan geek he lo cher insirucss about Enalsh grammar yesterday >. The Chi of Pole has avn thar incon fh pene fre ey wore 1 Ee ae TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION 2Peay tole ns. a Se Tr encom set eee se ee cane ne ees ergs 1. adverb modifying a verb. eee Se een ean eee “¢. The investigator spoke arrogantly. (how) Se Bema racan pete tesa a pee ees a aan ee ne a. a ‘Prepositional phrases as adverbs (adverb prepositional phrase) ee ene eee geotnre aan is saint mat tre oa ete re eer caren eee fa pemeuieaaicay Sn Saat ees aie ieee bas nepoee ly a8 Jose. 2. Comparative degre — use dto compare two unequal things or persons. He's more handsome than his bother. Juan sings more beautifully than Jose, His right sick is longer than a softball at. He plays gutar worse than Felipe “The workis less cumbersome than before. She aks less rapidly than a radio announce: ‘Cumbersome ~ less cumbersome — leat cumbersome Bed — worse — worst ‘Good - better - best ‘TECHNICAL REPORT WRITING AND PRESENTATION 3. Supertative degree — used o compare tee of mote things & pars He isthe most handsome among the bo My bats the longest of a basebal bat Ho Says worst arang he fe pans She dances most beautifully io her cut (OF alt work, this isthe least cumbersome. Among the tan speakers, she as east fugntly 4. The folowing adjectives and adverbs ae ne Perfect Square Single Fata Vertical ‘lone Final Roun ‘Straight Everastng Unique Universal 8 Supreme: Empty ter Ful Dead Ne Mert Deadly So Bing Wrong Tha reposition is a word that i placed before a noun or pronoun that shows the relaonship hat ext [between the noun or pronoun to some ater word inthe sontance 1. Around means encicing. About oten means approxmathy ‘The investigator-on-case walked around the crime scene to search for physical evidence. b, The crime happened on or about 200 adockin he moming on June 10,2014. 2. Use toward, not towards a. The criminal ran a fst ashe could toward Hamizon Re, Baguio City 43. One agrees to. proposal, but one agrees with a person. {She agreed to his suggestion for them to wat for seven more years . She agreed with Peco that they wil eat a he canteen 4 Beside moans by he side of. Besides means in action to a Can| st beside you, Miss Pesto? . There were many poceoffcers besides Pat Kus inthe room, ‘Between is used when refering to two. Among is used when refering to thee cr more. ‘a, The solders tore Jesus garments and divided & among themselves. Between John and Juan, Juan is mre stusous, ‘One afer win person in the matte of opinion, but one difers rom another in cerain aspects. 2. | diflar with you on how we should reat our parents b, cat lifes from a horse in many ways. TECHNICAL REPORT WRITING AND PRESENTATION a| | ee 2. More than expresses the idea of quant. Te roam could contain ever 500 people. (wrong) ©. The feng comnal hres over the bamboo fence. (cored) The 23-year-old potce offcer weighs mare than 200 kilograms. (#ore!) 2. Pat Jus rds to, The correct expres say in regards to, with regards to, or as roga reged toand wen regard 13. Pec {2 tn regard to you instruction, we wil send Pat Juan for schooling 1 With regard to the case he is designated the ofler-on-ca8e : ene ses es insructon: Iden the numbers which makes the statement wrong. Wie the coect answer Ex The tat fhe basement ar temoorary dosed, Ans. 4-is temporarly uan perrms his duties more snanoy between a the naw pale Oca. 2 3 4 ‘The batalion of solr does'nt conduct operations agains! he jhodis. 1 2 3 4 He parm gond in he comoatiion be joned last Salusday in he evening. 1 2 3 4 mare deaper understanding 2s lo why he is born 4 och isi he room hare. a 2 lie: it mmsan na 2 mare bate wiser way of accomplishing your goals ' 2aris 4 «6 éeisomnsh fn hang stp hich-isa buldings na distant frei county , 2 3 4 Te yc win bck eg was ought othe hospital or medical attention. 1 2 3 4 EMS Juan always speak so sogant that obady wants ota ' 2 3 4 % TECHNICAL REPORT WRITING AND PRESENTATION TECHNICAL REPORT WRITING AND PRESENTATIONPunctuations 1, Colon —an introductory device used to enumerate, explain or extend an idea already introduced. a. Used before a list of items following an independent clause. Atree has many parts: the leaves, branches and trunk b._Tojintroduce a sentence that summarizes or explains the sentence before it ‘She was absent for ten days: She went with her friend to Mindanao. ©. To introduce a formal appositive that follows an independent clause. The police officer has one problem: jealousy, d. Used before an announcement Listen gentlemen: We will have no class tomorrow. €. To introduce a formal quotation without “he said/she said” expression. ‘Our pastor has tried to instil into the hearts of all believers: “Be born again.” {For emphasis This much | know: You have to exercise to build your muscles. 9. Special writing Salutation = Dear Sir: Bible references - John 14:6 Time = 10:30 o'clock Titles - Recollection: My journey in the PNP 2. Semicolon —it connects independent clauses closely related in thought and structure. Iteliminates the possibility of confusion in sentences with other internal punctuations such as commas. a. Links two related independent clauses not joined by coordinating conjunctions (but, and, nor, or, for, so, yet) 1. PCpl Juan Tamad has tried his best to arrest the suspect; he was not successful. 2. PCpl Juan Tamad has tried his best to arrest the suspect, but he was not successful b. Separates two long independent clauses that are punctuated internally by commas. 1. She has been teaching police patrol, criminal investigation, and traffic operation, but she did not finish any related course. 2. She has been teaching police patrol, criminal investigation, and traffic operation; she did not finish any related course 3. Pipita has eaten bananas, apples, grapes and guavas, but she has not even seen papayas, mangoes and jack fruits. 4, Pipita has eaten bananas, apples, grapes and guavas; she has not even seen papayas, mangoes and jack fruits. ‘TECHNICAL REPORT WRITING AND PRESENTATION 35a ed ear words such aso erie fr istance, namely of ats wich nr crore errors erm cts. Seen a paler preset og te bing rare, PAY ODNAN, Pula PENS Pope, Pol Rus, ond Pat Po comer uted repent coses ined by 2 cnhntve ade (hence, 4. Gores ed pr en feobrrs) reese omnes na premotd;nevrols, he was able 0 Pov His 2 patPude:nonebeless, wos betas he suspect 0 ae Re edna sees ech the toms flowed by appostve mat to tnce ue ores municpetes wih less nue of cxmes: ingyen, Muna, Eure and ntoan Mt Provie. 