eVCHIMWHS003 ‘Work Health and Safety Procedures Bee Ae Bo “Topi 6 Maan WHS records and reports Inthis topic you wil learn about the following WHS records ancseports » Providing input inte health and safety Minimising use of printed mateials » Additional ReadingWHS records and repos: Under cert ea nl salty tguations,emppers or otganitons must hee ystersin place pot hel ant usar concems Persnnel woking the orgnssion hve scry report ary iserted hazards nto epot a ireder nearisse, acedents ond worked ies Documented heh an safety recon andor must be 1 eal nen sone, can ne east esa 1 eter language mich ents agli etal tht ste cannot + tomes tht instore flo lepeal steps arsenuenens 1 opting fees place a tnt incan ana he ores tne leeton souls ne krowntoallemsloyees + ‘equity peated anor eurensy 1 soreamn a welmanegeasjstem encure eon ean an fey esos ana repo nels: hee ieniaton {+ trogen ard accent noisions onan ad sefty euler autores 1 tnedent or aeien rear mss reports are lato sates 1 mensenng spon an ecommsnsstoreforenenge ‘+ agendee orang mines of mestng2 1 soreutatonceatlone ana followup aciene consultation processes (ais of mastogs hel an efety information provides to personnel eons 1S sotework octane viskareccaments fekeeno! stone Activate ‘wanna zeen pene sang unaerakeneVCHIMWHS003 ‘Work Health and Safety Procedures ((onotstarted Tee FE 2% «omnis rss nt pe HEI eos Reporting recurements norgansstons are generlytocuseson wo goals: 1. Tomestthe egal ecureentsafhaslh an salty and warkers compensation lesson 2. Tota prompt coreetve action cn unsafe work practices. Audits of health and safety systems Audis of bea and safety systems shouldbe conducted regula, wth audit results recorded and stored. They are part ofthe ermployers requitement to measure sstey performance and ensure legsative compliance An aucit examines the oxgaisatir’sdocumentatcn andthe processes that accompany them to ensure thatthe are sutable forthe purpose, meetindustry and orgrisatonal standarés, that policies ae actually implements and thst bat palcy and practice meet eislative and regulatory erters ‘Two types of at shouldbe concucted 1. systems audt—an aust polices, procedures and practice to ensure that they mee standards ans are beng acted upon 2. Lagsatve auat—an aut manping the crgansato eytame against egsation ana equations te determine cornlance. Auat proces wil refer back ote orgnlsctions melden records ana Wl raw UDon iepecton ana risk ascesemant repais to maten them agaist poles, procedures, practice anc requted stancards. Aud inepectionandrisk assescment esuts must be recorded and stored in me organisation information management srstem, slong with data on incidents, near miss, accidents, ana wort rlatod inte. These recorcs then become avalabe fo cunportimarovementintatves, desion and ‘develop nev poiees ans proceaures, and acta proof nat ne organtsatonis upholing Is responses to woreere and to neath and sete \\ legislation. They also need to be avaTabie In te case of work's compensation claim or as evidence in aious acon. n tis way heath and safely Integrated into organisational syste. °eVCHIMWHS003 ‘Work Health and Safety Procedures WHS records and reports Not started ds and reports, Legislative recording requirements Health and safety recore-keeping requirements vary according to state/teritory health and safety lepisletion. Some state/tenitory based regulatory authonties provide example templates for record keeping on their websites Cee ee Lists of the names and locations offre war ete Workplace policies and procedures ua-B5eVCHIMWHS003 Work Health and Sefety Procedures EAE ee scare WHS records and reports @Not started Legislative recording requirements Health and safety record-keeping requitements vary according to state/teritory health and safety legislation Some state/tenitory based regulatory ‘authorities provide example templates for record keeping on their websites, De get et eter eae ELE e Le tee ac ard identification and risk assessments, Risk control processes.eVCHIMWHSO003 Work Health and Safety Procedures AEA ZINE 1: 1202015 escort wor WHS records and reports @ Not started Legislative recording requirements Health ang safety recore- Keeping requtements vary according to state/teitay health and safety legislation. Some state/teritory based regulatory utionties provide a form of insurance cover or indemnity which ean paid to employees to recompense medical casts, wage los rehabilitation etc in the case of workplace incidents. State/tenitory based regulatory authorities such as WorkCaver generate additonal revenue by investing premium funds, Employer responsibilities with regerd to reports and worker's ‘compensation documentation: ‘+ employers must ensure that employees are aurare oftheir nights {and responsiblities under the aparopriate workers compensation legislation + they must have n place a compliant reaorting and record Keeping system forall workplace incidents, accidents, injures and camage + they must ensure that employees know what the system Is and howto access and submit report sheets, + alleports must be suitably processed and stored + the system must be managed by sultebly gualfied personnel + employers must make offical claim forms availabe to al employees wishing to make @ compensation claim and must ensure no blockages to submission and processingAEA 22:0 eso on core WHS records and reports Employee responsibilities wih regard to reports and worker's compensation documentation: + employees must report accidents injutes, illness, damage and near misses 28 9000 as possible to the employer + allinuries and accidents should be recorded on official report forms and promgtly submited tothe