Conducted on: 09/11/2021

Prepared by: Jordin Sladek and Tom Harder

Location: Schneider electric, Leeds, All operations.
Audit Checklist

Clause H&S Evidence /Observations

4 Context of the organization
4.1 Understanding the organization and its context Determine external and Intended outcomes checked on HS policy the following are intended outcomes
internal issues that providing a safe work environment for all and we communicate in an open and
affect ability to achieve transparent manner.
intended outcome of
OH&S management Internal issues include
system  Staff turnover and loss of skills
 Staff recruitment
 Staff retention
 Staff training
 Employees not following core values.
 Some working practices not reported such as driving FLT without seatbelt
 Employees not understanding or following Risk Assessments/Work
Instructions

External issues

 Customer retention and effects on cash flow and profit

 Supplier procurement issues e.g., roller shutter door electrical closing unit
didn’t arrive.
 Political and economic situation e.g., Brexit
4.2 Understanding the needs and expectations of Determine relevant interested parties
workers and other interested parties interested parties to

Internal
 OH&S management Enforcing agencies e.g. HSE
system  Needs/Expects compliance with legislation
 No enforcement action to date.
Determine relevant  1 minor medical injury, cut to finger
needs and expectations  Renewed risk assessments /work instruction in 2020/ 2021
of interested parties  All project conducted under CDM regs

Determine which of Local Community

these needs and  Needs/Expects compliance with legislation such as the moral reasons for
expectations are added managing health and safety.
to applicable  Stable local employer
legal and other  Control of noise and nuisance e.g. no noise at unsociable hours
requirements
Employees
 A safe and healthy workplace free from danger, harm, or disease.
 Management and control of risks in the workplace
 Consultation
 Provision of Suitable work equipment and PPE
 Provide information, instruction, training, and supervisor for tasks

Customers
 Product designed with safety in mind e.g. safety devices and free from
defects.
 Suppliers
 Associated with a corporate responsible company

4.3 Determining the scope of the environmental The OH&S management Scope
management system system scope considers
the following: To reduce our impact on the planet by reducing carbon footprint, waste, and
improving environmental performance
Physical boundaries and

Internal
applicability
Physical boundaries and applicability
External and internal  The site is hermetically covered with 2m fencing at most points.
issues relevant to its  Restricted access to site with security cameras and guards.
purpose and objectives  No immediate neighbours in vicinity of site

Relevant needs and Internal issues

expectations of  Waste hierarchy approach - reducing waste at the source, reuse of
interested parties materials, recycling, energy recovery, and landfilling.
 Correct waste segregation
Work related activities  Turn of equipment not in use
 Training of employees to understand waste hierarchy
OH&S MS scope is  Corporate push to be sustainable
documented and  Improve biodiversity
available to interested
parties External
 Customers demand suitability designed in products.

Interested parties

Enforcing agencies e.g. local authority

 Needs/Expects compliance with legislation and not to pollute the land,
water, or air.
 Last enforcement action (notice) was 2019 for emissions to air from VOC
 New paint plant to mitigate the risk.
 Spill/contamination procedures in place
 Aspects/Impacts register

Local Community
 Needs/Expects compliance with legislation and quality air, water, and
land. Waste transfer notes
 Responsible local employer with sustainability in mind

Internal
 Employees
 A safe and healthy workplace free from pollution and prevention of
pollution pathways
 Management and control of risks in the workplace such as spills, and
reduce carbon footprint
 Employers limit their impact on the planet and reduce carbon footprint
in their operations.

Consultation

Workers
 Provide information, instruction, training, and supervisor for tasks

Customers
 Product designed with environmental best practice in mind e.g. cradle to
grave philosophy and longevity
 Option to dispose of product in final life in a sustainable manner

Suppliers
 Associated with a corporate responsible company

4.4 OH&S management system Establish, implement,
maintain, and
continually improve your
OH&S
management system
 Management system in place QT9 for: policies, procedures, work
instructions, risk assessments.
 H&S – internal redundant electronic storage system
 Management review for continuous improvement
 Feedback from Safety Committee for continuous improvement
 Near miss /Safety opportunity system for continuous improvement
 SIM for H&S feedback

Internal
Clause Environment/Energy Evidence/ Observations
4.0 Context of the organization
4.1 Understanding the organization and its Company determines the Intended outcomes checked on Environment policy the following are intended
external and internal outcomes providing a safe work environment for all and we communicate in an
issues that affect the open and transparent manner.
ability to the intended
objectives. Internal issues include
 Staff turnover and loss of skills
 Staff recruitment
 Staff retention
 Staff training
 Employees not following core values.
 Some working practices not reported such as spills
 Employees not understanding or following waste management procedure

External issues

 Customer retention and effects on cash flow and profit

4.2 Understanding the needs and expectations of
interested parties
 Supplier procurement issues e.g. using world suppliers due to lack of
supply locally, impacts carbon footprint
 Political and economic situation e.g. Brexit and uncertainly on supplies
 Changes to emissions levels and permits by local council
 Political will and requirement to move to carbon neutrality e.g. UN’s
COP25
 Climate change effecting weather and operations
Determine relevant Interested parties
interested parties to EMS
the EMS scopes considers Enforcing agencies e.g. Local Council and Environment
the following:  Needs/Expects compliance with legislation
 No enforcement action this year

Internal
 External and internal  issue with emission to air from Paint plant
issues that are relevant  Renewed aspect and impact register
to the organizations  All waste mapped
purpose and its ability to
achieve intended Local Community
outcomes  Needs/Expects compliance with legislation such not polluting air, water,
or land
Compliance obligations  Stable responsible local employer e.g. no fly tipping
 Control of noise and nuisance e.g. no noise at unsociable hours
Organizational units,
functions, and physical Employees
boundaries  A safe and healthy workplace free from harmful chemicals and
prevention of pollution.
Activities, products and  Management and control of environment risks in the workplace
services  Consultation on Environment issues and practices
 Guidance on correct handling, storage and disposal of chemicals and
Authority and ability to wastes
exercise control and  Provide information, instruction, training, and supervisor for tasks
influence
Customers
Determine relevant  Product designed with the environmental impact in mind cradle to the
needs and expectations grave.
of interested parties
Determine which of Suppliers
these needs and  Associated with a corporate responsible company
expectations become its
compliance obligations  Compliance obligations are highlighted in legislation tracker.
 Compliance is issues to colleagues through training e.g. spill training.
 Suppliers/Customer audits demand legal compliance and reporting of
environmental breaches of legislation.
4.3 Determining the scope of the environmental EMS scope is Scope
management system documented and
available to interested To reduce our impact on the planet by reducing carbon footprint, waste, and
parties improving environmental performance. Available on company intranet in
directives but also on SERE portal.

Internal
4.4 Environmental Management System The manual is established The manual is available via internal redundant electronic storage system. Some
and maintained based on work require on the system.
the knowledge obtained
 Management system in place QT9 for: policies, procedures, work
instructions, Environmental assessments.
 Management review for continuous improvement
 Feedback from planet Committee for continuous improvement
 Near miss /Safety opportunity system for continuous improvement
 SIM for Environment feedback

Internal
Internal