THE GEMINI

Corporate Profile& Software

Detail

THE GEMINI
K.V. ROAD
PRATAP NAGAR, UDAIPUR
www.thegemini.co.in
consultants@thegemini.co.in
 A B O UT T H E G R O UP

‘The Gemini’ believes Business success is built on vision-

Determination-Intelligence.
It is also built on a firm foundation of information tools and connections configured to make every

employee an empowered worker. Since 2000, The Gemini has been giving businesses like yours the power

to reach their goals, to grow, and to discover and profit from new areas of potential. We invite you to see

how The Gemini is the right partner for your success.

EX E C U TI V E S U M M A R Y

These are powerful solutions with a familiar interface that can take on many business challenges.
Using our development expertise, we leverage our intellectual property and supplement your core
solution. We make sure your state-of-the-art software and technology systems
are fully integrated so you can achieve your business objectives.

The Gemini solution will enable you to track and manage physical resources
and finances, provide superior care for your customers, deliver increased
profits for investors and shareholders, predict business and employee needs,
and resolve your operational challenges.

At The Gemini we seek out the most qualified and dedicated consulting,
project management and information technology professionals in the industry. We invest in
continuous development programs to keep our professionals on the cutting edge of ever-changing
technologies. Thus our clients have a top-rated team of experts working on their business.

Our consulting and delivery capabilities mean that our clients can count on The Gemini to craft and
deliver creative and cost-effective solutions that improve the performance of their businesses and
increase the return from their business and technology investments.

The Gemini is passionate about providing our clients with solutions that boost productivity, show a
return on investment, and over time yield total cost of ownership (TCO) results that meet your
company’s overall business and financial performance goals.
B E N E F I T S Y OU W I L L G E T F R OM U S

 World class software Professionals

 Extremely high class unmatched designing
 Strong company background
 Strong Technical Support
 .net Environment
 24hrs. Services
 Errorless Programming
 Project Completion on Deadline
 One Year Free Maintenance
 Cost Effective

P R OJ E C T OV E R V I E W

The website will be customized to your specific requirements as per your approval on the lines of the case
study of your organization and its different sub-systems covering the major processes in practice.
Modular approach.
High level of security.
Backend independent.
Powerful search Engine.
Easy to customize.
Online customer care.
Online help with each screen.
 HR Detail of the Software
 Key Features

 Recruitment
 Training
 Letter/Correspondence
 Induction Process
 Employee Management
 Leave, Advance Management
 Evaluation and Performance Management System
 Time Sheet Management and Allocation of Cost to Projects
 Resignation

 Post Requirement

The form is used to post a new post requirement for replacement in case of
resignation/termination/retirement/etc. Typically this form is used by the managers in
the company to raise a post requirement.

 HR Post Approval

The form is used by HRD to modify the post requirement raised by a manager and
setup the dates during which the post will be available in the Web Site for public view.
HR and the manager is treated as different persons

 Jobs

 The jobs approved by the HR are displayed on the server

 Clicking on the job take you to the job details page from which a person can
apply for the job

 Application Form for the Job

Candidate details
Four types application can be submitted

 Direct – Candidate applying online

 Consultant – Consultant uploading resume
 Referral - An employee of the current organization has referred a candidate
 HR – HRD uploaded the physical resume received
 Call for interview

Interview Details
HR can see the entire interview taken by the technical committee. To see every
interview feedback, click on the details button
View Interview Feedback

 Based on the interview feedback the candidate can be selected

 New Interview Panel can be created or members can be added or removed from
the existing panel

 Manage Employee

Candidates selected through interview can be displayed here and added in to the
employee database

 Letter Template

 This form is used to define letter template which needs to be sent to any
employee frequently
 This template is selected when new letters are sent to the employee

Write Letter

If the employee does not have any email address then it shows [No Email] next to the
employee name. In that case letter can be just saved and printed

 Induction

This form is used to provide any induction to the employees

 Leave Status

This form shows the current year leave status and all the application submitted for the
leave

Sanction Leave

System enables calculation of end of service benefit for the employee based on his
joining date and end of service date. End of service can be as a result of termination,
resignation, death, retirement etc.

 Salary Slip

Employee can select the months and view the salary slip which has been processed
through ERP
 Advance

 Employee can apply for Advance through the Web

 The advance needs to approve by Reporting Manager. Functional Head can edit
the loan amount, deduction start date, etc.
 The advance once approved and paid by the finance reflects on the Pay slip
Functional Head also has option to reject the Advance application. In that case
finance department cannot make any changes

 Set Appraisal Period

 The appraisal period of the Office can be set by HR

 This appraisal period is dependent on the current financial year set from the ERP.
In case of duplicate appraisal period it shows an error as following:
 Employee can apply for evaluation only once a year and after the appraisal
period for the year is set by HR

Appraisal Definition Master

The appraisal definition can be set up by the Admin/Regional HR. Each definition can
then be associated with the designations

 Evaluation

Self Evaluation

 Employee can apply for a self review. This is then rated by the Reporting
Manager
 Employee needs to provide remarks in this form. The Rating scales are defined
and shown
 The Factors associated with the designation appears automatically

LM Employee Evaluation

 The reporting manager can see all the evaluation of the employee directly
reporting to him/her. Then the manager updates the form and provides his
rating and remarks
 The Reporting Manager also attach the last year Goals & Objectives set for the
employee with the evaluation process
 The Reporting Manager can also recommend for a promotion for the employee
and the entire process can take place in presence of the arbitrating manager
  Once completed the employee can see the overall rating and can agree with the
rating provided by the Reporting Manager
 If the employee agrees with Reporting Manager and the Evaluation does not
have any promotion recommendation, then the evaluation process completes
there. In case employee disapproval, HR needs to provide the final rating and
remarks