appropriate personnel for processing and/or storage + where necessary, medical records, medical certificates, treatment records and ary other associated documentation must be submitted to the employer “These records must be keptinthe organisations system anc used to experite any workers compensation actions Records management systems Records management isthe systematic control of recerded information from crestion to disposition incorporating procedures, rules and systems for ‘the creation, storage, retrieval and disposal of an organisation's records, lt includes maintaining records in adequate cost-effective storage, identifying records required for capture anc their subsequent retention periods, applying classification, indexing and movement controls and ensuring they ae disposed of carecty Dee at ee oo ‘oo“These records must be kept inthe organisation's system and used to expedite any workers compensation actions. employer Records management systems Records management isthe systematic control of recorded information from creation to disposition incorporating procedures, rules and systems for the creation, storage, retrieval and disposal of an organisation’ records. It includes maintaining records in adequate cost-effective storage, Identifying records required for capture and their subsequent retention pesiods, applying classification, indexing and movement contiols and ensuring they are disposed of correctly Records management principles hold that the information and recording system should be: Se ae ers“These records must be kept in the organisations system and used to expedite any worker's compensation actions. essay tHe ‘employer Records management systems Records management isthe systematic control of recorded information ftom creation to clspostion incorporating procedures, rules and systems for the creation, storage, retrieval and disposal of an organisation's records. it includes maintaining records in adequate cost-effective storage, identifying records required for capture and their subsequent retention periods, applying classification, indexing and movement controls and ensuring they are disposed of corectly Ce eet De eee eeu Se ee eee eeemployer ‘These records must be kept in the organisation's system and used to expedite any workers compensation actions Records management systems Records management is the systematic contral of recorded infarmation from creation ta disposition incorporating procedures, rules and systems for the creation, storage, retieval and disposal ofan organisations records, It includes maintaining records in adequate cost-effective storage, Identifying records requited for capture enc their subsequent retention periods, applying classification, indexing and movement contrats and ensuring they are disposed of correctly. Cee uae ta mation and recording system should be: See eee aie‘These records must be kept in the organisations system and used to expedite any worker's compensation actions. Records management systems Records management Is the systematic control of recorded information from creation to disposition incorporating procedures, rules and systems for ‘the creation, storage, retrieval and disposal of an organisations records. !Lincludes malntaining records in adequate cost-=ffective storage, identifying records required for capture and their subsequent retention periods, applying classification, indexing and movement controls and ensuring they ate d'sposed of correctly, Sea ue aL ea Dee Oe ust Ce Ear MercE‘These records must te kept the organisation's system and used to expedite any worker's compensation actions. employer Records management systems Records management isthe systematic control of recorded information ftom creation to disposition incorporating procedures, ules andl systems for ‘the creation storage, retrieval and disposal of an organisation's records. it includes maintaining records in adequate cost-effective storage, Identifying records required for capture and their subsequent retention periods, applying classification, indexing and movement controls and ensuring they are disposed of correctly. Seno De nue gsi e“These records must be kept in the organisations system and used to excedte any workers compensation actions, employer Records management systems Records managements te systematic control of recorded information trom creation to disposition incorporating procedures, rules and systems for ‘he creation, storage, eieval and disposal ofan organisations records. It includes maintaining records in adequate cost-etective storage, idemfying records requred fr capture and ther subsequent retention periods, applying classfcaton indexing and movement contvols and ensuring they are disoosed of correct, Records management principles hold that the information and recorcing system should be: Crone ee A ener ec iy‘These records must be keptin the organisations system and used to expedite any worker's compensation actions. employer Records management systems Records management is the systematic control of recorded information from creation to disposition incorporating procedures, rules and systems for ‘the creation, storage, retrieval and disposel of an organisations records. Itincludes maintaining records in adequate cost-effective storage, identifying recards required for capture and their subsequent retention periods, applying classification, indexing and mavement contrals and ensuring they are disposed of correctly. Records management principles hold thatthe information and recording system should be: Monitored and evaluated for effectiveness and effeVCHIMWHS003 Werk Health and Safety Procedures BBE Topic 6: Maintain WHS records