AVETIUM PAYROLL REQUIREMENT GATHERING (NEW FEATURES)

Business Area AVETIUM CONSULT BUSINESS CONTINUITY PLAN

Policy Reference Number AVTM/IT/PRS/UPDATE/002 Version V6.0

Effective Date 14th April 2022 Next Review April 2023

Date
Policy Owner Chief Executive Officer Signature

Document Control Sheet

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DEFINITION OF TERMS

1 INTRODUCTION

The purpose of this document is to highlight the basic enhancements we want to implement in
Avetium Payroll System within the next 2 weeks or 13 working days based on customer demands.

2 OBJECTIVES OF THE PLAN

The specific objectives of this plan are to:

▪ Meet customer/user requirements
▪ Improved customer experience
▪ Align with organization’s goal of providing modern and fit for purpose technology.

3 SCOPE

The scope of the plan Change/add new features to the Payroll System:
1. Proration (new staff, exiting staff, multiple proration for an employee and multiple
employees’ proration.
2. Generating pay slip
3. Reports and Dashboards (custom)
4. Others (customize pay slip template, report, dashboards, pay schedule, multiple IDs
integration, employer pension schedule, generate salary, import data for build uploads,
employee account details, and integration to multiple accounting software
enhancements)
5. Pay schedule update
6. Integration with multiple Organization IDs and multiple applications such as Zoho book,
peope, and other accounting software
7. Generate Salary Process updates
8. Audit trail on changes/modification with users/roles details
9. In-app notifications
10. Import Data Sample file template
4 GOVERNANCE

Roles, Responsibilities and Authorities

The following are the detailed roles and responsibilities of the:

Product Team:
▪ Provide the details of the new enhancement features based on customer requirements.
▪ Prepare test cases to ensure customer requirements are met
▪ Carry out tests as the project progresses.
▪ Agree with the external developers on terms of engagement and cost
▪ Approve completion of projects and sign off for payments

Finance
The finance department is responsible for the coordination of the allocation of funds during this
project with the approval of the MD/CEO based on the recommendation of the Data Protection
Officer.

Administrative
Avetium Consult Offices 3rd Floor, Sunny Motors Building, 3 Otunba Adedoyin Ogungbe Crescent,
Lekki Phase 1, Lagos State.
 5 NEW FEATURES (ENHANCEMENTS) – PAYROLL SYSTEM

The following checklists should be used in conjunction with the more detailed procedures for
the implementation of the new features

Business recovery team checklist

TASK PROCEDURE TARGET ACTUAL SIGNATU

REFERENCE COMPLETION COMPLETION RE
DATE/TIME DATE/TIME

1. Salary Proration for -

a. New employee resuming
after first weekday of the
month
b. Employee exiting before
last weekday of the month
c. Employee switching role
with different salary within
a particular month
d. Employee with a pay rise
in same role within a
particular month
e. Multiple employees at a
time

2. Generate Pay Slip (with salary

breakdown and deductions) for
each employee which will be
delivered to employees
registered email address

3. Report to show every

information for all employees
registered on the system
(default)
Other reports such as
Month-on month report,
Pay-slip Report, Pension
Report, NHF Report,
customized reports
 should be reproduced
from the default report.

4. Dashboard: This following

should be added to the
dashboard apart from what is
existing: monthly pension cost,
monthly NHF cost, monthly tax
cost, graphical dashboard
(customizable based on what
user wish to project)
5. a. Pay Schedule (we should be able to
create a pay schedule mapped to
certain employee band.
b. We should be able to align the Pay
period and pay date)

6. Integration of multiple ID to A

7. Employer pension schedule (We

should be able to generate/spool
employer pension schedule based on
the calculation type used. E.g 10% of
employee Basic + Housing + Transport)

8. Generate Salary (The existing process

is that payment is also being process
automatically when we click generate
salary. The “generate salary” should be
a different process from payment
process

9. Import Data for bulk upload (we should

be able to import data for bulk upload
in every data input sections).  Work
Location (Include sample template) 
Organization (include sample
template  Salary Template (Include
sample template)  Employee
Registration ( Include sample
template)  Salary components
 (Include sample template)  All Pay
Schedule (Include sample template)

10. Integration - (Integrate Avetium

payroll with Zoho books and other
accounting software packages for
salary components data from Avetium
payroll to be posted to various ledger
accounts on the accounting

11. IN-APP Notifications for Payroll SYSTEM.

In-App Notifications for payment
cycles completed and not just basic
email notifications. Also, a notification
bell that shows previous notifications,
like feeds feature.  Failed Transaction
(Salary generated failed)  Successful
transaction (Salary generated
successful)  Regenerate salary for
single employee (“Do you want to
Generate Salary for Employees name
again”)  Regenerate salary for
multiple employee (“Do you want to
Generate Salary for multiple
employees again”

12. Audit trail Including Audit trail module

under admin to capture all the
changes that have been made to the
system

13. a. Webhooks for Payments details

status from Paystack Currently the
system only updates for failed
transactions and it shows “Transfer
has been queued “for successful ones.
This should also apply to payment
status. Updated from pending to
successful when payment is made.
 b. Multiple Payment gateway integration
(Flutterwave, Interswitch)

Tests and Validation:

The test cases shall be included on the table below with results showing Pass or Fail status and %
completion

Use cases and Test Cases

FEATURE USE TEST EXPECTED ACTUAL PASS Fail COMMENT DATE %

CASES CASES BEHAVIOR BEHAVIOR COMPLETION

Plan title Plan Description Plan Owner

Remote Working The project is to be Helios Tech Labs/Avetium
Plan and Strategy executed remotely with Consult
daily report to track
progress
 Communications Zoho Meeting should be Helios Tech Labs/Avetium
channel used as meeting channel, Consult
in addition to a WhatsApp
number approved by
Gaurav +91 8544743818

6 Resource Requirements

The resources required to implement this business continuity plan are as follows:

Resource Quantity Source

Laptop Based on number of business Information

units personnel Technology
Network Connectivity Information
Based on the number critical
to Email, Data drive and Technology
services to reach
application platform
APPENDIX

Appendix 1: AVETIUM CONSULT PROJECT TEAM

LIST PROJECT TEAM

S/N NAME DESIGNATION CONTACT

1. Adeyinka Adedokun Managing Director/Chief Executive Officer 08032003131
2. Innocent Enede Product Manager 08139201825
3. Olalekan Bello Accountant
4.
5.