APRIL 25, 2022 SFC GROUP HAND OVER SHEET ACCOUNTANT ACCOUNTANToNiDEX SE wo. vanerioucans 1 [ELECTRICHEY PAYMENT = Vem 2 [RENTAL PAYMENT. = Kia =3 [LEGAL PAYMENTS = Sanh | Rove 4 INSURANCE PAYMENT > Vichoo s_|uc pRocessina 6 [CLEARING BILLS CHECKING & PAYMENTS = Vk 7 [DEPOSIT PAYMENT TRACKING —~_Kyen 8 [CHEQUE LEAVES REQUESTING & MONITORING = Faac% 9__ [LOAN SCHEDULE DETAILS 10” | SALARY ADVANCE RECO. > Gach > aaa 11. | BANK TRANSFER = Salo 12_[ EXTERNAL PAYMENTS = 13_[MONTULY AGEING REFORT-_vishow : 14 [SALARY BPV PREPARING & EXIST/LEAVE LIST CHECKING ~ Gru 15_|MR_BAIJU'S CLAIM CHECKING —- Vargas 16 | MD's PAYMENT/INDIA PAYMENT = Seach) ¢ 17 [FARM GM SALARY TRANSFER (NDIA, SALARY. = Cicily ne Zao 18[ Mi, VARIKODE SASVKUMAR MENON, CEO, MDPL SALARY) = trane 19 [ADCB ONLINE PAYMENT = Saget - 20 | SALARY BULK PAYMENT UPLOAD .. Siaqua¥> + 21 ONLINE CHEQUE PRINTING Can [Aixana 7 ae BANK TRANSFER [BANK SOA POSTING & DAILY BANK MONITORING — Sar BANK POSITION =~ Kiven/ Vamds [ses INVOICING = Vishm za SIGNED CHEQUE DETAILS FOLLOW UP. REMINDERS PENDING. DISPUTES 5 PCS CONSULTANCY PAYMENT = Salo 7 SPONSOR PAYMNET 7 A9ERS DOOR TICKETCOURONSUE sable cpeey Taken Overy -gprovea ByELECTRICITY & WATER BILL PAYMENT Every moth we rae paying electicly & water bil amounts to ADD .DEWA.SEWA accomodation & mall management Flle:-Sic pay"=> An Shared => SFC Group => SFC Group, Elect-folephone = SFC Group Tel & Bloct. “=> Electricity, =» 01 Utily Payment Details = 06 Unity 2u22 4 ADDC- Invoices we get from online 4% hitps://eservices.adde.ae/En/Pages/Detaull aspx @ It the invoices ore nol getting online, we can collect Fax: No: Tol ree No: ADDC Tol Free 3600555600 [Old No: 8002332) % ADOC Customer Support Email contacteentre@adde.ae Prepare Payment through ADC8 Online (Before that we need to book the Exp. & Compatison for each outiet) 4 Requited Supporting’s for payment allocation - Fund Transter Sip. Payment Excel details. Same need to Sent lo govimniadde.ce 4 Sewa ~Bils collect trom online SEWA silo (ocn sew go 2) 4 SEWA Ai Nadha 42 Flats Bil rom Online -Lorn sews zou 3) Enter account number & downoad bill 4 Dewa - Bil Collect from DEWA site- sw ciewa.gov.a8 & Fewa- Cash payment from DX8 Office FEWA site- Euinas waters Eletity (eunadue ae) (Once login go to Service - View & Pay Bil & enter account number & Other Detais ‘& Musaflah MBZ 6 Flats :- Bis Rohu! will send, Once receive prepare check & send the Cheque fo Rahul, he will collect the receipt from landlord IP JBR - Emirates central cooling invoice colect form online. 4 All malls invoice received trom Outlet (IPDM. IP Rak, SFC JESCO, Lulu.) 4 IP MF Chilled Water, mall mgmt. will send courier, in case if we nat receive sent e-mail fo sojeesh.ksitmushritmall.com (Mr. Sojeesh, Accounts Officer) 4% Any bis eceived al los! moment, itis foward for cash payment, 4 New locations obtain project in charge/Engg. Dept. approval (Mr, Bala) for bil. We have opproval formal. New location account number, moter number, opening meter reading & contin whether the meter is in ed a on+ New location make sure to obtain al bil water, electricity, cooling and number of connection to be confi by the enga. Dept. + Comparison sheet should be atach along with the all electricity payments + Ifthe bils are coming in company's name, we should book the VAT also. Apc % hitps//eservices.adde.ae/_layouts/15/Eservices- FBA/Login.aspx?RetumUr=%2fEn%21MyBils721 layouls%2N1S7.2tAuthentic te aspx%3tSource%3d%252FEn%252FMy Bills7252FPages7252FPaymentH Istory%252Easpxasource="2FEn7%2FMyBills%2FPages%2FPaymentHistory 2kaspx % Once we click the link we can get the below shee! 4 Enter user name & Password User name —fm, Password-adde 1234 % For Bill Checking .go to my