a ae Republic of the Philippines: alt $ Pia Department of Education ie | | Region IV-A Ral_no S24 SCHOOLS DIVISION OF QUEZON PROVINCE — 27 December 2021 DIVISION MEMORANDUM DM No._4/}_, s. 2021 REITERATION OF CREATION AND COMPOSITION OF THE SCHOOL INVENTORY COMMITTEE AND SCHOOL DISPOSAL COMMITTEE AS PER DM NO. 330 s. 2021 Te: OIC- Assistant Schools Division Superintendents Division Chiefs ‘Section Heads Education Program Supervisors Education Program Specialists Public School District Supervisors Public Elementary and Secondary School Heads Elementary Schools Administrative Officers It District and School Property Custodian All Others Concerned 1. This office reiterates the compliance of all schools and offices to Regional Memorandum No. 21-179 dated April 28, 2021 and Commission on Audit Circular No. 2020-006 dated January 31 2020 on the One time Cleansing of PPE Account of Goverment offices, specifically on inventory taking activity/schedules and on Item no. 3 of the Division Memorandum stating that: all schools are hereby directed to establish/ reconstitute their own School's Inventory and Disposal Committe. 2. In line with this all schools and offices are duly instructed to submit all the inventory papers related to COA Circular No. 2020- 006. 3. A randomized validation will be done by the Division Inventory Committee to selected school per district based on the inventory validation scheduled stated on DM No. 330. s. 2021 to be announced in separate memorandum. DEPEDQUEZON-TM-S0S-04-009-003 “Creating Possibilities, Inspiring Innovations” ‘Address: Sitio For, Bray. Talipan, Pagbilao, Quezon Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321 Email Address: quezon@deped.gov.ph Website: www.depecquezan.com.phLg Republic of the Philippines Department of Education Region IV-A SCHOOLS DIVISION OF QUEZON PROVINCE For Schools not included in the randomized validation, all inventory papers shall be validated by the Administrative Officers II assigned in every district before submitting it to Division Office. Submission of all dully validated inventory papers is on or before January 17, 2022 Copy of the above mentioned memo and the list and samples of all the inventory papers to be submitted is attached here with for your reference. For derecognition of Missing/Non-existing PPE, additional attachment mentioned below shall be included: a) List of Non Existing/ Missing PPE b) Certification from the Head of Accounting Unit ©) Certified True Copy of Investigation Report d) Request Letter for Derecognition Immediate dessimination and strict compliance to this Memorandum is highly desired. — Saha — ELIAS A. ALICAYA JR. EdD Assistant Schools Division Si intendent Officer-in-Charge Office of the Schools Diviston Superintendent ‘SUP gda 272772021 DEPEDQUEZON-TM-SDS-04-000-003. “Creating Possibilities, Inspiring Innovations” ‘Addiress: Sitio Fori, Srgy. Talipan, Pagbilao, Quezon ‘Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321 Email Address: quezon@deped.gov.ph Website: www.depedquezan.com.phRepublic of the Philippines: Department of Cbucation REGION IV-A SCHOOLS DIVISION OF. PROVINCE 18 May 2021 DIVISION MEMORANDUM DM No. \§3/_, s. 2021 CREATION AND COMPOSITION OF THE DIVISION INVENTORY COMMITTEE AND DIVISION DISPOSAL COMMITTEE To: _OIC- Assistant Schools Division Superintendents Division Chiefs Section Heads Education Program Supervisors: uezon Education Program Specialists oeree - utzon Public Schools District Supervisors Rie 5 ond ary Si UPLOADED Elementary Schools Administrative Officer It ele District and Schoo! Property Custodian yo: DM 330, 8.2021 Fe a Ret. No: DM 330, 8.2021 1. Pursuant to Regional Memorandum No. 21-179 dated April 28, 2021 and Commission on Audit Circular No. 2020-008 dated January 31, 2020, and to effectively