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Saturday, September 21, 2019 6:56 AM Mountain Standard Time
District 82, 2019-2020

AREA CLUB VISIT

Round 1
District 82 - Division O - Area 3, 1239639 - Ford Chennai Toastmasters, August 07,
2019
Completed on September 21, 2019

Step 1

First Impressions
First impressions are important to club success because guests' positive experience and observations
determine if they return and become members.

In this section, consider the questions as they relate to first impressions.

Describe the atmosphere of the meeting. (Consider meeting set-up, location, friendliness of
members, etc.)
Meeting setup was good and the Excom members were friendly.

Are guests warmly welcomed? Yes Are guests given information? Yes

Are guests introduced to club Yes Are guests invited to address the Yes
members? club?

Are guests invited back? Yes

What current branded material does the club use? (Consider the meeting agenda, signage, guest
packets, banner, etc.)
Meeting agenda, Standee, Guest packs

What does the club do well?

Maintain a guest feedback book and take actions based on the feedback.

How can the club improve?

Please recommend specific actions.
Provide Guest badge or Ribbon to first time guest

What can the district and I do to help the club improve?

Nothing specific in this regard.

Membership Orientation
In order to offer members the greatest benefit from the Toastmasters experience, the club must
acquaint new members with the Toastmasters education and recognition programs and make
members aware of their responsibility to the club and the club's responsibility to the member.

In this section, consider the questions as they relate to membership orientation.

How does the club orient new members? (Consider whether the club has a formal induction
ceremony, assigns mentors to new members, discusses the education program, assesses the learning
needs of new members, etc.)
New members are assigned with mentors based on their needs

What does the club do well?

Members are formally inducted in the meeting

How can the club improve?

Please recommend specific actions.
? Mentors to provide induction to the new joiners by using the clubs standard orientation presentation
What can the district and I do to help the club improve?
Nothing specific in this regard.

Step 2

Fellowship, Variety and Communication

The club retains members by offering a warm, friendly and supportive environment that encourages
enjoyable learning.

In this section, consider the questions as they relate to fellowship, variety and communication.
How are meetings made enjoyable? (Consider whether Table Topics™ are creative, how members are
supportive of one another, etc.)
Table topics are fun entertaining. It has a for and against for same topic by two different speaker bought a
whole new perspective

How does the club communicate? (Consider whether club members use email to communicate about
club topics, if the club website is kept current, etc.)
Internal email, Social media and Club website

How does the club use the Toastmasters International website? Do club members use the Brand
Portal?
TMI website are used for member's educational progress and templates

How do club members participate outside of club meetings? (Consider speech contests, district
conferences, Speechcraft, etc.)
Very actively participant in the meetings outside of the club

What does the club do well?

Plan regular social events –outdoor meetings, fun events, coffee with club members
How can the club improve?
Please recommend specific actions.
Regularly publish newsletter and maintain internal website

What can the district and I do to help the club improve?

Nothing on this in particular.

Program Planning and Meeting Organization

When club meetings are carefully planned, with well-prepared speakers and useful evaluations,
members are able to meet their education goals.

Is the meeting well organized? Yes Is the meeting productive? Yes

Are meetings held at least monthly? Yes Are agendas provided? Yes

Are all speeches from the manuals? Yes Has the club recently conducted a Yes
module from The Successful Club
Series?

Are evaluations effective? Yes Are evaluations verbal and written? Yes

How are meeting roles assigned and carried out?

Roles are assigned based on member availability and communicated to the respective role players well in
advance

What does the club do well?

Club maintains a good attendance
How can the club improve?
Please recommend specific actions.
Ensure meeting starts and ends on time Brief role players to stick to the agenda schedule

What can the district and I do to help the club improve?

nothing in this regard

Step 3

Membership Strength
When the club has enough members to provide leadership and fill meeting and committee
assignments, the member experience is heightened.

In this section, consider the questions as they relate to membership strength.

Does the club have 20 or more members?

Yes

How does the club promote membership growth? (Consider whether new-member sponsors are
recognized, if regular membership-building programs exist, etc.)
Frequent follow up with members who have not attended more than 4 consecutive meetings

What does the club do to retain members?

Frequent follow up with members who have not attended more than 4 consecutive meetings

List members interested in future leadership roles in the district.

Senthil Natarajan, Padmashree

What does the club do well?

retaining of core members
How can the club improve?
Please recommend specific actions.
Plan skill team specific demo meetings Since the team has moved to different office location, chance of
changes in the member count. Make sure the old members are retained as much as possible and target to add
new members.

What can the district and I do to help the club improve?