Bils & Bal story sien abn oemex: If wo click, View bil it will generate pal fle & Download the invoice & Copy in ADDC & AADC payment fle on monthly basis ELECTRICITY PAYMENT METHOD 4 ADDC :- Once finish the Bank payment Voucher, we should srepare Online transfer & Get it approved trom MD > Once the amount debited irom our account, we need to send the details 10 ADDC department through Mal (Bank Debit Advice & Payment Details excel format{A/C Number & Total Amount) > For Example: a ed ee ae> Aller two days we should cross check, if lis updated to our ‘account or not. > litisnot updated, again we have fo send reminder mail A9ERS Elect, Pavment, Monthlyinvoice we will get from 49ERS We need to book the expense in Cash Purchase Voucher WH ‘Once it signed. cheque (cheque +8PV Copy) should send to 49ERS (F&B Controle) & he wil submit in Lo Meridien Hotel office. ‘Once he submit, he wil forward the receipt to us. + DXB Area Elec! & Woter Payment > Alinvoices they wil book from Dubai & they wil send the invoice Copy 10 HO with the entry numbers (Mai) -Curtently invoices Booking torn HO Make sure all account entries are booked is conect, 3PV's we should make ftom HO DBUBAL OFFICE: Month end O'fice boy willsend Meter reading Photo, based on we need fo calculate Consumption details (Oe tais saved in sty Folder -2022 (We have ane excel with name of Dubai office uly Detais) Once prepared sheet, need fo Send fo Land oid office fo Msshetly Shey James > Once wereceive the taxinvoice we can prepare payment & Deposit to their account or Send the cheque lo Dubai ofice > Make Sure the payment done within a week after receiving the tax Invoice vy > SECJESCO:-Invoice will send by outlet in charge with the approval of Area manager, Once we prepare the cheque send to Dubai office & hey will submitted from there. mG safien a> IPRAK:. Invoices wil be send by outlet Manager Payment We can [process through oniine & Send the debit advice to Mal Management Office they Willsend the receipt for the same etree stom ue fa sas arta ac? 88 ™ siemens > SFC Luly :-We can prepare online Payment & Send the debit advice fo Mall Management Office they Wil send the receipt for the same. Shyu VT QL ae > SEWA s Al Nadha 42 Fials We have to Book from HO & Cheque Send to Dxb Office/M Anil Before due dates with Summary Detas (For Delay Payments they will Charge AED 100/- Per Account} > SEC KME--Monthly Invoices wil send by S°C KMT Office Same We: Will prepare Comparison & Send 10 reo Managers for Approval. ‘Once they approve we Can take payment in the name of lanciord, > SEC KMT.tIwaterbilled is delayed from their end just send amail to SFC KMI Outlet for follow up with Mall Management account. > SFC KMI Contact Details suai Sinn =Munanaco san K.M.TRADING GROUP. ‘Ban san coos DEWA PAYMENT DETAILS > Dewawe can pay Ihrough cashicard Jcheque > Process:-Cheqve we can depos! through NBD Machine ‘+ Prepare Payment cheque based on company wise or incividual location ‘+ Ifwe are paying for single account (one location), enter the DEWA ‘account number in back side of the cheque + fare paying Multiple account (for One location/muttipte location) - We need to create reference number for cheque deposit & Sane reference number need fo write in cheques back side. Reference Number Creation: - Please login in DEWA Site with any cone of account -Go to Menu -Biling Tayseer (Smart Collection Platform) -Cick Apply Online -Click Existing Account (Once we Click ‘exciting account we will gel current login account outstanding. 