monitor and record the existing DepEd assets, this Office hereby informs the field and all concerned of the creation of the Division Inventory Committee and Division Disposal Committee with composition and roles ‘specified hereunder DIVISION INVENTORY COMMITTEE Chairman: Herbert D. Perez, OIC-Assistant Schools Division Superintendent Vice-Chairman: Maria Dolores D. Atienza, Administrative Officer V, (Real & Catanauan) George D. Aguila, Administrative Officer IV - Property and Supply, (Gumaca & SDO) Members: ‘Semi-Expendabie items & PPE: Arvin P. Repaso, PDO || - ORRM Mildred E. Glorioso, AO || - Accounting Building & Other infrastructure: Engr. Ramir 0. Arbolente, Engineer Il on “Creating Possibilities, inspiring Innovations” Pl Email Address: queron@deped gov.ph — Website: www.depedquezon.com.phRepublic of the Philippines Bepartment of Cbucation REGION IV-A SCHOOLS DIVISION OF PROVINCE ICT-related Materials & Equipment: Wilbert B. Porteza, ITO! Books and Learning Materiats: Ronnjemmele A. Rivera, Librarian I ‘Service Vehicle and Parts: Rosalio C. Flancia Jr., Driver CID Representative: Laarni Rose R. Gutierrez, EPS SGOD Representative Danica V. Jaranila, ADAS |! OSDS Representative Kristoffer O. Oineza, AO Ii Secretanat: Maria Cecilia S. Rodriguez, AO I! Michelle D. Pornobi, ADAS lil Observer COA Resident Auditor or Representative ‘The following are the roles and function of the Division Inventory Committee: a) Verify the existence of inventorial property, plant and equipment (PPE); its location, ‘count and measurement b) Establish accountability and responsibility over the PPE. ¢) Determine the condition and functionality of PPE. d) Prepare and submit the final inventory reports together with the findings and recommendations fo the Schools Division Superintendent. 8) Perform other inventory-related duties as may be required. Below is the frequency of inventory-taking activity: Start of inventory ‘| Consolidation & Validation | Submission of Report ‘June 07-30 1 working day of July ‘On or before July 31 of the es — current year December 07-30 1 working day of January ‘On or before January 31 of the Fe gp EE succeeding DIVISION DISPOSAL COMMITTEE Chairman: Herbert D. Perez, OIC-Assistant Schools Division Su Vice-Chairman: Maria Dolores D. Atienza, Administrative Officer V, (Real & Catanauan) George D. Aguila, Administrative Officer IV - Property and Supply, (Gumaca & SDO) Members: ‘Semi-Expendable Items & PPE: Arvin P. Repaso, PDO Il - DRRM Mildred E. Glorioso, AO I! - Accounting DEPEDQUEZON.TM.S0S-04.006-003 oi} i “Creating Possibilities, Inspiring Innovations” Address: Sitio For, Brgy. Talipan, Pagbitao, Quezon Trunkdine #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321 ee Emait Address: quezon@deped.gov.ph Website: www.depedaueron.com.phRepublic of the Philippines Department of €ducation REGION IV-A SCHOOLS DIVISION OF PROVINCE Building & Other infrastructure: Engr. Ramir O. Arbolente, Engineer Ii! ICT-telated Matenais & Equipment: Wilbert B. Porteza, ITO! Books and Learning Materials: Ronnjemmete A. Rivera, Librarian Il Service Vehicle and Parts. Rosalio C. Flancia Jr., Driver CID Representative: Laarni Rose R. Gutierrez, EPS SGOD Representative: Danica V. Jaranila, ADAS It OSDS Representat Kristoffer O. Oineza, AO |! ‘Secretariat: Maria Cecilia S. Rodriguez, AO |! Michelle D. Pornobi, ADAS II! Observer: COA Resident Auditor or Representative ‘The following are the roles and function of the Division Disposal Committee: a) Require the submission by the concemed offices/sections/schools of requests/reports of the assets to be disposed of, and all necessary documents pertaining thereto. b) Deliberate the requests for disposal of unserviceable properties/materials. c) Inspect the unserviceable properties/materials/equipment to be disposed of and verify the justification for disposal. d) Set the final appraise value of all disposable property based on existing government provisions related thereto, ©) Submit related reports (Waste Materials Report and lIRUP) to the Schools Division Superintendent. f) Recommend to the Schools Division Superintendent the approval, including the manner and justification, for disposal. 