BTEC Assignment Brief

Level 2 First Extended Certificate in Information and Creative Technology

Qualification
Unit number and title
Unit 10: Database Development
A: Understand the uses of and tools/techniques used in databases
B: Design a relational database
Learning aim(s) (For
C: Develop and test a relational database
NQF only)
D: Review the finished relational database

Assignment title Database Design and Development

Assessor
Trish Kosuth-Phillips
Issue date 30/01/19
14/06/19
Hand in deadline

An established doctors’ surgery with five doctors and about 600 patients
currently uses a combination of paper and spreadsheet systems to store
and manage the information about patients and appointments.

However, a planned reorganisation of the health services in the area will

mean an increased number of patients and doctors, and the managers
have decided to upgrade their systems.
Vocational Scenario or
Context They have decided not to replace all of their systems at the same time.
They want to focus initially on a new and improved appointment system.
This will allow time for staff to become confident in using new systems
and software in an area of their work that has a limited risk to patient
safety.

As an IT employee of the local health authority, you have been asked to

develop the new appointment system.

Task 1 The Uses of and Tools/techniques Used in Databases.

Before you create the appointment system, your manager would like
some information about how databases are used.

He has asked you to investigate two different kinds of databases and to

prepare a short presentation to discuss the strengths and weaknesses of
both.

BTEC Assignment Brief Version 1.0 August 2017

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Authorised by: Head of BTEC Assessment
 The two databases should be designed for different purposes.

Examples of the different uses a database can have are:

 health (data – doctors, patients, appointments)
 employment (data – name, payroll, department)
 agencies (data – client, services, reservations)
 sale of goods (data – orders, goods, invoices)
 libraries (data – books, loans, members)
 police (data – offenders, crime, officers).

Create the presentation using PowerPoint ® slides and notes. Make sure
the presentation describes:
 the intended use and features of both databases
 how the tools and techniques of both databases are used e.g. table
structures, field characteristics, validation rules, indexing, records,
relationships, forms, sorts and queries.

You should also:

 explain how the tools/techniques of the databases could improve
productivity, accuracy and usability
 discuss the strengths and weaknesses of both databases.

Due Date 01/03/19

Checklist of evidence  PowerPoint® slides with notes.
required
Criteria covered by this task:
Unit/Criteria
To achieve the criteria you must show that you are able to:
reference
2A.P1 Explain the uses of databases and how the tools/techniques are used in two
different databases.
2A.M1 Review how the tools/techniques are used in two databases to improve
productivity, accuracy and usability.
2A.D1 Discuss the strengths and weaknesses of the databases.

BTEC Assignment Brief Version 1.0 August 2017

Prepared By: QDAM BTEC Assessment
Authorised by: Head of BTEC Assessment
 Create a Design
Now that you understand what a database is it is time to design the
relational database for the appointment system.

You will be expected to include a data set containing at least 50 records

to import into the database.

 Produce a statement that describes the intended purpose of the new

system and list the user requirements, along with a description of the
relational database.
 Design the appointment system to store patient details and their
appointments, with appropriate fields.

Your detailed design documentation should include:

 the hardware, software and other resources that will be used
 at least two tables with appropriate attributes, e.g. names, sizes,
formats, data types
 an entity relationship diagram with at least one example of a one-to-
many relationship
 validation and verification procedures
 input and output screens
Task 2  at least two data-entry forms for patients and appointments
 at least one main-menu form that accesses at least two data-entry
sub-forms, including options to view queries and reports
 at least five queries that will extract meaningful information
 at least three reports that will present meaningful information
 a test plan with test data.

The forms should be customised; for example, with titles, user

instructions and logos to meet users’ requirements and purpose.

 While designing your database, consider alternative solutions such as

the different ways of presenting reports and forms.

You should also complete the following:

 Justify the final design decisions, explaining how the relational
database will fulfil the stated purpose and meet the user
requirements.
 Consider the database constraints, e.g. software availability and
whether or not this will have an impact on developing the relational
database and whether there are any alternatives for developing the
same solution.
 Explain why these alternative designs were rejected.

Checklist of evidence Design documentation that includes:

required  intended purpose and user requirements
 hardware, software resources
 at least two tables with appropriate attributes

BTEC Assignment Brief Version 1.0 August 2017

Prepared By: QDAM BTEC Assessment
Authorised by: Head of BTEC Assessment
  entity relationship diagram
 validation and verification procedures
 input and output screens
 at least five queries and three reports
 a test plan with test data
 design justification.

Criteria covered by this task:

Unit/Criteria
To achieve the criteria you must show that you are able to:
reference
2B.P2 Describe the purpose and user requirements for the database.
Produce a design for a relational database, including:
2B.P3  database structure
 a test plan.
Produce a detailed design for a relational database, including:
 alternative designs
2B.M2
 a detailed database structure
 test data.
Justify final design decisions, explaining how the relational database will fulfil the
2B.D2
stated purpose and user requirements, and any constraints in the design.