10 ‘add aditional Account Click +Add Aecount -Once fish adcing ~ Click Review payment & Then OK, + Once it generates the number, need fo save the numberin our uly Folder & Same number need fo mentioned in Back side of cheque Note: > Collect manual meter reading trom WH/DUBAI Olfice/Al Boom, should attach with the Elect. awater Bil & compare fo Invoice Meter reading > Mals & Other outiets (except online) ~operation person should sign & SOA Should be followed up. > Whenever we are preparing ulily bil, we need to prepare comparison sheet Focus Comparison Repor:- Focus - Financials ~ Reports - UTILITY REPORT New ‘Aeproved bySoroae ovavana mo sone mo Select Date Siart Date, End Date then Fiter Outlet wise > We have to compare with previous yeas, if any major aillerence in utilly ‘consumpiion Please address to concerned dept. 1, Saf Qi, Related - Rahul HR Dept 2. SFC outlet Related -Area Manager with cc FM & Mr. Heni 3, IP Outlets Related -Area Manager 4, Boom -Remyal All Invoices should be download & Keep a copy in our Server utility Folder I Any bis not came. same month we need to inform FM/Operation/PRO It we got any new account, it should be updated in our Master sheet Recently ADDC automatically changing our account number lo new ‘account, thal case we will not get any bill & they wil agjust the deposit in Og acccunt, those case if we didn’t get any bill for new account, we need to inform PRO for folow up the new account number > Wherever lilly closing «we need to get las! reading, deposi relund & clearance letter > AllPayments should be updated in our master sheet vyyvy mb ness soproved tyRental payment Tracking ‘As per ihe instruction from responsible person we will make the rentol payment, + Immediately affer the payment need lo poss Amortization entry for outlet rental & For Accommodation ren! payment -Rental charges will book through MIS Entry % Allihe Tenancy Contracts are availabe @ $&C DOCS server [Scanned & uploaded by Mr. Ameen /Prasanth) yefiter=path india2520Palace%2F ducts#2520photog Login 1D- payable.possword-pay@753 + IHitisnot appearing there, check with the responsible. + Rental payments should be filed in a separate BOX fie. & Once the payment made Rental schedule "Excel ferent master needs to update accordingly. & Monthly once, we need Io alert the rental renewal fo Prasanth ( ouitel}/Ameen BHR person ( Accommodation) ® Once we made the payment, should collect the receipt & attach J oe with the proper bpv/pdp voucher. ee oe ?. 4 Filo Path Payment Details updation SFC Pay 14 Rental Payment Ae Ji4y * nated aceun wane Fe * Renta Schedule (VAT clomed Det Oe i eceescnLegal Payments > Concerned persons will submit the payment voucher with proper approval, ‘based on that only we are preparing payment. Don't prepare any payment without approval. Ail the legal payment vouchers should be kept file it in Separate Box fle There is an Excel Sheet which we are updating lawyer wise/Case Number I anyone asked for Lawyer wise details we can give the same from this Excel Sheet. > Once we paid, Collect the receipt & attach along with BPV., > tfany payment is including VAT ,please book the expense through cash purchase voucher warehouse & prepare Bank Payment > If Payments are without VAT we book expense in Bank payment voucher itself. > Payment Supporting need to save in below path folder “PAYMENT. DETAILS", so it will useful for future reference. vvy Folder Path-SFC Pay \Legal Payments imeanstumt 4 We need Io collect the Statement of account from the supplier -For SOA we can folow up with Rehul he will collect Irom insurance, + For medical insurance-Invoices needs fo enter through Focus Service Flow training given to Mr, Rahul, and get it approved by HR Manager and CFO, finaly will submit it fo accounts “ For Vehicle insurance payment take the statement and invoices fom MARSH ond show to Suni Sond process the payment. Shabir-shabi. moi 4 Allinvoice are booked by HR Department only. # If any accident on duty /Medical claim -HR wil send the documents 1o Insurance, once he got discharge receipt he wil submit lo accounts dept. yy a as 54 Based on discharge receipt we need fo follow up the payments. 