STUDENT NUMBER: 202000016

STUDENT NAME: MUTANGURO KV

MODULE: PROJECT MANAGEMENT
3B
CODE: PJB3B21
LECTURER: MR D KRUGER AND MISS
L NGOBENI
DATE: 21/08/2022

PROJECT PROPOSAL
Contents
INTRODUCTION ............................................................................................................................................. 2
COMPANY PROFILE ................................................................................................................................... 2
PURPOSE, VISION, PRODUCTS AND SERVICES OFFERED BY RHEC ............................................................ 2
ORGANISATIONAL STRUCTURE ................................................................................................................. 2
TECHNICAL .................................................................................................................................................... 2
PROBLEM STATEMENT.............................................................................................................................. 3
PURPOSE OF PROJECT ............................................................................................................................... 3
PROPOSAL SOLUTIONS ............................................................................................................................. 3
BENEFITS TO CUSTOMER .......................................................................................................................... 4
MANAGEMENT.............................................................................................................................................. 4
MAJOR TASKS AND DELIVERABLES ........................................................................................................... 4
EQUIPMENT AND FACILITIES..................................................................................................................... 4
PROJECT SCHEDULES AND RESPONSIBILITY ASSIGNMENT MATRIX (RAM) .............................................. 5
COST .............................................................................................................................................................. 6
REFFRENCES .................................................................................................................................................. 8
INTRODUCTION

COMPANY PROFILE
The company is called Ray’s Health and Engineering Consultants (RHEC). It is a large group of
employees that was started in January 2018 by the CEO, Mr. Sim Ross. RHEC has its
headquarters in Pretoria CBD, Gauteng but has three other branches in Durban, Cape Town, and
Mpumalanga.

PURPOSE, VISION, PRODUCTS AND SERVICES OFFERED BY RHEC

This company was formed with the soul purpose of providing necessary services nationally and
internationally. It provides Engineering and Health management services to the companies that
require them. Other services offered by REHC are Engineering consultations with Construction
companies and career consultations with aspiring health personnels and engineers.

Since its formation in 2018, they have worked with close to ten companies, delivering all the
requirements in time. The vision of REHC is to help create proper Health Management Systems
of those huge companies that employee a lot of people by 2030.

ORGANISATIONAL STRUCTURE
The company has its CEO and founder, Mr. Sim Ross who is also a medical practitioner; the
accountant, Ms. Charl Ruqa and the manager and co-founder, Ms. Vee Ruth. All the branches of
REHC are divided into two departments. The first department has the Health Consultants and it
mostly employees medical professionals and health personnels. The second department has the
Engineering Consultants and mostly engineering professionals are employed in this section. Each
of these departments has a Head of Department (HOD), a Human Resources Manager (HR) and
a Departmental Manager (DM).

TECHNICAL
PROBLEM STATEMENT
Transnet is looking to appoint a qualified and competent Service Provider such as REHC to
achieve the provision of employee health management system (EHMS) foe a period of three
years. The Service Provider is to build a cloud-based system that can be used across Transnet
which should be able to deliver comprehensive accurate employee health status.

Transnet expects the Service Provider to be able to supply a centralized system that will be used
by 47 Transnet Clinics which provide health care service to about 50000 Transnet employees.
The Service Provider is supposed to provide support maintenance of the installed system for the
duration of the contract.

PURPOSE OF PROJECT
The purpose of this EHMS is to help with the tracing of medical health statuses of all Transnet
employees to be able to determine if or not they are suitable for the type od task appointed. The
project also aims to help with managing compliance to all the Occupational Health Regulations,
National Health Act and POPIA.

PROPOSAL SOLUTIONS
The following concept diagram to be followed was provided in the RFP from Transnet.

The first thing to do is the collection of information about all the Transnet employees that seek
services at each of the 47 clinics. This collection of data is to be done by the scrum master and
the assistants but to be done in one month of starting the project. The second step in completing
this project is to design the EHMS as an application that will hold a collection of services. This
stage of designing is to be handled by the Solution architect and his team. For the data to find a
good home in the cloud, the first and second developers are to decouple the data from the
application. The technical assistant and his team of three developers will then have to make sure
that the application to be designed optimizes communications between application components.
The solution architect will then have to model and design this application for performance and
scaling. Finally, the security system within the application should be created and tested by the
three developers. This Employee Health Management system is to be named the ‘EHMS’
application. (Linthicum, 2022)

The project manager and consultant will then review this EHMS application and create a
handover plan with the Transnet representative after seven-eight months.