and reports WHS records and reports Recordkeeping system procedures determine rules and instructional guidance for use of the system. System procedures are written In conjunction vith the recorc-keeping policy and provide the necessary support, business rules and instruction an how to maintain and manage te recordkeeping system. Procedures ate necessary to ensure consistency of records capture, maintenance and disposal are maintained snd thatthe organisation Is. compliant under the regulatory environment ints record keeping activites. ‘Aneffective and transparent records management system contzibutes to the recuction of + time taken to track down needed information ‘time taken to undo the consequences of errars made due to lack of information + costs and compensation 2s consequence of errors ot omissions in information sharing (accidents or lines) + erors—waste or rework-made due to unreliable oF Incorrect information + mistrust from workers wino feel that information is not Feely shared ors, infact, withineld When making decisions about a recores retention period, considerations should be made based upan the current and future needs ofthe infomation to the organisation including ts stakeholders, businesses accountabiiy requirements anc the legal obligation defined bythe regulatory tenvronment under which the organisation operates, Taxation and privacy legislation and state/terrtary health and safety regulations impose ‘minimum retention perieds for records containing specific information Drganisations might require records ta be held for longer periods than whet ls stipulated under law Therefore when determining retention periods, saff should also consult the depariment that created the record, the records manager (if applicable, internal and external lakeholdes wo ave Interest or right to view information held and any existing records management policies and procedures of the organisation:eVCHIMWHS003 Work Health and Safety Procedures Providing input into health and safety ‘Data Is the aw facts or matertl thet, when evaluated and analysed ‘become information. Data might be either qualitative (based on ideas or ‘opinions or quantitative (based on numbers and numerical evaluations). Both qualitative and quantiatve datas used to inform an ‘organisation's health and safety policies, procedures and practices, “Types of daa that might inform health and safety policies and procedures include: + number and types of injuries + dangerous occurences and identified hazards + emerging hazards withthe potential to cause harm + Industrybased Information regarding accidents or near misses + Information on successful control mechanisms + Workplace manitonng data—attrtion, absenteeism, worker salisfaction ete + biclagical mantoring of workers, i blood lead levels ete Infoimationis only 2s useful asits relevance, cefabily, currency, and ability to be understood by managers and stakeholders.Wiork Health and Safety Procedures Be ka | EIUIGIE Topic 6: Maintain WHS records and reports Providing input into health and safety “The relevance of information relates tothe usefulness of the information for the particular task, To determine relevance, consider + the intended purpose of te information + the type of aucience the information is produced for—general er specialised + If the information is specialised enough (or too specialised) to meet the needs ofthe audlence + ifthe information is detaied enough to mest the needs of the audience + ifthe information i relevant in terms of time and place, eg histerical or current information regional or international information Reliailty of Information refers to how trustworthy itis in terms ofthe information being presented factually and honestly, Where possible, Consideration sould be given to wino produced the information, ther qualications and/or expenence or ther level, and who edited or published the Information. This information can be sourced qutte easly n books, journals and magazines. Website addresses frequentiy display the name ofthe ‘organisation tat produced the information between a ard the fist forward slash or provide link to the home page called contact us Information can be fact, opinion ar propaganda. Checking the accuracy of information requires determining fact from opinion or propagends Factual information often includes references that can be checked to verify the accuracy ofthe information; for example, references tothe ‘Australian Bureau of Statistics (ABS). They also generally use language that is concrete and specific. aciual information s also often wel balanced, presenting bata sides ofan argument and remaining ee from bias, Currency of information refers to how recent the information was published or prepared. Some health and safety related information such as Safety Data Sheets (SDS) demand a very high level of current inermation, Other information such as recorcs management ystems pstlshed] several years ag might remain current fo longer period c time. Same information onthe iemet is updates eartinuously or cally whe information n books or journals might ony be updated in subsequent eons which can take some time to be avaiableProviding input into health end safety The national data set ‘The national data set for compensation based statistics sets parameters forthe collection of data to assist in the prevention of occupational injury and disease by establishing uniform national statistics, which can be compared across the entre nation using the same comparative scale. The data collectedis published annually by Safe Work Australia as the Compendium of Worker's Compensation Statistic. It can assist national bodiesin setting priorities forthe