Travel

Documentation
Travel and Tour Management I Topic 5 I March 2023
Learning Objectives:

§ To know the Philippine Passport requirements

§ To know the general requirement in acquiring visa
§ To understand the protocols in immigration and travel clearance
§ To know the importance of travel insurance.
§ To familiarize student with the rules and regulations in international
travel
§ To discuss and understand the immigration process
§ To learn what is Visa Extension
§ To understand airlines regulation on carriage.
 DOCUMENTATION
§ Is a process of legally securing the necessary travel papers for perspective
passengers.

§ Includes the review of travel documents presented by the perspective passengers

to ascertain the period of validity of the documents and that they meet the
requirements of the country in transit or destination. 3

ü For leaving the country of origin.

ü For transit countries.
ü Entry to and exit from the destination country.
ü Reentry to country of origin.
 Terminologies
Citizen or National
§ A person who possesses the nationality of a country.
Alien
§ A person living in a country where he or she is not a citizen
Immigrant
§ A person who legally enters a country with the purpose of
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establishing permanent residence.
Tourist
§ A person who temporarily visits a country for at least 24 hours
Transit passenger
§ A person passing through a country without leaving the
international transit area.
 Required Travel Documents
Domestic travel

• Proof of identification issued by the

government (passport, drivers license
and birth certificate for children.)

International Travel

• Passport
• Visa

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 Passport

• Is a passengers identification document and proof of

citizenship.

• A booklet contains a photograph and various identifying

information as well as pages for stamps and visa.
• A travel document issued by government of the bearer’s
home country.

• is both a travel document and a primary national identity

document issued to citizens of the Philippines since there
is no national identity card system in the Philippines.
 Types of Passport

• Regular
• Official
• Diplomatic 7

• Stateless person
• United Nations official
• Emergency passport or temporary passport
 Types of Passport
• Regular - the most common type, it is issued to citizens for general leisure and business
travel.
• Official - issued to government officials or employees who are travelling abroad on official
business
• Diplomatic - issued to a foreign service officer, certain government official and their family
members who are travelling on official business of a diplomatic nature. (ex. Ministry
department officer who works at an overseas embassy or consulate) 8

• Stateless person- issued to an individual who cannot obtain a passport from their country
of origin. Also known as “refugee passport”.
• Seaman’s passport – is a travel document issued to a crew member aboard commercial
transport or pleasure trips. Also known as ‘seaman’s book or seafarer’s passport”
• United Nations official - issued to the employees of United Nations and other recognized
international organization. Also known as “United Nations Laissez- Passer”
• Emergency passport or temporary passport – issued to a person whose passports were
lost, stolen and who require immediate travel.
 PHILIPPINE PASSPORT REQUIREMENT
Adult New Applicants
ü Confirmed Online Appointment
ü Personal Appearance
ü Accomplished Application Form
ü Original copy of Philippine Statistics Authority (PSA) Authenticated
Birth Certificate on Security Paper 11

ü Married Females (who are using their spouse's last name) must also
submit Original copy of PSA Authenticated Marriage Contract on
Security Paper or Report of Marriage

ü Local Civil Registrar Copy may be required if PSA Birth Certificate is

Source: DFA Philippines
not clear or cannot be read

ü Any of the following Valid IDs with one (1) Photocopy

 PHILIPPINE PASSPORT REQUIREMENT
LIST OF ACCEPTABLE IDS (Any of the following with one (1) photocopy):

§ Social Security System (SSS) / Government Service Insurance System (GSIS)

§ Unified Multi-Purpose Identification (UMID) Card
§ Land Transportation Office (LTO) Driver’s License. Student Permit may be
accepted if in card format.
§ Professional Regulatory Commission (PRC) ID 12
§ Overseas Workers Welfare Administration (OWWA) / Integrated
Department of Labor and Employment (iDOLE) Card
§ Commission on Elections (COMELEC) Voter's ID or Voter's Certification from
the Election Officer with Dry Seal
§ Philippine National Police (PNP) Firearms License
Source: DFA Philippines
§ Senior Citizen ID
§ School ID (if applicable)
§ Current Valid ePassport (For Renewal of ePassport)
§ For applicants based overseas, they may use their host government issued
IDs showing their Philippine citizenship. (Example: Residence Card)
 PHILIPPINE PASSPORT REQUIREMENT
For Minor