1, Marsh(axa insurance)-PAR, WC, Motor, Money, Public Liabilly3 SOA/pmt direct} 2, NIG Stall insurance-AUH Vise (SOA, Invoice & Pmt advice through HR) 3, Oman Insurance-SiatfInsuance-DXB VisaSOA, Invoice & Pmt advice through HR) 4, National Takatul (Watania) ~ Executive insurance(SOA, Invoice & Pmt advice through HR) 5. Otlent Insuarce :-Group life Insurance: LC Details Ac Process CS Client + Emirates Technical & Thermal System © Client will agree to pay the omount through LC. ‘©. Client will ask for Proforma Invoice for the total amount ‘© Client will Apply the LC in their Bank with the Performa Invoice submitted ( SFC Group pay-> Catering service Division ETIS LC Folder> ETTS LC 2014.Xis Files) for prepare the Proforma invoice © Client will share the LC Dratt for our confirmation & once we are Confirmed the LC Condition we can send an email confirmation to the cfent 2 We have fo verily the LC Draft, Points are listed below Lc Date Lc Bey LC Amount LC Number ‘Company Name & Details Invoice Submission Conditions Client Representative for Signature in the invoice Bank Charges { Client/ Ours) IF our charge inform Fé. (Our Bonk Account Details + Draw Down Details © Prepate Invoice for agreed amount / draw down amount. ( SFC Group pay-> Catering service Division -PETTS LC Folder-> ETTS LC 2014s Files), before process he invoice we have check with the Client LC representative for Invoice Date Taken Overby Approved By2 * Contact Details Nima PK Accountant(Letter of Crests) Emirates Technical and Thermal Systems LLC Ts +971 2 6678080 | Fs +971 2 6664044 | Web: warwetts.ae PO Box : 43155, a8, A-Nasr Sr alidyah | Abu Dhabi | Unted Arab Emirates + Check points in Preparing Invoice © Invoice Detais LC Number & Dale, Bank Address Description of Good & Services as per Mentionedin LC Document Draw Down Amount LC Conaiitions Like | Inco terms, payment Terms, Flace of Receipt etc) as per LC Conditions Invoice Foot notes ( we hereby confim the execution of works at applicant site in Abu Dhabi & Dale of Completion etc Signature ~ Sic Representative ( CFO/ FM | Signature ~ Client - Signatory Mentioned in LC Becument Prepare Invoice as one Original & One Copy Pin the invoice in $FCS Letter Head { both Original & Copy | © CFO Signature with FCS Stamp © Send fo Client coordinate with SECS ADMIN © Follow Up with the client & Collect the document alter sign by the client representative 6 Once we received the invoice we have fo prepare the Export LC Application Form, form wil be available in the same folder. (SFC Group pay--> Catering service Division ETTS LC Folder - ADB Export LC Document Covering Schedule )Hand 2 © Sample of Covering Letter Pasted Below Fillup the covering lelter & send for MO Signature ‘© Submit the application Form, Invoice. LC Document Original Drait to Trade Finance Department al ADCB Al Nahyan Camp Branch © File the acknowledgment ‘© As per mentioned in the covering schedule it any discrepancy bank will inform us. we have fo ectity the mistake and instruct bank 10| process the same ‘2 Bank will forward the insttuction fo the client & once the client Confirms then bank will process the payment & credited to cur ‘account as per agreed ters © Once we recelved the payment inform FM, CFO & SFCS Ops bs 0 Taken Over By Approves By2 os a A Hang Taken Overy ‘Approved ByGolfar engineering & Contracting © Client wil agree to pay the amount through LC, © Client wil share the LC Draft for our confirmation & once we are Confiimed