Your Name

Your Firm’s name

Street Address
Street Address
City, County, Postal Code
Thom Koller 8/7/10 16:16
Comment: This
part
of
the
letter
is
often

part
of
the
letterhead
of
a
firm’s
stationary.

Date of Letter Also,
sometimes
it
appears
on
the
righthand

side
of
the
page.
In
this
instance,
do
NOT

provide
your
real
name.

Recipient Name
Title
Company Name
Street Address
City, County, Postal Code

RE: [title which says what the letter is about]

Thom Koller 8/7/10 16:02
Comment: This
title
may
also
appear
below

the
salutation.
Sometimes
this
subject
line

Dear , includes
things
like
“Your
ref’
and/or
“Our
ref”

as
this
helps
with
keeping
track
of

correspondence
with
clients.

Body of your letter.
Thom Koller 8/7/10 16:04
Comment: This
is
known
as
the
salutation

Separated into paragraphs. and
varies
according
to
who
the
person
is

(e.g.
Dear
Sir,
Dear
Madam,
Dear
Sir/Madam,

Dear
Ms.
Jones,
Dear
Mr.
Jones).

Use appropriate language and a clear structure.
Thom Koller 8/7/10 16:06
Comment: Follow
instructions
in
the
Legal

Direct your letter to the correct audience. Skills
Guide
about
which
to
use.

Thom Koller 8/7/10 16:07
Yours faithfully/sincerely, Comment: You
usually
sign
the
letter
here
–

other
conventions
allow
for
the
phrase
“(s)

Your
Name”
for
copies
of
letters
given
to

other
people
(i.e.
NOT
the
addressee).

Thom Koller 8/7/10 16:09
Your name Comment: This
line
is
used
to
show
the

people
to
whom
copies
of
this
letter
have

been
sent,
in
addition
to
the
addressee.

cc: Name, Title, Company
Thom Koller 8/7/10 16:11
Comment: This
is
used
to
call
attention
to

Encl. the
fact
that
additional
documents
are

enclosed
with
your
letter.
Sometimes
a
list
of

the
documents
is
provided
here;
sometimes

just
the
number
of
documents
is
written
in

parentheses
after
“Encl.”


…/2 Thom Koller 8/7/10 16:13

Comment: If
your
letter
extends
to
other

pages,
it
is
common
to
add
this
on
the
first

page
and
then
make
sure
that
subsequent

pages
of
the
letter
have
a
page
number
on

them.
The
first
page
of
the
letter
has
no

number,
though.