2. Tomat caring vas aterded by PMA! JUAN. Chi f Ps PLT POPO. Oy Peat Te Pod Cit irestoator: PEMS Pepe, Warart Ofer. a ae Ofer 2. Comma 1 Seprte pon eset nomaton or exresson Pea han, he man wih ain moves, commited Culsea toning wel fom ear a, ogee police ce. Fated wo oms he est recog ares, ook fice The scomed,soxamparid by herlwye, answered questions fom the moda b. Used in words or phrases which interrupt the flow ofa sentence. Pat Juan, nonetheless, arrested the leing criminal ‘know, gerilemen and ladies, that you doa hundred pushups Separate coordinate adjectives that ae equal rank. 'PEMS Pablo uses a pair of od faded police uniform. Every station should submit a wel-planned, organized report ofcer. 4. Separate parts of dates, addresses. “The retired polioe officer was bom on January 1, 1961. ‘She wil visit Bakun, Benguet. fe. Use a comma to separate words or phrases that express contrast, “The police officers, not the soldiers, gained the trust of the community {, To.separate aname rom the words Inc. Set. Juan Tamad, Jc kes o be a police ocr, fortwo identical words. 19. Use a comma o separate two ses of four Please give me 5, 1s nd 9,35. ‘Where she was, was not eslabished. hh. Mid intejecton Hey, | id not co it. 36 "TECHNICAL REPORT WRITING AND PRESENTATION a olor a tag question at the ond of sentence ‘You arested tho suspect, didnt you? ‘Set of words used Indirect address Keep quiet, ladies. ‘After the salutation ofa personal eter and closing of alters Dear Nandref, My Everdearest Ono Yours truly, Very respectfully yours, Before a conjunction to separate two independent clauses in a compound sentence. “The suspect ran a fast as he could, but he was arested bythe poice offcer when he fe Inte a manhole ‘Separate ilems in a series (words, vases and clauses) Words ina series - Cats, dogs, rabbits and birds are favorite pets Phrases - He works as a police officer by pavoling the streets, investigating crimes and ‘making reports. Causes - During the conference, the patrolman prepared the venue. the suerscr ‘welcomed all parteipans, and the Chief of Police made the briefing Before introductory words, phrases or clauses I you study wisely, you wlop the class. To choose the right parner, you pray and fast Commas do not set of restrictive clause (the use of who, that, which). | wil salut the police ofcer who wll op the Board Examination. (po comma before who) “The long tailed dog runs after cats, which eat unripe bananas. (wrong! There shout be ro comma before which) |. Hyphen — Uses: ‘Used to form a compound word when itis an adjective or adverb placed before a noun Jong-egged woman plungertype device trouble-tree process, openmindedly haltearteaty Used ina prepositonal phrase used as an adjective ‘behind:tho-back pass Underthe-table transaction below-the-belt accusation {& To avoid contusion by being misread ‘enorgy-producing cal ighthour shits foreign-car buyers foreign car-buyers comenttke textures ‘e-veat to treat agein) repress (to press again) "TECHNICAL REPORT WRITING AND PRESENTATION a xVE / 0°08 measurement quantity anda uit of three-nch-wide bear Jn eight mile jouney formed om 8 6 Compound moses ‘Abeam tree inches wide agourey of ett les a noun or patciple ‘Asegl capt! eter and ‘heare Hoeem — Teqare Vshaped + norners tom 2-08 when used before a noun and racfons when hey ae spon mentyseven obs three fourths klogram ‘Complex racons they cannot be typed in smal numbers 1316 mies Adjective pls past parcinle ‘Amor vec hats orange in clo-an orange-colored motor vehicle ‘Apoice officer who s onion in skin. ~ an onlon-skinned police offesr Compounds made rom hal al, or crss- haltfrished aencompassing _cross-county, |. Dries worts atthe end ofa fine (Cor typewriters) between double consonants: ‘words that donot the paper margin) Cop per, middle Donat yphenste: = adverb adjective combinations: Recenty altered system Ay adverb plus participle (ng, 4) Highly rewarding job poorly motivating instructors Chemical terms | Hydrogen peroxide siver nitrate Colors Pink orange uniform LL Spel as one word compounds formed by the following prefixes ant) © intra on over post pe pro pedo te semi sub sper strata un der mid cy salt Exception: Use a hyphen 2 When te second lament is captazed (pe-Spaish ea) , When te secon elements four pre-1950) To preven posse misteading (cover, unionized) 38 ‘TECHNICAL REPORT WRITING AND PRESENTATION 55, Apostrophe — used io nc a. Possession 1, Add an’s to show possession by singular nouns ‘Amachine's parts ‘8 package's contents 2, Add an’ to show possession by purl nouns that do not ed in The women's cub the sheep's bran 3. Add only an apostophe to plural nouns ending ins ‘Three machines’ pars the companies’ managers “4. For proper names that end ins, use the same es Ted Jones's job The Joneses! banana plantation 5, Do not add an apostrophe to possessive pronouns Thos ours ts b. Contractons ~ indicate that two or more words have been condensed ito one. As 2 (general rule, donot use contractions in formal reports and business ators wit tists they ae theyre should have shous ve , Phra — for plurals of letters, abbrevations and numbers, use apostogbe ny to awokt confusion. Xs Ye Zs B0Me 19008. CCLES {Quotation Marks —used at the beginning and atthe endo a passage hat contains the exact words of someone else. 1a. Direct quotaton ‘According to Pacduyao (2014), “Nobody could go to heaven unless he passes though desus Chis (9.7) Paty si at ody cou oa heaven ies he pases Rough ess Om 2. single qutaton mars or a utaton tin a quctaton “The supe sc, un avay."he wines he nestor 6 Ties of short wets Jose fava poum pur by Pepe Pent. irs les our pci tenon “Li isa Bh wor fr elevate “Cop ist ang wor rpc fee parentheses bt romipors manip readers mnt elanaton, carcatons Srareors a. Toad ifomaton abut anton Jesenynstha Pipi Nato Poe (NP) mans peace and mutgn-_ The ote as emphasized on poles omiesece (be Metal anon Acetone Ftc na et cant ees tecune of evan