User Manual

User Manual
version 5.1
Copyright © MaraSoft
Contents
Preface ................................................................................................................................................................................. 6
Installation........................................................................................................................................................................... 7
System requirements ....................................................................................................................................................... 7
Installation procedure ...................................................................................................................................................... 7
Login .................................................................................................................................................................................... 8
Marad Start Screen Layout.............................................................................................................................................. 9
General functions ............................................................................................................................................................ 10
Synchronization ............................................................................................................................................................... 10
Update ............................................................................................................................................................................... 10
Printing data ..................................................................................................................................................................... 11
Exporting data to Excel or PDF .................................................................................................................................. 11
Common Application Tools ......................................................................................................................................... 12
Search Field ...................................................................................................................................................................... 12
Columns filters ................................................................................................................................................................ 12
Columns sorting .............................................................................................................................................................. 13
Marad Start ....................................................................................................................................................................... 14
Settings .............................................................................................................................................................................. 14
General application settings ......................................................................................................................................... 14
User profile ...................................................................................................................................................................... 14
Generate setup................................................................................................................................................................ 15
Administration ................................................................................................................................................................. 16
Users .................................................................................................................................................................................. 16
Ranks.................................................................................................................................................................................. 17
Vessel groups ................................................................................................................................................................... 18
Manufacturers .................................................................................................................................................................. 18
Cost codes ....................................................................................................................................................................... 18
Countries and Cities ...................................................................................................................................................... 19
Address book .................................................................................................................................................................. 19
Ship data ............................................................................................................................................................................ 20
Documents Tree............................................................................................................................................................. 20
Add/Edit document ........................................................................................................................................................ 21
Rename a document ...................................................................................................................................................... 21
Copy a document ........................................................................................................................................................... 21
Move a document ........................................................................................................................................................... 21
Delete a document ......................................................................................................................................................... 21
View the properties of a document ........................................................................................................................... 21
Search option ................................................................................................................................................................... 22
Marad 5 user manual 2

Add/Edit folder ................................................................................................................................................................ 22
Rename a folder .............................................................................................................................................................. 22
Copy a folder ................................................................................................................................................................... 22
Move a folder................................................................................................................................................................... 22
Delete a folder ................................................................................................................................................................ 22
Marad Maintenance ......................................................................................................................................................... 23
Component ...................................................................................................................................................................... 23
Create a new component ............................................................................................................................................. 23
Edit a component............................................................................................................................................................ 25
Add/Delete documents to/from a component........................................................................................................ 25
Disable/Enable a component ........................................................................................................................................ 26
Copy component ............................................................................................................................................................ 26
Copy/Move component (only available for Office users) ..................................................................................... 26
Reorder components..................................................................................................................................................... 27
Delete component ......................................................................................................................................................... 28
Create a job ..................................................................................................................................................................... 28
Job chart ............................................................................................................................................................................ 30
Edit a job ........................................................................................................................................................................... 31
Copy job ........................................................................................................................................................................... 31
Move job ........................................................................................................................................................................... 32
Copy/Move job (only available for Office users) .................................................................................................... 32
Reorder jobs .................................................................................................................................................................... 32
Delete job ......................................................................................................................................................................... 33
Perform job ...................................................................................................................................................................... 33
Worklists .......................................................................................................................................................................... 35
Various filter options ..................................................................................................................................................... 35
Running hours.................................................................................................................................................................. 38
Update the “Actual running hour” value of a machine ......................................................................................... 39
Add/Edit correction ....................................................................................................................................................... 39
Disable/Enable a running hour machine .................................................................................................................... 40
Delete history .................................................................................................................................................................. 40
Week remarks................................................................................................................................................................. 40
Maintenance Settings...................................................................................................................................................... 40
Marad Certificates........................................................................................................................................................... 42
Timeline............................................................................................................................................................................. 42
Create a new certificate................................................................................................................................................ 42
Edit a certificate .............................................................................................................................................................. 46
Endorse a certificate ...................................................................................................................................................... 46

Renew an expired or an about to expire certificate ............................................................................................. 47
Additionally survey a certificate .................................................................................................................................. 48
Delete a certificate ......................................................................................................................................................... 49
Show history .................................................................................................................................................................... 49
Reorder certificates (move up, move down)........................................................................................................... 50
Drag and drop certificates ............................................................................................................................................ 50
Add a certificate category............................................................................................................................................. 50
Rename a certificate category ..................................................................................................................................... 50
Delete a category ........................................................................................................................................................... 51
Reorder categories (move up, move down) ............................................................................................................ 51
Categories status ............................................................................................................................................................ 51
Collapse or expand categories .................................................................................................................................... 52
Select the timeframe ...................................................................................................................................................... 52
Add a columns of extra information to the overview ........................................................................................... 52
Possibility to easily filer/view only overdue or expired certificates ................................................................... 53
Search certificate ............................................................................................................................................................ 53
Overview .......................................................................................................................................................................... 53
Filter the certificates by category ............................................................................................................................... 54
Search certificate ............................................................................................................................................................ 55
History............................................................................................................................................................................... 55
Filter the certificates by category ............................................................................................................................... 56
Search history item ........................................................................................................................................................ 56
Delete history item ........................................................................................................................................................ 57
Marad Safety ..................................................................................................................................................................... 58
Timeline............................................................................................................................................................................. 58
Overview .......................................................................................................................................................................... 60
History............................................................................................................................................................................... 61
Month list .......................................................................................................................................................................... 61
Marad Inventory .............................................................................................................................................................. 62
Overview .......................................................................................................................................................................... 62
Adding a new part: Maintain Part tab ........................................................................................................................ 63
Adding a new part: Components tab......................................................................................................................... 64
Adding a new part: Documents .................................................................................................................................. 65
Adding a new part: History .......................................................................................................................................... 66
Units ................................................................................................................................................................................... 66
Import Parts ..................................................................................................................................................................... 67
Library ............................................................................................................................................................................... 67
Marad FLGO .................................................................................................................................................................... 70

Define a product ............................................................................................................................................................. 70
Overview .......................................................................................................................................................................... 72
Measurement ................................................................................................................................................................... 73
Receive .............................................................................................................................................................................. 73
Deliver ............................................................................................................................................................................... 75
History............................................................................................................................................................................... 76
Reports.............................................................................................................................................................................. 76
Settings .............................................................................................................................................................................. 77
Appendix I: Symbols used .............................................................................................................................................. 79
License agreement .......................................................................................................................................................... 81

Preface
Congratulations on purchasing the Marad fleet management system! Marad has been developed in
close collaboration with its users, and that is the reason why it excels in operational convenience.
A manual is not really necessary due to the intuitive look and feel of the program. However since
Marad is continuously being improved, will this manual act as a solid reference-book for any new
function.
We trust this manual will match your expectations. We shall be glad to receive any
recommendations in regards to this manual of one of our applications.
The use of an application available from the enclosed disks/ cd-rom and/or installed on the
computer, is subject to the terms and conditions of the licence agreement that is incorporated in
this manual. Read the licence agreement before you start using the software.
By using this software you implicitly accept the terms and conditions of the licence agreement.

Installation
This section covers the system requirements and installation procedure of Marad.
System requirements
Make sure that your computer fulfils the minimal system requirements which are mentioned below
before installing Marad.
Component Minimum requirements

Processor 1 Ghz
Operating system Windows XP / Vista / 7 / 8 / 10
Hard drive 100 MB + the amount needed by the database

Memory 512 MB
Graphics 1024 x 768, 1280 x 960 optimal
When using synchronisation an internet connection is required.
Installation procedure
1. Close all applications.
2. Put the Marad CD into the drive. This is a CD that runs automatically. If not, start your Windows
Explorer and double click at Setup.exe from the CD.
3. When the auto screen of Marad appears, click on the button “Install” to start the application. Follow
the instructions on the screen to complete the installation.
4. When the installation has been completed, remove the CD from the station and keep it in a safe
place.

Login
By staring the Marad application the login form will show:
The Login form contains two fields: the username and the password. Using your own username has two
advantages:
 Your data is protected against unwarranted access
 It is always possible to identify who and when somebody has entered data in Marad
Follow these steps to login:

- Select the username from the list, or type your username in the corresponding field
- Type the password
If the user has no password Marad will start automatically after the choice of the user.
- Click the Login button or press [Enter]
In case the user wants the application to remember his credentials so that he will not be forced to
introduce the credentials every time he logs in, he has the possibility to enable the “Remember Me”
check. If the username or the password are incorrect, the application is informing the user about this
problem and he has to try again to login.
The version number of the application is placed on the bottom ribbon of the form. In case the user
decides that he doesn’t want to login the application, he can click on the “X” button situated on the top
right corner of the form.

