Leadership Procedure Form Activity: Winter Faemal Person(s) in Charge: Soowomoare. Class ix ARs copmemore DASS Team Members: G\aive M1, ximena 0. Giac, MinnA. SOF 4, Nake c,Coatay ©) E105 & Date of Event:_ December B* , 2022 _seo32> **Procedure form is to be completed and turned in the Activities Director one week after the event. It is the responsibility of the student leader to meet this deadline without a reminder. Final Grade:__A “To be completed by the AD. Note: signatures from the AD will not be completed the day this form is due. Signatures must be completed prior to'due date. Team Leader Check in Form:__loQ__/60 RHS Paperwork Procedure Form Score:_c)|__/90 (point value can change due to activity) AD Evaluation of Execution of Event Score:_10 sO G4_ 100 Total Points/Final ScorePoint Value ster Your Responsibilities Date Completed _| (Tobe comple by AD) overview Facilittive Leadership As a lass/group discuss the overall vent/heme/goal af activity. “Attach minutes or notes oAfowj2e | 4 /# Explain the message/purpose of this activity here: Wioter format is a dance nocred by YE tomeMore dees re mate smsines Feet anreciates, excited, ane camivaes Message Jbances qwue eudens o create OAMES for igeas and Jo 10 Purpose Peesings, promoting grawrm and iove wnttin ous eraaen® — |Ol18/ 22 wobyewiaver Formos te amignt wor esudenrs 10 ger imvowes OMA mame wemeries thay wit rovever einer foros re entrar emonrreace oe, Explain how tis evenVasivity wil llow te GIVE-ASK-GIVE ‘model by Envolve Student Leadership WE wal gue © me student dody by prviding great Co aesisined ems ently on 10 ¥e] Give lanoiicivy, For instowre, we mat ety on | es Near wm a cass accoune ama 15 a FF: cn We arse seve out sunglasses tor eeee umn steves yo |lONE122 jo 10 De quite GORMIOF among ane shnacitse ie HHO abheS BueSrOAERY WOES aga STORE TO buy HERES cud aviehd We dune Lusty we gave our susents ond sare & gat contol, eived_ when waconpites aby lore oF Cun WY Provide 3 ways that we want the stents OF RHSTto feel daring this activity: 1. Agececiated Anchoring ~ 2 Excived lojgp2z 6 3. Cagrivated Complete the Organize Cheedist of asks & respausiblies by student leaders, Event 5 points Breakgiom page, Spots cheats, 10 points HowTo. Breakdown, heels & How N2fij2z ab 20 To. Complete Complete the Leadership Activity Event Procedure Form according Leadership the regulations and required paperwork along with signatures for ProcedureForm | Ris. l2/sj22 A Gratitude ‘Thank you cards done, must be completed and turned ina he time of 5 teste om do iyoja2 | Evaluate Event ‘Complete an Aer Action Report (AAR) Sis \2/sj22 ‘Total Point 60 poins ValueCongratulations on being a Team Leader! What's the difference between acting as Team Leader and acting as Team Member? Being a Team Member is about contributing and completing. Being a Team Leader is about facilitating, delegating, supporting, and celebrating. ‘Asa Team Leader you have an entirely different set of responsibilities which center around 1) ensuring that your Team Members have the skills to complete their tasks on time a. See the Check In Process below 2) understanding the big picture and making sure all the pieces come together THE CHECK IN PROCESS: Did you complete your assigned task? Yes No Four main reasons a group i! t member does NOT complete their task: If Yes, celebrate their success! | | Ifno, ask them, Why? | 1. Forgetfulness Address their needs. 2. Lack of resources Deny the urge to complete the task for them!! 3. Lack of time ‘See your advisor if you have questions about how to help. Set a new Check Date and modify the Task Checklist. t 4. Lack of interestEvent Planning Outline (Breakdown) Event Name: Winker Formal —_ Event Dats Event Location: Aeon High = maituse Burteing XD Brief Description of Event: . vent rudent: a " eo . and sion! hwre fan- Toolbox for event (supplies needed) Dj, Leonard Prarsgraeng, Lignis, curtains cod cucoeh,ctafindy NOSSONE, LEP Dattoons, nanging Stars, Close/Shut Down Welcome / Greeting BENEFIT Wer oAIY Aid WE goin lots oF MONEY, but our Sudent body truly enyoyed Forynal and Wwe recieved tots oF snonds. Cur rearion gaip voth BUILD TRUST we wil puild trust having wrs OF rulotict ty to crearxe eormmal which im corporared DB, grotograery, lana simply had A Great time, Friendly reminders upcoming evens, We also wuitt Hust by gpuirig, DAY glasses Ot Hemet Sales Which evecgone seemed 4p (0ve-TASK WHO Is DUE DATE | DONE? NOTES Responsible Yes or (only 1 person) ptTask Who |DueDate |Done | Notes Yes or No Request Ximena | August 28 | yes Ximena requested through a service for Dj 2022 form 8/28/22 Create acopy | Ximena | August 28 | yes This helped throughout of the contract 2022 organization and and send to 8/28/22 communication with Sounds in Davina motion Guest