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Jurnal Ekonomi dan Bisnis, Vol. 11 No.

3 November 2022
P - ISSN : 2503-4413
E - ISSN : 2654-5837, Hal 1432 - 1439

ANALYSIS OF THE INFLUENCE OF COSO'S INTERNAL CONTROL SYSTEM ON


INVENTORIES OF A COMPANY
(Case Study at PT. Boltz Indonesia)
Oleh :
Winda Atikah Fanani
Universitas Singaperbangsa Karawang
Email: 1910631030228@student.unsika.ac.id.
Juliyawita Dwi Iswara
Universitas Singaperbangsa Karawang
Email: 1910631030228@student.unsika.ac.id.
Dian Hakip Nurdiansyah
Universitas Singaperbangsa Karawang
Email: dian.hakipnurdiansyah@staff.unsika.ac.id
Article Info Abstract
Article History : This study aims to obtain evidence regarding the internal control system
Received 16 Nov - 2022 in PT. Boltz Indonesia regarding the inventory and system at the company
Accepted 25 Nov - 2022 whether it is in accordance with the procedures set by COSO or not. This
Available Online research uses descriptive qualitative method. The data used in the
30 Nov – 2022 research at the PT is primary data and also secondary data. Methods Data
collection was carried out through direct interviews with Supervisors and
HRD as well as observation. The results of the study show that PT Boltz
Indonesia is almost in accordance with the procedures implemented by
COSO starting from supplies, systems at the company and software at the
company. This study examines the inventory at PT. Boltz Indonesia and
also look at the risks that occur in the company and the results of research
that have been carried out show that the COSO internal control system at
PT. Indonesian Boltz. Fairly in accordance with the internal control
components contained in COSO related to inventory although there are
indeed some that are not in accordance with the COSO internal control
system.
Keyword :
Internal control system,
COSO, Inventory

1. INTRODUCTION and efficiency of operations, reporting reliability


Company is a business entity that has and compliance with laws and regulations.
an organizational structure, management, Internal control based on COSO's (2013: 4)
location and employees and is profit-oriented exposure has 5 interrelated components. These
or profit-oriented through its business components are control environment, risk
activities. From the understanding of the assessment, control activities, information and
company, it can be understood that every communication and monitoring activities.
company that is established must have a clear So based on the explanation above, it
goal, one of which is to obtain maximum profit motivates researchers to conduct research again
or profit. According to Martono and Harjito with different objects and research times but
(2010: 2), one of the company's goals is to with the same research subject and analytical
obtain maximum profit or profit. Profit is the method, namely by using the COSO control
difference between income and expenses framework to analyze the internal control
incurred. Profit is used by companies to assess system over inventory. The researcher decided
management performance as well as to base to conduct a research with the title "ANALYSIS
decision making. OF COSO INTERNAL CONTROL SYSTEM
Internal control used in a company generally OF INVENTORY IN PT. BOLTZ
comes from the COSO (The Committee of Sponsoring INDONESIA".
Organizations of The Tradeway Commission) control
framework. According to COSO (2013:3) internal
control is designed to provide assurance about the
achievement of objectives related to the effectiveness
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2. LITERATURE REVIEW AND
HYPOTHESES DEVELOPMENT 4. Information and Communication
Definition of Manufacturing Company Relevant information is used by
Manufacturing Company is companies that management to carry out its
sell a variety of raw or even semi-finished raw responsibilities in achieving company
materials. The purpose of selling a manufacturing goals. While communication is an ongoing
company is to provide raw materials to be managed process used to share or obtain information
into a product to meet market demand. to carry out internal control activities.
Definition of Internal Control Sources of information and
According to COSO (2013:3) the definition of communication can come from internal
internal control is "Internal control is a process, companies or from external companies.
effected by an entity's board of directors, management, 5. Monitoring Activities
and other personnel, designed to provide reasonable Monitoring activities can be interpreted as
assurance regarding the achievement of objectives evaluation activities to see whether the five
relating to operations, reporting, and appliances". components of internal control already exist
Meanwhile, Hery (2014: 11) explains the and are functioning properly
meaning of internal control as follows: All findings during supervisory activities are
Internal control is a set of policies and communicated and reported to the
procedures to protect company assets from all company's senior management.
forms of misuse, ensure the availability of
accurate company accounting information, and Definition of Inventory
ensure that all legal or statutory provisions Ristono (2013) states that the term
(regulations) as well as management policies inventory refers to goods that are stored for use
have been complied with or carried out properly or for sale in the future and are divided into raw
by all employees. company. material inventory, semi-finished goods
Component inventory and finished goods inventory.