control of eccupational disease andinjures and improve the capacity of business operators and warkers to manage heath and safety effectwely al ndiestors and can provide the basis of an information system that can Identify new high risk groups. Enable organisations to compare their pecformance with that of, the industry Pinpoint areas for allocation of resources. Monitor prevention strategies, -s requiring more detailed study and investigation,eVCHIMWHS003 Work Health and Safety Procedures eee) EN EE 2% 2020 coe: arene — ey Providing input into health and safety Thenational data set collection requirements revolve around rates, and the most commonly used rate Is called the frequency rate (FR) the number of occurences of injury or iliness expressed as the number af cases per millon hours Worked by wage and salary earners. Other frequently used rates include incidence rates (IR) and average time lost rates or severity rate (ATL or SR). ‘Annual frequency rate (FR) is calculated as lost time injuries multiplied by 7,000,000 and divided by te total numiver of hours worked For example, a workplace employs 150 employees who work a total of 350,000 hours ina year. During this year there are a total of 15 lost time Injuries (any injury that results n the loss of atleast one entire shift). These result ina total af 120 days off 15 x 1,000,000 FR = "S000 28S ‘The annual incidence rate (IR) of occupational injuries and diseases is the number of occurrences expressed as a rate per thousand wage and salary earners employed.Ea Ea For example, a workplace employs 150 employees who work a total of 350,000 hours ina year. During this year there are a total of 15 lost time injuries (a lost time injury is any injury that results in the oss of atleast one entire shift). These lost time injuries result in 2 total of 180 days off 15x 1,000 ® 150 employees 100 The average time lost rate (ATL) of occupational injuries and diseases Is the average time lost per occurrence of injury or disease. This rate provides ‘@ measure of the severity ofthe occurrences being experienced by workplaces over time. This can also be described as the severity rate (SR) SSRis calculated as the number of working days lost divided by the number of aocurrences in the period. One year is equivalent to 220 working days. For example, a workplace employs 150 employees who work a total of 250,000 hours ina year. During this year there are a total of 15lost time Injuries (a lost time injury Is any injury that results in the loss of atleast one entire shift). These lost time injuries result ina total of 180 days off 180 sk = ——5— 12Providing input into health and safety Analysing data After ensuring validty and reliably of data some comparisons cen be eeutlously made. Comparisons are eften made using the FR. These are most crecile of work the best with workplaces employing alerge population thats, over 100 workers For example, a workplace employs seven people, who work a total of 12,000 hours per year. One worker suffers a head injury resulting in 12 days lost time. 1.x 1,000,000 FR RSE Caleulate it on @ monthly basis. In the first month ofthe year, the worker experienced the inury and the group had worked 1,200 hours. 1.x 1,000,000 FR 8333 In the second month there were no injures. The hours worked are the same. x 1,000,000 FR = 00 0.00 The data over the two months results in performance indicators of 833 and 0, which are dificult to fully interpret, The date does not give the employer a real indication of how injuries can be prevented in the coming months.Providing input into health and safety ‘Trend analysie Dete can snow partcular patterns within oclty andi the orkolace. The Austen sureayof Statist (ABS) equenty undertakes curveysto assess trends. Parameters sich as average week income, number o chien per family and preteed car civen rebut some parameters, which they compare over ine: These cata ae sed o establish vier tes aren ove time tlle to a genet cease in cur week income ‘ter ta have smaller o age fais In orcer tor employers to make quay aocsiog, ner needs toe a reasonable aroun ot information avatable to aseess tends in ther worpsces. ‘nen analysing neat and safety Cat is essential nat any comparisons of ends that aremace om it en aceotdance mth accepted stalistca practice. Skewed, biased and accurate data collection anc analysis wil ake te nformaton unelabi and can result in inaccurate ‘decision matana Priortsing Healt and safety statistics that esl fom hazard anc risk analysis ean be combined wth cher date sets colecte aroun the tanstion, to assist in setting pire thats, determining te ares that ae mast in need of atention Forexampe, wortplece|s ohided nto four departments, Al sections cary cu sigly erent tasks Department Responsity FRrating 7 Back of house (ood preparation in a commercial hitch) 6 2 Housekeepng ss 3 Frontomoe 2 4 Front of house (fod and beverage servis) 100 Activate V Examination of the cata shows that although Department 1 caries out werk with sharp ives andl open flames, an Department 2 cates ou! war {that involves manual hancing itis infact Department 4 hic has thehighest frequency rate Some furter instigation into ihe wor processes and gystemsin Department ais ary arate,eVCHIMWHS003 ‘Work Health and Safety Procedures Be yee | (oy Topic 6: Maintain WHS records and reports Providing input into health and safety Presenting health and safety information to others Managers, team leaders, HSRs and HSC members might need to prepare written and verbal reports to provide reliable and timely information about health, safety and security data, issues and outcomes. Some organisations will have report writing templates