Passes | Ximena | 8/31/22 yes Announcemen t Ask for Ximena | September | yes Lighting 916/22 services Make Guest Ximena | 9/6/22 yes Guest passes due Also Passes publicized 11/1/22 Make Winter | Ximena | 9/6/22 yes Formal account made on 9/6/22 Formal and first published on 9/8/22 Account First publicity sent through the account 11/1/22 Request Ximena | 9/10/22 yes pricing for three different types of lightingPick lighting for Winter formal Claire 9/14/22 yes Request 12 of the Uplighting Ximena 9/15/22 yes Copy of contract for lighting Ximena 9/15/22 yes Forward Mrs. Ochoa contract Ximena 9/19/22 yes Email Sounds and Motion -Money Ximena 9/23/22, yes Reach out to events 22 Claire 9/28/22 yes Email Sounds and Motion Music INFO Ximena 10/23/22 Make Playlist for Formal Ximena 10/25/22 Send Layout to Events 22 Claire 10/13/22 yes Call Events 22 Gia 10/26/22 yes Create layout for decorations Gia 10/26/22 yes Measure MUB Mina 10/26/22 yesTask Who |DueDate |Done | Notes Yes or No Request Ximena | August 28 _ | yes Ximena requested through a service for Dj 2022 form 8/28/22 Create acopy | Ximena | August 28 | yes ‘This helped throughout of the contract 2022 organization and and send to 8/28/22 communication with Sounds in Davina motion Guest Passes | Ximena | 8/31/22 yes Announcemen t Ask for Ximena | September | yes Lighting 9/6/22 services Make Guest | Ximena | 9/6/22 yes Guest passes due Also Passes publicized 11/1/22 Make Winter | Ximena | 9/6/22 yes Formal account made on 9/6/22 Formal and first published on 9/8/22 Account First publicity sent through the account 11/1/22 Request Ximena | 9/10/22 yes pricing for three different types of lightingPublicity for ticket sales Email Events 22 Gia 10/29/22 yes Email Morty, Mrs. Ochoa, and the class minutes Gia 10/27/22 yes Publicity for ‘Theme reveal Mina 11/1/22 yes Publicity for Guest Passes Ximena 11/1/22 yes Call Events 22 Gia 11/1/22 Turn in PO for Decorations Gia 11/1/22 yes Create Announcemen t Document Ximena 19/1/22 yes Discuss budget with Events 22 Gia 11/1/22 yes Discussed over email how payment was going to be received and what we wanted Announcemen ts for theme reveal and guest passes read Ximena 11/2/22 yes Finalize payment and Gia 11/2/22copies for events 22 Email sounds and Motion for music suggestions Ximena 11/7/22 yes Created a google form Turn in PO Gia 11/8/22. yes Print out PO information Gia 11/8/22 yes Water Donations Google Form Claire 11/9/22 yes Staff Procedure form for Dance Ximena 11/7/22 yes Email events 22 Gia 1/10/22 yes Spreadsheet for ticket sales Ximena 11/28/22 yes Email Dj regarding playlist Ximena 11/29/22 yes Make google form for playlist Ximena 9/8/22 yes Announcemen t for guest Ximena 9/1/22 yesPublicity for ticket sales Mina Email Events 22 10/29/22 yes Email Morty, Mrs. Ochoa, and the class minutes 10/27/22 yes Publicity for Theme reveal yes Publicity for Guest Passes Ximena 11/1/22 yes Call Events 22 Gia 11/1/22 Turn in PO for Decorations Gia 11/1/22 yes Create Announcemen t Document Ximena 11/1/22 yes Discuss budget with Events 22 Gia 11/1/22 yes Discussed over email how payment was going to be received and what we wanted Announcemen ts for theme reveal and guest passes read Ximena 11/2/22 yes Finalize payment and Gia 11/2/22 yespasses Social Media reminder for Guest Passes Mina 11/24/22, yes Check in with Ochoa regarding day of preparations Claire 12/1/22 Social Media Reminder for Ticket Purchase and Dance Entry Mina 12/3/22 yes Take home all decorations Gia 12/3/22 ‘Thank you Cards Gia 12/5/22 yes Mrs. Ochoa Morty Mr. and Mrs. Grewal for lights DJ Leonard Photography Davina {all teachers) Mr. Musseman-back doors Mr. C-worked door Vasche-cashbox and security Officer West-security Mr.B-worked door Mrs. P-door Ms. O-door Mr. Saenz- Back doors‘Mr. Williams- back doors ‘Mr. bowers-back doors Dance Floor- Mr. Herrin, Musseman Sophomore Class Clean up crew: Leadership class Count day of purchases Gia 12/5/22 yespasses Social Media reminder for Guest Passes Mina 11/24/22 yes Check in with Ochoa regarding day of preparations Claire 12/1/22 yes Social Media Reminder for Ticket Purchase and Dance Entry Mina 12/3/22 yes Take home all decorations Gia 12/3/22. yes Thank you Cards Gia 12/5/22 yes Mrs. Ochoa Morty Mr. and Mrs. Grewal for lights Dy Leonard Photography Davina (all teachers) ‘Mr. Musseman-back doors Mr. C-worked door Vasche-cashbox and security Officer West-security Mr.B-worked door Mrs. P-door Ms. O-door Mr. Saenz- Back doorsStep 6: How To... Create the steps in how your crew completed this activity. From the start til the end, what steps were taken to ensure this event was a success. Depth and detail will be very important in this task ahead and will be used as a reference for future leaders in this activity. “Exampled