ITB COMPREHENSIVE TENDER REPORT S2peNiGli [TENDER OPENING, EVALUATION AND CONTRACT AWARD REPORT => COUNCIL ‘TENDER INFORMATION # Requirement information Remarks 1 ITB Number: RFP-COl-000902 2 Date of Tender Issue: 39/11/2039 3 | _ Date & Time of Closing: 18/12/2039 4 | _ Date & Time of Opening 39/12/2039 5 Place of Opening: Bogota 6 Currency of Tender: cor 7 Project Number(s): NA ‘Applicable to all donors in Colombia 3 Budget Line(s): NA ‘Applicable to all donors in Colombia 9 Donorls}: NA ‘Applicable to all donors in Colombia 10| _Derogation Number: 042 Is there an Approved PR or 44) procurement Plan for the ITB: ves Ts the ITB within applicable u thresholds: ves How many Bidders were sent 3 copies of the ITB: 5 IA | st the advertisment media usec: | Online DRC web site, and EOI Is there a copy of the 15) advertisment on file: ves qo] 's the Questions & Answers sent to Bidders on file: T7 | Type of Contract to be awarded: Service Contract 18] Contract award criteria: Best Value For Money qo||= the TOC Appointment Letter of vis members on file: Has all the TOC Members signed 20} the Declaration of Impartiality Yes and Confidentiality: ‘Are Bidders present at the TOC a (List the number}: No Is there a record of all Bidders & 72| members of public present Yes ‘Any other comments: [Tender Opening Commitee Members [Chairperson:[Milena Contreras Member(s): [Massimiliano Benevelli, Jonathan Bertrand, Juan Pablo Manriquez [Sponsor(s):_ [Jorge Garcia Castillo Date: 03-02-2017 Vals from: 01-01-2027, age of{TENDER OPENING - CHECKLIST ‘The ITB Opening Committee must check the following for compliance with ITB requirements: marked with the Bidders number. # Requirement YES or NO Remarks Bi Tender document toresung he TB ion ves 2 | Tender document for receiving the ITB is vs on file g | there sufficient Bids to proceed withthe No Bid openings. 4| — Areall Bids inside the Tender Box Yes In the e-tenderbox tender.col@drc.ngo A Bid submissions must have the name of| 5 | the Bidder written on the outside of the ves Present in the emails sealed envelope AITBids are ina sealed envelope, in good © | condition, and have not been tampered ves extender ‘All Tender envelopes are numbered 7 | according to the order in which they have ves been received Verification that all tender envelopes have 8 | "been received within the time frame. ves Marking of the ITB envelope number on ® | the front page of each document ves Jo | Checking of corrections 7 entries in pencil7 Ves ‘any anomalies on all Bids. 4, | OPening of the tender envelopes in order ves of receipt. Open each Bid one ata time reviewing the Bid for any alterations or corrections. If 72) found these must be circled in pen and ves initialled by the ITB TOC. Record receipt of each Bid on the Bid itself 43] by marking with the Bid number and ves They were e-bids intialling every page. samples have been received they are FT) ¥ YES No samples Any other comments: Date: 03-02-2017 Vals from: 01-01-2027, age 20f 8ronnie COMPLIANCE Table No. 3.1: Administrative Compliance Check Each Bid is to be examined using the Administrative Compliance Table below, [= jieiade ; isthe envelope] Isthe DRCBId | Are Samples | Overall Decision NR Bidder's Name sealed? | Form Completed?| with the Bid? | (Accept/Reject) 1 Mareauto ves YES: NO ACCEPT 2 Renting Colombia ves ves NO REIECT NOTE: Please explain in the field below all Bids that are awarded a "NO" or "REJECTED" with the Bidder’s NR as a reference. pertura Mareauto: Mareauto sends Annex 2 in their own format. ‘Anexo B has no stamp, the committe agrees that written signtaure is valid to proceed. Anexo C The General Conditions on Contract have been received and have no signature. The comNo hay claridad por parte de prc enel vio. The committee agrees that sending the douments is an acknowledgement of the document. ‘Anexo D Document signed and Ok. ‘Anexo E. Stamp is missing but the commitee agrees to procced. Renting Colombia: They sent the documents 7 hours later than the closing date of the Tender. Renting Colombia: Sent the bid 7 hours later than the closing date so the bid was considered invalid JOTE: Include in future ITB the note that if the suppliers are registered there is no need to resend registration docs. 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Remarks 1 | Approved OR or signed Procurement Pian YES 2 ITB Letter and Annexes Yes 3 Tender Document Delivery Form YES 4 Tender Document Receipt Form YES 5 Derogation (if used) No 6 Copies of ITB advertisments No Copy of Questions and Answers sent to 7 Bidders ves 5 Decoration of parity and ves 9 List of Bidders present at TOC YES 10 Al Bids including envelopes ves a1] _ Letter of notification to unsuccessful YES lEmailed notificacion of unsuccessful opening of the tende| Bidders Date: 03-02-2017 Vals from: 01-01-2027, age of 8