or online forms for staff to use to report information. They might also have reporting schedules that advise staff when, and to whom, reports should be submitted. Wien presenting information to groups of people such as health and safety committee members, managers and team members, tis important to cater to the needs of the target audience. ‘The format that a written report takes varies according to the purpose for which the reports intended, but all reports have common features such|: | ‘The format that ¢ written report takes varies according to the purpose for which the report is intended, but all reports have common features such ‘The title page includes the ttle of the report, the name of the person (or organisation) who commissioned the Ee report, the date the report was submitted and the name of the author of the report. u-o “The presentation and style of reports also vary, but the writer should + use plenty of white space ‘+ ensure the separete parts of the resort stand out clearly ‘+ use subheadings, dot points numbers/leters to draw attention to information ++ use tables and figures (graphs, illustrations, maps etc) for clarification ‘+ number each page ‘+ use consistent and appropriate formatting + use formal language ‘+ proofread the report to check for spelling and grammatical errorsEEZ4y@&$@ A hei ‘The format that a wrtten report takes varies according to the purpose for which the report is intended, butalleports have common features such The executive summary provides an overview of the report's purpase, the methods used to complle the report, ts Executive summary | findings and its recommendations, It should be a concise, self-contained section that covers all the important points in the report it summarises. a8 The presentation and style of reports also vary, but the wrtter should: + use plenty of white space ‘+ ensure the separate parts ofthe report stand out clearly + use subheadings, det points/numbers/letters to draw attention to information ‘= use tables and figures (graphs, illustrations, maps etc) for clarification ‘+ number each page ‘+ use consistent and appropriate formatting + use formal language “+ proofread the report to check for speling and grammatical errors240 Ether ‘The format that written ceport takes vaties according tothe purpose for which the reports intended, but all reports have commen features such as ety ery The table of contents lists the sections of the report in the order in which they appear. Each section Is numbered Table of contents consecutively and corresponding page numbers are indicated. A list of figures and tables provided in the report is, added at the end of the table of contents. nu '* use tables and fiqures (graphs, illustrations, maps ete) for clarification—_2zAaIaVa— o?Eheeeeeesd The format that a wntten report takes varies according to the purpose for which the reports intended, but all reports have common features such The introduction describes the background, purpose and scope of the report. It also indicates who commissioned onorenten (or authorised the report and why the report was produced ao The presentation and siyle of reports also vary, but the writer should + use plenty of white space + ensure the separate parts of the report stand out clearly ‘+ use subheadings, dot points/numbers/letiers to draw atlention to information ‘+ use tables and figures (graphs, illustrations, maps etc) for clarification ‘+ number each page ‘+ use consistent and eppropriate formatting ‘+ use formal language ‘+ proofread the report to check for spelling and grammatical errors=. lls The format that a vaitten report takes varies according to the purpose for which the report is intended, but all reports have common features such The body of the report contains data, discussion and analysis. It is presented in logical sequence. Headings and subheadings are used to identify each section and subsection. Paragraohs are used to separate and develop ideas Report body The body of a report might contain tables and figures. Dot points can also be used, where appropriate. The body o report is discussion or description of the material under investigation, The judgements about the material are left to the conclusions. ao The presentation and style of reports also vary, but the writer shoule: + use plenty of white space + ensure the separate parts of the report stand out clearly + use subheadings, dot points/numbers/letters to dravr attention to information + se tables and figures (graphs, illustrations, maps ete) for clarification + number each page + se consistent and appropriate formatting + use formal language + proofread the report to check for speling and grammatical errsEada Eheeséa?] ‘The format that a written report takes varies according to the purpose for which the reports intended, but all reports have common features such “The conclusion summarises the major points or findings. This is the section that analyses and evaluates. It Conclusion contains no new information. it should indicate Ifthe purpose of the report was fulfilled, what type of deta was used and vihat conclusions were reached. ao The presentation and style of reports also vary, but the writer shoula: se plenty of white space + ensure the separate parts of the report stand out clearly + use subheadings, dot points/numbers/letters to draw attention to information + se tables and figures (graphs, illustrations, maps ete) for clarification + number each page * se consistent and appropriate formatting + use formel lengueo + proofread the report to check for speling and orammatical errorsEat heeeeesés—T The format thet @ written report takes varies according tothe purpose for which the report s intended, but ell reports have common features such Recommendations are often included in a report. They suggest a specific course of action based on the findings ¢ Recommendations the report. They should be based on the conclusions drawn from the report. 