Provided: Class T-Shirts 2weeks «Create tshirt(s) design(s) and/or crew neck/ tank top + Get approved by class officers + Create clothing on iza design «Create a unit price week + Send out class text with pictures of designs Have all class officers create social media posts with clothing Create shifts throughout officer team for the day of Create a spread sheet to keep track of orders and kids’ class schedule = Create a poster with pictures of the designs on them Day of + Create another social media post + Create another class text «Bring tables/chairs/ music + Bring poster with imagesHow To... “You can type up this document and add here, or add another piece of paper as needed.How To 1, Contact DJ a. Sounds and Motion- Ximena b. Stay in touch through email i, Discuss Pricing with officers and class c. Create copy of contract 4. Put in Purchase order for DJ i. Keep a copy of Purchase Order for Procedure Form e. Email Dj playlist i, ‘Take suggestions for playlist from classes ii, Publicity post for playlist 2. Contact Events 22 a. Document of what we want emailed b. Finalize decorations in looking at our budget: 4 c. Finalize payment methods d. Create copies of signed contract, payment, and emails 3. Decorations for Winter Formal a. Measure the M.U.B to get idea of size reference and what we want i. Layout b. Create a design c. Create list of decorations needed i. List: 1 pack of lights, a pack of hanging stars, 4 glitter curtains, table cloths(red and black), Block Letters(RHS), Random Hanging Decorations, ‘Tape, Paparazzi Backdrop, gold string backdrop, posters, 4 Velvet Ropes, 4. Publicity a. Theme Reveal b. Guest passes Due c. Ticket sales 11/28-11132 d. Ticket Sale requirementse. Formal dates; free tickets Most likes wins free tickets f Dance requirements i. Eligibility and 1.D 5. Day Of a. Bring Day of Decorations i, Tape, Scissors, Lights, b. Setup i. Balloon arch ii, Black Triangles iii, Lights iv. Curtains v. Balloons vi, Smaller Decorations c. Remind to bring water d. Get Master Key from Shawna i. Used for Multi Use building, Ochoa’s room, and the storage room e. Clean Up Trash Cans emptied fi, Take recycling out iii, Take down all Decorations 4. Lights 2. Posters 3. Balloons 4. Stars 5. Curtains 6. Tape iv. Clean and Sweep Floors v. Push Triangles forward vi. Ask Environmental if they want empty water bottles vii, Thank You CardsHow To 1. Contact DJ Sounds and Motion- Ximena b. Stay in touch through email Discuss Pricing with officers and class ©. Create copy of contract d. Putin Purchase order for DJ i. Keep a copy of Purchase Order for Procedure Form Email Dj playlist Take suggestions for playlist from classes ii, Publicity post for playlist 2. Contact Events 22 a. Document of what we want emailed b. Finalize decorations in looking at our budget: 4 c. Finalize payment methods 4. Create copies of signed contract, payment, and emails 3. Decorations for Winter Formal a. Measure the M.U.B to get idea of size reference and what we want i, Layout b. Create a design €. Create list of decorations needed i, List: 1 pack of lights, a pack of hanging stars, 4 glitter curtains, table cloths(red and black), Block Letters(RHS), Random Hanging Decorations, ‘Tape, Paparazzi Backdrop, gold string backdrop, posters, 4 Velvet Ropes, 4. Publicity a. Theme Reveal Guest passes Due c. Ticket sales 11/28-11/32 Ticket Sale requirementsLeadership Activity Event Procedure Form Directions: Any time our class has an activity for our student body there are multiple forms and steps 10 _-Sagomplish in order to have a successful event. This form will assist to make sure all components‘ 0 activity are vpleted and done 50 in an efficient manner. ‘The overall grade will depend on the completeness ofthis activity suud vil be applied to every individual in the class whether directly involved or not. We are a funetioning business and family thet must help one another be successful. Working together is a key skill needed inthis course and out in the real world. This process will help everyone with their responsibilities and cooperation with others. Procedure Tndividual(s) Responsible Point | Points | Comments/Notes Value_| Received Name of Event: witvee _Eacono’ Date of Event: \2| 8) 2022 T, | Facility Form: Student willprint a ] Student Leader Tpoint | O/T 7 copy & attach the confirmation of | Activities Director (assist as v event through the following sit ed) https:/www.riponhigh.net/use- wy of facilities Purchase Order Purple form Fpoints | A 4 wa FT | ean een 4m |wenas “ASB Bookkeeper in Attendance waarriel e Office b. Purcmase a. Who filled form out 928. o/s | __ ovders, Ove b. Date Activities Director signed Goo ane the form & ASB Treasurer G oy end one A g Dat form ed into the AST ‘re signedoff by Whe ASB for Sevovoxions 5 cal Bookkeeper here: A copy must be provided an attached this form. 5, | Announcements Spoints | 6 5 ay viom | ayaa. paints | 575 |scrmena ‘b. Date signed off by Activities AML ail, snfae Aue By denen WOrDre all OF Director andlor Head Advisor rhe ©. Date tuned into Mrs. Valdez | DS, 1s_, jee M2 fy aunouncernents. 