Marad Start Screen Layout
After you log in, you will be taken to the Marad Start screen (except the user has chosen in the user
profile to start up with a specific module).
3
1 2
4 5
6
The Start section of Marad contains: 7
1. Module tabs.
2. General functions.
3. Top: Minimalize and close button. Below: username who is logged in. By clicking on the username
the user is able to go to the user profile, and can log out of the program without having to close
Marad. The same login window as is displayed when Marad starts will be displayed. The i icon is
opening the about screen.
4. Menu functions.
5. Ships image.
6. Ships overview.
7. The name of the licensee, vessel name and official registration number are here displayed. This
information cannot be edited by the user because it is part of the license.
The bottom corner is showing if the application mode is ‘On Board’ or ‘In Office’, and if there is
an internet connection available.

General functions
This section covers the general functions available in the top bar of Marad.
Synchronization
The application is available on 2 places: on board and in office. Each of them has its own database, but the
databases need to be synchronized. When there are changes made on either one of them, the Board has
to synchronize its database with the database In Office in order to have the same registrations on both.
To synchronize the databases, the user has to click on the Sync button situated on the menu bar (1).
After this, a Synchronization form is opened and the user has to click on the “Synchronize” button (2).
The progress of the synchronization between the two databases can be noticed in the progress bar
situated at the bottom of the synchronization form.
In case there are documents attached to components, jobs or others, the user can enable the “Include
documents” check placed on the Synchronization form.
All the data imported or exported during the synchronization can be seen in the log present on the
Synchronization form. The log can be cleared by clicking on the “Clear log” button.
Update
The update function allows you to update the application to the latest available version. It is important to
have the correct Windows permissions to install applications on your computer before you can use this
function. Clicking the Update button will open the update window:

If an update file was received the button ‘Use file’ can be used. A Windows explorer window will open,
where the provided file can be selected and opened. Marad will perform the installation after selecting the
file.
In case a newer version is available on the Marad server, the ‘Use internet’ button can be clicked. By
clicking this button Marad will download and install the new update automatically.
Printing data
Data displayed on various screen can be printed by pressing the “Print” button located on
the ribbon bar.
A preview of the screen is displayed which allows the user to directly print the data or
export it to one of the following files formats: PDF, HTML, MHT, RTL, XLS, XLSX, CSV,
Text file or Image file.
Exporting data to Excel or PDF

Data displayed on various screens can be exported to PDF or Excel file format by
pressing the “Export” button from the ribbon menu and selecting the desired file format.

Common Application Tools
This section covers the tools which are common in all modules of Marad.
Search Field
A search field is available at the top of each grid column. After a text is inputted all the
data within the selected column that matches it is returned.
For removing the selection, the text can be deleted or the remove filters option located at
bottom left corner of the screen can be used.
Columns filters
In addition to the search options a filtering function is available for each grid column. The
filtering function offers different features depending of the column’s data type. For
instance if the data displayed in a column represents a date the following features are
available:
If the column’s data is a text, all the records to select of are displayed or a custom filter
can be applied:

In order to remove a column filter the “close” option located at the bottom left corner of
the screen can be used for the filter which needs to be removed.
Columns sorting
It is possible to sort the data within a column by clicking on the column header. For
instance, at the first click the data will be sorted ascending and at the second click the
data will be sorted descending.

Marad Start
Settings
The “Settings” menu contains a number of options categorized by their purpose, for
instance there are general settings which affect a broader area of the system, connection
settings focused on the connection type, user profile settings which concerns the account
information, some user related functions and options for requesting update packages and
setup files for the current version.
Below are depicted all these options and their purpose:
General application settings

In this moment the general application settings concerns one aspect - if the data should
be automatically synchronized on application close.
Note that this setting affects only the “On board” versions of Marad due to the fact that
synchronization can be triggered only from the vessel side not from the office.
User profile
As the name suggests this section covers the user related data; this data is split into user
account info and the application settings that are saved per user.
Application settings: These options allow the user to customize the Marad application and
concerns:
- Skins - Marad can be displayed in 4 skins; by default the Blue one is used but the
user can select any of them.

- Language - this option enables changing the language in which Marad data is
displayed in. Note that the text entered by the user is not translated.
- Default module - this gives the possibility to set the module Marad to start with.
- Use Large Font - enabling this option will increase the font of the text within the
application; note that the modules and menus names are not increased.
User details: The full name, the e-mail and the picture of the current user can be added or edited within
this section.
Change password: The current user can change its password within this screen. In order to complete the
operation the old password must be firstly inputted and then the new one entered twice (a confirmation
for the new password is required).
Generate setup
These settings are available only for the “In Office” working mode. Marad can be used
whether as a local instance (used by a single vessel) or as an office one (all the vessels
of the company can be administered from). The location is determined by the program by
which the setup is used.
If the setup provided by MaraSoft is installed, this will be an Office version; further on,
the users of this Office version will generate a setup for every vessel they administer and
provide the setups to those vessels, such that the users from the vessels will only use
the application in “On board” mode.
Thus being said, the Versions section of Marad gives the Office users the possibility to
request an update package for the current version or/and to request a setup for a certain
vessel (the setup will be generated for the vessel selected in that moment).

Get update package for updating from version: In order to receive an update package the user must
enable the option by checking its radio button, to select the version for which to receive the updates and
to press the ‘Download’ button (if there are no updates available the user will be informed by an
appropriate message).
Create setup for the current vessel: As said above, the Office users can request a setup version for the
vessels they administer. In order to accomplish that the option must be enabled by checking its radio
button and then the ‘Download’ button to be pressed.
Administration
The “Administration” menu contains a number of functions that can be used in order to
manage company related data like users, various user roles, vessel groups,
manufacturers, cost codes, countries and cities.
Users
As its name suggests this option allows the administrator of the company to add and
manage the users of the company. When the screen opens data related to:
- User account like the username, password, e-mail, full name and the user’s
picture can be entered (note that the username and the password are
mandatory).
- Marad customization for the current user like the skin of the application, the
language in which the data will be displayed, the “Start-up” module and the font
size of the application.
- User’s rights, each user must have at least a role assigned in order to have access
to some or all Marad features.
- Vessel(s) that will be administered by the current user.
Note that the local versions of Marad doesn’t allow assigning vessels to users, this
is possible only under the Office versions.

After the Save button is pressed the new user is created and its profile configured. Further on the user
can access Marad and has the possibility to edit its profile by using the User profile option.
Ranks
A rank represents a set of permissions that a certain user can have it. In order to add a
rank the administrator of the system must choose an adequate name and grant the set
of permissions to it – for instance the Admin has granted all the permissions.
Note that the permissions are grouped by the module they belong to.
Once a new rank has been added it is possible to change its order on the list by dragging
and dropping it to the correct location; the ranks are displayed on the drop down from
the Maintain Job form according to the order defined in this screen.

Vessel groups
This option allows the administrator of the company to group the company’s vessels by
some common properties. Further on this categorization is used as a fleet view thus the
company’s users can see an overview of the data related only to the vessels within a
certain group.
Note that this menu is available only to the Office users, the local versions of Marad (the
ones installed on the vessels) doesn’t allow access to this function.
Manufacturers
The list of the manufacturers can be defined in this menu. In order to add a new
manufacturer only the name of the manufacturer must be provided. Manufacturers are
needed when the vessels equipment like components is defined.
Cost codes
The user can edit the list of ledger accounts within the Administration menu. Each
product on a purchase order is linked to a ledger account, so that an accurate account of
the bookkeeping can be maintained. The inventory module also uses the ledger
accounts; each component is linked to a ledger account.

Countries and Cities
The countries and cities (ports) can be added via the Administration and Address Book
menus under the Countries and Cities functions. The list of countries and cities is used for
delivery location data on purchase orders.
Address book
An “Address Book” represents a collection of contact persons that can be defined under
this menu and further on used by the rest of the modules. Data like the name of the
address book, the category to which this address book belongs, address info, contact
persons and some remarks.