HR Employee Evaluation

 HR can see all the comments made by the Employee and the reporting manager
Then HR enters his/her remarks and rating
 The average of all the rating is displayed hence as following

Final Review

 If the Reporting Manager has recommends for promotion of the employee then
the Functional Head of the each department needs to approve the same
 Functional Head may reject the promotion recommendation. The entire
evaluation process gets completed at this stage

 Resignation Process

Resignation process is always initiated by the Reporting Manager for. The process is
initiated after the Reporting Manager receives the resignation letter in case of proper
resignation The process can also be initiated in the following cases as well

 Retirement
 Suspension
 Termination
 Abscond
 Death

HR Clearance

Once the resignation process is initiated by the Reporting Manager, the HR receives a
mail and takes the next step to start the next step
Once HR updates this form a mail goes to the following departments for clearance

 IT [For email related issues]

 Security [For Access Card, Finger Print, etc]
 Payroll [For final bill settlement]
Payroll Detail

ERP calculates payroll for daily paid employee (labor) as well as monthly paid
(management) employees and caters to overtime pay calculations as per the local labor
laws. The system also caters to various leave categories and tracks employee leave
depending on his category and also caters to the requirements of leave pay passage.
ERP provides for automatic generation of journal vouchers for finance department.

ERP gives you the flexibility to select employees for payroll processing for the month
and provides for exception reports. The benefit is, if an employee leaves the company /
is terminated. In the middle of the month, you have the option of processing only his
payroll for final settlement, Instead of waiting till the end of the month to process his
settlement with the normal payroll run.

ERP provides the option to print pay-slips for employees as well as bank transfer
letters.

ERP also keeps track of employee's personnel details such as Passport, dependents
passports, visas, leave facilities, salary benefits, allowance, attendance details,
overtime etc.

The Payroll Module provides complete and flexible methods of managing your payroll
calculations. As with other modules, this module is integrated with the Far Vision ERP
General Ledger and Budgeting module and offers majors advantages in improving
payroll calculations.

 Key Features

 Multi- Company
 Multi-Division , Multi-Department
 Multiple week-off days and different off-days for different employees
 Multi-Locations, Multi-Cost Centre
 Multi-Currencies
 User definable overtime ratings
 Payment to employee in any currency
 Arrears Calculations
 Cash/Cheque/Bank Payments
 Salary Change effective any date
 User defined Payroll Processing Period
 Complete Salary History
 Payment to Hourly/Daily/Monthly etc. as paid employees
 Complete leave history
 Employee's Photographs & Signatures
  Provision to down load data in ASCII format through attendance punching
machine or any other device.
 Integration with Far Vision ERP Financials, Job Costing Module
 Automatic journal voucher entries to Far Vision ERP Financials module

 Functional Attributes

Payroll Module has following information flow

 Definition of applicable allowances at user defined level (i.e. Grade , Job Title,
Position etc.)
 Employee Payment Information
 Change in salary due to Promotions, Transfer, and Contract Type Change etc.
 Salary Revision
 Attendance
 Overtime
 Leave Salary Payment
 Non-Monthly /Adhoc /In-Kind
 End of service Benefits

 Definition Of Applicable Earnings / Deductions

Systems enables defining earnings/deductions at grade, job title etc. level which can
further be referenced at employee. The level (i.e. Grade, Job Title etc.) can be user-
defined.The earnings/deductions heads, currency in which amount to be paid, foreign
currency amount, local currency amount can be specified.

 Salary Change Due to Promotions/Transfers/Contract Type Change

When an employee is promoted or transferred or when contract type of employee

changes, his/her salary would also change. System enables capturing of salary revision
information while capturing information about promotions, transfers or contract type
change.

 Salary Revision

System enables capturing revision which would not be as a result of promotions,

transfers etc. But which could be based on management decision to change the salary.
 Attendance

System enables capturing attendance information for all the employees. The payments
for all variable earnings/deduction are done as per the number of days the employee is
present. Payments for all fixed earnings/deductions are done for the complete payroll
period in spite of any number of days of absenteeism. System also facilitates
generating attendance records automatically for monthly paid employees where only
the required details can be changed.

 Overtime

System enables capturing of overtime information for the employees. System facilitates
overtime payment in the current processing period or in the next processing period
based on company policy for overtime payment. System facilitates user-defined
overtime rates specifying minimum hours criteria & maximum hours in a month ceiling.

 Leave Salary Payment

System enables payment of leave salary based on leave period approved by

management. System also caters to adjustment of leave salary in case of leave
cancellation or prior/later resumption then the date of expectation of resumption.

 Non -Monthly /Adhoc /In-kind Payments

System enables capturing of information for payments done for quarter, half year or for
annual for any user defined period. (E.g. Housing allowance can be paid to employee
for year or for six months etc.)

 Adhoc

System enables capturing of information for payments done adhoc which are not part of
payroll but can be as a result of reimbursement of petty cash voucher etc.

 In-Kind Payments

System enables capturing information for payments done in a form of In-Kind. These
payments are not part of payroll but are captured in the system for information
purpose.

 End of Service Benefits

System enables calculation of end of service benefit for the employee based on his
joining date and end of service date. End of service can be as a result of termination,
resignation, death, retirement etc