4. Date(s) announcement (8) will | * A copy of all announcements must be boread attached to this form! cNh, uns, ups ditye-a [T= Ai “So i2fr-2 6. | Publicity Zpoints |Q2 [Hina dia a an eae > Awe used pons stories, £ paleys gret jor vot ate publicity put up & by p-Das punted ey, D.fub ue my Mina Claims Bimensi— lecom uy = 12.8) - | 7, | Cash Box Form: form found in Bpomis [3 3 [we hada Morty's office or with the auj26i22 ~ Bookkeeper in Attendance Office ne cosno0K ) |e Date form is picked up for Honet ) | Eee itive Director signed | D-MJ2G]2z sures wees the form & ASB Treasurer of ¢, Date form turned into the cM 26 [22 Nias - Bookkoeper bs -1afs3_| Dance Forms (Fapplicably S points | [9/6 ~Dance Procedure Form: Get rom the Vice Principal a0 [zei22 ‘a. Date form is picked up yee tee Date form is complete ¢. Date turned into the atendance | - AN Ju [22 office MN io j2e “please include a copy of completed form ~DJE Sounds in Motion 329-5599 a. Date called & by whom = 5. Date contracts flled oxtand | *-212#8/22 = X were, returned to company. To be completed by AD or Head Advisor, | ® A231 2 communication is key! ¢. Date of call back one week prior | o. | j23 | 22 toevent —— 9. Minutes: 3 points 3 B 4. Date of meeting & location . ‘b. Date minutes emailed to AD a Mes, Ocindas Youn cd Livery » He tojaus 9 10 eae, **A coby ofthe minutes must be present on completed procedure form. For AD to Sign: A copy was CHK to the Activities Director: Completed form to be verified/signed by the ASB President: 3 points a B Completed foriffto be verified/signed off by the Activities Director: 3 point 3P Zz Total amount of point value and points received [4/30Leadership Activity Event Procedure Form Directions: Any time our class has an activity for our student body there are multiple forms and steps to complish in order to have a successful event. This form will assist to make sure all components to an activity are apleted and done so in an efficient manner. The overall grade will depend on the completeness of this activity aud will be applied to every individual in the class whether directly involved or not. We are a functioning business and family that must help one another be successful. Working together is a key skill needed in this course and out in the real world. ‘This process will help everyone with their responsibilities and cooperation with others. Procedure Individual(s) Responsible Point | Points | Comments/Notes Value_| Received Name of Event: Wine Face’ Date of Event: \Z| | 1, pracy Races Seer ee Student Leader Tpoint | O/1 q ‘copy & attach the confirmation of | sctiviti i Vv con dare cmstne! | Actes Deora wt hitpsiftvwwrsiponhigh.netiuse- | Heeded) \ of facilities F,_| Purchase Order: Purple form points [A 4 paar |. en uouen pois [AM [we waa ASB Bookkeeper in Attendance ” vaanviel < Office Poronase a, Who filled form out b. see, 12131 orders. Ove »b. Date Activities Director signed cor she. the form & ASB Treasurer ¢ ¢. Date form tuned into the ASB ust be si iy the ASB bane omee, (> | Bookkeeper jeter poakheers Bookkeeper here A copy must be provided an attached to this form. 3, | Anmouneement() Spoints | 575 a, Dat filled out & by whom any wave poms |S Ximena ’. Date signed off by Activities Og af Sy rn seiner oF Director and/or Head Advisor rhe ¢. Date tumed into Mrs. Valdez | D-Wh Ws Jue M/2a ey announcements. d. Date(s) announcement (s) will * A copy of all announcements must be bbe read attached to this form! CMM, Wis, tee, Wen dL. yeous sift 11/2? “Be 12p-2 6. | Pai Hina sia a 2, Form of publicity used 7 veoh i b. Date publicity put up & by AWE Used posts shor ies, # finkens at woe wr whom r 3 Difutup ay tine Clues time a lero Wg = 2 18 7,__| Cash Box Form: form found in Fpoints fa, 3 [we had a Morty’s office or with the awj2si22 2 ‘ Bookkeeper in Attendance Office Coshbox 2. Date form is picked up For Hinet b. Date Activities Director signed | b.J2ojz2 soles weew the form & ASB Treasurer oe ¢. Date form tumed into the eM (25 (22 Nps -i2/3 BookkeeperAfter Action Report ae What we Whi liked: cov Mak Worked WIS Me comment * S 2 We fooagnonk amie spam oF wie rer FOTN wecove the shel year stork potog rs ~ panes oar 03 wind gor in contact Hin Leonard: ca tare trys we creas wana ao wormed wae Soe ng sone © cans Formen Beto Ma Format om. Dar Forma rah on 69" ee ws oe Unis tent Burm was crAgal vo tye process oF OE Jeoramunicarion amporsent irks ove anctney Jas also ia nme span oF hime weeded to ptam