According to COSO (2013: 4) internal control According to the Indonesian Institute of
consists of several interconnected components, Accountants (PSAK 14), the definition of
namely: inventory is:
1. Control Environment Inventory is an asset:
The control environment is the 1. Available for sale in the ordinary course
basic standard of internal control that of business
has an overall impact on the 2. In the production process for the sale;
organization. The control environment or
consists of the values of organizational 3. In the form of materials or equipment
integrity and ethics, supervisory for use in the production process or
responsibilities by the board of providing services.
directors, as well as organizational
structure and distribution of authority. Type
2. Risk Assessment The type of inventory in each company
Risk assessment involves a varies depending on the type of company.
dynamic and iterative process to Santoso (2010: 240) states that in trading
identify, analyse risks and companies, inventory owned is directly sold
understand how to manage these without having to be processed further and is
risks. Risk assessment begins with referred to as merchandise inventory, while
the initial stage in the form of inventory in manufacturing companies must be
determining operating, reporting processed further until it becomes finished
and compliance objectives that are goods. Manufacturing companies have several
aligned with company objectives. types of inventory, namely:
3. Control Activities a) Raw Material Inventory, namely
Control activities are actions inventory in the form of raw materials
based on policies and procedures to and must be processed further.
ensure that management directives to b) Work in Process / Goods in Process
reduce risk have been carried out. Inventory, namely raw material
Control activities are carried out by inventory that has undergone
all parties in a company where processing but has not become a
activities can be preventive in nature finished product.
as well as detective.
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c) Finished Goods Inventories, namely Procedure Analysis of Inventory at PT
inventories that are ready to be sold. Boltz Indonesia
3. RESEARCH METHODOLOGY PT. Boltz Indonesia already has a
This research uses descriptive qualitative standard operational procedure or SOP that
method. Research with descriptive qualitative is used as a reference in the company's
methods according to Danim (2002) collects data in operational activities. Here the author will
the form of words and pictures not in the form of analyze the application of procedures for
numbers. inventory starting from the procedure for
This research was conducted using a procurement of raw materials, procedures
qualitative approach because the researcher wanted to for purchasing raw materials, procedures for
obtain scientific data. As for this type of descriptive receiving and warehousing raw materials,
research, it is done because the researcher tries to warehousing procedures for finished goods,
describe the symptoms, events and events that are and procedures for releasing finished goods
happening without any special treatment from the at PT Boltz Indonesia.
1. Analysis of Raw Material
researcher. The researcher intends to describe the Procurement Procedure
internal control system for inventory at PT Boltz
Analysis from the researcher, the
Indonesia
raw material procurement procedure carried
Object out by PT Boltz Indonesia is in accordance
The object of this research is PT. Boltz with the SOP. There are marketing and
Indonesia which is located at Jln. Permata Raya
supply chain / PPIC functions that have
Lot CA-2, KIIC Industrial Estate, Ds. Sukaluyu,
carried out their responsibilities. The
District. Teluk Jambe Timur, Karawang, 41361,
purchase requirement document used in the
West Java, Indonesia. Phone +62- 267-8458133 procurement of raw materials has been
Fax. +62-267-8458134.
authorized by the competent authority so as
Data source to improve the internal control system for
This study uses two sources of data,
inventory in accordance with the elements of
namely primary and secondary. The primary data internal control according to COSO.
in this study were obtained by direct observation
2. Analysis of Raw Material Purchase
and interviews at PT. Indonesian Boltz. Secondary
Procedures
data comes from books, library materials.
Analysis from the researcher, the
Method of collecting data procedure for purchasing raw materials at PT
This study uses the interview method by
Boltz Indonesia in its application is in
preparing questions to be asked to PT. Indonesian
accordance with several principles in the COSO
Boltz. Interviews in this study were conducted
internal control framework. The purchasing
directly with the Supervisor and HRD. function has carried out its responsibilities
Data analysis method according to the organizational structure. In the
According to Sugiyono (2016: 400)
purchase order there is an authorization that
qualitative research does not yet have a clear
proves the application of the principles of
pattern for analyzing data because qualitative internal control indicators in accordance with
research produces data in the form of words and
COSO principles. There is a signature of the
images so that they often experience difficulties in
party who authorizes the purchasing procedure,
conducting analysis. The author of this study
namely the supply chain department manager in
analyzed data on the internal control system for charge of the purchasing department.