7089 ‘The presentation and style of reports alsa vary, but the writer should + use plenty of white space ‘+ ensure the separete parts ofthe report stand out clearly ‘+ use subheadings, dot points/numbers/letters to draw attention 10 information ‘use tables and figures (graphs, illustrations, maps etc) for clarification + number each page ‘+ use consistent and appropriate formatting ‘+ use formal language “+ proofread the report to check for epelling and grammatical errore—_Av—XHH?SSEEFsesesae ‘The format that @ written report takes varies according to the purpose for which the report is intended, but all reports have common features such List of references The list of references is an alphabetical listing of all the material used in the preparation of the report. | “The presentation and style of reports also vary, but the writer shoul: use plenty of white space ‘+ ensure the separate parts of the report stand out clearly + use subheadings, dot points/numbers/letters to drav/ attention to information ' use tables and figures (graphs, ilustrations, maps ete) for clarification ‘© number each page + use consistent and appropriate formatting + use formal language + proofread the report to check fer spelling and grammatical erors< Page ag The forrnat that a vritten eport takes varies according to the purpose for which the report is intended, but all reports have common features such fod ec ‘Appendices generally contain material that is relevant tothe report, but not suitable for the body of the report. All Appendices (if ‘appendices have a title and are appropriately numbered. Materials suitable for inclusion in an appendix include appropriate) maps, large mounts of data or copies of important documents. Material included in appendices must be correcth referenced ‘The presentation and style of reports also vary, but the writer shoule: + use plenty of white space «+ ensure the separate parts of the report stand ott clearly «+ use subheadings, dot points/numbers/letters to draw attention to information «+ use tables and figures (graphs, illustrations, maps ete) for elaification + number each page + use consistent and appropriate formatting + use formal language + proofread the report to check for spelling and grammatical errors[ Topic 6: Maintain WHS records and roots Providing input into health and safety Tables and graphs Data inreportsis often organise int ables or graphs because they lp torrake the information easier fr readers to understand, They provide = visual depiction ofthe cat, Tables ould havo ati to tl eaders wha the datas about, The cours and/or rows Wil als usualy ave Neacngs ha organic the data and ‘ake it eaeier for readers to na wnat they ate ooking fo. Example of simple table Frequency Rate of Aecdents Department Department 2 Departments Department 4 05 5 26 10 Lune graph convert data nto points onal. Te pine are then connectos to snow now te data inks together, Lne grap ean sow tends, © (anges, n dats over a period of time. The data ie potedseroes anos. ‘Bar graphs compare two or more countes or measured hing and sho the dats s separate rectangles thatlook Ike bas or columns so readers cansee the comection between the dat in terms of ize Bar reps cane dann vertcallyornovizontaly, Example ofa simple bar graph Deparient Depaent2 Depent i | ee freguency et ActsTopic 6: Maintsin WHS recores and reports va Et _—____&3 ar Providing input into health and safety Plo chats ae circle graphs thal use segments (pe slices) to compare dala Pi chats area good way fo compare iferent things by showing tat reiatve ses, ‘Tavjes ano graprs con be cresten elecronicaly using sorware programs ike Mlcros0r Word o Exo Waist bath table and graph representations of data give the deals raquies raphe gave iyhave a mosh cigher visual impact Thisis of gt benefit when presenting information to groups or tondviduals ho have ile ono statistical exparience Verbal reports Ertectve vtval reporting of healt safely ana socurtydataroqures caret planning ensure tne accuracy and ready of te ata and ‘that meet teeeds ot me tergetsusience Presenters providing verbal report about helt and safety data to cothe's must be good communicators a they willbe presenting to # ‘9104p of people who might a ave deren opinions on te Internation ane how itimpacts them Presenters should beable o express emseNes clear nc postety “They aeed to be abe to convey information fo peapie cee and simp ina way nat means things ere undestoos and get cone. This requires ‘hem to ask questions sten actively, lay an conf information, and convey infermation confer. “Tey must also be aoketoacactto new and aerent stations, ea0 to veraviour of char people, comprare fo each agreement and avoid and resolve conc.eVCHIMWHS003- ‘Work Health and Safety Procedures “Topi 6: Mattan WHS records and reports Providing input into health and safety Recipients of the data might request atonal information about the topic and presenters must understand the cutcomes well enough to answer {questions aoout them. For example, hen recawing Information aocut recommenda changes to Worx practices quate an increase M reportog ‘eccicents, workers mioht question wht reining wll De orovided. Presentere must be able to provides bref responce sbout the taining that plened Negative reactions from aucience members shoul be acknowledged and handled with empathy Expiring the reasoning behind the changes to ork practices