winter Format. Ie were vertex WKS HME around Jin commmunicatOn Ak ive AWALS EFLCUNY HO iMcorprake everyones wus scheduales in planning Forma), we Snoutad detinity socrarize formar te same way again ond MABE do a FEO more insragem| JSrorss OS WEN. Hag, Various US among s+ dur student body. We gave our student Pedy great, Frvend!y Yeminders and publicity “or rommal. we also gave them ever QIASSES dusting Teme + ores .THen, We aswed our student body tO CUg a Hohex For Formal and latxend our event. Ar he HENS, We gave our srucents ands stare On €njoyavie winter Filled wit jors ve Memories and Formal PPOCharoes FOr Formal uDs a\so amply navidg, A Great PACA im shortening wat hows Hye, or Leonard grovograpny, averall, We Qoined ane Hust oF HE SMARENE body OMA AL SrA EE. Score your event ~ 1 being poor, 10 being great 8,5] 1 We word Whe to Nave better lodvisov and Gg Wivier formar, \WHHe moe time communication usr re qo Set upActivities Director Evaluation of Event Completion Event Team Leader Debrief & Communication Factor Team leader(s) was able to debrief cohesively when asked. If team leader was unavailable, a group member was knowledgeable and able to present. ADs inquire of “to dos” and/or deadlines met were answered professionally by the team Jeader/group an Point Value: ‘Comments: Professionalism & Respect ‘Team Leader/Group Members acted and executed the event with professionalism and efficiency. Respect toward peers, group members, staff, and AD were executed with professionalism Overall Evaluation ADs perspective of the overall completion of activity. *Deadlines met * Were constant reminders from the AD necessary * All team members present or were there excuses *Did the team execute a strong activity or was there disappointment and improvement that could have been made? by 6 Total Points: 10 /10Ripon High School 301 N- Asada Avo Ripon, CA 98360 209) 599-4287 Ava 22o Event, \Niakex Fou. Requesters Name:__ GO. ‘Description of Product for Purchase: |” Unit Price Amount | Balloon Wall “i NSIS. &Se8O = a tes | ‘Requesting Purchase Order Cheek Payable to: Evers 22 Address: 202 _€ Wow Sr, Piono , Casegaue = Return to me by this date: AS AC. OR Other Directions: (please circle): Mail Check Ordering Uniloms - Unifooms MUST be appovedby Principal oF AhetieDtector BEFORE: ontng Zs Date Principal or Allelic Director Signature z 3 “Approved budaci on file — available tists verified by. oe Bookkeeper ‘Minutes of Club approving expenditures (copy of minates must be anashed) ‘CoachiAdvisor,lent Body Purchase Order/Requisition Form RCHASED) [BUIGHASES MOST BE PRE-APPROVED HEFOR Dae: A/2Zjz2z Requesters Neme:_ Gig, G Student Body Acenunt: Sopaoasce DECicerS m Wanker Forno | Unit Price | ‘Amount ~ Desoription af Product for Purchase: T | | | | 1415.00 u's .00 fc | as i Qnech for 07 jscund ond |ees} uo, Ripon Hign ocnvy Cash Box Request Form Name of Activity Wire For n2.a Dote & Time of Activity Dec, 03, 2072 1-10 PY ___ Group Organizing the Even ra ates oIe —- Saar Advisor Th Charge SYA SOGViOWs ss ose Contact Person Mimena_0e\ -Tor0 When is Cash Box Needed o Fie Receipt Book or Tickets Needed SEA Qe eG How Much Change Needed in Cash Box BQ eyo How much are you charging for admittance, products, etc, 325 eér Hever, vo eSBSophomore Officers, Class Advisor 09/06/22 *Meeting Motioned at 12:25 by Sylvia Ochoa* All Members Present Winter formal 1. DI a. Ximena has contacted sounds and motion i, Emailed- will get back to us on Thursday ji, $995 total amount for D3 b. Ask Sounds and Motion for Lights- Ximena i. Additional costs will vary 2. Location a. Facility form is yet to be turned in- Mrs. Ochoa will talk to Morty i. But formal will be located in the MUB 3. Setup a. Section off the MUB- have ita bit bigger that the neon dance b. Tables were brought up into discussion i. Final decision- NO tables ji, Might set up tables in the foye for those really tired c. Time is from 7-10 pm 4, Professional pictures ‘a. Claire will Contact Leonard Photography with the date, location, time, and theme 5. Decorations and theme a, Theme: Hollywood- i. Two choices for name; RHS walk of fame or RHS Walks The Red Carpet b. Decorations i, Red carpet ii, Red carpet backdrop 1. Silhouettes of photographers 2. RHS backdrop Backdrop- call events 22 for professional backdrop Disco ball v. Giant letters vi. Use last years hollywood theme decovii, Spotlight Lights vii. Balloon arch? 6. Chaperons! help ‘a, Mina will email school advisors for chaperons b. Update- Mina has verified that William, Pendelton, Herris, Bowers, and Bowers wife can chaperon 7. Food! drinks a. No food i. Hazard and creates a mess b, Water i, Small bottles 1. Smaller bottles are more expensive ji. Have fancy plastic cups only for those who paid for ticket ahead of time- seratch