the inventory of PT. Boltz Indonesia with the
3. Analysis of Raw Material Receipt and
following stages:
Warehousing Procedures
1. Data Collection Stages
The procedure for receiving and
2. Stages of data analysis of the internal warehousing raw materials is carried out
control system for inventory. after the procedure for purchasing raw
This analysis analyzes the procedures for
materials has been completed and the goods
inventory at PT. Boltz Indonesia as well as
will be received by the warehouse. The
analyzing the components of COSO's internal
analysis of the researcher is, in its
control related to: implementation, there are additional Stock
a. Risk Assessment
Taking Report documents that are used
b. Control activity
regularly by the company. In addition, in its
c. Information and communication
implementation, the warehouse admin
d. Monitoring activities creates a Receiver document that is used as
4. RESULT AND DISCUSSION a receipt for raw materials that enter the
warehouse. The warehouse admin also
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updates the amount of raw materials in the releasing goods that are made
MFG/PRO QAD system. The amount of incoming manually by the warehouse
raw materials is reconciled with the physical department and computerized
amount in the warehouse by the warehouse updates are made to the amount of
department and warehouse admin to avoid out of finished goods inventory. The
stock or overstock. The delivery order document analysis from the researcher is that
in its application is in accordance with the the document for releasing goods is
principles of good control according to the COSO in accordance with the principles of
framework, namely selecting and developing good control according to the
supervisory activities through proper COSO framework, namely selecting
authorization because there are four parties who and developing supervisory
must provide signatures when the goods are activities through proper
released, namely Warehouse Staff, Warehouse authorization because there are two
Manager, Driver , and the customer / recipient. All parties who must provide signatures
documents used in the process of receiving and when the goods are issued, namely
warehousing raw materials already have a printed the part that issues the goods and the
serial number, this makes internal control stronger part that issues the goods. known to
because it makes it easier to track if an error higher officials / head of the
occurs. Documents with serial numbers printed on warehouse. The existence of
their use can be accounted for by the authorities. documents for releasing goods has
and the customer/recipient. All documents used in an impact on internal control to be
the process of receiving and warehousing raw more controlled.
materials already have a printed serial number,
this makes internal control stronger because it Analysis of the Internal Control System
makes it easier to track if an error occurs. for Inventory at PT Boltz Indonesia
Documents with serial numbers printed on their This analysis is based on components according
use can be accounted for by the authorities. and to the COSO internal control framework related
the customer/recipient. All documents used in the to inventory, namely: risk assessment, control
process of receiving and warehousing raw activities, information & communication and
materials already have a printed serial number, monitoring activities.
this makes internal control stronger because it Risk Assessment
makes it easier to track if an error occurs. The description of the risk assessment
Documents with serial numbers printed on their component in the internal control system for
use can be accounted for by the authorities. merchandise inventory at PT Boltz Indonesia is
4. Analysisof Finished Goods as follows:
Warehousing Procedures 1. Clear goal setting
Analysis from the researcher, the Analysis from the researcher, the
finished goods warehousing procedure principle of setting clear goals in the internal
carried out by PT Boltz Indonesia is in control system for PT Boltz Indonesia's
accordance with the principles of internal inventory is in accordance with the COSO
control in the risk assessment component internal control principle because the
according to COSO. There is a function of purchasing department in the Supply Chain
the finished goods warehouse which has department of PT Boltz Indonesia has
carried out its responsibilities in operational goals by making routine shopping
accordance with those specified in the activity plans based on the amount of inventory
organizational structure. Storage of in the warehouse. to anticipate excess inventory
finished goods inventory is carried out by and shortage of inventory. In addition, the
taking into account the date and type of Supply Chain department has made an activity
finished goods. This is done to anticipate report every six months to be evaluated by the
the risk of difficulty in finding goods and company's management.
to improve the internal control system for 2. Risk identification and analysis for
inventory in accordance with the management basis
principles of internal control according to The analysis of the researcher, the
COSO. principle of identification and risk analysis for
5. Analysis of Finished Goods the basis of management of the internal control
Expenditure Procedure system over inventory at PT Boltz Indonesia is
The procedure for releasing in accordance with the COSO principle because
finished goods is carried out manually and the company has carried out risk identification
computerized. There are documents for and analysis actions based on the possibilities
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and impacts caused by these risks. The risks faced by training so that they know the latest updates
the company come from inside and outside the to ISO standards that are used as supervision
company. guidelines. In addition, as an affiliated
Risks originating from within the company include: company of PT Boltz Pharmaceutical Japan,
 Difficulty for the warehouse to issue goods so the audit is also carried out by an internal
that it has an impact on delays in delivery of audit team from Japan, the audit is carried
ordered goods, purchasing inventory out as a form of supervision from the Boltz
 Possible excess or shortage of raw materials. Group.