Sa on nen prevent) TECHINIGAL REPORT WRITING AND PRESENTATION 39 le‘Precise technical data = Thisroom (5mX 6m) ean aczommodat 100 very fat. ©. Toad anasie ta sentence _ian (the investigate) was told to rapt everyting about Pad (the suspect) >> Peer eskee ales on Pctorions ——Ssitramne Insucion: Write the number that makes the sentenceincorrect. Wirt the correct answer ex. Shisha one who usually see's that the eachar's table £ Tonserarecton Pe, : : ' . The mae ote oan cosy ging own (ee etd HO 887) i o. Namberrieters maka sees 7. Theybaae ett neue fa whe asi. Jase pte ote, an ob oi (1) Dawn, Aa (2) DA, East Tre on ; a es 2. An domi enact ba Tomah ate btn an ea ot poor “ ro. i Pepto Kile 19902001) ns wood FE. >, He iat hes Shed oral baal dare BS Nui ora 1 2 3 a 4 Usdin otto or daoatonsin tata wen quoting sme oe a : “The witness said, “The suspect was atthe crime scene atthe ime of arson [Monday uy, | ie a aoe aa victim: on how to pass English 4. Tanoa2s0neemona)” sat ‘Used to insert corrections in a quoted materia 5 uandidret omen wanton slue win aia are ‘chet Pics andthe nll elon i poe Latn = us 2 3 ‘ Inte serine, te coves werd sta be pcs not ile 6 ta sa. pu) Hower fons hat wa ec PPerenthesis is used to make insertions in our own wring while bracket is used to make inserton s 2 3 4 ie wags Scere 7, kare, parr sa "Nody can nore rsa. 4, Dash - sed nis oma wring Wenphascs be rte tes of 2 3 zi 2: Bete ana ued tea asain 4: Hallgate Mania o wath he onl game batesn Gina Magno. Ex Eventing ty Gres 08 1 2 a ‘ o Fenan 8 Patee0 9. nonin et vas ovo oe camoana! mance fe it b. Enda sentence wih alist or series 1 2 gta 1 pola can get swansea ake potas fhe one | 1, asa mca hs 4 Ei erdgnher pees olevdenca ali she a poles seta shui ae kf msc et onc cred a + & Canty ocenptaze apposite Ex han Tomad-theman ina man mowes-waschosenastteMVP. | “The police officers - tw Filpinos, fveAmericans andone indian were ostinthe rest | 4. To introduce a series less formally than with a colon, | Ex Ancram hse it erent equpent ain, fear, and whe 10. Els Pins ae Breguet nate at words have been omit fo" Sad poe zea Sn 31,1 Caso wots. alee eee in Hi ss ocr haven ees te" TECHNICAL REPORT WHITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION aAbbreviations 1. fan abbreviation might confuse your reader, use it and the complete phrase the first time. ‘Submit quarterly your Personnel Evaluation Report (PER), 2, Use all capital letters (no periods and no space between letter or symbols for acronyms) PNP. NAPOLCOM CCJE DILG US. flag 3. Capitalize just the first letter of abbreviati itles ans or reviation follow: eae be reviations for titles and companies; the abbreviation follows Pres. Dr. Mr. Co Corp. a. The president of the Philippines will visit us today. b. Iwas told that Pres. Pinoy will visit us today. ¢. The chief of police will arrive today from a 30-day vacation leave. . Chief of Police Pedro will arrive today from a 30-day vacation leave. 4, Form the plural of an abbreviation (as well as numbers) by adding just an s. PERs DTRs TORs 21s 1990s 5. Omit the period after abbreviations of unit of measurement except in. for inch. Do not abbreviate short words such as acre or ton. kg oz km cm —Ibs_—_ (abbreviations of measurements are not capitalized) 6. Use periods with Latin abbreviations. eq. (for example) ice. (that is) etc. (and so forth) 7. Do not abbreviate units of measurement preceded by approximations. Several pounds per square inch (correct) Several PSI (wrong) 12 PSI (correct) ‘Anumber of kilometers (correct) ‘Anumber of kms (wrong) Capitalization 1. Capitalize a tile that immediately precedes a name, but do not capitalize if itis generic. Senior Vice President Pedro will inspect our project tomorrow. The senior vice president will inspect our project tomorrow. 2. Capitalize proper nouns and adjectives. Asia Asian France French 3, Capitalize trade name, but not the product. Apple laptops Isuzu motor vehicle Zonrox toilet cleaner "TECHNICAL REPORT WRITING AND PRESENTATION 43 | See ee4. Capitalize tes of courses and and the les of majors that oa departments and he tes of ma}rs| ‘2 The ft statstc cours took was Satisis 1 He majored in Forensic Dactvlosenpy and has nr postions ‘5. Donct captaze ater a colon. Capitalize after the exon ihe ‘2. The chair has four pars: legs, seat arms, and back. 1. The SS year-ld retired police ofceris physical vey hea {an faking in Maxceemom vam C Numbers 1. Spel out numbers below 10; use fours for 10 and above Foursuspects 17 vcims 2. Spel out numbers that begin sentences. “wenty-fve pole recruits were dismissed from the sevice 3. ta series contains numbers above and below 10, use numerals fora of em. Pedro, he suspect, has 3 rites, 29 pisos and 1109 revolvers 44 Use numerals for numbers that accompany unis of measurement and Ye tam 26yards (0.132 minute 5. Incompound-number 75 tweve-voltbatenes 16 Use figures to record specie measurements In the 100-meter run, he took readings of 76,77, 2 2. Combine figures and words fr extremely large round numbers 10 ron pote officers three (3) tllon police ofcers 13. For decimal fractions of less than 1, place azeo befor the decimal pit ase kn 15, Place te lst wo lees ofthe ordinal after rations used as nouns {10 ofa second but not afer racons that modtly nouns (1/10? horsepower ~ 10, Spel out onda below 10. ‘Thied suspect _inth incident 13° vet 11. For 10 and above, use the nub ad the last two eters of he ordinal 21* ont ‘5% pole offeer ten 1500-4 runs 872, 4 rofer oa speci ped for several forensic Sacto second cause is independen: hy: He has been exe sjecves, spel out te fst one the shri oe 0 avoid cont.son octal Calisthnics on Abbreviations, Captaizatons and Numbers, Jon: Wile he number tat makes the sentenca incorrect. Wits the comect answer Fy veserdey, te ata xr in the cfnm akin for te asin oo 1 2s 4 newer, 1= 190 solr joined L 1. Pedro sees dean Dume boxing the dean of the Coles of Law a while 2m 1 2 3 4 2 Jose waste sist ninth poceoffcer lobe romoted to pace corzara Epa: 2 3 4 + I nish BS Cinical Psychology: wiaok for a Cinical Psychos fats 1 2 3 4 “4, AB police ofc doesnt know how io prcpery wna a simole spot ranot 1 2 3 ‘ 5, The Serioc Police Officer was assigned a lad in place of PLT TAMAD. 