ili, Water dispenser with paper cups 1. Need donations for water jugs and a dispenser 2. Ask local businesses like savemart for donations 3. Ask booster club for donations for class of 2025 but it may be problematic- would have to clarify with Morty 8, Publicity- Mina a. Music suggestions ‘Submissions and proposals Dance rules- dress code, masks... Ticket sales ‘Sophomores last year announced theme on October Sth Announcements 9, Ticket Sales a. Price: i. $25 per ticket i. NoASB b. Must be eligible to attend dance Google forms will be made for purchase and record of dance tickets- Ximena d. There will be a list for students of RHS in alphabetical order i. Separate list for guests attending winter formal . Wristbands will be given at the door i. Need to check with Morty if we have wristbands 1. fot, we need a PO for wristbands pees Adjourned at 12: 49Sophomore Officers, Class Advisor 09/06/22 *Meeting Motioned at 12:25 by Sylvia Ochoa* All Members Present Winter formal 1. DI a. Ximena has contacted sounds and motion i, Emailed- will get back to us on Thursday ji, $995 total amount for DJ b. Ask Sounds and Motion for Lights- Ximena i, Additional costs will vary 2. Location a. Facility form is yet to be turned in- Mrs. Ochoa will talk to Morty i, But formal will be located in the MUB 3. Setup ‘a. Section off the MUB- have ita bit bigger that the neon dance b. Tables were brought up into discussion i, Final decision- NO tables ji, _ Might set up tables in the foye for those really tired . Time is from 7-10 pm 4. Professional pictures a. Claire will Contact Leonard Photography with the date, location, time, and theme 5. Decorations and theme ‘a. Theme: Hollywood- i. Two choices for name; RHS walk of fame or RHS Walks The Red Carpet b. Decorations i. Red carpet, ii. Red carpet backdrop 1. Silhouettes of photographers 2. RHS backdrop iii, Backdrop- call events 22 for professional backdrop iv. Disco ball v. Giant letters vi. Use last years hollywood theme decoApproval of Minutes Sophomore Administrative Assistant Sophomore President Hea AdvisorSophomore Officers, Class Advisor 10/24/22 *Meeting Motioned at 12:25 by Sylvia Ochoa* All Members Present 1. Facility Form a. Ochoa has filled it out but is stil pending 2. DI ‘@. Djis confirmed- Sounds and Motions i. They're providing music and lighting 1, Total= $1415 ii, Create Playlist for songs- but not guaranteed 1. Must have song playlist a. 2-3 slow songs 2. Do not play song playlist a. Create Playlist: Ximena/Claire 3. Decorations a. Events 22 i. Stand up lights ji, Might look into different decoration company b. Photography- Leonard Photography- FREE ‘Area has to be sectioned off ii, They will supply backdrop and red carpet 4, Publicity a. Photoshoot publicity 10/25/22 after school at i. Claire, Ximena, Gia, and Elias ji, Used on posters and online platforms November 1st- Theme, Date, Time, Location( In the Mub) released as publicity Publicity for guest passes Publivity to send in proposal photos Publicity for Winter Formal theme video/reet Publicity for ticket sales sent out two weeks before i. Ticket sales: 28th, 29th, 30th, 1st, 2nd 1. Each ticket is $25 2. $30-35 at the door reaesji, Announcements for ticket sales g. Class Winter Formal Account i, Under Ximenas phone number- shared at beginning of the year 1. Create a save the picture post with all information a. Six Picture Grid Organization a. Water donations from the class i Uptoas b. Tables in the foye for personal items i, Sign-“ Not responsible for anything if taken" ©. Doors close for the dance- 8:30-9:00 i, Cannot leave the campus ii, There will be chaperons outside 6. Purchase Orders a. Separate day to meet up and do a purchase order- decorations b, Hand out Boas, boeties, or glasses 7. Winter Royalty a. One student chose through raffle i. Each student gets a ticket 1. One ticket is chose as the winter royalty ii, Winner announced at 9:00 ili, Prize: Movie gift card, popcorn bucket ( Candy, Popcorn), picture frame, candy... Adjourned at 12:47 p.m Approval of Minutes - ‘Sophomore Administrative Assistant Sophomore President Head AdvisorSophomore Officers, Class Advisor 10/24/22 ned at 12:25 by Sylvia Ochoa* All Members Present “Meeting M 1. Facility Form a. Ochoa has filled it out but is stil pending 2. DI . Djis confirmed Sounds and Motions i. They're providing music and lighting 1. Total= $1415 ji, Create Playlist for songs- but not guaranteed 1. Must have song playlist a. 2-3 slow songs 2. Do not play song playlist a. Create Playlist- Ximena/Claire 3. Decorations a. Events 22 i, Stand up lights ii, Might look into different decoration company b. Photography- Leonard Photography- FREE i, Area has to be sectioned off ii, They will supply backdrop and red carpet 4, Publicity a, Photoshoot publicity 