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Dated:

Proposal for Online Tracking and Monitoring System

Proposed System Summary

Proposed Fleet Management System for Online Tracking and Monitoring is feature rich software with a full
array of services; enabling organizations manage their vehicle economically and efficiently. It incorporates state-
of-the-art GPS-based tracking, GIS based real time monitoring. It also fuses powerful reporting capabilities,
enabling cost- effective maintenance.

Existing Challenges
 Deterministically finding out current whereabouts of vehicles
 Reconciliation and validation of vehicle trips
 Finding out which vehicles are currently idle and can be used in case requesting emergency pickup/drop
 Easy to use communication facility with the drivers
 Report generation of vehicle trips

Software Based Approach

 Web based interface to monitor vehicles in real time
 Easy to use query system to find out vehicles in real time
 User defined areas of interest and monitoring of those areas
 User defined points of interest (landmarks)
 Historical trip replay (normal and fast forward modes)
 Dynamic Trip Status window for a single area / vehicle
 Geo fence setup and automated monitoring (Alarms are raised when vehicles are out of user defined boundaries)
 Extensive report generation

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Benefits
 Economy through optimizing number of vehicles / routes
 Economy through reduction in kilometers runs per day / month
 Enhanced security for the commuters
 Tracking of zone violations
 Validating exact routes taken by vehicles through replay facilities
 Cost benefit by knowing exact distance traveled by vehicles
 Bringing down the maintenance cost
 Remote Support from Central Control Room – Device Software Upgrade etc will be done remotely to reduce
support and maintenance cost.

TECHNICAL SPECIFICATIONS
The Vehicle Tracking System has the following characteristics, functions and abilities:

a. Vehicle Location — each specific vehicle must be able to be located by users on the website screen using
identifiers such as the vehicle identification number, selection from the legend, or querying by the street
name or other known location.

b. Speed of the Vehicle - Must be captured by the GPS equipment and made available to administrators
and users.

c. Direction of Travel of the Vehicle - Must be captured by the GPS equipment and made available to
administrators and users. .

d. Statistical Tracking — Must have the ability to capture variables such as stops of more than 15 minutes,
speed, direction/ vector, geographic location (X/Y Coordinates), and time of day. Also, included is the
ability to summarize all of the aforementioned variables into a database on a per vehicle basis at time
intervals of day, week, or month.

e. Vehicle Logging/Playback Capability - Must be capable of replay of vehicle location information from a
log file. Vehicle location data including speed, direction of travel, time, and location must be captured in a
daily log file for temporal analysis. The log file must be made available for display through the vehicle
identification number and time frame. Data must be able to be archived to DAT tape via an external tape
drive.

f. Vehicle Viewing Control - The system administrator must have the ability to assign vehicles to groups.
These groups can be established based on geographic location or some other logical relationship. System
users shall have the ability to control the viewing of the vehicles based the vehicle fleets and groups.
# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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g. Reports - AVTS incorporate a series of reports as required on an as-requested basis and/or under an
established schedule depending upon the need. These ready-to-read reports will be parameter-driven and
printable as required.

h. Web-Site Display - This data must be loaded into the City's GIS application every fifteen minutes (15) and
displayed on the City's website.

i. System Growth - The system must have the ability to expand and adapt as requirements change.

About Global Positioning System

o Twelve (12) channels

o Capable of accuracy within 20 meters of actual location
o Ten (10) second or less acquisition time
o Reacquire (10 second blockage in at least 1 second)
o Provide position, altitude, velocity, and heading
o Ability to perform differential corrections
o Minimum 8-bit RISC processor
o The GPS function shall be capable of stand-alone operation without the use of a personal computer or
wireless modem

Warranty

There is a complete 1 year replacement Warranty* of the GPS device. (Warranty dose not includes in case of
external damage)

The warranty of the products and services is of the highest quality, complying with specifications, and free from all
defects whatsoever in workmanship. At the one-year anniversary of system acceptance, a 2-5 year maintenance
contract, containing terms and costs renewable each year, will take effect and provide full coverage of the
products and services provided.

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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MAINTENANCE
Being Head office at Patna district we assist at all times including emergency events, a repair/warranty/service is
carried on-site response time of not more than 24 hours from time of notification. We take all reasonable precautions
to ensure that the connection is safe and secure from disruptive action from the outside.
The Hardware and software maintenance can be annually renewed by payment of 15% AMC
(annual maintenance charge) of the device cost for next year.