Ship data
The Ship data screen gives the possibility to enter general information about a certain
ship, information like the vessel’ call sign, class, building year etc. can be added and
displayed within this screen.
In case some records need to be edited this action can be performed inline.
Documents Tree
Several items can have documents linked to them, besides that function Marad provides
access to a documents tree section where companywide documents and vessel related
documents can be added.
The company wide documents part contains documents that are visible for all vessels
while the vessel part contains only the documents specific to that vessel.
Note that the vessel users cannot edit the company documents, they can only see them
but no changes are allowed to be made.
The working mode with the folders and documents within the tree resembles Windows
such that the following functions are available by using common keys combination
besides contextual menu selection:
- CTRL+C and CTRL+V in order to copy and paste a document or a folder
- CTRL+X and CTRL+V in order to move a document or a folder
- Delete in order to remove a document or a folder
- F2 for renaming the document
- Drag and drop documents from one folder to another
- Drag and drop documents from Windows to Marad

Add/Edit document
A document can be added by using the “Add document” button and can be edited by
double clicking on it.
A document can be added only within a folder so in order to add a document the user
must firstly select the folder and then press the “Add document” button, though it is
possible to select another folder from the drop down if the initial one is not the desired
one.
After selecting the folder the type and the name of the document must be provided. Note
that the name of the document is initially set to the original document’s name but it can
be subsequently changed.
Rename a document
This is possible by selecting the option from the contextual menu or by simply pressing
the F2 key on the document and apply the changes.
Copy a document
Copying a document can be obtained whether by using the CTRL+C and CTRL+V keys
combination or by selecting the “Copy” option from the contextual menu of the document
and then “Paste” from the contextual menu of the folder where the document will be
copied to.
Move a document
Just as when copying a document the moving action can be obtained whether by using
the CTRL+X and CTRL+V keys combination or using the corresponding options from the
contextual menus of the document and of the folder where the document will be moved.
Delete a document
Deletion of a document is possible by using the “Delete” key or by selecting the option
from the contextual menu of the document.
View the properties of a document

It is possible to see information about the document like its name, size and the person
who created it and information about the history of the document like when the
document was created, edited, copied, moved etc.

Note that it is possible to open the document within this screen by double clicking on its
file type icon.
Search option
The user has the possibility to search after a certain document by typing its name in the
search box from the top right of the Overview screen.
Add/Edit folder
A folder can be added whether as a root element in the tree or as a child of another node
from the tree by selecting the “Add” option from the contextual menu of the target
location.
Rename a folder
This is possible by selecting the option from the contextual menu of the folder whose
name need to be changed or by simply pressing the F2 key on the folder and then
changing its name.
Copy a folder
Copying a folder can be obtained whether by using the CTRL+C and CTRL+V keys
combination or by selecting the “Copy” option from the contextual menu of the folder and
then “Paste” from the contextual menu of the target location.
Move a folder
Just as when copying a folder the moving action can be obtained whether by using the
CTRL+X and CTRL+V keys combination or using the corresponding options from the
contextual menus of the source folder and of the target folder.
Delete a folder
Deletion of a folder is possible by using the “Delete” key or by selecting the option from
the contextual menu of the folder to be deleted.

Marad Maintenance
The Maintenance module is used to plan and keep record of all planned and unplanned maintenances for
all types of machinery and is one of the most important modules of Marad.
Component
The maintenance module can contain an unlimited number of components (categories/equipment) and an
unlimited number of jobs (maintenance tasks) per category.
The number of components levels can be set by the administrator of Marad.
Maintenance jobs are always running hours related or time dependent.
Create a new component

A new component can be added to an existing component – thus creating a hierarchy, or
independently.
In order to add a component to an existing one, right click on the existing component
and select the “Add” option from the contextual menu.
If a root component is desired, right click within the components panel without selecting
any component and click on the “Add” option.

After the “Add” button is pressed, the screen from below opens:
Fields description:
- Name – the name of the component. This is a required field.
- Code – the code of the component, both letters and numbers can be inputted.
- Manufacturer – the manufacturer of the component can be added/selected.
A new manufacturer can be added and subsequently selected from the

list.
- Type – the type of the component.

- Serial number – the serial number of the component.
- Supplier – the supplier of the component can be added/selected.
Remark: A new supplier can be added and subsequently selected from the list.
- Running hours device – enables marking a component as a running hours
device. If this is the case, the checking interval rate can be set for the new
running hours device, and a new entry will be added in the “Running hours”
screen and in the “Preferred RHS device” drop down after the component is
created.
If the current component is not a running hour device, a preferred running hours
device can be linked to it as below:

- Critical equipment – the component can be marked as a critical equipment for
“Class” or/and for “Operation”.
- Select image – a picture of the component can be uploaded.
- Remarks – general information/remarks can be added here.
Pressing the “Save” button will add a new entry in the components hierarchy and the user will be
redirected to the “Jobs Overview” of the component.
Right after the component is added, a job will be automatically created for it – the job is only for demo
purposes but it can be edited and further on, used like a normal job.
Edit a component
In order to edit a component the user needs to click on the desired component and the
“Jobs”, “Data chart”, “Documents” and “History” screen will open in a tabular way for the
selected component.
All the fields available at the component creation are editable when open the “Data chart”
screen for an existing component. Every time the “Save” button is pressed the date and
the name of the user who has performed the action are registered in the system and
displayed in the lower right corner of the screen next time it is accessed.
When open the “Data chart” screen for an existing component the “Save”
button is disabled until any modification is made.
Add/Delete documents to/from a component

After a component is created, the “Jobs”, “Documents” and “History” tabs become
available for it.
A document can be added by selecting a component from the tree and then clicking on
its “Documents” tab.

Pressing the “Add” button will open the “Windows Explorer” dialog box from where a
document can be selected and attached to the component.
The document can be opened either by double clicking on it or by selecting it and
pressing the “Open” button.
In order to remove a document, press the “Delete” button after selecting it.
Disable/Enable a component
Disabling a component makes impossible editing or viewing the component’s data. For
instance, it is not possible to edit the component’s details, to add jobs or to attach
documents.
Also, if the disabled component has one or more child components, all of them will be
affected once the parent changes its state, thus the entire group of components will be
collapsed and inactive.
The only action that can be applied to a disabled component is changing its order in the
hierarchy by using drag and drop.
Once a component is marked as disabled it can be changed back to its original state by
right clicking on it and selecting the “Enable” function from the contextual menu.
Copy component
A copy of a component can be created on the same vessel by selecting the “Copy” option from the
contextual menu of the source component and then selecting the “Paste” option from the contextual
menu of the destination component.
Once the component is copied, “(1)” will be added as a suffix at the end of its name and all its underlying
data (child components, jobs, documents) except the history of the maintenance points executions is
copied too.
Copy/Move component (only available for Office users)

Like the copy component function available only within the current vessel, there is
another function for transferring (copying or moving) a certain component with all its
related data (except the maintenance points history) to another vessel.

Note that the transfer function is available only to the users of the “Office” application
(they can administer one or more vessels of the company they work for).
After right clicking on a component from the “Office” application, and selecting the
“Transfer to vessel” option, the screen from below opens – having listed all the vessels
administered by the current user.
A component can be copied to one or more vessels if the control’s state is set to “Copy”
or moved to another vessel (only one vessel can be selected in this case) if is set to
“Move”.
Once the component is brought to the destination vessel, “(1)” will be added as a suffix
at the end of its name if a component with the same name is already in place on that
vessel.
Reorder components
Using the drag and drop function the components from the tree can be changed order.
If it is desired to move a component on top of another one, drag the component and
adjust its position until the arrow is pointing upwards.
On the other hand, if it needs to be placed under a certain component, drag it and adjust
its position until the arrow is pointing backwards.
Also, it is possible to move a component to another component by dragging it and
dropping it to the target component when the arrow is straight.

Delete component
Once a component is deleted all its underlying data (child components, jobs, documents
and history) is deleted too. The “Delete” option can be accessed from the contextual
menu of the component to be deleted.
Create a job
A job can be added by pressing the “Add job” button from the top of the “Jobs overview”
screen as can be seen in the screenshot from below:
Or by right clicking on a job category or even a job, and selecting the “Add” option from
the contextual menu.
Selecting the “Add” option will open the “Add job” screen.
Fields description:
- Name – the name of the job. This is a required field.
- Code – the code of job, both letters and numbers can be inputted.