1 2 3 4 «6 juanhone 0 be 2 pace mac nthe Phitooine National Pace (PNP). 1 4 7, Ha-can finish a one hundred seven five Mlometers ran in twenty minutes. fan? 3 4 8 He deni ike the 3 equoments issued by the National Paice Collage (NECL 1 2 3 4 9, He sole he sin-cubc meter samsung washing machine the einer day. 1 2 3 Zi 10 Badin stayed in Peru for ten days because of his traning in he nazi nay. 1 2 3 4 41. ‘The suspect have scien two hundred 50 wats bulbs from Luna's house. 1 a sea 2 He bovaht us tree (3) bots of baygon mosqulo repellants yesterday. 1 2 3 4 3. The General Manager of Tongsan Bazaar wilco i Mania tomerow, 1 aes 4 "TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION a =4. She works wih the Bureau of Jail Management and Pennloay (8.1 MLE. 1 2 Saeed 5. 35 police ofcers ware assoned at Session ond for te Panag Fa 1 2 3 4 6. Pope lock up several Gimincoay suet rom ne Universo Hina. 1 2 3 4 2. Pinay ase te 3000.00.00 ofcors who ware paterty a 4 2 3 4 ‘8 Many thal poice officer cam hereto rain on how ia ast SUEPeS 1 2 3 4 ©. Juan.the 100 kloarams oftce, mat ours, Dx. Ona. 8 whe 20° 1 2 3 4 10. He bas sce mayor Pepto insite plo siti esha 4 2 TECHNICAL REPOKT WRITING AND PRESENTATION Visual Aids purposes: ‘able Rshows + Tolohe readers an opportunity to explore data (io ow the sent infomation in concise fem). cers to investigate on their owe} ‘oront the readers tothe OPC Ever Jo summarize data (to pe {e provide a diferent entry point into the discussion ~ (9 Teiflethey begin to read the txt) ar i eater expetators (cane eadersto dev questions aba PP tsa colecion ofrirmaton exreseed in number or words nd presented nour esc ca fom be rracton of nope ep Hal) and = depensank sk srote ne type of formation you discover abou the op). 5. 6 1 BLE. Pats and Guidelines protic numeri. Pathe number snd te tte te repo put tbe number and Oa rae ols nana mad at 54) ony mong reports at conten cher the bet at iromatve bes. Do ct put punctuation ate the We Ue horentl eso separate prs tata, Pace ae above and below he ean acs $id eto astro ot, tna aponer ead craze he ctu headings Boow & Spanner mats repetion incon nese Jarange th dan cose Sependet vrai) ad ows (dependent ware) Pree ean comers ble botiom de wi he word Note Cee sures oth la ures fe dta wor bv colecte for the pape. Rosner of Cimes Commie in Benguet. CY 2013 ‘Number index Caines Nonindex Grimes | Tite [Marder [Homicide [Robbery] het |Volot | votot RA‘Sres |ro.eos_| cere fiaway [20 [21 | | a | 23 suas! oreo Femay 21 [30 | 0 | asa Ge TE A 7 Fie Note: Vlatons of RA. 9165 and PO. 603 were the only non-index Rule cries commited. ou Soutee: PRO-COR Accomplishment Report, CY 2013 Notes TECHNICAL REPORT WRITING AND PRESENTATION a7When to use a table ‘To present all the numerical data so thatthe audience can see te context ofthe relator you point out 2 Tocompare many numbers of features (and eirinate the neod for lena Prose explana Line Graph shows the retationsip of wo variables bya line connecting points insite an % (Pro ‘and a Y (vertical) axis. Aline graph usualy shows tends over ime. Tek marks —— > Datatine Number of Defects 10 ° Tick marks Tek Identiiers fee Sa temo abet < —— Number Figure — Title Detect Rate of Absentee Rate of Widget Subassembly Pans and guidlines: Number fgures consecutively throughout the report (sme) Use a bri, cea tet specy the content ofthe graph. De not punctuate ater the tie, Put the capton below the ite. For informal reports, the caption maybe pleced above. ‘Space tick marks equal along the axis rl Provide car axis labels. Spell out words and wie out numbers Present a data line with definite marks thatindcate the intersection of two axes. Add expanai umber o words inside the ap. If the graph has wo or more nes, make them visually distinc! and dent them with abo legend: men o Use a Line Graph 1. Toshow thata ond exists 2 To show hata relationship exists 8 "TECHNICAL REPORT WRITING AND PRESENTATION Pace the independent variable onthe horizontal axis and the dependent variable onthe veri) > 4. To gve a general concsion “&Toinitite or supplement a discussion of cause or significance of several varales. i contrast varatles re bane Ine whe the Capencent varie or relatve se gnitude. The sq paral othe bor. Tek marks | Figure Inventory Status, Fist Quarter 1988 Parts and Guidelines: 1. Provide an Arabic numeral ad atte below the fgure (formal reports) that names the contents ofthe araph, Place the names you are comparing independent variable) on the horizontal axis and he units of ‘comparison (cependent variable) onthe vertical axis. ‘Space ck marks equa along the axis rule. Provide cleat axis labels, ‘Make the spaces between the bas oneal he with ofthe bars. Use a legend or catouts to deny the mearing ofthe bars! markings. ‘Avoid elaborate cross hatching and sting Use explanatory phrases atthe end ofthe bars or next fo them. ‘Subdide bars to show addtional comparison, | When to Use a Bar Graph: A. Tocompare sizes 2, To give an overview ora general conclusion 2 5 6 2 8 5 TTECHINICAL REPORT WRITING AND PRESENTATIONsignificance. wa ce rere 1 Ta ande caleis 3. Tobntate or npplement a discussion of caus Pie Chart — uses segments ofa. cre nda porcetages of erent the spent lhe cre represent each Res Semen te oan, rae Glow rom —— Nanter i t re creme —— | ™ Pars nd Guanes: copy sora als and ae tat names 1 Tre above or belo re chart Use Arabic numerals Tere alin gm Ifomal chat on ave ony 2 rr coves and unite sogmens in sequece, doce, fom ages smatest Tenty sepnnt fh caus or legends. Cato afe pases tal name each Sop" cece serra tis af each sagas makings psa ret ny phrase, Pace peerage fowes inside the segrents. For emphasis coro shade mpotan! segments Dude te pie art no more tan fo () seamets. oe wen to Use a Pie Chat: | To.compare components to one another 2. To.compare components tothe whole 3. Toshow gross dflrences, not fine distinctions ‘Chart —s the catchall name for many kinds of visual aids such 2s troubleshooting tables, ow char ‘ea8ion Ghat and ayous. “Troubleshooting tables —usvaly in manvals hat dently a problem and give its probable cause ans Flow Chars show atime sequence ora decision soquence, The arrows indicate the direction of he ‘Seton (process). and symbols