BENEFITS TO CUSTOMER
The customer that will benefit from this project is Transnet. This EHMS will help them keep a
record of their employees’ health status. This project will help the Transnet employees to seek
medical assistance where necessary and in time.

MANAGEMENT

MAJOR TASKS AND DELIVERABLES

The first, major task of this EHMS project is to visit all the 47 Transnet clinics in different
provinces and acquire information of the employees that frequent each of these clinics. The
project team members of RHES will also need to obtain information from medical professionals
at these clinics and also the technology that they currently use to store medical information of
employees.

EQUIPMENT AND FACILITIES

- A room or building with 100% and fast internet services
- Ten or more computers for the technical producers
PROJECT SCHEDULES AND RESPONSIBILITY ASSIGNMENT MATRIX (RAM)
The following structure has a list of all the team project members and their responsibilities as
required by the RFP provided by Transnet. The project team will consist of ten people from the
health department and ten people from the engineering department. These team members will be
for development and installation of the EHMS but more members will be recruited from the
company, RHEC to help with the training sessions in each province as required by the RFP.

TASK TASK PERSON TIME FRAME

ACTIVITY RESPONSIBLE
1 COLLECTION SCRUM ONE MONTH
OF MASTER and
INFORMATION the Information
FROM THE Collectors
CLINICS
2 DESIGN THE SOLUTION FOLLOWING
APPLICATION ARCHITECT TWO MONTHS
and the Solution
Advisors
3 DECOUPLE First and Second THE NEXT
THE Developer TWO WEEKS
COLLECTED
DATA
4 CHECK TECHNICAL THE NEXT
INTERACTIONS ASSISTANT THREE
BETWEEN and the WEEKS
APPLICATION Developers
COMPONENTS
5 MODEL AND SOLUTION THE
DESIGN FOR ARCHITECT FOLLOWING
PERFOMANCE TWO MONTHS
AND SCALING
6 MAKE The First, THE
SECURITY Second and FOLLOWING
SYSTEM Third ONE MONTH
WITHIN THE Developers
APPLICATION
7 HANDOVER OF PROJECT AFTER
APPLICATION MANAGER SEVEN-EIGHT
TO TRANSNET AND MONTHS
CONSULTANT

COST
The following cost analysis summary includes the labor, materials, documentation, overhead,
escalation cost which all fall under Supply and installation of the EHMS. The summary structure
is per requirements in the RFP provided by Transnet.

# ITEM DESCRIPTION QTY YEAR 1 YEAR 2 YEAR 3

(EXCL. (EXCL. (EXCL.
VAT) VAT) VAT)
1 Supply and installation of Employee Once off R7
Health Management System (EHMS) million
2 License or Description costs for 47 Clinics Per R500 R500 R500 000
Annum 000 000
3 Training Costs – Super user training including Development of End-User Material (Train
the trainer) [ 50 people]
- KwaZulu-Natal Per R90 000
training
session
- Gauteng Per R90 000
training
session
- Free State Per R90 000
training
session
- Western Cape Per R90 000
training
session
- Eastern Cape Per R90 000
training
session
4 Maintenance and Support for 47 Clinics Per annum R300 R300 R300 000
000 000
 5 Travel Per annum R100 R100 R100 000
000 000
6 Accommodation and Flights (Government rate and Economy class) & Car Hire(Group B)
will be reimbursed as cost price
TOTAL (EXCL. VAT) R8 350 R900 R900 000
000 000
VAT 15% 15% 15%
TOTAL (INCL. VAT) R9 602 R1 035 R1 035
500 000 000

REFFRENCES
Linthicum, D., 2022. 5 steps to build s cloud-ready application architecture. [online] TechBeacon.com.
Available at: <https://techbeacon.com/enterprise-it/5-steps-building-cloud-ready-application-
architecture?amp> [Accessed 21 August 2022].