Synopsis

On

Hotel Management System

Submitted to Submitted By :

Name : Pankaj and Anuj

Mrs . Sushila (PGT COMPUTER SCIENCE )
Roll No : 3 and 4
 Introduction of Project
Hotel Management System is a software system where the management of
entire hotel is computerized. The hotel management system is designed using
VB.net as the rich GUI for front end and SQL Server as the secured backend
database.

In this project the details are maintained like customer details, reservation
details, Booking details and billing details The reservation process of reserving
rooms for the customers, canceling the reserved rooms, booking the rooms ,
vacating the rooms, the restaurant management, billing process, etc all are
computerized and the management is done without any difficulty.

The reports can be viewed completely and the head of the management
daily or weekly or monthly can review it. For company auditing it will be more
useful. This Proposed System will be interactive, faster and user-friendly for the
end users. Using the hotel management system, the following activities can be
performed.

o Room Service

o Check In

o Check Out

o Staff Master

o Staff Attendance

o Logi

The mission is to facilitate easy management and administration of a hotel

with capabilities to do Booking or reservations of the rooms, Cancellation of the
rooms, Cash billing, Room service, Restaurant service, Restaurant billing, Total
billing, Travels arrangement etc. using the automated hotel management
software. One can keep detailed records or info on an unlimited amount of
customers. The system lets the user know which all rooms are available for
occupancy at any point of time. This makes the booking considerably faster. And

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thus helps the hotel in better management and reduce a lot of paper work as
well as manpower.

EXISTING SYSTEM

Hotel Management involves maintaining various operations of the hotel like

Booking or reservations of the rooms, Cancellation of the rooms, Cash billing,
Room service, Restaurant service, Restaurant billing, Total billing, Travels
arrangement etc. The existing system is a manual one and there is lot of issues
like erroneous data, slow process, lack of security etc. Finding out the final
payment amount completely relies on the hotel manager and if he is absent, it
takes a long time to find out the details during check out and is prone to errors.

Drawbacks of the Existing System

 Manual entry consumes more time.

 It is difficult to maintain bulk of record in manual.
 Restrictions in the users.
 Not easy to prepare the daily reports.
 Lack of accuracy and error prone.
 Overall efficiency is less.
 Lot of paperwork.
 Non-secure.
 No perfect maintenance of report.
 No method to trace details
 Human errors
 The manual system is too slow
 Searching is more time consuming

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Advantages of proposed system

The following are the objectives and highlights of the proposed system

 Secure data
 Faster process
 Error Free
 Better management
 Save a lot of manpower
 Can easily make the daily reports
 Elimination of Paper work.
 High reliability and security.
 Fast and economical.

Modules

 Room Enquiry and Reservation

 Check In/Check-out Module

 Bills and Payments Module

 Staff

 Staff Attendance

 Reports

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MODULE DESCRIPTION

Room Enquiry and Reservation Module

This module deals with reservation enquiry and reservation. During

reservation, the details of the customers, type of room required and number of
room required are fed in to the system. Once these in formations are entered,
the system searches for the unoccupied rooms and displays the result. In
reservation enquiry, customer can get the information such as rent of rooms and
details of rooms available.

Check In/Check-out Module

This module deals with the reservation checkin (i.e., allocating room for the
customer who has already reserved) Direct checkin (i.e., checking in without
reservation), handling checkout of guest and Bill payment.

Bills and Payments Module

This module deals with the generation and tracking of bills and payments
made by the guest. The bills are classified into lodging bills and Restaurant Bill.
The lodging bill is calculated using the check in and checkout details of the
person. The Restaurant bill is generated based on the food items consumed by
the guest during his stay in the hotel.

Reports

This module deals with the generation of the reports for the various
modules. The customer list can be generated. Room status list can be retrieved
for reference. The check in and checkout registers can also be retrieved for any
future queries.

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Software Requirement Specification

VB.NET
Visual Basic (VB) is a programming language based on the original DOS
language called BASIC (Beginners' All-purpose Symbolic Instruction Code).
VB.NET 2008, an offshoot of Visual Basic, is an object-oriented programming
language based on VB that is implemented using the Microsoft .NET framework.
The basic syntax of the Visual Basic language remains unchanged in VB.NET
2008, but includes additional features such as structured exception handling and
short circuited expressions to enhance the infrastructure of the programming
language.

Developers have found VB.NET to be controversial as some of the

software and developmental changes clash with the original language within VB
and have caused compatibility issues. Visual Studio .NET is the predominant
integrated development environment (IDE) that VB.NET developers employ.