and renfrcing the Denes of toe cutcome might neipauclence members to adopt ihe outcome mere positively. Te presenter must sure all workers that ny discontent with the changes wil be notes and considered for future reference. (Good bod lanausce such as open hans, good eve contact slety of smina, dood posture, end respect forthe personal space of oers ere al part ‘of gocd communication, Gaca body langage help presenters to damonsirate& pastve attitude ar helps portray them as reliable and open Its \wayte eetabisn tust and rapport anc often means partipants wil not only nave more confidence in them, but wil want foisen te and work itn them. (Good verbal anguage skis elso helo to convey information confident. Soeech should be clasr and audible Sentences that are concise anc flow ‘reflect logical trcught processes Being a confident and friendly speaker establishes trust with participants and helps to clan information and ‘make introauctone, This neips to maintain rong elavonchine wih pertepants ‘Speaking wet aco requres acaptig epaech to cut te auglence. This means enanging the wors cree and tone for evferent stations. Presantars have to be exible to communicate effectively and use language thats appronrise and uncerstandable fo stenes Presenters must sco be able to use tectnoloay eectivay as presentations ae often enhances by the use of electronic macia such as PonesPoint presentations or OYDs ActieVCHIMWHS003 Work Health and Safety Procedures Minimising use of printed materials Each year in Australia, each person generates an average of 1,000 kg (one tonne) of industrial, commercial and domestic waste, most of which ends Up niancfil sites. Waste minimisation aims to eliminate waste before itis produced and reduce its quantity and toxicity. Prevention isthe primary goal, followed by reuse, recycling treatment and appropriate disposal. Population increase and high consumption of praduets In the developed world has created a global waste problem. Affluence has created effluence the more we have the more vie have to dispose of safely. Scientists now believe we are producing more waste than the environment can absor®,cra od Waste minimisation aims to eliminate waste before it |s produced and reduce its quantity and toxicity. Prevention isthe primary goal, followed by reuse, recycling, treatment and appropriate disposal Population increase and high concumption of products in the developed world has ereated a global waste problem. Affluence has created effluence the more we have, the more we have to dispose of safely. Scientists now believe we are producing more waste than the environment can absorb. Reducing demand for landfill space= rr Waste minimisation aims to eliminate waste before its produced and reduce Its quantity and toxilly, Prevention isthe primary goal, followed by reuse, recycling treatment and appropriate disposal Population increase and high consumption of products inthe developed world has created a global waste problem. Affluence has created effluence the more we have, the more we have to dispose of safely. Scientists now believe we are producing mare waste than the environment can absorb. a Saving resources and energy.=$£@i@—@@@—__—__ ‘Waste minimisation aims to eliminate waste before its produced and reduce its quantity and toxicity. Prevention is the primary goal, followed by reuse, recycling treatment and appropriate disposal Population increase and high consumption of products in the developed world has created a global waste problem. Affluence has created effiuence —the more we have, the more we have to dispose of safely Scientists naw believe we are producing more waste than the environment can absorb. = Reducing pollution,sia Waste minimisation aims to eliminate waste before its produced and reduce ts quantity and toxltty. Prevention Is the primary goal followed by rouse, recycling, treatment and appropriate diepocal Population increase and high consumption of products in the developed world has created @ global waste problem, Aluence has created effluence the more we have, the more we have to dispose of safely. Scientists now believe we are producing more waste than the environment can absorb. ) Increasing the efficieney of production a aot4 BY‘Work Health and Safety Procedures ul) 2 | es | 4/5 Dy or eis andr Minimising use of printed materials IW each person changes the way they think and act, together they can reduce the amount of waste made and disposed of ‘There are many benefits of minimising printed material in the workplace Storage and handling Paper is bulky to store in boxes ori file cabinets. By using fewer sheets, you can put storage space to more productive use. For example, one ‘organisation recently made all ofits offices worldwide paperless. Having had 14,000 fing cabinets afoune the world, the organisation has already ‘saved around $30 milion in lease costs, Mailing costs Femer sheets mailed might mean reduced postage. A single-siced 10 page letter can cost mote to send as it will require a larger AA sized envelope, that same leer, copied onto both sides of the paper, uses only five sheets and requires only @ DL sized enveloge and reduces postage cost. Environmental benefits By increasing double-sided copying you can reduce paper use by 20%. By using and discarding less paper you are conserving resources, reducing, water and energy use and preventing pollutioneVCHIMWHS003 O Not started Work Health and Safety Procedures RENN 022 «seers rcs ondreone HE Minimising use of printed materials There are many things you can do inthe workplace to reduce paper use and reduce waste and negative environmental impacts. et Use both sides of a sheet of paper for