the LC Condition we can send an email confirmation 10 the clen: © We have to verily the LC Draft, Points are listed below Lc Date LC Expiry LC Amount LC Number Company Name & Details += Invoice Submission Conaitions * Client Representative for Signature in the invoice Bank Charges { Clent/ Ours) IF our charge inform FM (Ou Bank Account Detais + Draw Down Details © Client wil infor the draw down amount © Prepare Invoice for agreed amount ( SFC Group pay--> Catering service Division >Galfar LC Folder> Galfar Inv for LC 2014.Xis Files ), before process the invoice we have check with the client LC represeniative for Invoice Date + Contact Details Babaji Charan Samal (Finance & Accounts), Galfar Enginooring & Contracting WLL Emirates P.BNo. 72218, Abu Dhabi . UAE Tel No 97128602515 Extn 157 Fax No. +97725502575 & Check points in Preparing Invoice Invoice Details © LC Number & Date Bank Address Description of Good & Services as per Mentioned in LC Document Draw Down Amount LC Conaions Like | Inco terms. payment Terms, Place of Recejp! cfc] as per LC Conditions © Invoice Foot notes { we heteby confirm the execution of works cat ‘opplicanr site in Abu Dhabi & Date of Completion etcSignature - Sfc Representative ( CFO/ FM} Signature ~ Client ~ Signatory Menfionedin LC Document & ensure: client mentioned the word ( Service Completed ) Prepare invoice as one Original & One Copy Print the invoice in SFCS Letter Head | both Original & Copy ) CFO Signature with SFCS Stamp Send lo Client- coordinate with SECS ADMIN Follow Up with the client & Collect the decument ater sign by the client representative © Once we received the invoice we have to prepare the Export LC Application Form, form wil be available in the same folder. (SFC Group pay-> Catering service Division ETTS LC Folder - ADCB Export LC Document Covering Schedule ) ‘© Sample of Covering Letler Pasted Below © Filup the covering lelter & send for MD Signature ‘© Submit the application Form, invoice, LC Document Original Oral fo Trade Finance Depariment at ADCB Al Nahyan Camp Branch © File the acknowledgment 9 As per mentioned in the covering schedule if ony discrepancy bank \wiinform us, we have fo reclity the mistcke and insttuct bank 10) process the same ‘© Bank will forward the insituction fo the client & once the client confirms then bank will process the payment & credited fo our ‘account as per agreed terms © Once we received the payment inform FM, CFO & SECS Ops wel dS ‘Taken Over By ‘Approved Bywv Egg: senvice & Clearing 200-48 Documentation Chiges 300 | clearance 100/- ‘Sierother charges 115/- 150) ‘somelimes customs debit note wil 20 aet 48 Receip! from Shipping ine WITH NO Shipping tine charges 1542 | DETAILS _ “ransportation Chrges 750 Dhabi Entry 50. Receipt from Abu Dhabi terminals- Charges contains (power monitoring, Bil of Lading processing chgs.ktuck Port Charges 350 [loading & unloading chgs) 2) There is an Excel Shee! with Supplier wise charges (attached) > if any freight charges, Purchase should take prior approval flor CFO. Cross check the charges with previous payments |f any advance paid fo Clearing Agency, same should be adjusted from that payment. Before payment please collect the SOA from Cleating agency. If any demurage/addlion charges inform fo purchase & tcke necessary action, Lamb Weston/the Int. Co. for Agriculture Deviop.