Visual Basic programmers supporting VB.NET indicate that language

constructs and user interface features in the newer system have caused
programming issues within the original VB system. Developers using VB.NET
recognize that the upgraded VB system incorporates contemporary object
oriented programming paradigms in a more stable environment than was
originally thought possible.

Visual Basic .NET is a programming language that can be used to

create win forms or web applications and create programming based in any
object-oriented programming language (OOP), ADO.NET, Multithreading or
Windows Services. VB.NET programming utilizes concepts connected to string
encryption, forms inheritance, regular expressions and deployment.

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 Hardware Specification:-

Processor : Pentium IV

Clock Speed : 2 GHz

RAM : 512 MB

Hard disk Capacity : 80 GB

Keyboard : 101 Keys

Mouse : Optical Mouse

Software Specification:-

Front End : VB.net 2008 with Crystal Report

Back End : SQL Server

Operating System : Windows XP or above

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Data Flow Diagram

The data flow diagram (DFD) is one of the most important tools used by system
analysts. Data flow diagrams are made up of a number symbols, which represent
system components. Most data flow modeling methods use four kinds of
symbols. These symbols are used to represent four kinds of system components
such as Processes, data stores, data flows and external entities.

Circles in DFD represent processes. Data Flow is represented by a thin line

in the DFD and each data store has a unique name and rectangle represents
external entities. Unlike detailed flow chart, Data Flow Diagrams do not supply
detailed description of the modules but graphically describes a system’s data and
how the data interact with the system.

An arrow identifies the data flow in motion. It is a pipeline through which

information is flown like the rectangle in the flowchart. A circle stands for process
that converts data into information. An open-ended box represents a data store,
data at rest or a temporary repository of data. A square defines a source or
destination of system data.

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 DATA FLOW DIAGRAM

DFD for Hotel Management System

DFD for Overall System:

Hotel
User Data and Data
Management
System
Database
Commands

DFD for Authentication:

Alert
Invalid User Message

User User Name &

Password Validate the User

Valid User

Data Processing Data

Database

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 DFD for modules in the Hotel Management System:-

Restaurant Billing
Hotel Bill Details

Food Entry
Food Details

Bill Entry
Bill Details

Enquiry Entry

Enquiry Data

Room Entry D a t a
Room
Data
User Process
the User User Management
Request Database
Data

Customer Data D a t a
Customer Entry

Reservation Data

Reservation Entry

Check-in Data

Check-in Entry

Checkout Data

Check-Out Entry

Report Data
Reports

Report Generation

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DFD for user Entry:

Generate ID

Request
New ID
Last ID
Add
Data
Data
Users
Data Modified Data
User Data
Record Valid Data
Data
Data
Delete Record Validate
Data Data
Invalid Data
Data
View Record
Alert
Message

Users
Report

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DFD for Room Entry:

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DFD for Customer Entry:

View Room Status

Room No
Statu Room Status
Generate ID

AddRequest
Data New ID
Data Last ID
Add Room_Master
DataData Data
Modified Data
Room
Record Customer
Valid Data
Data
Customer Data Modified Data
Data Record Valid Data
Data Validate
Data Data
Data
Delete Record Validate Invalid Data
Data Data Data
View Record
Invalid Data
Data Alert
View Record Message
Alert
Message

Rooms
Report
Customer
Report

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 DFD for Room Enquiry:

Room Status Room Type

Room_Master Generate ID

Request

New ID
Last ID
New Enquiry_Det

Data
Data

Enquiry

Enquiry Data

Valid Data

Data
Status Validate
Data

Change Status

Invalid Data

Alert
Message

Data

Enquiry
Report

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 DFD for Room Booking:

Room_Master

Room Status Room Generate ID

Request
New ID
Last ID

Data New Data Reservation

Reservation
Data Valid Data

Data
Status Validate
Data
Change
Reservation Invalid Data
Status
Alert
Message

Data

Reservation
Report

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DFD for Check-in and Checkout and Billing:

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 Room ID
Entity Relationship Diagram
Get Room Status Room_Master

Room ID
& Status
Customer adult
Hotel_Bill
Generate Bill child
Data dt
roomno

nm time
date Get Details roomtype
addr
srno Room No & C
ID Data pin
Request for billCheckinID Checkin Details

checkin room
Check-in Details
city
Check_in_Out
am
state Check-in.
Details Valid Data
tim
pin
Data to be Validated
New Check in
Validate the
ph data

Checkout
Details
Invalid Data
Checkout

CheckinID Alert Message

Data

Checkout
View Details
dt
Check-in &
Checkout
Reportroomno

roomty time
amoun

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Database Structure

Check In:-

Check Out:-

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Room Master:-

Staff master:-

Login:-

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Staff Attendance:-

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