printing, copying ee Ce eS ar) ee eee oon eee See caePag0's0 > Thete are many things you can do inthe workplace to reduce pape use and reduce waste and negative environmental impacts. Tips for reduoing printed materials include: Cee ee ea pee ee as ofa ‘Sending out promotions and offers, newsletters or other information to customers can be completed electronically rather than printing and posting, ‘Moke use of otner resources such as websttes on the internet for displaying information that staff and customers might wish to read. This type of information can also be emailed and stored on the enterprise's website ‘Some enterprises make use of mobile hones to send information via text message or ather applications \Wwhen taking reservations and updating any customer changes, always verify email address and mobile phone numbers. This type of information can be used to communicate infoemstion to customers instead of sending mall or printing out materials. Recycle Talk to your employer about recycling facies for paper and printed materials. Each tonne of paper that is recyc! barrels of ol, 4100 kwh of electricity, 4 cubic metres of indi and 31,780 lites of wate led saves Sider 18 10s #5‘There are many things you can don the workplace to reduce paper use and reduce waste and negative environmental impacts Dt Se Desktop fax, electronic references, electronic data sto See eee ee Se et teed Ser Cn printer or photocopier on how to load special paper like ee bore ‘Sending cut promotions and oers, newsletters or ather information to customers can be completed electronically ather then printing and posting ‘Moke use of other resources such as websites on the intemet for atsplaying information tat staff and customers might wish to read. This type of Inforrnation can algo be emailed and stored onthe enterprises webste ‘Some enterprises make use of mobile phones to send information via text message or ether applications. ‘when taking reservations and undating any customer changes, always verify email address and motile phone numbers. Ths type of information can be used to communicate information to customers instead of sending mall or printing oul material. Recycle ‘alkto your employer about recycling faites for paper and printed materials. Each tome of paper thats reeyted saves arid V3 H8ds, 5 bares of ol 4100 kwh eect, 4 cubic mets of lancfil and 31,780 lites of waterste and negative environmental impacts fee eee ee eee ee fered on many copiers. Two pages of a book or periodical Set ee reece ee ey ear aE Sending out promotions and offers, newsletters or other information to customers can be completed electronically rather than printing and posting, Make use of ote rescuroes such 2s websites on the itesnet for displaying information that staff and customers right wish to read. This type of information can also ne emailed and stored on the enterprise's website ‘Some enterprises make use of mobile phones to send information via text message o other applications, When taking reservations and updating any customer changes, always verity email adcress and motile phone numbers. This typeof information can be used 10 communicate information to customers instead of sending mall or printing out materials, Recycle Talk to your employer about recycling faites fr paper and printed materials. ach tonne of paper that is recycled saves aiaidst T94NG8S, 2 bartels of ol 4,100 kwh of electro, 4 cubic metres of landiil and 3,780 Wtres of water‘There are many things you can do in the workplace to educe paper use and reduce waste and negative environmental impacts. Doge ee es ete ne Deore nue Pans ‘Sending out promptions and offers, newsletters or other information to customers can be completed electronically rather than printing and posting, Make use of other resources such as websites onthe internet for displaying information that staff and customers might wish to reac. This type of Information can also be emailed and stored on the enterprise's website ‘Some enterprises make use of mobile hones to send information viatext message ar ather anplications \whien taking reservations and updating any customer changes, always verify email address and mobile phone numbers. This type of information car be used! to communicate information to customers instesd of Sending mall or printing aut materials. Recycle Talk to your employer about recycling facilities for paper and printed materials. Each tonne of paper that is recycled saves fimnaet 9 Hee #5 barrels of ol, 4.100 kWh of electric, 4 cubic metres of landfill and 31,780 litres of water.‘There are many things you can do in the workplace to reduce paper use and reduce waste and negative environmental impacts, printed materials include: Tee Ree rotons ‘Sending out promotions and offer, newsletters or other information to customers can be completed electronically rather than printing and posting. Make use of ather resources such 2s websites on the internet for displaying information that staff and customers might wish to read, This type of Information can also be emailed and stored on the enterprises webste ‘Some enterprises make use of mabile phones to send information via text message or ather applications, \Whren taking reservations and updating any customer changes, always verify email address and mobile phone numbers. This type of information can be used to carmmunicate information to custemers insteas of Sending mail or printing out materials, Recycle Talk to your employer about recycling facilities fr paper and printed materials. Each tanne of paper that is recycled saves alvhdst VAHORS 255 barrels of ol, 4100 kwh of elect, 4 cubic mettes of landfill and 31,780 tres of water