04.

An evaluation of the use of application software as a mechanism for

effective business processing in Carson Cumberbatch PLC - ( D1 )

An application is a program or set of programs that are intended for end users. System software

and application software are the two broad categories that encompass all these applications.

System software is made up of low-level programs that interact with computers on a fundamental

level. Application software, on the other hand, is made up of programs like word processors,

spreadsheets, and database software. End users can use application software to perform one or

more tasks. It is used to design as well as carry out specific tasks like playing videos, editing

images, and writing letters. The Graphical User Interface (GUI) is part of application software. It

allows users to create custom software for word processing, data filtering, and accounting using

their own ideas. The term "application suite" refers to a collection of software applications.

In addition, application software can be categorized based on its accessibility and cost. Examples

of application software include:

1. Word Processing Software Word Processing is the process of creating, editing, saving, and

printing documents on a personal computer (PC) or laptop using specialized software known as a

Word Processor. Microsoft Word, which is used by all professionals, is one example of a word

processor.

2. Software for Spreadsheets Spreadsheet software is a type of computer program that lets a user

use an automated version of an accounting worksheet to perform numerical operations and

investigate numbers. Microsoft Excel is the best software for spreadsheets.

3.Software for Presentations Presentation software, also known as presentation graphics, is a

type of application program that is used to create sequences of words and pictures to support a

speech, public presentation of any kind of information, or the introduction of new products or

services. (Simplilearn, 2023)

You discuss the benefits and disadvantages of using application software in general, as well as

these benefits and disadvantages considering the chosen organization.

Advantages of Application Software

• It caters to the specific requirements and requirements of each client. Most of the time,

the client understands that only one specific program must be used to complete the task because

it was designed specifically for one purpose.

• Access can be restricted and monitoring strategies for specific applications-related

businesses considered.

• Licensed application programming standard updates can be obtained through the general

logic of health.

Disadvantages of Application Software

• Creating and refining application software in order to accomplish specific objectives can

be quite expensive for developers, which can have a significant impact on their financial plan
and income stream, particularly if an unreasonable amount of time is spent on a product that is

typically not worthy.

• Software for applications that is widely used by many of us and then distributed online is

naturally susceptible to infection by a virus or other malicious program.

(Simplilearn, 2023)

Utilization of software in Carson Cumberbatch PLC

Carson Cumberbatch PLC end users can use the application software to complete any single or

multiple tasks. As a result, the following is a list of situations in which the Carson Cumberbatch

PLC application software is utilized. assists the user in completing specific tasks: Any

application software should always be designed with the end user in mind. Most of the time, they

help the end user complete Carson Cumberbatch tasks, like business, entertainment, or

education. For example, Microsoft Word, a well-known piece of software, lets you create, edit,

remove, and do other things with word documents within a company. Application software is

used by businesses to manage and alter employee, customer, and other databases. Data

manipulation and management

An enterprise resource management system and a customer relationship management system are

two examples of application software. enables users to organize information effectively:

Individual users can efficiently create and modify data with the application software. For

instance, and several other businesses use Mi Carson Cumberbatch Microsoft Excel, a well-

known spreadsheet program that lets users manage data sheets. (Anon., 2023)
 10. Justification of using BI systems with specific examples and key
features of business intelligence functionality related to organisation
XXX – d2

Benefits of using BI/applications, illustrated with examples from the chosen organization and

other organizations that use BI systems.

Definition of a business intelligence system

To evaluate and transform complex data into meaningful, actionable information that can be used

to support more effective strategic, tactical, and operational insights and decision-making,

business intelligence systems combine data analysis with data collection, storage, and knowledge

management. Technologies, applications, processes, strategies, products, and technical

architectures used to facilitate the collection, analysis, presentation, and dissemination of internal

and external business information make up the various business intelligence environments.

(Anon., 2023)

Benefits of Utilizing BI Systems

1. Accurate and pertinent reporting:

Employees can personalize their reports and keep track of KPIs by utilizing a variety of data

sources. Companies can make faster and better decisions thanks to the most up-to-date data

provided by reports generated in real time. Reports based on data from sales, finance, or

operations are used to create great visualizations with the help of tables, charts, and other graphs.

These reports provide quick insights, accessibility, precision, and relevance.

2. Key Findings:
Monitoring is made easier by BI reporting tools. to get complete information about revenue,

losses, gains, employee productivity, and performance (both individual and team based) It

provides useful information about the benefits and drawbacks. Companies can easily track the

metrics, stay current with what's going on and what's coming by setting up alerts, getting real-

time information on the KPIs, and being notified of any problems that might have gone

unnoticed without these tools.