- Type – the type of the job can be selected – “Interval” or “One time”. If an
“Interval” job is selected, the job must be executed according to an interval
defined in months/weeks/days/running hours (if the selected job is linked to a
specified running hours machine).
In case of a “One time” job, the job will be executed only one time, there is no
recurrence. “One time” jobs will be visible only in the history after they are
executed.
- Category – the jobs can be grouped by job categories. It is mandatory to link the
job to a certain category, by default the “Maintenance” category is suggested but
another category can be selected from the drop down list.
If choose to add a job by right clicking on a category and selecting the

“Add” option from the contextual menu, that category will be
automatically filled in when the form opens but another category can be
selected from the drop down list.
- Use fixed intervals – if this option is enabled, the job re-occurrence is computed
by adding up the Due date and the defined interval; in case it is disabled, the job
re-occurrence is computed by adding up the date of the last execution of the job
and the interval.
- Downtime – the downtime of the component while a certain job is executing, it is
defined in hours.
- Cost code – it is defined per company, in the administration section of the
application and it is used to bill the costs when the job is performed.
- Rank – it is defined in the administration section and it represents a set of
permissions that the user who executes/monitor the job needs to have them.
- Remark field is required – it specifies if remarks are mandatory to be filled in
when the job is executed; also if this option is enabled the checkbox of the job is
yellow (see the “Jobs overview” screenshot – the first three jobs from the list
have this option enabled).
- Reoccurrence type – it specifies if the next execution of the job needs to be
done after the current timeframe expires or after the job has ran for a certain
number of hours.
In case the re-occurrence is time based, the “Start date” and the “End date” must
be provided; once either “Start date” or “End date” value is provided the other
one will be computed based on the “Interval” field.
The timeframe in which the job must be carried out can be provided by setting the
values of the “Before due” (represents the amount of time defined in months,
weeks or days before the job to become due and cannot be greater than the value
of the “Interval”) and “Overdue” (represents the amount of time defined in
months, weeks or days after the job is due and cannot be greater than the value
of the “Interval”) fields. Once the values are set the arrows form the timeline are
shifted according to the timeframe.
The “Start date” is set by default to the current date, the “Interval” to 6
months and the “Before due” and “Overdue” to 7 days.
In case the re-occurrence is based on running hours, the “Start running hours”
represents the actual running hours of the machine and the “Due running hours”
is computed based on the “Interval” field, just like in the case of time based re-
occurrence.

The timeframe in which the job must be carried out can be provided by setting the
values of the “Before due” (represents the number of hours before the job to
become due and cannot be greater than the value of the “Interval”) and
“Overdue” (represents the number of hours after the job is due and cannot be
greater than the value of the “Interval”) fields. Once the values are set the arrows
from the timeline are shifted according to the timeframe.
Remark: The “Start running hours” is set by default to the actual

number of hours of the linked machine, the “Before due” and “Overdue”
to 50 hours.
In case of running hours re-occurrence it is possible to set the interval according

to running hours or according to time by checking the “Max. interval” option and
selecting an interval defined in months/weeks/days. By default the maximum
interval is set to 12 months.
Whether it is a time or running hours based job, it is possible to set the timeframe
in which the job must be carried out by directly shifting the arrows from the
graphic.
If the right arrow is selected, it will be shifted to the left with one day
(respectively one hour for running hours re-occurrence) per left click and to the
right with one day (respectively one hour for running hours re-occurrence) per
right click.
If the left arrow is selected, it will be shifted to the right with one day
(respectively one hour for running hour re-occurrence) per left click and to the
right with one day (respectively one hour for running hours re-occurrence) per
right click.
Job chart
Various information like specifying how the job is to be performed, which tools are
necessary, which safety measures must be taken or simply some specific remarks about
the job can be entered as free text in the “Job chart” tab of the “Add/Edit Job” form.

Once some text is entered in this section, the job chart icon from the “Jobs Overview”
screen is changed from to in order to emphasize the changes.
The “Job chart” section can be opened and edited by clicking on the above
mentioned icon from the “Jobs Overview” screen.
Edit a job
A job can be edited by double clicking on it in the “Jobs Overview” screen or by right
clicking on it and selecting the “Edit” option from the contextual menu.
This option opens the same window as when a new job is being added and allows the
possibility to edit the actual data.
Every time the “Save” button is pressed the date and the name of the user who has
performed the action are registered in the system and displayed in the lower right corner
of the screen next time it is accessed.
Copy job
A job can be copied within the same component by selecting the “Copy” option from its
contextual menu and then selecting the “Paste” option from the contextual menu of one
of the available categories.
Once the job is copied, “(1)” will be added as a suffix at the end of its name and all its
underlying data (job chart, documents) except the history of its executions is copied too.

Move job
It is possible to move a job to another component by dragging it from the “Jobs
Overview” screen and dropping it to target component (in the components tree) when
the arrow is straight.
Copy/Move job (only available for Office users)

Like the copy job function available only within the current vessel, there is another
function for transferring (copying or moving) a certain job with all its related data except
the history of its executions to another vessel.
Note that the transfer function is available only to the users of the “Office” application
(they can administer one or more vessels of the company they work for).
Copying/moving a job to another vessel is similar to copying/moving a component to
another vessel but in this case once a job is copied/moved, the component to which it
belongs will be brought to the destination vessel(s) too.
Just like in the case of components, a job can be copied to one or multiple vessels and
can be moved to a single vessel.
Once the job is brought to the destination vessel(s), “(1)” will be added as a suffix at the
end of its name if a job with the same name is already in place on that vessel.
Reorder jobs
The jobs of a certain component can be changed order within their category whether by
using the “Move up”/”Move down” functions or by drag and drop.
Move up/down functions:
From the “Jobs Overview” screen of the selected component right click on a job and select the “Move
up” function from the contextual menu for moving the job up with one position.
From the same screen right click on a job and select the “Move down” function from the
contextual menu for moving the job down with one position.
Drag and drop:

It is possible to move a job up or down within its category by dragging it and dropping it
to de desired location.

Delete job
Once a job is deleted all its underlying data (documents and history of its executions) is
deleted too. The “Delete” option can be accessed from the contextual menu of the job to
be deleted.
Perform job
If the due date of a job is about to come or is already overdue that job must be
executed, though the jobs that are on schedule or the ones that are not scheduled yet
can be executed too. In order to perform a job the user must follow the actions from
below:
- Select a component having the status bullet indicator red (contains one or more
jobs that are overdue) or orange (the job is about to expire).
- After selecting the component all its maintenance points are displayed in the jobs
overview screen.
- In order to perform a job the user must tick the corresponding checkbox.
- If the selected job has the “Remark field is required” option enabled the check box
of the job is marked in yellow and it is mandatory to provide details about the
current job before executing it – note that the “Remarks” control is yellow which
means that this is a required field.
Only a single job that has the “Remark field is required” option enabled
can be executed at a time but the user can execute as many jobs as
he/she wishes having this option disabled.
- When executing a job besides filling in remarks about the job’s execution the user
can link one or more documents by going to the “Link documents” tab and
pressing the “Add” button.

- After the job has been executed its status bullet becomes green and the due date
or due running hours gets updated based on the job’s interval and the status of
the “Fixed interval” option (in case it is enabled the new due date/due running
hours is computed by adding up the job’s interval to the old due date/due running
hours, else the value is obtained by adding up the job’s interval to the execution
date/running hours value entered when executing the job).
- Every time a job is executed a new entry is added in the “History” tab like can be
seen below:

Worklists
This menu offers an overview of the maintenance points that need attention, therefore all
the jobs that are overdue (red) or about to expire (orange) are displayed in this screen
according to the selected interval.
Various filter options

Selecting the interval: The default interval is the current week but another one can be
selected by checking the “Start” radio button and specifying the desired timeframe using
the “Start” and “end” drop downs.
Rank: By unfolding the drop down from below and selecting one of the ranks defined in
the system, the user can filter all the maintenance points that need attention by the
desired rank.
Categories: Maintenance points are grouped by categories, all the categories defined in
the system are available for selection in the upper side of the screen.

Critical Equipment: Checking this option shows only the maintenance points of a
component marked as critical equipment for “Operation” or/and “Class”.
Incl. No Interval: Checking this option shows only the maintenance points that have no
interval defined (their interval is ‘0’).
Incl. Executed: Checking this option shows only the maintenance points that were
executed in the selected time frame.
Only overdue: Checking this option shows only the maintenance points that are overdue
(their status bullet is red).
Show details: Checking this option adds more columns to the work list overview,
columns like “Due” (the date when the job becomes due), “Week” (the week number in
which the job becomes due), “Interval” (the lifespan of a job until it must be performed),
“Due” (the days passed since the job became due), “Downtime” (the downtime of a
component while the job is executing), “Rank” (the type of user which must perform the
job), data related to the last maintenance of the job like the week when the job was
performed, the date/running hours when the job was performed, days/running hours ago
since the job was performed and “MemoNote” (shows the remarks entered in the job
chart).
Print Job Chart: Checking this option cause the description of the jobs to be printed along
with the data from the grid.