represent sleps of particular pons in the action — Dest tin) et geese te ita Adj CAM 0 | aM Se ~ dst ON sido 1 Adpst eae a ee) Sap Gantt chart — represents the schedule ofa project Along the horizontal axis are te uns f re: ang the vertical axis are sub processes of he ttl be vere roject. The bnes ncaa the staring and SSpDING PONS Review needs Meet with vendors Discus bids Install network Train employees Tan Feb =H = == | \ 0 TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION: St ndLayouts is a map of an area seen rom the fo current bulding Parts/tols storage Work area ‘Added work area — Entrance to showroom x 7 Parking for as a J carat doors vantages: tis memorable and ensy to reler Photograph — good photograph oer several aavartages: emer optestes the em Gcused and i shows the relatos Drawing itcoud deaty represent an tem ands relationship to other Setals Sb that he reader can focus on whats important Exploded view -i shows the pas decomecid but aranged i the orerin which ey together items. etminates unnecessan ‘TECHNICAL REPORT WRITING AND PRESENTATION Detail drawing — Isa rendton of par Defer wishes, 28 wel as tne cross fo KoRLLrsporrace TECHNICAL REPORT WRITING AND PRESENTATION___ The Use of Color in Police Communication Color ~ people like color. They prefer color TVs, color newspapers, colorful ads, colorful Web screens, etc. Working effectively with color means. knowing how color relationships cause effects and how color can be used in documents. Effects Produced by Color Relationships 1, Maximum visibility ~ sets of complementary colors that cause high contrast or maximum visibility. This relationship strongly calls attention to itself. The colors, however, tend to dance and most people find them harsh and can view them for only a short time. 2. Minimum visibility — sets of adjacent colors cause low contrast. These relationships tend to have a relaxing effect. The colors, however, tend to blend in with each other, making it difficult to distinguish the object from the background. 3, Pleasing visibility ~ sets of contrasting colors cause medium contrast. These relationships have strong contest, but they do not dance and most people find them bold and vivid. How Color Can Be Used in Documents 4, Make text stand out -the best contrast is black type on a white background, but other colors like yellow, orange or blue may be used. However, color alone will not cause individual words stand out. To make it stand out in, you must also change the font size 2. Target information — use color to draw attention to “independent focus” text — types of text that readers must focus on independently of other types. In addition, make each type of text look different from the other types by using different value (tint or shade) and different areas or shape to cause the difference. Common examples of independent focus texts are warnings, hints, cross references, material the reader should type, and sidebars. 3. Indicate organization — color creates a visual logic and indicates function. Colors could indicate different levels of the document's hierarchy. Common functions that color can indicate are marginal material and running information — in headers and footers, or in the head system. 4, Indicate the point in a visual aid — colors are used to draw attention to specific items. For instance a. To highlight a single line in a table. b. To highlight the data line in a line graph. ¢. To focus attention on a particular bar or set of bars in a bar graph. d. To differentiate callouts, ‘TECHNICAL REPORT WRITING AND PRESENTATION 55Frequency of Analogies Used in Technical Articles Train Thunderstorm Food rs = II Sees Mental Calsthenics.Identitying eror, no error, put $= no efrot, Insiructon: Wee the nue at makes he sentence incorect. Wnt the correct answer Example Baa naesin a tatow cre ‘hoa 2 es, 4 Tse te ih pedi i, | x 2. Tha hielo Polce shoud acai he investor of wat j 2 3, Gallup ou ofice so hat you could ee ha uct | 1 2 a | 4. duan was anorised thatnis tien aed Et 7 Qo amas = 5, Hare comes he ciara assist of eh Trin _Tndestorm FoosMene 6 There houses onthe hil was no fected by Tyshaon Yolanda + isi me Pacdapng —#eHowtaty er Astonotie | ce se 2, PSUPT dose Rizal isu Chit of lcs now | Br aie eg = a | “TECHNICAL REPORT WRITING AND PRESENTATION 1 9 | Tene rcrst nas puis navy yesteiay 9 Bis 2:3 ‘ Pe {|| 4 = 4, The husband and wl arin taba by a chisen | 1 2 a a i 10, He topped the examination nwihstanding he fact hat he is vey aooe 1 2 3 ? © | e 11, compliance wih your eas. Lam sending yu his communication } | 1 2g ‘ i 20 | | i = 12, Publshed hereunder ee deta for une 2014 i 1 awe inne Tie Thunderstorm food Mens | 13. Please sand us enuoment fru ose ncuron! operations 1 2 sradaging Howley mAstometve 3 ‘ } 14, dunn, a CGJE siden atthe Unies of Bagi sol a car yesterday. i 7a 3 ‘ 15, We arrested nine members he sada Sin gag las wee 1 2 3 ‘ 56 "TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION aMemorandum The Memorandum formatis used within an or niet ‘ganization and every organization has its own format hence, the epornsan is only used within the Philippine National Police (PNP). It is then inappropriate for the PNP to use the Memorandum format in communicating with other government or non-government agencies: It should use the Civilian Business Letter format parts of the PNP Memorandum: Heading = The heading includes the name of the organization, the unit or the police station, and the address. The name of the unit or police station is written boldly and all capitalized. The heading is aligned center. Date — The date should not be abbreviated. Do not forget that after the date is a line drawn from margin to margin. ‘Addressee ~ The addressee is written after Memorandum For or Memorandum To. Memorandum For is used if the communication is sent to a higher office or of the same level with the sender, and the Memorandum To is used if the communication is sent to a lower office. The words “Memorandum For ‘or Memorandum To, as well as rank and the name of the addressee or receiver of the report, is written boldly, and all capitalized if it is the name of a Police Commissioned Officer, but if not, then only the rank and beginning letters are capitalized. If