ü Confirmed Online Appointment (if applicable) - Accomplished Application

ü Personal Appearance of minor applicant and either parent or authorized
adult companion
ü Current ePassport with photocopy of data page
ü Philippine Statistics Authority (PSA) Birth Certificate 13
ü Local Civil Registrar Copy may be required if PSA Birth Certificate is not
clear or cannot be read
ü Marriage Certificate is required if only one parent is accompanying the
child
ü If parents are unmarried, an Affidavit of Support and/or Consent executed Source: DFA Philippines
by the Mother will be required if she is not accompanying the child
ü If Affidavit of Support and/or Consent is executed abroad, it must be
authenticated by the Philippine Embassy or Consulate
ü Passport or Valid Government issued ID of either
ü School ID (if applicable)
 Visa
• Is an endorsement of a passport by a
government authority that allows the
traveler to visit the country for a specified
purpose within the approved period of time.

• It is normally issued by embassy or a

consulate in the country where the
passenger resides.

• It is issued in the form of a sticker or stamp

placed in the passport.
 Visa issuing types
Stamp Visa – it is identified by an ink stamp in the
passenger's passport. It is the most commonly
used whereby details of the visa are handwritten
into the spaces between the stamp.
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Machine readable visa – is a document

permanently affixed to the passport by the issuing
country.
 Visa issuing types
Paper visa – also known as arrival visa. The
passenger will be issued upon arrival in the
country.
17

Electronic visa - are issued by the Australian and

the US governments through Electronic Travel
Authority System (ETAS) for the former and
Electronic System for Travel Authorization (ESTA).
.
Visa on Arrival – It is generally issued at the port of
entry in the form of stamp visa.
 Visa issuing types

Single entry – visa is good for one tourism related

entry to the specific country.

Multiple entry – it allows passenger to a multiple

visit into the country within its validity period.

Transit- provided to a passenger traversing

through a country to their destination.

Work- allows the holder to be employed in the

host country.
 Visa issuing types

Resident – it serves the purpose of a re-entry

permit which allows the visa holder to return to
the country of residence.

Student- allows the holder to study at an

institution or training center in the country of
issuance.

Immigrant – issued to the holder who is intending

to immigrate to the country of issuance.
 Visa issuing types

Non immigrant – issued to the holder who is

intending to live in the country for at least a year.
Issued to people who intend to work in the
country or reside in the country for a period of
time longer than the tourist visa permit.

Re-entry – issues to holders of immigrant, non-

immigrant and student visas who plan to exit and
subsequently re enter the country of residence.
 Rules and regulations to international travel
§ Each country has its own land and
maritime areas near its shores and
puts up certain barriers to entry to
protect its citizen.

§ Controls take the form of the

documentation such as passports,
visas, and health forms needed to
depart from and return to a
country.
 International travel documents

You require the

following documents
for International
Travel:

§ Passport
§ Visa
§ Travel insurance
§ Foreign Currency
§ Air Ticket
 Immigration
ü Acts as the primary enforcement arm of the Department of
Justice and the President of the Philippines in ensuring that
all foreigners within its territorial jurisdiction comply with
existing laws.

ü Assists local and international law enforcement agencies in

securing the tranquility of the state against foreigners
whose presence or stay may be deemed threats to national
security, public safety, public morals and public health and;

ü Acts as chief repository of all immigration records

pertaining to entry, temporary sojourn,
admission, residence and departure of all foreigners in the
country.
 Travel Requirements for Philippine Citizen with tourist
purpose visa
§ Valid Passport (atleast 6 months)
§ Valid Visa
§ Return ticket

When are additional documents required?

ü Passenger discloses a doubtful, false or suspect travel intent;

ü Passports and travel documents/visas are counterfeit, fraudulent, falsified,
simulated or tampered;
ü Passenger’s totality of circumstances manifests a well-founded certainty of
human trafficking, smuggling or illegal recruitment.
 Visa in the Philippines

A Philippine Visa is an endorsement made on a travel document

by a consular officer at a Philippine Embassy or Consulate
abroad denoting that the visa application has been properly
examined and that the bearer is permitted to proceed to the
Philippines and request permission from the Philippine
Immigration authorities at the ports of entries to enter the
country.