Nothing specific in this regard.

Achievement Recognition
The club motivates members to stay active by monitoring members' progress toward goals,
submitting completed award applications immediately and consistently recognizing member
achievement.

How are achievements tracked and recognized?

VPE tracks the member achievements

What is the process the club uses to submit award applications?

submitted in TMI website as soon as the

What does the club do well?

Display progress chart in club meetings

How can the club improve?

Please recommend specific actions.
Rolling trophy for best role players and speakers

What can the district and I do to help the club improve?

Nothing in this regard
Step 4
Information about the club's progress in the Distinguished Club Program can be found at
http://www.toastmasters.org/DistinguishedPerformanceReports.

Does the club actively participate in the Distinguished Club Program?

Yes

How many members does the club have at the time of the visit?
34

1. Two CC awards

Name Target Date Name Target Date Goal Met?

Vidhi Upathyay 08/23/2019 Senthil Natarajan 08/30/2019 Yes

What progress has the club made toward this goal?

Achieved

What can the club do to meet this goal?

Achieved

2. Two more CC awards

Name Target Date Name Target Date Goal Met?

Padmashree 03/20/2020 Sankar 03/20/2020 No
What progress has the club made toward this goal?
on target

What can the club do to meet this goal?

on target

3. One ACB, ACS or ACG award

Name Target Date Goal Met?

Ramkumar 03/30/2020 No
Natarajan

What progress has the club made toward this goal?

on target

What can the club do to meet this goal?

on target

4. One more ACB, ACS or ACG award

Name Target Date Goal Met?

Roopan 03/30/2020 No

What progress has the club made toward this goal?

on target

What can the club do to meet this goal?

on target
5. One CL, ALB, ALS or DTM award

Name Target Date Goal Met?

Vidhi Upathyay 08/20/2019 Yes

What progress has the club made toward this goal?

Achieved

What can the club do to meet this goal?

Achieved

6. One more CL, ALB, ALS or DTM award

Name Target Date Goal Met?

Senthil Natarajan 04/20/2020 No

What progress has the club made toward this goal?

on target

What can the club do to meet this goal?

on target

Additional awards

Name Target Date Name Target Date Goal Met?

not applicable 09/13/2019 not applicable 09/12/2019 No
What progress has the club made toward this goal?
not applicable

What can the club do to meet this goal?

not applicable

P1. Four members complete Level 1

Name Target Date Name Target Date Goal Met?

not applicable 09/13/2019 not applicable 09/12/2019 No

Name Target Date Name Target Date

not applicable 09/19/2019 not applicable 09/27/2019

What progress has the club made toward this goal?

not applicable

What can the club do to meet this goal?

not applicable

P2. Two members complete Level 2

Name Target Date Name Target Date Goal Met?

not applicable 09/27/2019 not applicable 09/27/2019 No
What progress has the club made toward this goal?
not applicable

What can the club do to meet this goal?

not applicable

P3. Two more members complete Level 2

Name Target Date Name Target Date Goal Met?

not applicable 09/27/2019 not applicable 09/27/2019 No

What progress has the club made toward this goal?

not applicable

What can the club do to meet this goal?

not applicable

P4. Two members complete Level 3

Name Target Date Name Target Date Goal Met?

not applicable 09/28/2019 not applicable 09/28/2019 No

What progress has the club made toward this goal?

not applicable

What can the club do to meet this goal?

not applicable
P5. One member completes Level 4

Name Target Date Goal Met?

not applicable 09/26/2019 No

What progress has the club made toward this goal?

not applicable

What can the club do to meet this goal?

not applicable

P6. One member completes Level 5

Name Target Date Goal Met?

not applicable 09/27/2019 No

What progress has the club made toward this goal?

not applicable

What can the club do to meet this goal?

not applicable

7. Four new members

Target Date Goal Met?

12/31/2019 No
What progress has the club made toward this goal?
Membership building program ( as a part of Ford Induction)

What can the club do to meet this goal?

Demo meetings for each skill team in Ford

8. Four more new members

Target Date Goal Met?

03/31/2020 No

What progress has the club made toward this goal?

Membership building program ( as a part of Ford Induction)

What can the club do to meet this goal?

Demo meetings for each skill team in Ford

9. Four club officers trained in June-August and December-February

Goal Met?
Yes

What progress has the club made toward this goal?

achieved
What can the club do to meet this goal?
achieved

How will club ensure officers are trained at next opportunity?

achieved

10. Dues renewals and officer list submitted

Target Date Goal Met?

03/31/2020 No

What progress has the club made toward this goal?

on target

What can the club do to meet this goal?

on target