3. Maintain your lead:

There is a lot of data in businesses of all sizes. Furthermore, having a competitive advantage

comes from managing and utilizing data for business decisions. With the help of this data, BI

offers incredible advantages for forecasting, budgeting, planning, and staying on top of things

through analysis. Cutthroat investigation assists organizations with knowing the opposition and

the presentation of their rivals also. This, in turn, leads to learning how to set one's products apart

from those of others. The same holds true for services as well.

4. Accurate and high-quality data:

Data are essential to any kind of business success. The company's quality and success are

determined by the quality of its data. Data flaws or inaccuracies have the potential to upend

businesses. Businesses can use BI tools to clean up data, create high-quality data, collect, update,

and analyse data to get the most relevant insight into the company's operations.
5. increased contentment among clients:

Most of the time, businesses use business intelligence software to learn more about their

customers and employees. BI gives you access to all of the insights, including user personas,

feedback, and customer behaviour. By making the necessary adjustments, these BI tools assist in

determining what is lacking in your services or products and enhancing customer satisfaction.

Delivering excellent customer service and ensuring that customers are satisfied are made easier

thanks to real-time data on customer feedback.

6. Improve patterns of growth:

By assisting businesses in the discovery of new opportunities and the development of smarter

strategies, BI aids them in gaining a competitive advantage. You can identify market trends and

contribute to increasing the company's profit margins by utilizing all the data. By utilizing and

analysing data from both internal and external markets, new sales trends can be identified. The

conditions of the market can assist in identifying any business issues that might otherwise go

unnoticed.

7. Accuracy and efficiency:

A single source of information is provided by BI tools; It enables the executive hierarchy or

employees to focus more on productivity and less on data management. Along these lines,

representatives can zero in on creating reports and convenient expectations continuously.

Companies can achieve both their long-term and short-term objectives thanks to this precise

information, which improves decision-making.

8. Accelerated decision-making:

Using BI, a business can avoid losing customers, revenue, or having to deal with slow processes

or inaccurate data. Companies need to be able to use the data they already have at the right time

to make faster and better decisions to gain a competitive advantage.

9. Enhanced revenue and operational efficiency:

BI instruments offer business information, which makes the pioneers and workers of an

organization contemplate the choices made, processes carried out, and methodologies executed.

obtaining a comprehensive view of all aspects to assist businesses in identifying issues,

enhancing operations, increasing sales, and ultimately increasing revenue.

10. Increased profits:

Profit margins are a major concern for most businesses. Any discrepancies, inefficiencies, errors,

etc. can be found in the enormous amounts of data that BI tools can analyse. It helps increase

profit margins, provides sales teams with better sales forecasts, and analyses where budgets

should be spent in the future.

You need to show evidence of research with citations to these systems are being used in other

similar organisations.
P4; Designing a business intelligence tool, application, or interface can be a

complex task that requires careful planning and consideration. Here are some

steps you can follow to design a business intelligence tool that can perform a

specific task to support problem solving or decision making at an advanced

level:

Define the business problem or decision-making task: The first step is to define the specific

business problem or decision-making task that the business intelligence tool will be designed to

solve. This involves identifying the area of the business where decision-making could be

improved, and determining what type of data or insights are needed to make more informed

decisions.

Identify the data sources: Once the business problem or decision-making task has been defined,

the next step is to identify the data sources that will be used to provide the necessary information

or insights. This could include data from internal systems such as CRM or ERP systems, as well

as external data sources such as industry benchmarks or economic indicators.

Design the data model: With the data sources identified, the next step is to design the data model

for the business intelligence tool. This involves mapping out the relationships between the data

sources and determining how the data will be aggregated, transformed, and visualized to provide

the necessary insights.

Choose a business intelligence tool: There are many business intelligence tools available in the

market, each with its own strengths and weaknesses. Choose a tool that is best suited for your

specific needs and requirements. Some popular business intelligence tools include Tableau,

Power BI, QlikView, and SAP BusinessObjects.

Develop the dashboard or report: Once you have chosen a business intelligence tool, the next

step is to develop the dashboard or report that will present the information or insights in a clear

and concise manner. This involves designing the layout, choosing the appropriate visualizations,

and adding any necessary interactivity or drill-down capabilities.

Test and iterate: Before deploying the business intelligence tool to the wider user base, it is

important to test and iterate the tool to ensure that it meets the needs of the users and provides

the necessary insights. This involves gathering feedback from users and making any necessary

adjustments to the dashboard or report.

Deploy and maintain: Once the business intelligence tool has been tested and refined, it can be

deployed to the wider user base. It is important to establish processes for maintaining and

updating the tool to ensure that it continues to provide the necessary insights and supports

decision-making at an advanced level.

Overall, designing a business intelligence tool, application, or interface requires a deep

understanding of the business problem or decision-making task, the available data sources, and

the users' needs