10/25/22 after school at i, Claire, Ximena, Gia, and Elias ji, Used on posters and online platforms November 1st- Theme, Date, Time, Location( In the Mub) released as publicity Publicity for guest passes Publivity to send in proposal photos Publicity for Winter Formal theme video/reel Publicity for ticket sales sent out two weeks before i, Ticket sales: 28th, 29th, 30th, 1st, 2nd 1. Each ticket is $25 2, $30-35 at the door seacsSophomore Officers, Class Advisor 11/10/22 *Meeting Motioned at 12:25 by Sylvia Ochoa* Claire Mortis, Gia Grewal, Mina Armanious 1. Facility Form a. Approved and copy will be sent through email i, Copy sent 2. DI ‘a. Approved payment will be mailed 3. Decorations a. All Po's have been turned in i, All: decorations have arrived b. Leonard photography has sent all flyers c. Posters will be hung throughout school 11/10/22 d. Dividers needed- Maintenance request must be filled out i. Mrs.Ochoa requested maintenance ji. Copy has been shared 4, Publicity a. Photoshoot is done and posters have arrived i nore b. Theme, Date, Time, Location( In the Mub) released as publicity c. Publicity for guest passes released d. Publicity to send in proposal photos released e. Publicity for Winter Formal theme video/reel released Publicity for ticket sales sent out two weeks before i, Ticket sales: 28th, 29th, 30th, Ast, 2nd 1. Each ticket is $25 2. $30-35 at the door ji, Announcements for ticket sales sent out and released g. Class Winter Formal Account i. Under Ximenas phone number- shared at beginning of the year 1. Create a save the picture post with all information a. Six Picture Grid- did not do 2. Proposals posted5. Organization a. Water donations from the class i, Upto 15- we got some water donations ji, Claire sent out form on classroom b. Tables in the foye for personal items iL Sian e 1, NO TABLE ANYMORE, ©. Doors close for the dance- 8:30-9:00 i, Cannot leave the campus ii, There will be chaperons outside d. Request balloon arch- Do that Friday or the day of in the morning 6. Purchase Orders a. Po's filled out and everything has arrived 7. Winter Royalty a. One student chose through raffie i, Each student gets a ticket 1. One ticket is chose as the winter royalty ii, _ Winner announced at 9:00 ili, Prize: Movie gift card, popcorn bucket ( Candy, Popcorn), picture frame, candy... 1, Prizes have arrived 8. Tickets free a. Sober grad i. 2 people: Grace Garza winner of two winter formal tickets Adjourned at 12:48 p.m __—__ Approval of Minutes 4k x . gf Sophomore Administrative Assistant Sophomore President Head AdvisorSophomore Officers, Class Advisor 11/10/22 *Meeting Motioned at 12:25 by Sylvia Ochoa* Claire Mortis, Gia Grewal, Mina Armanious 1. Facility Form a. Approved and copy will be sent through email i. Copy sent 2. DI a. Approved- payment will be mailed 3. Decorations a. All Po's have been turned in i. All'decorations have arrived b. Leonard photography has sent all fyers ¢. Posters will be hung throughout school 11/10/22 . Dividers needed- Maintenance request must be filled out i, Mrs.Ochoa requested maintenance ji, Copy has been shared 4, Publicity a. Photoshoot is done and posters have arrived i mnorez Theme, Date, Time, Location( in the Mub) released as publicity Publicity for guest passes released Publicity to send in proposal photos released Publicity for Winter Formal theme videofreel released Publicity for ticket sales sent out two weeks before i. Ticket sales: 28th, 29th, 30th, 1st, 2nd 1. Each ticket is $25 2. $30-35 at the door ji. Announcements for ticket sales sent out and released g. Class Winter Formal Account i. Under Ximenas phone number- shared at beginning of the year 1. Create a save the picture post with all information a. Six Picture Grid- did not do 2. Proposals posted speosAnnouncements ‘Turned in: November 1 Turned in by: Ximena To be read on: Nov 2- 4 “Hey, Ripon High! Winter formal is officially a month away. Winter formal is on December 3 from 7-10 pm in the mub. Guest passes are available in the attendance office and are due November 25, Send in your proposals to @rhsformal2022 for a chance to win free tickets for you and your date. Visit our Instagram to see more information.” ‘Turned in: November 3 ‘Turned in by: Ximena 7 To be read on: Nov 7-16 “Hey, Ripon High! Winter formal is officially less than a month away. Winter formal is on December 3 from 7-10 pmin the mub. Guest passes are available in the attendance office and are due November 28. Keep sending in your proposals to @rhsformal2022 for the chance to win free tickets for you and your date. Visit our Instagram to see more information.” ‘Turned in: November 8 ‘Turned in by: Ximena To be read on: Nov17 “Hey, Ripon High! Winter formal is coming up on December 3 in the mub from 7-10 pm. Keep sending