the writer intends to use the position instead of the name, then it should be written boldly and only the beginning letters are capitalized. Under the name is written the designation or position, then the office. Remember not to put a colon or any punctuation after the word Memorandum. See to it that the colons after For or To, Subject, and Date should be aligned with each other; hence, use the tab and not the space bar. Sometimes itis better to omit the name, so that the report can be received by whoever holds the position, There is a problem if your report is on the way and all of a sudden the person who should receive your report is changed. Attention Line — this is where the name of the specific person or office that will act on your report is boldly written, The practice of writing the attention line could enable your report to be acted upon immediately because your report will go directly to the concerned person or office. Sender of the communication - below the attention line is written “From”, Police reports before omit the From" probably because itis the same with that of the signatory or by just reading the heading, you have already known where the communication came from. Anyway, it is important that if the “From” is written, then the designation in the signatory should be omitted. Subject = the subject is what the repor is all about. Its written boldly and should not be very long. tis enough that the reader, upon reading the subject, knows already what the report is all about. The most important word or words should be mentioned first. For example, Vacation Leave, Request for Reference ~ this is the basis for the report. For some reports, this is not indicated because there is no need for it or they have no basis at all. Remember, all paragraphs in a memorandum are consecutively ‘TECHNICAL REPORT WRITING AND PRESENTATION 61 SS EE EESrubered using the Arabi numbers, Soil ereis a reference, then he reference shoul be, {ana consroce wnt ela paragraph of he body there is no rterence then the frst pa. ‘he body shout be numbered paragraph : ‘Body consi of whatthe writer woud ike foto he reader. mest police reports, especialy n Ricks be x porsraph ust conlans the problem: the second and succeeding pany” tatonaie: ae ost paragraph he aS. Paragrashing Problem paragraph contains what the wner would ke the reader to know. | ‘Ratonale Paragraph — these are the explanations tothe problem [Acton Paragraph — this is what the receiver of the communication wil do ater reading ‘Signature — any document without the signature is of no value tis strily writen with the nan ‘atve Maid name, Lastname) wih the rank typed below i, and the designation or poston (y- the rank The name, for dany, should be capitalized and writen boldly wnothe the signatory Conmasioned Oficer, Police Non-Commissioned Office or even a dia, na “Take noe, ina memorandum, there are appropriate acon paragraphs which should be uso pend on wher te conemunicaton i fora lower ofice, higher ofce ofthe samo level fhe communication uses Memorandum For, the appropiate action paragraph could be: {Repub of he Pritpines Natonal Poca Compete BAKUN MUNICiP {WN MUNICIPAL POLICE STATION fear a coarse Deve La Trinidad, Bengue re poe EE ccctrese suosecr # Vacation Leave, Request for February 29, Request feedback Request prionty action. Further request priory action Request consideration. Further request consideration. Request approval, Further request approval eequest acknowledge, Further request acknowledge. Request widest dissemination. Further request widest dissemination. Further request feedback (corec!) Feequest consideration and approval. (his is inappropriate because consideration and app. ‘are synonymous) 11 Request that he undersigned be that he wil ake care ot hs wis Sart’. 2 ‘Adress whe on leave: #12 Sam me = aon avs form Mach 62,2020 50 eda he Baguio General Hosp Bapuc Ci. ass rok isan, Bogue Gy uther request approval NANDREF 8. OONAN weicaee Use further request in the acon paroraph when you have aeady made mention of ee tne eater pargrape FRegues ure feedhack hiss yon because othe moder er wich misplaced | tbe wor tats madness eesbacr stad of oq) ithe conmuncaton ues Memorandum To, the seropt acon paragraph cod be: Fapemaee Forwiest tenia, eee For gues, Formed acon, Fo pry abn, Dsing the PCINP days, he word "Posi writen jut blow the sderse. The wor: means ha te afessoe aso wor wit the oftce os ncated nha heag. Thi practeswi = tine, space and eons ewe list we potratar an veing again te fica re arse twat ates pened me Deda, a "TECHNICAL REPORT WRITING AND PRESENTATION TEGHNICAT REPORT WRITING AND PRESENTATION 3se coencoee, sone Sena vec prom ruRsore® ran aaa verano | . a om we Bon Bent Atin: Chief, Opns Div ae cane FROM = Provincial Diector SUBJECT — : After-ctivity Report re Seminar on Crime Prevention a SS a ees ‘Reference. Spot Report Gated March 18,2020. ing the Kling of Juan Tamas 2 You we cece em ven Se SF97 2020 side the DUM! Mesos Se 3. Forseeteompiance, NANOREF B. ODNAN Pokce Colonel “TECHNICAL REPORT WRITING AND PRESENTATION 4. Qn March 25-27, 2020, ts ofice spearheaded the conduct of a ree-day seminar on crime by ninety-nine Barangay oficals ana community memoers of anked No.1 reparting the numberof cimes commited for CY aces during the tee day afar 2019. The flowing shows the Day 1 March 25,2020 5001200) ‘Community Poieng | PMAJ ONAN UDDAP: 1100=5:00, Human Rights CHR ‘Day 2~ March 26,2020 00 = 1200, Pavoing PCAPT JUAN T-TALAGA 1100=5:00 ‘Observation & Description | PCOLBEN T. TUMBLING: ‘Day 3~March 27,2020 500= 1200) ‘Unarmed Seltefense PENS winny D POO. 1:00-3:00 Handeufing Techniques | PCPL Andres D. Baya 2. The acvly successfully ended wih ity fv (55) handel, donated by the Collegeof Criminal Justice Education, Universty ofthe Cortlras, Gov. Pack Rs, Baguio Ci. sted to a the Barangay Pole who attended said acy. | Request acknowledge NANDREF 8. ODNAN "TECHNICAL REPORT WRITING AND PRESENTATION aaa Republic ofthe Philippines atonal Poice Commission Philippine National Police PRoviciaL BAKUN MUNICIPAL POLICE STATION Poblacion Uno, Bakun, Benguet ny ae MEMORANDUM yenoRANDUM FOR: Chiefof Police The Chiet of Police 10 Balun Municipal Poice se FROM = Chief, Warrant