Components filtering: The work list can be filtered per component(s), so that only the
maintenance points of one or several components can be shown.
When entering in the “Worklists” screen the maintenance points for all the components
are displayed but the data can be filtered by ticking the checkboxes of the desired
components from the tree.
Also it is possible to check/uncheck all the components by ticking the “Check all” option.
The maintenance points list (located in the centre of the screen) is getting updated every
time a component is selected / deselected.
Expand/Collapse components: The components from the tree (located in the left side of
the “Worklist“ screen) can be expanded collapsed by checking/unchecking the “Expand
all” option.
Performing jobs: This menu also gives the possibility to perform the maintenance points
that need attention. In order to do so the user need to mark the check boxes of the jobs
to be performed and then execute them. Same actions described in the “Components”
menu in order to perform one or multiple jobs apply here too.
Search job: A search field is available at the top of each grid column. After a text is
inputted all the data within the selected column that matches it is returned. For removing
the selection, the text can be deleted or the remove filters option located at bottom left
corner of the screen can be used.

Running hours
Maintenance jobs are always running hour related or time dependent. Marad must know the actual
running time in hours for the benefit of the maintenance points which are based on the number of running
hours.
Therefore the actual value of the running hours must be regularly filled in by the operator according to
the interval defined in Marad, in case the value is not specified in time, the actual running hours of the
affected machine will be displayed in red until the value is updated.

The screen from above is used only for entering the actual running time of the machines, reordering the
machines in the list, adding a correction and see the history of the performed actions, if a new running
hour machine needs to be added or an existing one to be edited the “Component” menu of the
“Maintenance” module has to be used.
A running hour machine is basically a component which has the “Runninghours device” property set to
true, so in order to add a new running hour device a new component with the above mentioned property
set to true must be added.
It is not possible to remove a running hour machine directly from this screen, this can be done
within the “Component” screen of the “Maintenance” module. If the running hour device is
not in use (no maintenance point is currently using it) it can be directly deleted but in case at
least one maintenance point is using this machine, before proceeding with the deletion, the link
between the maintenance point and the running hour device must be removed.
Update the “Actual running hour” value of a machine

Right after a new running hour machine has been added it will be displayed in the
“Running hours” screen. Marad uses 100 running hours/week as average every time
there is not possible to calculate a proper value, for instance for the first week because
only one record is available or in the cases when non-consistent data is entered (lower
values entered than the week or several weeks before) then the calculation results in an
error and the average will be 100.
Marad checks the following:
- If a value which is more than the last entered hours plus the hours between the last input date
and the current date has been provided. If this is the case a warning stating that the input is not
correct is displayed.
Example: if 10 hours was entered last yesterday and 60 today then this is more than the
maximum 24 hours which have passed and it is likely to be a user input error, so the system will
warn the user about this.
- If a value which is lower than the last input has been provided. If this is the case a warning stating
that the input is not correct it is also displayed.
Marad calculates what value should have a certain running hour device based on the
average value over the past period of time, so after a week has passed (or the timeframe
set for the “Default Running Hours Checking Interval) and the actual running hours value
has not been updated Marad suggests to the user the expected value.
Add/Edit correction
There are cases when the last inputted value of a device must be corrected, for instance
a counter might be damaged.
In order to add a correction the user should right click on the device and select the “Add
correction” option and input the new value when the screen opens.
The new value of the counter (which includes the correction) is automatically converted
to the ‘old correct’ running hours. As a result, the history will contain the correct running
hours and it will be further used for the average calculation.

Note that in case a counter breaks as 4000, and an old running hour counter is used
which is already at 5000, the system will distract 1000 from the running hours and insert
that value in the database as history.
Disable/Enable a running hour machine

There are cases when a certain device should be enabled only for a short period of time,
for instance it can be an emergency generator which is only running for 15-30 minutes in
the week; this running hour device should not give a recommendation running hours to
the user by automatically filling in the running hours (last running hours + average over
the given period), but only the last entered running hours.
In order to disable/enable a running hours device the user must right click on that device
and select the desired action from the contextual menu.
Delete history
Every time the value of a running hours device gets updated a new record is added to
the history screen. The records logged into the history can be deleted by right clicking on
the item that needs to be deleted and selecting the “Delete” option.
Week remarks
This function allows entering relevant information per each day of the week or for the entire week. It is
also possible to enter remarks for a past time.
Maintenance Settings
This menu encompasses “Maintenance” related settings, these settings consist of:
 General application settings
Within this section it is possible to set the interval for checking the running hours
counters, to set the maximum level of component nodes for the components tree
and to enable or disable the displaying of the components codes in the tree.
 Job categories

Here can be defined the categories for the maintenance points. Note that by
default Marad comes with Docking, Maintenance and Repair categories but the
user has the possibility to define new ones.
Adding or editing a job category can be done inline and deleting is possible by
right clicking on a job category and selecting the “Delete” option.

Marad Certificates
The Certificate module is a useful tool to maintain large amounts of certificates, to get visibility in the
current status and renewal status of these certificates. The certificate module can contain an unlimited
number of certificates, these certificates being assigned to a category.
Timeline
The main (graphical) overview shows the user a general overview of the renewals of the certificates.
Each certificate (if it has an expiry date set) is represented as a graphical object showing the time period
the certificate should be renewed. A colour coded led should indicate the status of the certificate (green,
orange, red).
Create a new certificate

A certificate can be added whether by clicking on the “Add certificate” button from the
timeline screen or by right-clicking on the desired category and selecting the “Add
certificate” option from the context menu.

Fields description:
- Certificate Name
Enter the name of the certificate. This is a required field.
- Category
All certificates can be grouped by categories. Selecting a category will cause
the certificate to be added to that category. This field is mandatory.
A new category can be added and subsequently selected from the

list.
- Certificate Number, Serial Number, Storage

These fields are optional and provide more information about the certificate.
- Last Edit By
This field can’t be edited; it is automatically filled in by the system after the
certificate is created/edited and displays the name of the user who performed
the action (current user).
- Renew after
It allows the selection of the validity period, in months or years. If the range
of validity is set to 0, the certificate won’t have an expiry date – no
endorsements, renewals will be needed, only additional surveys. This is a
required field.
“5 years” value is pre-filled in when opening the screen, but the user
has the possibility to modify it.
- Date of issue
The certificate’s date of issue must be provided. It can be manually filled in or
selected from the calendar (by expanding the drop down). This is a required
field.
- Date of expiry

The certificate’s expiry date must be provided. It can be manually filled in or
selected from the calendar (by expanding the drop down). This is a required
field.
The “Date of expiry” is automatically updated when the “Renew

after” is changed. Note that the “Date of issue” and “Date of expiry”
are interrelated, so, when one changes, the other one changes
accordingly.
Also, the “Date of issue” and the “Date of expiry” fields are pre-filled in when
opening the “Add certificate” screen (the “Date of issue” is set to the current
date and the “Date of expiry” is set to the current date + 5 years – the
default value of the “Renew after” field) but the user has the possibility to
modify them.
- Surveys of certificate
Selecting the survey type allows the user to indicate what kind of surveys
have to be done under this certificate - annual, intermediate or none. This is a
required field.
Annual - this type of certificate has to be endorsed yearly until the expiry
date is reached; a certificate has an expiry date, but when this is more than
one year the certificate has to be endorsed. The endorsement can be done in
the timeframe defined by the number of months set in the before due date
field and the number of months set in the after due date field – keep in mind
that the timeframe can’t be greater than 1 year.
Intermediate – halfway through the lifespan of a certificate there has to be

an intermediate survey. This can be performed in the timeframe defined by
the number of months set in the before due date field and the number of
months set in the after due date field.
None - refers to a certificate which does have a certain lifespan, but an

intermediate visitation is not required, the certificate can only be renewed.
Marad will give a warning when the expiry date of the certificate is reached or
is about to come (it depends on the number of months before the due date).
Pre-filled in values (“Annual” type has a window of 6 months – 3

month before and 3 months after the expiry date, “Intermediate”
type has a window of 12 months – 6 months before and 6 months
after the expiry date and “None” is by default set to 6 months before

the expiry date) are shown when opening the “Add certificate” screen, but the
user has the possibility to modify them.