A "foreign tourist" is defined as a person without distinction as

to race, gender, language or religion, who is proceeding o the
Philippines for a legitimate, nonimmigrant purpose such as
sightseeing, sports, health, family reasons, training or study
(excluding enrollment in schools for the purpose of obtaining a
title or degree), religious pilgrimage, business, cultural and
scientific purposes.
 Visa policy of the Philippines
Is governed by Commonwealth Act No. 613, also
known as the Philippine Immigration Act.

Generally, foreign nationals who wish to enter the

Philippines require a visa unless:

§ He/she is a citizen of a member state of the

Association of Southeast Asian Nations (ASEAN)
§ He/she is a citizen of a non-ASEAN member state
whose nationals are allowed to enter the Philippines
visa-free .
§ He/she is a balikbayan and is only returning to the
Philippines temporarily
 Visa waiver program
• The Philippine visa waiver program is governed by Executive
Order No. 408,signed on November 9, 1960 by President Carlos
P. Garcia.

• Nationals of countries which maintain diplomatic relations with

the Philippines and whose nationals are not classified as
restricted nationals by the DFA are allowed to enter the
Philippines without a visa. On July 1, 2013, Bureau of
Immigration implemented an extended visa waiver for covered
national from 21 to 30 days.

• Foreigners that are visa exempted may extend their stay two
months per extension but not exceeding 2 years.

• Foreign nationals that are required a visa may extend their stay
one month per extension but will not exceed six months and
must have a valid onward ticket.
 Visa Refusal
A visa may be denied for a number of reasons, some of which being that applicant:

ü Has committed fraud or misrepresentation in his/ her application

ü Has obtain a criminal record (e.g. in the past 5 yrs (US)) or has criminal charges.
ü Is considered to be a threat to national security
ü Cannot prove to have strong ties to their current country of residence.
ü Intends to reside or work permanently in the country she /he will visit if not
applying for an immigrant or work visa respectively.
ü Does not have a legitimate reason for the journey.
ü Has no visible means of sustenance.
ü Does not have travel arrangements (i.e. transport and lodging) in the destination
country.

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 Visa Refusal
ü Does not have a health / travel insurance valid for the destination and the duration of
stay.
ü Does not have a good moral character.
ü Is applying on excessively short notice
ü Had their previous application(s) rejected and cannot prove that reasons for the
previous denials no longer exist or aren't applicable no more.
ü Is a citizen of a country to which the destination country is hostile.
ü Has previously visited or intend to visit a country to which a destination country is
hostile.
ü Has communicable disease, such as tuberculosis
ü Has a previous visa/ immigration violation.
ü Has a passport that expires too soon
ü Didn’t use previously issued visa at all without valid reason
ü Fails to demonstrate intent to return (for non- immigrants).

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 Visa Extension
ü Foreigners may extend their visa for up to 36 months
without having to leave the country.
ü If someone wants to extend this stay, one will have to
go the nearest Immigration Office and get the
extension good for another 29 days.

ü When you are already 59 days in the Philippines and

want to stay a bit longer, then your regular extension
series starts.

ü 1st extension – 29 days.

ü 2nd extension – 59 days with ACR-I card
ü 3rd extension – 2 months
ü 4th extension -4 months
ü 5th extension -2 months
ü 6th extension - last 2 months extension
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 Travel insurance

• Is an insurance that is intended to cover medical

expenses, trip cancellation, lost luggage, flight
accident and other losses incurred while travelling

• The most common risks that are covered by travel

insurance plans are:

• Medical treatment, including transportation to

the medical facility.
• Cancellation, curtailment and trip interruption
 Why travel insurance is important?
1. Getting help overseas
If you fall ill or have an accident while overseas, travel insurance can ensure that
you get the best quality of care and you can be moved, either back home or to a
better medical facility, if needed.
2. Travel insurance provides you with protection from medical costs
•If you require medical attention while travelling, you may be liable for the cost of
your treatment if you don’t have travel insurance.
3. Travel insurance can cover disruptions to your trip
Flights can be delayed, or you might need to return home if an emergency occurs.
4. You can be reimbursed for your losses and expenses
If your luggage is stolen, lost or damaged overseas, you can end up significantly
out of pocket – and if you don’t have travel insurance, you will be responsible for
replacing your items.
 Airline policies

• All passengers are entitled to free carry-on

luggage and personal item.