Section Pobladon Uareeese Slaton SUBJECT: Explanation Attn: Chief, Ives Div Date March 25,2020 fp grom = Provincial Director 1. Reference: Memo dated March 24, 2020 SUBJECT: Index and Non-ndex Crimes 2. Prease be informed tat the undersigned was absent fom March 2023, 2020 because ris wie fale March 19,2020 Amexpecidy gave Dro thee 1S" eid and he would mato sponge fornot informing yoyo) (2 TNE absence fom his des {Nou have reper ht te runt tne an = 2 Atacad te Mel xa cts le Weare smc gh tn ae i pawrane tact voce tearee ce 4. Request consideration ce esc | are 2. Forstict compliance UAN TAMAD TALAGA, JR. Paloe Execve Master Sergoant ANDRE 8. conan | STATON 7m y 70 CTECHNIGALREPORT WRITING AND PRESENTATION TECHNICAL REPORT WRITING AND PRESENTATIO 1] ooRepublic othe Philippines "Natonal Police Commission Phiippine National Police BAKUN MUNICIPAL POLICE STATION Poblacion Uno, Bakun, Benguet MEMORANDUM FOR + The Provincial Director Benguet Provincal Police Offce La Tonidad, Benguet ‘Attn: Chief, Opns Div FROM: Chief of Police SUBJECT _ = Index and Nonindex Crimes Date ‘March 28,2020 1. The numberof index and non index cimes in our area of responsibilty is indeed alarmin, 205, there has been a steady increase in oth index and non-index crimes. The gra ‘Shows the ted inthe commision of these crimes forthe past ive (5) years "FUGAO POLICE py eMORANOUM i + Regional Director ror Police Regional Ofice amp Dangwa, La Tiss Attn: Chet, ioM pao Provincial Director JBJECT = Homicide, Thet an # fhand Robbery [patna onusry 1, 202 4) Ref: Memo dated December 31 19 wit su 2, There was a sight increase inthe nun, W2CY 2018. Despite the ere ere ole was nel abe to mest cere 0 Hen percent. The graph below anon ove ton pera The ap boow snes ame cite fo ikl a. AOE and Quaner 3, Request acknowledge, NANDREF B. ODNAN Police Major NANDREF 8, ODNAN Poles Coenet ‘TECHNICAL REPORT WRITING AND PRESENTATION TECHNICAL REPORT WRITING AND PRESENTATION %Republic ofthe Philipines Natonal Police Commission Phiippine National Police BAKUN MUNICIPAL POLICE STATION Poblacion Uno, Bakun, Benguet MEMORANDUM. ro PEMS Juan Tamad Talaga, Jr. ‘Ghet, Pato! Dv FROM Chief of Police SUBJECT = Conduct of Foot Patrol Daw March 24, 2020 4. You are crectod to conduct fot patrol along Session Road, Bakun, Benguet from 7:00 oa, ‘Be moming unl 3:00 o'clock nthe aferoon as there have been repets that crimes, oss. ‘Cimes agar propery, have been commited thereat. In addon, while inthe conduct ot , ‘You ae requred to tak with the people you meet, gel their names and addresses, they -" frombers and write down thei concoms about peace and order in their respective ja. rescence. 2. Submat your patrol report every afer your tour of uty. 3. Forsrct compliance. NANDREF 8. ODNAN Plce Major BAKUN MUNicioa MEMORANDUM a PCI ProcopiaPepng FROM __: Chief of Poice SUBIECT |: Explanation a Morch 24, 20 Ea wring win nny Insted apa you a 23, 2020. pe Fale on your pat wl constrain the For trict compliance, NANOREE 8. conan ‘TECHNICAL REPORT WRITING AND PRESENTATION ‘TECHNICAL REPORT WRITING AND PRESENTATION 5Republic ofthe Philippines atonal Poice Commission Phiippine National Police IFUGAO PROVINCIAL POLICE OFFICE ‘Camp Dunvan, Lagawe, ugao MEMORANDUM, FOR + The Regional Director oice Regional ffce-Cordilera (Camp Dangwa, La Trinidad, Benguet Attn: Chief, Comptrollership Div FROM = Provincial Director SUBJECT = Gas Allocation, 1 Quarter, 2020 Date Apri 4, 2020 1. Reference. Memo dated Api 1, 2020 with subject same as above. 2. This offce has distributed its Ten (10) bartels of crude ol Gas Allocation for the 1 Quarter, £2020 fe (5) munispalies. The chaf below shows the dsinbuton 3. Request acknowledge. Repubic op BAKUN Municip Pehiacen Une GeOUCE Stangy MEMORANDUM os Chiet of Police a Chief, Patrol Division SUBJECT: After Patrol Report a March 25,2020 41 Reference: Memo dated March 25, 2. Theundersignedhad conduction, faeming nt 300 cee continually moving along his tas Whie conducting patel nea and hereby gan ther wut and coo suet fe ep of tho community. Bao go et ecu rs Aogether with thei adsressea conse [ieehsves [rae [Een tome = [#2 Cane Si. paar PodOPuK | #9Bazoka 5 Sanur conreereat —] 092398770989 — Pepe Pept | #4 Granda St, Baran WinnyPo__| #7 Kabaye St, Bann Alle people mentned above had reaseesa Beda with immediatly a he protiem aooupencn andra sree bases rer Request acknowledge. NANDREF 8 ODNAN, JR. Poli Colonel JUAN TAMAD TALAGA JR. Paleo Execute Mase Serpart | 78 ‘TECHNICAL REPORT WRITING AND PRESENTATION. TECHNICAL REPORT WRITING AND PRESENTATION 7 MMMMRepublic of the Philippines "National Police Commission Philippine National Police [BAKUN MUNICIPAL POLICE STATION Poblacion Uno, Bakun, Benguet MEMORANDUM, FOR = Chiet of Police FROM: Team Leader, Team 1 SUBJECT = After-Patrol Report Date December 28,2020 1. Reference: Mero dated March 24, 2020. 2 This pertains to the result ofthe patrol activity conducted by Team within the vicinity: Josefa Elementary Schoo, Bakun, Benguet on March 23,2020 from 7:00 o'clock inthe 0 106.00 o dock in he ateroon 3. Team 1, atterreceiving drectves from PCAPT JUANLUNA, Chief, Operation Division, rose, to conduct foot patrol within Dona Josefa Elementary School. Team 1 composed of Peis n° Pedro as the Team Leader and the members: PCPL Roland Cho, PCPL Ben Tumbing, Pa decinto and PAT uan Luna, 4. Alter the briefing conducted by the undersigned, the team started to conduct their foc pin ‘The team moved ata regular pace, randomly stopping by at diferent establishments fo on Informal interviews with owners and secunty personnel fo determine common crime proven. {and also to visually inspect securly measures such as CCTV, ihting fixtures and gate bara implemented by these establehments forthe protacton of ves and properties. From time one the team talk to diferent people they meetin order to determine peace and order concerns nh respective places of work or residence. ‘5. The team concentrated th foo patrol at back alleys that coud not be reached by mobile ps ‘There have been reported cases of cll phone snatching inte area, but the team encounters one during their tour of duty. 6. Altochedis he Isto the names of persons with ther respecive addresses, contact numbers, ans their peace