Risk management from within the company carried 2. Identify changes that have a significant
out by PT Boltz Indonesia is: impact on internal control
 Anticipating the occurrence of difficulties in The researcher's analysis on the
removing inventory from the warehouse, the principle of identifying changes that have a
company establishes an inventory storage significant impact on internal inventory
system based on type and date. The inventory control at PT Boltz Indonesia is in
warehouse also has codes to indicate the type accordance with COSO's internal control
of goods stored in each section. principles because there have been periodic
 To avoid shortages or excess inventories, evaluations on the Supply Chain/PPIC
PT Boltz Indonesia sets a minimum section. Periodic evaluation is carried out
inventory limit in the warehouse so that it with a semester period or every six months.
does not hamper the production process or If the results of the evaluation show that
other company operational activities. In there is a significant change affecting the
addition, the company also conducts inventory, it will be communicated to all
periodic stock taking to anticipate excess parties related to the change.
or shortage of inventory. Control Activities
The external risks faced by the company are: The description of the components of control
 Competitors in the same field, resulting in activities in the internal control system for
a decrease in income inventory at PT Boltz Indonesia is as follows:
 Natural disasters that have an impact on 1. Select and develop control activities
damage to company assets including The researcher's analysis on the
inventories and cause losses for the principle of selecting and developing
company activities in inventory internal control at PT
Risk management from outside the company Boltz Indonesia is sufficient in accordance
carried out by PT Boltz Indonesia, namely: with the COSO internal control principles
because the company has established an
 Facing competitors in the same field, PT
authorization range for each transaction
Boltz Indonesia conducts research and
involving inventory, for transactions of Rp. 0
competitor analysis to improve the
company's products so that the products to Rp. 5,000,000 is authorized by the
can compete with competitors' products. department manager while for transactions
Rp. 10,000,000 to Rp. 100,000,000 authorized
 Anticipating the possibility of natural
by the Plant Director. If in an urgent situation
disasters, the company has collaborated
and urgently needed authorization from the
with the insurance company to minimize
related party but the party concerned is not
the losses incurred.
able to give authorization, then there is
All risk management actions carried out by PT
already a carteer in charge of temporarily
Boltz Indonesia are based on the results of
replacing the authority of the related party. All
identification and analysis so that the actions
documents regarding inventories that have
taken can minimize the impact of these risks.
been authorized and are in process or have
been completed are stored by filling using an
1. Considering the possibility of fraud in risk
order and inputted into the computer system.
assessment
The company has also used the QAD
The researcher's analysis on the principle
MFG/PRO software, which is a type of ERP
of considering the possibility of fraud in the risk
(Enterprise Resources Planning) software for
assessment of the internal control system over
the effectiveness and efficiency of the internal
inventory at PT Boltz Indonesia is in accordance
control system for inventory. In addition,
with the COSO internal control principles because
there is CCTV in the inventory warehouse.
the company has formed an internal audit team
However, based on the organizational
tasked with monitoring to anticipate and detect
structure chart, the separation of positions and
possible fraud in inventory. The company's
segregation of duties in the supply chain /
internal audit team has gone through ISO 9001
PPIC department is not yet clear because it has
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not shown that the logistics section and the PT Boltz Indonesia have been carried out in
warehouse section are parallel to or under the accordance with the company's SOP.
supply chain department. The company has also Information and Communication
used the QAD MFG/PRO software, which is a type The description of the information and
of ERP (Enterprise Resources Planning) software communication components in the internal
for the effectiveness and efficiency of the internal control system over inventory at PT Boltz
control system for inventory. In addition, there is Indonesia is as follows:
CCTV in the inventory warehouse. However, based
on the organizational structure chart, the separation
of positions and segregation of duties in the supply 1. Relevant and quality information
chain / PPIC department is not yet clear because it The researcher's analysis on the
has not shown that the logistics section and the principle of relevant and quality information
warehouse section are parallel to or under the in the internal control system for inventory
supply chain department. The company has also at PT Boltz Indonesia is in accordance with
used the QAD MFG/PRO software, which is a type the COSO internal control principle because
of ERP (Enterprise Resources Planning) software the company has used QAD MFG/PRO
for the effectiveness and efficiency of the internal Software for the inventory control system.