- Documents – related documents can be linked to the certificate; an icon with
the type of the document is shown in case only a single item is linked, if
multiple documents are linked, an icon showing a folder is displayed.
When the certificate’s icon is clicked the document is opened if only

one document is linked, or let you choose which document should be
opened in case multiple documents are linked. Also, the documents
can be opened within the “Edit certificate” screen.
After the certificate was created, it will be graphically marked as below (the certificate from our
example has a lifespan of 5 years and its re-occurrence is annual, that is way 5 graphical elements
are shown):
If one of the bullets is clicked, details concerning its survey period are displayed, like the number
of survey (in our example the first bullet was clicked), the due date of the first survey, the starting
period of the current survey, the start date of the before due period and the end date of the
after due period.

Edit a certificate
A certificate can be edited either by double clicking on it or by selecting the “Edit” option
from the context menu (by right-clicking on the selected certificate).
The same fields as for adding a certificate are available in case they need to be changed.
Endorse a certificate
A certificate can be endorsed by selecting the option from the context menu or by
clicking on the orange or red bullet. Note that a certificate can be endorsed only when it
has reached the survey interval (see the description of the survey types from above) or
when it is overdue.
Fields description:
- Signed (surveyor) – the name of the person who performs the endorsement can
be filled in.

- Place – the location where the survey takes place can be added.
- Type – it can be specified if it was an “Annual” or “Intermediate” survey.
The type set at the creation of the certificate can be changed when an
endorsement is performed, though it can be changed only for that
particular endorsement, not for the entire lifespan of the certificate. If is
desired to change the type of the certificate for its entire lifespan, the
“Edit certificate” screen must be used.
- Date of Issue – the date of the endorsement can be filled in.

- Executed – this is a read only field, the username of the current user is filled in
by default.
- The person who performs the endorsement can select whether it concerns the
“Flag state”, ”Class” or “Other”.
After a certificate was endorsed, it will be graphically marked as below:
If the graphical representation of the object is clicked some details concerning the
certificate like its type (“Annual”, “Intermediate”), its regulation type (“Flag state”,
“Class”, “Other”), its execution date, the currently logged in user and the person who
executed the certificate, the place where the certificate was executed and the added
remarks are shown:
Renew an expired or an about to expire certificate

A certificate can be renewed by selecting the option from the context menu, by clicking
on the orange bullet or on the “EXPIRED” marker. Note that a certificate can be renewed
only when it has reached the about to expire interval or when it has already expired.

Fields description:
- Signed (surveyor) – the name of the person who performs the renewal can be
filled in.
- Place – the location where the renewal takes place can be added.
- New certificate number – given the fact that, practically a new certificate is
created, a new number can be given to it.
- Date of Issue – the date of the renewal must be filled in. This is a required field.
- Executed - this is a read only field, the username of the current user is filled in
by default.
- The person who performs the endorsement must select whether it concerns the
“Flag state”, ”Class” or “Other”. This selection is required.
After the “Save” button is pressed, the “Edit certificate” screen is automatically opened and the user can
update its details.
When the “Edit certificate” screen opens it will have the “Date of Issue” set to the renewal
date and the “Certificate number” set to the new certificate number provided in the “Renew
certificate” screen.
Right after the data is saved, the certificate will be re-scheduled accordingly.
Additionally survey a certificate

It offers the possibility to additionally survey a certificate anytime during its lifetime. This
action does not endorse or renew the certificate, but it is saved in the history.
A certificate can be additionally surveyed by selecting the option from the context menu.

The screen that opens after selecting this option contains the same data as the “Endorse”
screen.
Delete a certificate
A certificate can be deleted by right-clicking on it and selecting the option from the
context menu.
After clicking on the “Delete” option, a delete confirmation pop up will be prompted - in
order to ensure that the user did not mistakenly perform this action.
Press “Yes” for proceeding with the deletion of the certificate, or “No” in case of
cancelling.
Show history
This displays all history for the selected certificate. Selecting this option will cause the
system to switch over to the “History” screen and automatically filter the history on the
selected certificate.
Data as, certificate’s endorsements, additional surveys, renewals and even deletion are stored in this
screen.
The history of a certain certificate can be also seen by directly going to the “History”
screen and filter the data by the certificate name.

Reorder certificates (move up, move down)
A certain certificate can be moved up/down within the same category by right-clicking on
its name and selecting the desired sorting option.
Drag and drop certificates

If it is desired to move a certificate to another category or just to speed up the sorting
process in a category, the drag and drop function can be used:
- Select a certificate by clicking on it
- Use the mouse to drag the selected certificate to the desired location
- When the new location is reached drop the certificate by releasing the mouse
Add a certificate category

A category can be added whether by right-clicking on an existent category and selecting
the option from the context menu or by opening the “Add/Edit certificate” screen and
pressing on the “Add” button located in the right side of the category selection box.
After pressing the button, a screen which requires to fill in the name of the category is
displayed:
Rename a certificate category

Right click on the category and select the “Rename” option from the context menu.
When the “Edit category” screen opens modify the name of the category as desired.

Delete a category
A category can be deleted by right-clicking on it and selecting the option from the
context menu.
Press “Yes” for proceeding with the deletion of the category, or “No” in case of cancelling.
Reorder categories (move up, move down)

A category can be moved up/down by right-clicking on its name and selecting the desired
sorting option.
Categories status
Each category has a status bullet indicator in front of it. The status of the category is
reflected by the colour of the bullet as follows:
- Green: the category does not contain any certificate that needs to be endorsed,
renewed or it is already overdue or expired.
- Orange: the category contains at least a certificate that needs to be endorsed but
is not yet overdue and at least a certificate that needs to be renewed but is not
yet expired.
- Red: the category contains at least a certificate that is overdue or expired.

Collapse or expand categories
It is possible to collapse/expand a single category or all the categories:
- Collapse/Expand a single category: press on the sign in order to expand a

category or press on the sign in order to collapse it.
- Collapse/Expand all the categories: check the “Expand all” option in order to
expand all the categories or un-check it in order to collapse them.
Select the timeframe

On the top of the graphical view the date/years are shown, a graphical indication – a red
line indicates the current date.
Each time when open the application, the timeframe will be determined based on the
current date as follows:
- The current year is centred and marked with a red line.
- The “Interval” field is set to 8 years by default – note that the minimum allowed
value is 5 years and the maximum is 10 years.
- The “Starting Year” field is set based on the interval value and the current year.
The time period of the current view can be changed by modifying the “Starting Year:”
and “Interval:” values from the top left side of the screen.
Add a columns of extra information to the overview

This option allows displaying one of the following certificate information into a column
located to the right of the certificate name:
- Certificate number
- Serial number
- Certificate storage
The option can be accessed from the top right side of the screen.

Possibility to easily filer/view only overdue or expired certificates
It is possible to see only the certificates with a particular status by unfolding the “Show
status” drop down from the top of the screen. The following statuses are available to
filter for:
- On Schedule
- No Expiry
- Endorsed
- About To Expire
- Overdue
- Expired
Search certificate
This option allows the user to find all the certificates whose names match the inputted
text and is located on the top of the screen.
Overview
An overview of the certificates is displayed after entering in the “Overview” menu.
All the relevant data is displayed in a grid but no graphical representation of the certificates’ expiration
dates is shown.
The total number of the certificates is displayed on the bottom left side of the screen.

The displayed data consists of:
- Cert. name – the name of the certificate
- Date of Issue – the creation date of the certificate
- Date of Expiry – the expiry date of the certificate (certificates which do not have
an expiry date will have the same date set for the “Date of Expiry” as for the
“Date of Issue”)
- Last annual – the date on which the last endorsement was performed
- Next annual – the due date of the next endorsement
- Duration – the lifespan of the certificate
- Category – the category to which the certificate belongs to is displayed
- Serial Nr. – the serial number of the certificate
- Cert. number – the certificate number
- Cert. storage – the location where the certificate is stored
All the actions available in the “Timeline” menu excepting the timeframe filters, the global search function
which is replaced by a search option per each individual column, the possibility to add an extra
column(“Certificate number”, “Serial number”, “Certificate storage”), the direct opening of a document
by pressing its icon or the folder view icon, and the actions related to the graphical representation of the
certificates are available in the “Overview” too.
Such that, the contextual options like adding, editing, deleting, additionally surveying, endorsing, renewing
or viewing the history of the selected certificate are available in this menu too.
In addition to these functions, the following are available:
Filter the certificates by category

The option can be accessed from the top right corner of the screen. The user can select
the certificates to be displayed by unfolding the drop down and selecting the desired
categories.