and order concerns, 7. Request acknowledge. PEPE PEPITO PEDRO, JR. Police Executive Master Sergeant Civilian, Business Lette, Biro are MO formals Of a crikan fee co Inside Address Salutaton Boy Complimentary Cose Signature satan: Petsonal~ Dear Culasa, My Everdearest One, Wana, My Love. My Dear Friend Pepa, Informal-Gentemen Ladies: Fomal- Dear Mt Pepi: Doar President Pama Dear Inspector Pepe Extremely Formal - (used fr oil communication) sic Madam: Dear Sit Dear Madam Dear Mesdames: In Chitan Business Let, the slaton arte comple ese shoul ae win ech, ‘her Take not thatthe beginning ltrs ote salaton are capttzed anda sues Pee is formal Wits persona, use te comma 78 ‘TECHNICAL REPORT WRITING AND PRESENTATION B TTECHNIGAL REPORT WRITING AND PRESENTATIONYours respectuly, Respect yours. Years vr repectuly Very respec yours ar Css, Formal bueneseite Your hy Iason og tine ‘Try yours, high school. For many times. ie,” logo read fen no . Yours very uly Board Examination’ ora lon Co ‘Very truly yours, have embraced you with a meson - ess foal Yeurs snc, Wy fend Lassi pan a tm Sas teparonces ding yours aya ran ee. 3 Yous vy sneaey, oe eterd my warmest gaye : Very sare yours, cxched98"Bogoorgan Sahn" Yr ome rans Lest cordal Yur cal, Corday yous. Berean eis Vey cory yours Peta sos ee that a comma is used. Do nol ever forget to place the complimentary close, as some police ofo ree rer eon aa pe ee ee eee ee a gate cir Se ees to TECHNICAL REPORT WRITING AND PRESENTATION "TECHNICAL REPORT WRITING AND PRESENTATION aBusel busel Santiago, locos Sur ‘Apri 05, 2020 Dear Paquta, Ujust received your letter yesterday in our offic. I was so overwhelmed because fo the. years after our Graduation from high school, you stl managed to wnte alte for me. Oh Yes! number 7 in my Criminology Board Examination last October 2013. you were here that tie, = ‘should have embraced you also with all my strength. earPaqut hey ie er: oi By the way, | am wondering what makes you busy now? How I wish we could see each other so that we could have a heatto-heart conversation, Joking forward to that day when you shall isi us 60 that | wil ask my mater Simpicia to copy" ‘again "Binagoongan na sabaw” Mama Simplicia ao extends you aga Lmnissyous0 mich ny ens we anhave a Gialy tne kag Always enjoy if tothe fullest, Untlhen, Iwi be wating io Rear rom you again Your frend, Lassie Your rng, 82 ‘TECHNICAL REPORT WRITING AND PRESENTATIONeee ee Dear Paquita, you and our friendship, for you. | was very happy when I got your letter Yes, it has been a ong ‘ther. While Iwas reading your ler, | remembered those memories, ; ‘Those stores we shared and the secrets we Kept o each athe: Its alnghtfyoucemn communicate, Ine a least | got your letter and | understood your situation. Yes, ‘Criminology Based examination and I thank God fr that big blessing, want you fo Know tha youre | ‘of my inspirations. While I was reading your let, Youlsomach my best nerd if you were only here, | should have embraced youtO@ and pinched you. chee My experience dingy rt year eaee was ver catlengng i f wa hard oo. | econ new entonent tal at was ret tame Bee iy potescors are very nd fo me. also mat new Rends here and shared stories to them a, ibe oraduatod and deploy in diferent staton or crnsen en 29 aio wen Eo dn Seay a se ly mother foe. We always talk about you wile she cooks her specialty “Binagoongan | {hope we see each other soon my i cet se Ne anmnommon zt oe Tt at jae kakultar” and your comy jokes. My best fend, | expect a response to my ler and | expect to hear rom you taling me of al ay ‘experiences tere, Just call me up th tease extend also my warmest hug 1 your parents who are always supportive 10 us ing times orbad times. Be strong aways. You wil be my greatest and best fiend in he word | #18 Sassion St, Laoag City, Nocos Norte ‘Api 5, 2020 improve this letter writen by a poice 1 oe Y 8 Boe recruit at RIC 1, rn time that We did not seg winen we Were in high sch peor Paquita Its a long time we never see {let tell you about my experience ay coe {0p fot two (2) years for franca Potion soy gu"? Star Un {Gninology at University of Luzon for simost ours) Ye {ature Hopeless, and chalenge to face, surnam ar ece eee pares tk my Cray boat nay re in baguio C#y. Now Tdoinin Priyene Negara ent ters I eramoal to monte ra ee, Nel Pcs PAP hor Eeondlioning ever out) am and sty eghtojan reson 2 cn Tam the number 7 in October mania your focefllofeneray sllng me because our dreams ofadull becor Bonet inj pumiber 0247097821 when youneed me and beer Your en, Exercise: Wie a forma business eter Training Director. Inform him of all eis ohyourvaning ‘Your friend, Cus ng he ced oma ates be Report HPErENCRS you have fad nce besa "TECHNICAL REPORT WRITING AND PRESENTATION “TECHNICAL REPORT WRITING AND PRESENTATION %—— ee 7 Grabe St. Melon, Bakun, Benguet March 31, 2014 Tee Relonl Ting ctor nisrave Regn Training Centr Teachers Camp, Bogue Cty | Se | received a letter from my daughter, Petra Primitva Simplicio, who is taking Up Public Safes, - “Training Program (PSFTP),thatin ther one month with he taining center, they were only allowed ' bath once on March 20, 2014 and sleep for wo to ree hours a day, usually from 1:00 o'clock, ‘clock inthe moming. In addon, they dots of physical exertions from 15-20 hours a day desp being fed only once a day with seven spoonful of ice, dried fish and sayote n As the father, | am realy so concemed about the welfare of my daugher if indeed these are a ty, \edertand that these are pat of aning but | ink Ris beyond reason for our trainees 10 exp, ‘hope that my daughter, together wih the other police trainees, willbe strong enough to ish the ‘despite yout barbaric actions. Respectuly yours, PEDRO BRAVADO SIMPLICIO ee | ‘TECHNICAL REPORT WRITING AND PRESENTATION sais another letter rom one po 9, Aringay, La Union pees veal sr I wi. ou soar Pits er ASE Si Hand doen utes Noe one fabath once a week and sled or fee aning Mipdeecan mora cars oe hun istlton. Every morning were they navy se ee 3 {As rect Lam s0 proud about he tin vented tfolow the les and repason gi sees : julation in this training Gentes = frst a rea gnttonen fo Pi SM Tay yours, ROLDAN LORD F. ACENAS TTECHNICAL REPORT WRITING AND PRESENTATION a $l