• Personal item must be smaller than your

carry-on baggage, for example, a purse,
briefcase or laptop bag which appropriately
fits underneath the seat.

• For Check in bag The dimension shouldn’t

exceed 62in (length + width + height) or
weigh more than 50 lbs.
 Airline policies on Pregnant Women
Every airline has slightly different policy when it comes to
pregnant passengers:

Philippine Airlines

Expectant Mothers
• An expectant mother who is in normal health and with
no pregnancy complications, shall normally be
accepted without medical clearance after filling up the
EMIS form
• An expectant mother may be accepted for travel if she
is not beyond 35 weeks (8 months and 3 weeks)
pregnant under the following conditions:
 Airline policies on Pregnant Women
Air Canada:
Any woman with a normal pregnancy and no previous history of
premature labor may travel up to and including her 36th week.

Air France:
• You do not need medical clearance to fly with Air France.
• Within 48 hours of delivery Normal Vaginal Delivery (NVD)

Air New Zealand:

•If you are carrying one baby and the pregnancy is

uncomplicated, with medical clearance from your midwife or
doctor you can travel up to the end of the 35th week for flights
over 5 hours and to the end of the 37th week for flights under 5
hours
 Airline policies on pet
ü Carry on, check or transport your pets.
ü Depending on the animals' breed, size and requirements,
they can travel as a carry-on, be checked or transported with
American Airlines Cargo.
ü With the exception of a few breed restrictions, you can only
travel with cats and dogs.

Philippine Airlines Pet Policy

§ Philippine Airlines does not permit pets to travel in the cabin

except for medically certified service dogs and emotional
support dogs.

§ Service dogs can fly on all routes. Emotional support dogs are
the only animals recognized and may fly in the cabin only on
routes to and from the United States.
 Airline Policies for Shipping Human Remains
American Airlines

• The TLC specialist desk at American Airlines Cargo will

help you with the transportation of human remains.
TLC Specialists work directly with funeral homes and
mortuaries to make the arrangements required to ship
human remains.

• Uncremated remains require a doctor's or health officer's

certificate or a burial transit permit, and the airline urges
customers to contact the state or country officials both at
the origin and destination for full details on all regulations
and document requirements.
 Airline Policies for Shipping Human Remains
Delta Air Lines

• Delta Air Lines Cargo offers its Delta Cares unit to

help customers transport human remains.

• Cremated remains can be accepted as either carry-

on, checked baggage, or shipped unaccompanied as
cargo, but the passenger must have a death or
cremation certificate.

• Unaccompanied cremated remains must be shipped

as cargo by a verified shipper.
References:
Legal terms and conditions. (n.d.). Retrieved July 24, 2020, from https://www.airnewzealand.co.nz/legal-
terms-and-conditions

Baggage Fees and Optional Services. (n.d.). Retrieved July 24, 2020, from
https://www.aircanada.com/us/en/aco/home/legal/products-and-services.html

Information - KLM.com. (n.d.). Retrieved July 24, 2020, from https://www.klm.com.ph/information

General Conditions of Carriage. (n.d.). Retrieved July 24, 2020, from

https://www.philippineairlines.com/en/aboutus/legalnotices/generalconditionsofcarriage

Safer Travel. (n.d.). Retrieved July 24, 2020, from https://www.delta.com/apac/en/legal/contract-of-carriage-

igr

GOVPH. (n.d.). Retrieved July 24, 2020, from http://www.immigration.gov.ph/visa-requirements/non-

immigrant-visa/temporary-visitor-visa/extension-of-authorized-stay-beyond-59-days

GOVPH. (n.d.). Retrieved July 24, 2020, from https://immigration.gov.ph/