Search certificate
data within the selected column that matches it is returned. For removing the selection,
the text can be deleted or the “Clear filters” option located at the top right of the screen
can be used.
History
Accessing this menu gives the possibility to see the history of all actions performed on each certificate.
Actions like additional surveys, endorsements, renewals or deletion.

The displayed data consists of:
- Name – the name of the certificate
- Category – the name of the category to which the certificate belongs to
- Type – the type of action that was performed on the selected certificate
- Instit. – the certificate’s regulation type (“Flag state”, “Class”, “Other”)
- Date – the date when the action was carried out – i.e. when an additional survey
was performed
- Exec. – the username of the currently logged in user
- Signed – the name of the user who has performed the action
- Place – the location where the certificate is stored
- Remarks – the remark(s) added when a certain action(additional survey,
endorsement, renewal was performed)
Filter the certificates by category

The option can be accessed from the top right corner of the screen. The user can select
the history items to be displayed by unfolding the drop down and selecting the desired
categories.
Search history item

data within the selected column that matches it is returned. For removing the selection,
the text can be deleted or the “Clear filters” option located at the top right of the screen
can be used.

Delete history item
A history item can be deleted by right clicking on it and selecting the “Delete” option
from the contextual menu.
Press “Yes” for proceeding with the deletion of the history item, or “No” in case of
cancelling it.

Marad Safety
The Safety module in Marad is used to keep a record of the safety drills, but can be used to record the
work permits which are created on board. Once the Safety module is accessed, the following module
appears:
In the left navigation bar, there are four icons: Timeline, Overview, History and Month list.
Timeline
Once the Timeline is pressed, an overview of all available drills is displayed, organized on categories, and
for each drill the user can see the life time displayed on the timeline.
The vertical red line indicates the actual date. The length of the horizontal colored lines indicate the
length of the interval of an item. The colors of the lines indicate the status of the items. Green=due,
orange = must be done this month, red = overdue, yellow = no interval.
In the top right corner of the screen are the search field, the Show status filter and the Categories filter.
In case a new drill has to be created, there are 2 possible ways to do it: by clicking on the “New” button
situated on the left top corner of the screen or by right clicking on categories bar and selecting the “Add
drill” option:

The description field is the only field required in the Add drill form. The interval and before due are
prefilled. The start date is automatically filled with the current date, but it can be changed. The due date is
automatically filled by adding to the start date the before due. The category is automatically filled with the
first category on the list in case the drill is added by using the new button, or with the category that was
used for right clicking on the timeline screen. The Category can be changed by selecting any category
available in the drop-down list or with a new category that can be added by clicking on the “Add” button
on the screen and inserting the new category.
In the data Chart, the user has the possibility to add data regarding the drill. Also, for each drill,
documents can be added.
Besides the General tab, the Template tab of the “Edit drill” has an editable text field where the user can
edit the template that he wants to use. The modified template can be used as default template if the “Use
as default” check box is enabled. The template can be printed by pressing the “Print” button situated at
the bottom of the window.

The drills can be deleted, edited, signed off or seen in the History screen by right clicking on the drill and
selecting the corresponding action. If the user chooses to sign off a drill, he must make an evaluation of
the drill. The evaluation form is prefilled with the default text introduced in the Template of the drill.
Once a drill is signed off, it appears in the History tab.
Overview
The second tab in the left navigation bar is the Overview tab. In this screen, the user can see all the drills,
grouped by category, and information regarding each drill. The drills can be signed off, deleted or edited
by right clicking on the screen and selecting one of the corresponding actions. Each category can be
expanded or collapsed by clicking on the “-” or “+” buttons situated in the left side of the category.
The drills can be filtered using the two filters (Show status sand Categories) from the top right corner of
the screen.

History
The History screen contains all the drills that were signed off. If the user opens one of them, he can edit
the evaluation form and he can add documents to that drill. The drills can be sorted by using the
Categories filter.
Month list
The month screen is similar to the Timeline screen. The Month list screen offers the user the possibility
to see the status of each drill in any month and not only in the current month.
The “Expand all” button offers the user the possibility to expand all the drills.
The drills can be searched using the search functionality or the filters for the status and categories
situated in the top right corner of the screen.

Marad Inventory
The Inventory module is a tool used for a better overview over the materials/parts available on the
vessels and to be able to see which parts are out of stock or not.
Overview
The Overview screen shows a list with all the parts from the vessels grouped by Categories, by Storages
or by Components. The list can be viewed including the pictures of the parts or without the pictures

Adding a new part: Maintain Part tab
Adding parts can be made by clicking on the “New Part” button or by right clicking on the grid with parts
and accessing the contextual menu.
There are 3 mandatory fields that must be filled in: the name, number and the category of the part. All the
other fields are optional.
Inside this form, the user can introduce new manufacturers, storages and categories by accessing the “+”
button situated next to the corresponding fields.
For each part the user has the possibility to add one or more suppliers. In order to add a supplier, the
“Add” button situated under the Suppliers section must be clicked and the user must fill in the values
related to it:

If more than one supplier is added, the user must choose the default one. In case this is not done by the
user, the application automatically selects the first added user to be the default one.
Adding a new part: Components tab

The second tab on the Add part form is the Component tab.
Here, the user can attach the part to a component and/ or to its corresponding jobs. The user can attach
as many components and/or jobs as he needs.

Adding a new part: Documents
Any part can have documents linked to it. In order to attach a document to a part, the user must access
the Documents tab and click on the Add button.
The attached documents can then be opened by double clicking on the name or clicking on the open
button. In case the document has to be deleted, this can be done by clicking on the Delete button.

Adding a new part: History
All the changes related to the stock of the part can be found in the History section. If a part is added,
stock is transferred or if parts are received on the vessel, the application allows the user to see all this
changes in the History tab:
Units
The parts are measured in units. The user must define the units of the parts. In order to do this
operation, he must go to the second icon called “Units” from the left navigation bar and open the
Inventory units form. Then, he must click on the Add unit button or right click on the form and select
“Add” from the contextual menu and insert in the last row the name of the unit.

Import Parts
The user has the possibility to import parts that were previously added in a .csv file. The first step he has
to take is to click on the third icon from the left navigation bar and then click on the Browse button to
search inside his computer for the .csv file that he wants to import.
If the user doesn’t have the a .csv file yet, he can click on the “Download template” button to download
the correct .csv file format, fill it in, save it and then click on Browse to select it.
To successfully import parts, the user needs to fill in all the fields except “Supplier” and “Currency”
columns - which are not mandatory. But if a user wishes to add a supplier to a part, the “Currency”
column must also be filled, because “Supplier” and “Currency” are related. Also the cost codes from the
parts the user wishes to import, must exist in the database. Still, the grid will show the cost code with a
red color, so the user has to create the cost code first and then import again.
Library
In order to help the users, Marad 5 brings the Library functionality in Inventory, on office side.
Different categories can be defined in the left side tree and for those categories parts can be added in the
library. The look and feel of the library grid is similar to the Overview grid of Inventory.

On the right side of the screen, there is the list with all the vessels available for the current user. By
clicking on the checkbox next to the vessel name and then clicking on the “Distribute” button, that part is
distributed to the vessels that have the checkbox enabled.
When adding or editing a part in Library, the only fields that the user cannot edit are the storage, the
expiration date and the ROB values. Because these fields are filled in only in the overview, after the part is
distributed.
In addition to this, on the Library, the user can add documents to the parts and see or delete the history
of the part.