ROI - 06N

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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RayOne INDIA Admin Login Window

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Individual Login ID & Password

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Screenshot of Web Application

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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SL. No. MODEL Quantity Price in (INR)

1. ROI- 06N Per Vehicle Rs. 7500.00
2. Web Access Charges Per Vehicle / Per Month Rs. 300.00
3. Installation Charge / Re installation Charge Per Vehicle 500.00

Commercial Proposal for Vehicle Tracking System Commercial Details

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Date: -

To whom it may so ever concern

Dear Sir,
On behalf of RayOne INDIA I am privileged of taking this opportunity to work with your esteemed
organization.
Sir this opportunity that you have appointed us for the installation of Vehicle Tracking System which
has to be done on rental basis for the Legislative Assembly Election Duty (Patna) as per directed by The Election
Commission. So I am submitting the proposal and terms conditions for the installation of the device along with the rental
charges which is as follows :-

 Cost of GPS device is 7500/-.

 50% of the device cost should be paid in Advance.
 Rental for hardware/GPS Device is Rs. 900/month.
 Rent for SIM and WAC (Web access charge) Rs. 900/device (for three month).
 The rental amount will be done in Adv. Cheque.

Note:-
1. The entire rate is excluding of Taxes.
2. We will charge the rental for of the Device on the 66th day from the date of installation.

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Loan Proposal for Expanding the Business

RayOne INDIA has been newly born proprietorship firm in the month of August 2015.As it has born newly
but the base of this firm is not new, as it was firstly dealing with Mapgen VTS but now has initiated with his own
Devices, Application, and Server etc. After being separated from Mapgen VTS it has cracked the order of BSFC
(Bihar State Food and Civil Supply Corporation) and is operating in three district (Bhagalpur, Samastipur and
Begusarai)and not only these three district, we have an upcoming order of Hajipur, Darbhanga, Siwan, Gopalganj
Darbhanga, Madhubani, Betiah and Motihari. Not only this recently we have cracked the order for Bihar legislative
Assembly Election Duty for Patna.

The goal of the firm is to make all the government and private sector equipped with GPS (vehicle Tracking
system).With this view we had prepared plans for Government and Private Sector Separately. The next target for our
business is for Patna Municipal Corporation and Health Department. On the other hand for the private sector we are
preparing The Car and Motorcycle Showroom as our Dealer partners. Also we had planned to do a Canopy
Campaigning in the Apartments, Townships and Market Places. With this plan on full fledge we had planned to sell
approx. 100 devices average in a month which will generate an income of Rs.2,00,000.Thaking the way of the above
mentioned plan we had calculated an income of Rs 20 to 25 lac in the financial year 2015-2016.

In the Management team we have good and skilled professionals in the Sales and Service Sector.

Ashok Ray

Proprietor of the firm, having a very High Qualification and experience in the field of sales in the different
MNC’s

Santosh Kumar Karmkar

Has been appointed as Service Manager and Promotional Head for RayOne INDIA. He holds a Bachelor
Degree in Computers from Magadh University and had a vast experience of four years in the field of GPS Devices
(Vehicle Tracking System).Having a very crystal clear knowledge of GPS Devices and Software.

Sandeep Kumar

Sales Manager

Mahesh Kumar

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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Technical Head

Raunak Kumar

Technician

Deepak Kumar

Technician

Vehicle Tracking System or Fleet Management System for Online Tracking and Monitoring is feature
rich software with a full array of services; enabling organizations manage their vehicle economically and
efficiently. It incorporates state-of-the-art GPS-based tracking, GIS based real time monitoring. It also fuses
powerful reporting capabilities, enabling cost- effective maintenance.

Problems in the Fleet Management

 Deterministically finding out current whereabouts of vehicles
 Reconciliation and validation of vehicle trips
 Finding out which vehicles are currently idle and can be used in case requesting emergency pickup/drop
 Easy to use communication facility with the drivers
 Report generation of vehicle trips
Software Based Approach
 Web based interface to monitor vehicles in real time
 Easy to use query system to find out vehicles in real time
 User defined areas of interest and monitoring of those areas
 User defined points of interest (landmarks)
 Historical trip replay (normal and fast forward modes)
 Dynamic Trip Status window for a single area / vehicle
 Geo fence setup and automated monitoring (Alarms are raised when vehicles are out of user defined boundaries)
 Extensive report generation
Benefits
 Economy through optimizing number of vehicles / routes
 Economy through reduction in kilometers runs per day / month
 Enhanced security for the commuters
 Tracking of zone violations
 Validating exact routes taken by vehicles through replay facilities
 Cost benefit by knowing exact distance traveled by vehicles
 Bringing down the maintenance cost

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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 Remote Support from Central Control Room – Device Software Upgrade etc will be done remotely to reduce
support and maintenance cost.