control system for inventory. In addition, there is QAD MFG/PRO software records all
CCTV in the inventory warehouse. However, based inventory transaction data. This software is
on the organizational structure chart, the separation centered on one server that is directly
of positions and segregation of duties in the supply supervised by the IT department so that the
chain / PPIC department is not yet clear because it quality of inventory information can be
has not shown that the logistics section and the maintained.
warehouse section are parallel to or under the 2. Effective internal communication to
supply chain department. support the internal control function
2. Select and develop general control over The researcher's analysis on the
technology principle of effective internal
The researcher's analysis on the principle communication in the internal control
of selecting and developing general control over system for inventory at PT Boltz Indonesia
technology in the internal control system over is in accordance with the COSO internal
inventory at PT Boltz Indonesia is in accordance control principle because the
with the principles of internal control because in communication of inventory in the
the supply chainhas used a password to secure the company's internal including the purchasing
inventory data stored on the computer. ERP and warehousing department has been
(Enterprise Resources Planning) software that carried out by utilizing information
used for companies have servers that are directly technology for the effectiveness of
supervised by the IT department. The server delivering inventory information, but still
records all transaction data and data including there are official documents submitted for
inventory data. However, the company stipulates every inventory transaction that occurs
that there are restrictions on data access on the because information technology is only used
server, inventory data on the server can only be as a means to facilitate the delivery of
accessed by the relevant department. information. Inventory information
3. Deploy control activities through policies and communication is also carried out by taking
procedures into account the responsibility or level of
The analysis on the principle of spreading position.
control activities through policies and procedures 3. Effective external communication regarding
in the internal control system for PT Boltz matters relating to internal control
Indonesia's inventory is in accordance with The researcher's analysis on the
COSO's internal control principles because the principle of effective external communication
company already has standard operating in terms of internal control over inventory at PT
procedures that regulate inventory procedures. Boltz Indonesia is in accordance with COSO's
The inventory procedures that are set and run at internal control principles because
PT Boltz Indonesia are the raw material communication with external parties for
procurement procedure, the raw material purchase purchasing supplies is done using e-mail
procedure, the raw material receipt and accompanied by the submission of official
warehousing procedure, the finished goods documents. In addition, communication with
warehousing procedure and the finished goods external parties is carried out when permission
release procedure. All procedures for inventory at or authorization has been obtained from the
responsible party because not all information
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regarding inventory can be conveyed to external COSO, 2012. Internal Control - Integrated
parties, such as information on the amount of Framework : Framework and Appendicies
inventory owned by the company. PT Boltz Indonesia (Post
never informs external parties about the amount of Public Exposure Version). Diakses dari:
inventory the company has because the information is https://ce.jalisco.gob.mx/sites/ce.jalisco.gob
considered confidential. .mx/files/coso_mejoras_al_control_interno.
pdf

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activities in the internal control system over inventory Implementasi
at PT Boltz Indonesia is as follows: Pengendalian Internal Berbasis COSO pada
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of selecting and evaluating control components in https://ejournal.unsrat.ac.id
the internal control system over inventory at PT
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COSO's internal control principles because the Penerapan Enterprise Risk Management
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supply chain department / PPIC and other Empiris pada Perusahaan Manufaktur yang
departments. Evaluation is carried out every six Terdaftar di BEI. Jurnal Akuntansi, 11(1),
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not been effective and efficient because the https://journal.maranatha.edu/index.php/jam
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responsible for the internal control system for Pengelolaan Persediaan Berdasarkan COSO
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5. CONCLUSION Management (Erm) Terhadap Nilai
Conclusion Perusahaan Pada Perusahaan Manufaktur
Based on the results of the above research Yang Terdaftar Di Bursa Efek. Journal of
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PT. Boltz Indonesia can be concluded that the ISSN: 2548-9917
inventory control system at PT. Boltz Indonesia is https://jurnal.polibatam.ac.id/index.php/JAMA
quite in accordance with the internal control /article/view/942
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because there are also weaknesses in PT. Creswell, J. W., 2016. Research Design:
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