Marad FLGO
The FLGO module is a useful tool to keep track of the liquids stored on a ship. Different measurements
can be performed for the liquids to have a clear overview about the present situation on board.
Define a product
In order to define a product, the user must first define a category for that product. Therefore, he must
right click on the tree section, then click on “Add category” from the contextual menu and add a name to
the new created category.
After the category is created, the user is now able to create the products corresponding to that category.
Therefore, to add a product, the user has to right click on the name of the category and select from the
contextual menu “Add product”:
After this, the Maintain product form is opened and a name for the new product must be introduced as
well as one or more containers (tank, stock packing unit)

To add a tank, the Add button situated under the label “Tanks” must be clicked and the “Add tank” form
is then opened. For each tank added, the name of the tank is mandatory whereas the other fields (default
density, minimum, sufficient, maximum) are optional. The measure unit is by default set as cubic meter,
but the user can select from the dropdown list one of the other measure units: kg or liters.
To add a stock packing unit, the user must select the “Add” button situated under the “Stock packing
unit” label. Then in the opened form, the user can select from the drop down list a stock packing unit that
was previously defined in the “Settings” section of the FLGO module:

Overview
In the Overview screen, the user has a clear view of the liquids available on the ship and their quantities.
If the user wants to see a detailed situation of a product, he can just click on the name of the product in
the tree situated on the left side of the screen:
A graph is displayed on the screen containing all the measurements done on for that product during a
certain period of time that can be set from the filters situated above the graph.
When the user wants to see the overview of only one category of products, he must click on the name of
the category and the quantities of products that belong to that category are displayed on the screen:

Measurement
The second tab from the left navigation bar is the Measurement. Once clicked, the Measurements form is
opened:
After the category and the product are selected from the dropdown list and the user selects if he wants
to do a measure on sounding (tanks) or on stock (stock packing units), the measured value of the liquid
can be filled in.
Receive
Vessels can receive liquids at any point. In order to introduce the received values, the user has to click on
“Receive” from the left navigation bar and fill in the “Receive products” form just like the
“Measurements” form:

If in the settings module from FLGO the user enables the extended products transfers option, then the
form contains additional information:

Deliver
Just like receiving liquids, the vessel can also deliver them and, in order to have a correct stock of the
products on the ship, the delivered quantities must be introduced in the “Deliver products” form:
The process of filling in this form is similar to the Measurements form and the Receive form.
If in the settings module from FLGO the user enables the “Extended products transfers” option then the
form contains additional information:

History
In the history grid, the user can see all the changes done for each product:
In order find a particular item in the history, there are filters placed above the grid, meant to help the
user reduce the number of findings according to some criteria like category, product, storage, history
type or between certain dates.
On the left side of each registration from the history grid there is a suggestive icon so that the user can
see if the registration refers to a measurement, receive or a delivery. The registrations are grouped per
category, then per product and then in descending chronological order.
Reports
The reports section of the FLGO module is meant to help the user see the evolution of the products on
the vessel during a certain period and to know how much was delivered, received, how much there is on
board and the consumption during a certain period of time:

The reports type can be monthly, yearly or custom. In case of a custom report type, the user must select
if he wants to see reports starting with a certain week until a certain week or starting with a date up to a
date.
Settings
The FLGO settings contains 2 tabs: General and Stock packages:
In the General tab, the application gives the possibility to set the time zone to GMT or not, just by
enabling the corresponding checkbox. Also, the users can enable the extended products transfers
checkbox, meaning to have an extended version of the receive and the deliver forms that contain more
data.
In the Stock packages tab, the user can define the stock packages:

The default capacity unit is the litre, but the user can change this into Kg.

Appendix I: Symbols used
The meaning of various symbols is explained below:
This sign shows that the certificate is expired and it needs to be renewed (if it
is necessary).
The red bullet indicates that the annual or intermediate survey of the
certificate is overdue. Even if it is overdue a certificate can be endorsed. The
left arrow represent the before due date period while the right arrow
represent the after due date period.
The orange bullet indicates that the annual or intermediate survey of the
certificate needs to be endorsed. The endorsement timeframe is visually
represented by the left arrow which shows the timeframe before the due date
and by the right arrow which shows the timeframe after the due date in which
the certificate can be endorsed.
The green bullet indicates that the annual or intermediate survey is in the
future and does not require immediate attention but an additional survey can
be performed if it is needed.
The orange bullet with a single arrow placed on its left side indicates that the
certificate does not require an annual or intermediate survey but its lifespan is
about to end and a renewal needs to be performed.
The green bullet with a single arrow placed on its left side indicates that the
certificate does not require an annual or intermediate survey, though an
additional survey can be performed.
The green bullet with a flag indicates that the certificate has been endorsed
and the next annual or intermediate survey is in the future and does not
require immediate attention, though it can be additionally surveyed.
This sign indicates that the certificate does not have an expiry date (its interval
is set to ‘0’). No annual or intermediate surveys are required, though an
additional survey can be performed.
This sign indicates that the drill is expired.
The rectangle with an orange line indicates that the drill is about to expire and
needs to be evaluated, inside the rectangle it is specified the amount of time
until the drill to become overdue.
The rectangle with a green line indicates that the drill is on schedule, inside
the rectangle it is specified the amount of time until the drill to become
overdue.
This sign indicates that the drill does not have an expiry date (its interval is set
to ‘0’) and therefore it is not required to be evaluated in a certain timeframe.
The red bullet indicates that a certain item has expired.
The orange bullet indicates that a certain item is about to expire.
The yellow bullet indicates that a certain item does not have has defined a
validity period and therefore it can’ expire.

The green bullet indicates that a certain item is on schedule.
This sign indicates that a job chart has been filled in for the job in question.
The folder symbol indicates that two or more documents are attached to a
component, job, certificate or drill.
The arrows are graphical representation of the time window (before due date and after due
date) in which a certificate needs to be endorsed and they are expressed in months.

License agreement
This is a lawful agreement between you and MaraSoft B.V. By installing and/or using this software you
agree that you are bound to the terms and conditions of this agreement.
If you don’t agree with the terms and conditions of this agreement, don’t use this software. Return the
complete pack immediately to MaraSoft B.V. and Marasoft will refund you.
If you use this application, you also agree with the Terms and Conditions of MaraSoft B.V. Postbus 171,
8320 AD Urk. If you do not have these Terms, MaraSoft B.V. can send you a copy.
Extension of license. MaraSoft B.V. gives you a non-exclusive right for the use of this application (from
now called the ‘Software’) in agreement with the terms and conditions of this agreement.
Upgrades. When you obtained this Software as an upgrade of an earlier version, this agreement replaces
all former agreements.
Ownership of the Software. The Software and all the written materials remain the intellectual property of
MaraSoft B.V. at all times.
You are not allowed to create a copy of the Software via reverse engineering or other methods.
Copies. You are allowed to make one copy of the Software, only as backup. You have to obtain the
copyright mention at the spare copy. Each other form of copying isn’t allowed. You are not allowed to
give copies of the Software or of the included written material to others.
Transfer. You are not allowed to transfer your license of the Software to another person. You are not
allowed to transfer the Software against payment. You are not allowed to transfer, to give up, to rent, to
lease, to sell or otherwise dispose of something under any circumstances.
Ending. This agreement is valid until this will be ended.
This agreement will be ended automatically without notification by MaraSoft B.V. in case you breach the
terms and conditions of this agreement.
After ending the agreement you have to destroy all the written materials and all copies of the Software
including possibly existing altered copies.
Limited guarantee. MaraSoft B.V. guarantees that the data carriers on which the software is supplied, are
free of defects in material and finishing, for normal use for a period of 90 days following the date on which
the Software is supplied to you.
Should any defects be found, MaraSoft B.V. will only replace the defective data carriers, or refund of the
purchase price, at its own discretion.
To obtain replacement or refund, please return the software to MaraSoft B.V. with the invoice, during the
guarantee period of 90 days.
Disclaimer: MaraSoft B.V. rejects all remaining expressly or tacit guarantees under which all tacit
guarantees with the saleability, suitability for a particular purpose and non-violation.
Remaining barred guarantees. MaraSoft B.V. cannot be held liable for any direct or indirect losses,
consequential damages, moral or incidental losses or high compensations arising from any circumstances
even when MaraSoft B.V. is aware of the possibility of similar losses.
MaraSoft is in no way responsible for sums that exceed the purchase price.
If there exists any other guarantee, then it is limited in duration to 90 days following the day on which the
Software is supplied to you.

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Component Minimum requirements

Hard drive 100 MB + the amount needed by the database

Graphics 1024 x 768, 1280 x 960 optimal

When using synchronisation an internet connection is required.

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Follow these steps to login:

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Exporting data to Excel or PDF

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General application settings

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View the properties of a document

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Maintenance jobs are always running hours related or time dependent.

Create a new component

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A new manufacturer can be added and subsequently selected from the

- Type – the type of the component.

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Add/Delete documents to/from a component

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Copy/Move component (only available for Office users)

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If choose to add a job by right clicking on a category and selecting the

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Remark: The “Start running hours” is set by default to the actual

In case of running hours re-occurrence it is possible to set the interval according

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Copy/Move job (only available for Office users)

Drag and drop:

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Various filter options

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menu in order to perform one or multiple jobs apply here too.

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Update the “Actual running hour” value of a machine

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Disable/Enable a running hour machine

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