-Document from ADCS (fromm ‘Mae.22 Onward we change supplier } Bank advice will come by mai to Ajith & Suni Sir + Forward to Joshi/Purchase for Confirmation of BL/AWB and ariving deale- Bilingnot Lacing nuber should be cross check with bank dooumets + Then Advice gets it signed by MD & Stamped and submils fo ADCS Treade Finance Branch 128 floor ow a soon on‘+ Nex! day collect the document from same Branch subrrit fo Mr. Joshi ‘© Bank POF Password :257526 Deposit Tracking/Payment Thete fs @ separate Box file for fing payment vouchers & receipt, and then ‘we can give the receipt easly at the time of refund, TADeposis-Receipts Cheave leaves issuing K Now we ate using printed cheques only, all companies we have prinied cheques. (9) S°C-ADCBSFC bb} S*CS-ADCB SFCS a Cm SFC, c} IP-NBD,ADCB 4) e1s-ADCB 49e"5 (in the name of Avenue) fe} Shan-ADCB 4) GOR-ADCB 4g] SFCSMG hh) SFCS-4PERS 1) POX. Ragahd Sek NEE! Notes 4 All the cheques should be kept in sate locker There isa separate register maintaining for issuing cheques and receiving cheques. Whenever the cheques retuned 0 us {already issued Cheques) should be registered, | Once the cheques are finished, we need fo request cheques from ant. Loan Schedule, % CBD Bonk S® Ererrmontn tere 29m we need to orange tn fo CBD SGC Account > AED $50 K we need fo transfer (AED 486.111 Principle +interest) mee vite soared > mo. feral Bonk Loan instalLoan related documents are in the “MID” folder (2:\08 MD\Bank related\ Federal Bank) (On Ist of every month thera is loan interest payment, advice wil come from Federal Bank person fo mailid {fm 2sicaroup.com, toast com &acctscuh@sicgroup.com} We need lo make onfire payment and give the advice to them, Whenever we are paying, we need Io collect SOA trom Bank eae SALARY ADVANCE RECO. > Monthly we have to do the Salary Advance Reco. On the Basis of Focus Ledgers, HCM Register. > Betore taking ledger. make sure all entries are passed by concemed persons in our dept. (Like city Ledger & International cals} > Fist, we have to Copy the Previous month Reco. File & Add current roth Details (Adaition Deduction & Balance Like that) > Salary Advance Reco. Fie Path = ‘My Computer - SFC Pay ~An Shared Files -01 Audit Files Salary Advance Reco ~Salary Advance.2018 > Deduction details we can gel from HCMITT (We can dawnload trom HEM Loan register) (Once we generate the ledger. we should cross check the figures with Final Pay sheet Also. > If any entries pending ike warning Letter Fines, EFSt Exam, we should pass the entry in Focus & Clear from Reco. > If any statf advance no: deducted from the salary, we should cross check with Salary processing Person & do the necessary > If any old Pending advances inform concemed person & dedul rom ‘coming Months. > Every Month report shouid be submitted fo FM > Every Month need fo prepare not deducted lst stalf who all are in vacation [System wil show as deductiony.so that ist we need fo prepare * separately & Once staffjoined from Vacation some need to deduct > HOM PATH > FOR Loan Register 5HCM ~ LOANS ~ REPORTS -LOAN REGISTER aia cencras LOAN SUM iARY centra Note :-Make Sure, all figures are matching with final Monthly pay sheet ss 2a BANK TRANSEER > Bonk Transfer we are doing through Letter Transfer > Once we got the instruction from Mt. Sunil/Mr. AithiMr. Venkal, we have to prepare the transfer eter. (new letter atlached) > lle Path :-My Computer ~ SFC Pay ~Bonk Letters - Bank Letters 2015 > Check the previous enties, if there is any some trarster, copy the old letter format & Paste new. > Once we prepare tne letter, cross check with second person also. > Bank Account Details My computer~ SFC Pay -Bank Reconcllialion Fles -SFC Group Bank ‘Accounts Updated 9-10-17 > Onceiit signed, send to Bank & get it acknowledge, EXTERNAL PAYMENTS > Ife got any insttuction for outside payments we should make sure the amount & details > Coll & Check with Lulu Exchange for the Amount Normal USD ~Transter, we calculating $1 Equ. AED -3.6735 > Back end charges details & olher Details (LULU Exchange} (Normally they ‘are charges AED 