in your proposals to @rhsformal2022 for a chance to receive free tickets for you and your date, we will soon be announcing the winners, so make sure you send in your proposals. Guest passes are due Monday, November 28, so please ensure you have them completed and turned in, we will not be accepting late guest passes. Ticket sales will be all week after Thanksgiving break, November 28-80, and December | and 2. Tickets will be sold at lunch in the student store for $25 per ticket, ASB will not be accepted. Buy them. now as they will be $80 at the door. Tickets at the door will not be sold after 8 pm. Entry to the dance will not be permitted after 9 pm. You must be eligible for this dance and have a current school ID.” Turned in: November 27 ‘Turned in by: Ximena To be read on: November 28 “Attention Ripon High Winter Formal is this Saturday! We have the winners for the best Winter Formal proposal. Our winners are Mateo Elisary and Kennedy Winter!. Please come to the student store during lunch this week to claim your tickets. Congrats! All guest passes are due today, make sure they are completed. We will not be accepting late passes. The dance will be in the mub from 7-10 pm. Tickets are being sold all of this week during lunchin the student store. Tickets are $25 each, ASB is not accepted. Tickets will be $30 at the door. At-the-door tickets will not be sold after 8 pm. Entry to the dance will not be permitted after 9 pm. You must be eligible to attend and have a current school ID.” ‘Turmed in: November 28 ‘Turned in by: Ximena ‘To be read on: Nov. 28-30 Dec 1-2 “Winter formal is officially this week! The dance will be in the mub from 7-10 pm, Tickets are being sold all of this week during lunch in the student store. Tickets are $25 each, ASB is not accepted. Tickets will be $30 at the door. At-the-door tickets will not be sold after 8 pm. Entry to the dance will not be permitted after 9 pm. You must be eligible to attend and have a current school ID. EMAILS Winter Formal = WNOUT ee eee {9 irene rane coon tne im oom: tene neat coon Qe acento gm ‘neces eme apm ct ins Fnac es, resem, ‘Seuprranmr omen sno eee mene econ anes Pentair smt t, sieht anspor fae: Drab te Sate ceo ‘Winter Formal texx een Fe rca owcmamnciosumnsniiene YS | Sophmareciss Advisor Uist wns eee _ 6 mee msoniom ont ee er ait Spree aol Sere ets ane ti fonder a venues oe ford arco o-et TeSgheeapee ne dlseaasin 2a sp nbeeeg es . etn bee ea soe Shaehntescast oe caoneeAnnouncements Turned in: November 1 Turned in by: Ximena To be read on: Nov 2- 4 “Hey, Ripon High! Winter formal is officially a month away. Winter formal is on December 8 from 7-10 pm in the mub. Guest passes are available in the attendance office and are due November 25. Send in your proposals to @rhsformal2022 for a chance to win free tickets for you and your date. Visit our Instagram to see more information.” ‘Turned in: November 3 Turned in by: Ximena To be read on: Nov 7-16 “Hey, Ripon High! Winter formal is officially less than a month away, Winter formal is on December 3 from 7-10 pm in the mub. Guest passes are available in the attendance office and are due November 28. Keep sending in your proposals to @rhsformal2022 for the chance to win free tickets for you and your date, Visit our Instagram to see more information.” ‘Turned in: November 8 ‘Turned in by: Ximena To be read on: Nov 17 “Hey, Ripon High! Winter formal is coming up on December 3 in the mub from 7-10 pm. Keep sending in your proposals to @rhsformal2022 for a chance to receive free tickets for you and your date, we will soon be announcing the winners, so make sure you send in your proposals. Guest passes are due Monday, November 98, so please ensure you have them completed and turned in, we will not be accepting late guest passes. Ticket sales will be all week after Thanksgiving break, November 28-30, and December | and 2. Tickets will be sold at lunch in the student store for $25 per ticket, ASB will not be accepted. Buy them now as they will be $30 at the door. Tickets at the door will not be sold after 8 pm. Entry to the dance will not be permitted after 9 pm. You must be eligible for this dance and have a current school ID” ‘Turned in: November 27 ‘Turned in by: Ximena To be read on: November 28 “Attention Ripon High Winter Formal is this Saturday! We have the winners for the best Winter Formal proposal. Our winners are Mateo Elisary and Kennedy Winter!. Please come to the student store during lunch this week to claim your tickets. Congrats! All guest passes are due today, make sure they are completed. We will not be accepting late passes. The dance will be in the mub from 7-10 pm. Tickets are being sold all of this week during lunchAllThings Formal! 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