Task 3 Develop and Test the Relational Database

It’s now time to develop the appointment system.

You will refine the database solution, using automated tools and
techniques,
to improve productivity, accuracy and the presentation of output data,
taking into account relevant user feedback.

The relational database must demonstrate awareness of the purpose of

the database, user requirements and accuracy by including the following:
 at least two tables with appropriate field attributes including names,
sizes formats, data types, validation rules and text.
 defined primary and foreign key(s).
 tables populated with a combined data set containing at least 50
records.
 at least one example of a one-to-many relationship.
 ability to sort records using single and multiple fields alphabetically or
numerically in ascending or descending order.
 at least two data-entry forms.
 creation of reports to present meaningful information, using features,

e.g. titles, page layouts, colours, field selection, date/time, grouping,

introductions and images.
BTEC Assignment Brief Version 1.0 August 2017
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Authorised by: Head of BTEC Assessment
  a main menu form with options to access other forms, queries and
reports.
 searching with single and multiple criteria on one or two fields in at
least two tables, using relational and logical operators and wildcards.
 onscreen user guidance to assist users with the user interface,
particularly with instructions on how to navigate throughout the
forms, data entry and data management, queries and reports.
 error messages resulting from validation and verification checks to
data including queries, reports and the user interface.
 automations, e.g. the ability to automate tasks using macros.

It is now time to test the functionality and additional features of the

database, and to ensure it fits its intended purpose. Record any repairs
made by making comments on the designs and test plans about any
issues discovered and how they were resolved. Changes to the database
should be documented, for example, different versions from stages of
development could be used to evidence this.

Arrange a meeting with your tutor to demonstrate your database

solution. You should discuss the functionality and usability of the
relational database and record this feedback as part of the testing
process. Use the discussion to review your designs and improve
productivity, accuracy and the presentation of output data.

Reminder
Once complete, you should consider which elements of the design you
would like to showcase in your digital portfolio (as part of Unit 3) and also
think about how this will fit in with your portfolio design. You should save
a copy, in an appropriate format, of the selected documents and/or files
for inclusion in your digital portfolio at a later date.
Checklist of evidence  Original database.
required  Annotated reviewed database (after testing).
 Data-entry forms with clear labelling.
 Queries.
 Reports.
 Sorted data.
 Testing table and data.
 Feedback from others.
 Witness statement.
 Digital copy of the database.

Criteria covered by this task:

Unit/Criteria
To achieve the criteria you must show that you are able to:
reference
2C.P4 Develop a relational database with a realistic data set, which includes:
● two tables
● sort records
● data-entry forms.
2C.P5 Test the functionality and purpose of the relational database for functionality,
repairing any faults.
BTEC Assignment Brief Version 1.0 August 2017
Prepared By: QDAM BTEC Assessment
Authorised by: Head of BTEC Assessment
 2C.M3 Develop the database demonstrating awareness of users’ requirements and
accuracy. To include:
● customised data entry forms
● queries and output data reports
● onscreen navigation and guidance
2C.M4 Gather feedback from others and use it to improve the database and test any
additional functionality, repairing any faults.
2C.D3 Refine the database solution using automated tools and techniques to improve
productivity, accuracy and the presentation of output data, taking account of user
feedback.

BTEC Assignment Brief Version 1.0 August 2017

Prepared By: QDAM BTEC Assessment
Authorised by: Head of BTEC Assessment
 The Review
It’s now time to complete a review and explain why the final database
meets the user requirements and purpose.

 Evaluate how well the final database solution meets the user
requirements and fits the intended purpose based on user feedback.
Task 4  Evaluate the final database against the initial designs.
 Justify any changes that were made throughout the development of
the database and explain the rationale for these changes.
 Make at least three recommendations for how you can further
improve the database.

You do not need to implement the recommendations.

Checklist of evidence Evaluation report.
required
Criteria covered by this task:
Unit/Criteria reference To achieve the criteria you must show that you are able to:
2D.P6 Explain how the final database is suitable for the user requirements and
purpose.
2D.M5 Review the extent to which the finished database meets the user
requirements, considering feedback from others.
2D.D4 Evaluate the finished database against the design and justify any changes
made, making recommendations for further improvements to the
database.

Sources of Books
information to
support you with this Allman, E., Jarvis, A., Kaye, A. and McGill, R. (2012) BTEC First in
Assignment Information and Creative Technology Student Book, Pearson Education Ltd,

Other assessment NA
materials attached to
this Assignment Brief

BTEC Assignment Brief Version 1.0 August 2017

Prepared By: QDAM BTEC Assessment
Authorised by: Head of BTEC Assessment