2. The Division Inventory Committee shall be assisted by the Sub-Office/s Technical Working Group which shall have the following members: GUMACA SUB-OFFICE Jaymar Angelo V. Samson, AO I Richard Bucad, District Propery Custodian Julian Arevalo, School Property Custodian Edberto E. Ibarra, Supply Officer | FICH ‘Asren Joy M. Lopez, AO It DEPEDQUEZON- 1M $0$-04-000-003 “Creating Possibitties, Inspiring Innovation’ oo Adres: Sto For, ay, Taipan, Pag, Quezon Go Trunkine a: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321 eee Email Address: queron@deped.gov.ph — Website: www.depedquezon.com.ohRepublic of the Philippines BWepartment of Education REGION IV-A SCHOOLS DIVISION OF PROVINCE Jona Portales, District Property Custodian Narciso Morada, School Property Custodian Gien Mar Repaso,School Property Custodian Rico Balaguer, School Property Custodian CATANAUAN SUB-OFFICE Mary Keith P. Apolinar, AO Ii Joseph Malaya, District Property Custodian Geronimo Alojado, School Property Custodian Mary Grace Caja, School Property Custodian 3. In line with this, all Schools are hereby directed to establish/reconstitute their own School's a eee ee Inventory & Disposal Committee. 4, The aforementioned composition shall take effect immediately until appropriately revoked or rescinded with a subsequent memorandum. 5. Immediate dissemination and of strict compliance to this Memorandum is highly desired. — C2 Modeur— ELIAS A. ALICAYA JR. EdD) Assistant Schools Division Officer-in-Charge Office of the Schoois Division Superintendent supmesr05/1872021 DEPEDQUEZON-14-S0S-04-000.003 “Creating Possibilities, inspiring Innovations” ~ Adress: Sto For, Bray. Taipan, Pago, Queron = C Trunkdine #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321 SS Email Address: quezon@deped.gov.ph Website: www.depedqueron comph@ Republic of the Philippines Bepartment of Cbucation REGION IV-A SCHOOLS DIVISION OF QUEZON PROVINCE DIVISION MEMORANDUM DM No. 25%, s. 2021 VIRTUAL ORIENTATION ON THE CONDUCT OF ONE-TIME CLEANSING OF PROPERTY, PLANT AND EQUIPMENT (PPE) ACCOUNT To: —_OIC- Assistant Schools Division Superintendents — ‘School Principal/Schoo! Head Representative Per District Division Accountant Elementary Schools Administrative Officer I! District Property Custodian Division Inventory Committee: All Other Concerned 1. Relative to Regional Memorandum No. 21-179 dated April 28, 2021 for the implementation of ‘Commission on Audit Circular No. 2020-006 dated January 31, 2020, this Office through the Division Inventory Committee will conduct a meeting on One-Time Cleansing of PPE accounts of this division to establish PPE balances that are verifiable as to existence, condition and accountability. 2. Agenda of the said meeting shail be the following: @. Provisions of COA Circular No. 2020-006 b. Preparation of a Physical Inventory Plan . Discussion on ather inventory-related matters, 3. Participants to this activity are the Elementary Schools Administrative Officers 1, District Property Custodians, Division inventory Committee, Division Accountant and two (2) Principal/School Head representative per district 4. All participants are expected to attend the brief online meeting through Zoom on May 31, 2021 at 9:00 a.m. — 12 noon using the following meeting link: Meeting ID: 995 2784 9637; Passcode: 12345, DEPEDQUEZON-TH.SDS-04.000-000 “Creoting Possotties, Inspiring ovations” a= Adress: io Fort, ray. Taliban, Pagbilao, Quezon Cc 1 Trunkline# (042) 784-0365, (042) 784-0164, (082) 784-0391, (042) 784.0321 Ee Email Address: queron @deped.gov.ph Website: www.depedquezon.com.phBw Republic of the Phytippines Department of Education REGION IV-A SCHOOLS DIVISION OF QUEZON PROVINCE 5. Immediate and wide dissemination of this Memorandum is highly desired. __CsTpodrmep J ELIAS A. ALICAYA JR. EdD Assistant Schools Division Suferi Officer-in-Charge Office af the Schools Division Superintendent ‘supmesr0s/1872021 DEPEDOUEZON-TM.S0S.04.008-00 “Creating Possibilities, Inspiring Innovations Val Adve: ito Fr Bry. alan, Pablo, c BL Trundline#: (042) 784-0366, (042) 784-0164, (042) 784-0351, (082) 784.0321 Sn Mee ae Website: www.cepedquezon.com phmea yun Load Youre _aquey ymin) nwa paLDLD) TR TTT mapananny a porta === ——— = ae {osrayer Soup én Annogeaaeyy, | uno) faqshyg | pur) Ayuadorg ow ueuny rypuey ies {ai a soewen |aneonjeven| pom cu)paudne) 8 | santana wryepa0 | ‘on Madey may | Po Pp ons DROID WHORDY 364 eye suey uy ovaby veywa/epmy awen ouedyp _. ‘SINTEURE put BUEN POU ‘AQ pamapoy seo yauuossag Auadoig STEUER PUR STEN POT sig pasedang anyen/asop reo, set — uondyssag weupeay | owen fousty S3dd Suyssyyy/Bunsyx3-uOKy 40 357) sdnosp wnoroy aad(aaaaw) «tag paneteosiag yo Lasoy ‘sey Susyofanwoo > xr1a4 ofaxuoo >xr1aa ‘YZ0aNaW AsIVa Saar eH eunoy e23qqu ans -HEPUOT ‘add /way} rqepuedxa -jw95} byanauayen wepyON aqui was steiowwy Sujuseay 1a0 pue syoog Tues] Azoquaauy woossser9 yenpragpuy 207 ‘Ain{ oa aun NV1d AMOLNGANI TYDISAHA SAONVIVA HMos9V add 40 DNISNVITD AWLL-3NO jos ésmuaworg sng wequegeteH -uozend padoqHredouua Heda yoorps uetporsn Syiador4 jooups‘amneuesaidey ¥OO, sen iuesaiday pemovany 10 Kugysousbiy Jo SWE Paiuig sano aIMIEUBIS, 42 PRO} 0 weN Pent ano aINIeU IS ‘tq pancidehy sae Gujney “oyqeaunosae 51 ee ee siasni puny wey queuing pur yue|q “Auscosg Jo ect} ANBIND ONY LNW Id “ALHSdOUd JO INNO TWIISAHd 3HL NO LuOdsu £4 “pueddy(quero) annoo 0) avo aunsvan | wsennn SOVESAOSOVINORS wad GNYHNO | waeaoNvtva | SUTALINTT “lo inn | yocus Nouanoe30 mousy (2210 ousby) (woneutieec #240) (Ue2y sanunosay Jo ewen) uo Kiyewuncone yons peunsse Buvimy'eaeynocoe «|< _"_,_ AD RERUN Sen (opdunsey 1 #120) worn s05 ey (wow Aowenu) Jo e461) S3INOLNJANI 40 LNNOD IWOISAHd SHL NO LYOday 34 xpueddyRepublic of the Philippines: Bepartment of Coucation Region V-A SCHOOLS DIVISION OF QUEZON PROVINCE MALABANBAN SUR ELEMENTARY SCHOOL ~ INVENTORY COMMITTEE CHAIRMAN: FELIX C. CORNEIO Principal VICE CHAIRMAN: DAISY C. MENDOZA Property Custodian PPE SUB- GROUP COMMITTEEE Books and learning materials: ROLDAN E. VALENZUELA( Team Leader) KAREN PATENA RICA PITA LOIDA MAGNAYE ICT related materials and equipment and Other Property AIDA M. COMIA ( Team Leader } KHAREN S. MANDIGMA, ‘Semi-expandable Item/ PPE/ MOOE: LEONCIA H. SILVA (Team Leader) REBECCA ACUNA MARIELLA IBRE LSB/Donations/ Personal things: MA. REGINA O. RAULE (Team Leader) THELMA A. PACHECO Building and other structure: ELISEIO, MAGNAYE ( Person In Charge) Science Equipment: RYAN M. CIMANEZ ( Person In Charge) Math Equipment: EUFEMIO V. SAEZ ( Person In Charge) Candelaria East District MALABANBAN SUR ELEMENTARY SCHOOL Purok 2 Brgy. Malabanban Sur ezon Candelaria, Quezon 4323 042-585-9883 or at 108620@deped.gov.pha Republic of the Philippines Department of Education Region IV-A SCHOOLS DIVISION OF QUEZON PROVINCE School Disposal Committee: ARLENE ALMIRA CO (Chairman) MERELIE GERONIMO ( Committee Member) RITAA. LUMIBAY ( Committee Member } Prepared by: Approved by: DAISY C. MENDOZA FELIX C. CORNEJO Master Teacher I Principal | School Property Custodian Candelaria East District MALABANBAN SUR ELEMENTARY SCHOOL . Purok 2 Brgy. Malabanban Sur ezon Candelaria, Quezon 4323 042-585-9883 or at 108620@deped.gov.ph