TECHNICAL SPECIFICATIONS
The Vehicle Tracking System has the following characteristics, functions and abilities:

j. Vehicle Location — each specific vehicle must be able to be located by users on the website screen using
identifiers such as the vehicle identification number, selection from the legend, or querying by the street
name or other known location.

k. Speed of the Vehicle - Must be captured by the GPS equipment and made available to administrators
and users.

l. Direction of Travel of the Vehicle - Must be captured by the GPS equipment and made available to
administrators and users. .

m. Statistical Tracking — Must have the ability to capture variables such as stops of more than 15 minutes,
speed, direction/ vector, geographic location (X/Y Coordinates), and time of day. Also, included is the
ability to summarize all of the aforementioned variables into a database on a per vehicle basis at time
intervals of day, week, or month.

n. Vehicle Logging/Playback Capability - Must be capable of replay of vehicle location information from a
log file. Vehicle location data including speed, direction of travel, time, and location must be captured in a
daily log file for temporal analysis. The log file must be made available for display through the vehicle
identification number and time frame. Data must be able to be archived to DAT tape via an external tape
drive.

o. Vehicle Viewing Control - The system administrator must have the ability to assign vehicles to groups.
These groups can be established based on geographic location or some other logical relationship. System
users shall have the ability to control the viewing of the vehicles based the vehicle fleets and groups.

p. Reports - AVTS incorporate a series of reports as required on an as-requested basis and/or under an
established schedule depending upon the need. These ready-to-read reports will be parameter-driven and
printable as required.

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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q. Web-Site Display - This data must be loaded into the City's GIS application every fifteen minutes (15) and
displayed on the City's website.

r. System Growth - The system must have the ability to expand and adapt as requirements change.

About Global Positioning System

o Twelve (12) channels

o Capable of accuracy within 20 meters of actual location
o Ten (10) second or less acquisition time
o Reacquire (10 second blockage in at least 1 second)
o Provide position, altitude, velocity, and heading
o Ability to perform differential corrections
o Minimum 8-bit RISC processor
o The GPS function shall be capable of stand-alone operation without the use of a personal computer or
wireless modem

Scope of the Market

As we see in the present scenario that too many of the organization are demanding their car vendor for the
cars to be equipped with VTS (Vehicle Tracking System) as they often complain about the tampering of kilometers
by the drivers. So, solution for this problem is VTS as it calculate the distance travelled by the vehicle by google
map and is very accurate to the actual kilometers travelled.
There is a big unawareness about the technology of GIS/GPS/Fleet Management/Vehicle Tracking System
among the people in India. In the recent news The Delhi Government had made compulsory for all the Commercial
vehicle should be equipped with Vehicle Tracking System. The main challenge for us is to make the people aware
about the benefits of the GPS based Vehicle Tracking System.
For the above mentioned situation be have many plane to overcome this. We had planned to arrange canopy
programmes in different places, Distribution of Leaflets with newspapers; Awareness article about the benefits of
GPS based Vehicle Tracking System in the Local Newspaper, Advertisements, etc.

Financial Projections
Step 6
Add in financial projections. Once you paint a picture of what business you are in and who the company serves, it is time to show the
loan officer the financial picture. Provide financial sales projections and expenses for at least three to five years. Be conservative and
truthful when making these projections.

Step 7
Write an executive summary. Even though the executive summary is the first part of a business plan and one of the most important
parts, you may want to write it last because it is an overview of everything the business plan contains. Since you may not have the full
picture until after you have compiled the plan, it is usually best to write this page last. The executive summary contains a description

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
E-mail: rayoneindia.com www.rayoneindia.com
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of your business goals and the strategies you intend to employ to achieve your goals and should be compelling enough to interest a
bank loan officer into wanting to read the rest of the plan and consider giving you the loan.

Step 8
Add a cover page. After you place the executive summary as the first page, create a cover page that includes the title “Business Plan”
centered in the middle of the page and the contact information for the business in block format in the bottom left corner of the page.
Include the business name, address, phone number, website and email address.

Step 1
.Write a description of the business. Explain how you started your business and any evolutions the business has gone
through since it began. Typically, the business description is about one page and describes where your business started,
the reason it exists and gives a glimpse of which direction you want to move in.

Step 2
State the company goals, listing out the specific goals you have for the business with time for the periods for reaching them. Where
possible, make the goals of your company specific and measurable. A measurable goal may include, “To sell 1,000 widgets a month in
order to generate revenue of $10,000 per month within a six-month period.”

Step 3

Describe the company management. List out each of the managers involved in the business. Provide a professional biography for each
manager and fully describe their role in your business. Also, mention any positive contributions the experience and knowledge of each
manager has brought to starting and growing your business.

Step 4
Describe the products or services you are selling. Include a full description of each product or service you offer your customers and
prospective customers.

Step 5

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Write out the marketing strategies. Describe the marketing strategies you intend to implement to bring awareness of your products or
services to your target audience. Include online and offline strategies, such as employing a public relations campaign for your monthly
business events and placing banners on the websites of professional groups that your target audience belongs to.

# 485/434, Pandu Niketan, 1st Floor, Peppin Gali, North Mandiri, Buddha Colony, Patna – 800001, Bihar (India), Ph: +91 612 3192019, Mob: +91 99340 00019
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