157.50 (Including Back end & exchange Commission) File Path:-My Computer - An Shared Files ~ Lulu Exchange > Ihwe are doing company to company Transfer we should give the Invoice copy, Corporate Request Form & Bank Details, cheque Copy (if we are giving Cheque] Fund transfer Sip [if we deposit fund to Lutu exch] fo Exchange > Company to Company Transfer Exchange will nol accept cash .only Cheque deposi /Online payment. > Ifwe are transfering petson names to company should give the Invoice Copy & Bank Account Details > Transfer Amount we can prepare in the name of “LULT INTERNATIONAL EXCHANGE LLC” & we can deposi thei account orwe can transter fwough oxfine fo below account ‘Account Name LULU INTERNATIONAL EXCHANGE LLC ‘AccountNo 626808318001 ‘8 nanced Takon Over By ‘approved By> All Details fo send the below mentioned e-mail IDs (invoice Copy/Bank DelaisiCheque Copy/Corporate Request Forn/Fund Trt Sip) TO: Jthin Jacob (Business Develp. Mgt) (Once payment done, attach the receipt with the pv. All Payment details should be in Luly Exchange folder with Supplier names > Lulu exchange Contact Details thin Jacob (Business Develp. Mge) ob: +971 66882540 ‘Abd BBekir (Area Mgr AUH ) Mobi97E $6 320871 Tel971 4450017 & F971 26804089 > Every month Sth & Alter Bling (Before MIS with Current month biling) we have to prepare ageing report File Path:-SFC Pay ~cateting Service Dvn. ~ Overdue Statement - 2022 > Fist, we have fo generate ageing report from Focus (Except on Current month siting} Steps-Financial - Recelvable & Payable Analysis - Customer Details ~ Customer Ageing Details c Handed Overy Taken Overy Approved By2 Account: Trade Receivable Filler: SECS Select Date range > Expor! to Excel & remove Other details from the same excel > Copy to Ageing Report file > Copy the old month Excel Sheet & Paste > Change the Date & other Details (Update invoices on the basis of Ageing report) > Once'it done, we need to Send the Details to Mr. Sunil with Remarks ‘Any Month skipping, delay Payments, over dues all we have fo mention in the e-mail Before preparing Summary we should check the last month remarks also, ‘Once Mr, Sunil Check, Give one copy fo MO's office Also Itany payment received. we should manually update in our Ageing Repor! (Jus! Mention Received Date, Amount & Which Month) All ling issues should be listed in ageing reporl email ‘Any disputes/Pending from catering Side we should mentioned in Ageing report notes > Monthly collection details should be mentioned in same sheet > Som Glens ore dong COV PCt for Ou/ Sal & Monty thy wi send Toxine OUR Terlnoces Rema wil sori vith Signature of Catering GM Once we ceived tne Iwo, rly book ne cash Prchave Voucher van N Handed Oey Taken Overby Approved By vy> We don’t have supplier accounls in the some catering Clienis name. so at the lime of booking we will Debit the Exp & Credit fo Other Supplier AC > Same Wee need fo Transfer to Client account for that we will one Oiffce JV: ke Debit Other Suppliers & Cre fo Catering Client > These charges clients will not pay to us, they will deduct from our catering Payments, so we need fo adjust the payments with Customer account. » Old Referance »CshovSFCS-5670 & OlcIVSFCS-6542) ‘SECS -BIN DIRAI COOK SALARY 10 BOOK > Bin Dirai Asab & Ohabiya Cook Solary client will deduct fron our payment. > Monthly Client wil send the invoice & Remya Will getit signed from GM > Every Month Remya will send the Time Sheet of those Staff ( Stat) > Once we receive the invoice, book the expense & lransfer to Client Account > Previous entry details reference [Cshpv: SFCS-5367 & OfcJv:SFCS-60%4) SALARY PV PREPARING & EXIT/LEAVE LIST CHECKING > Copy the Last month Bpv & Change the Amount, date & Remarks > Amount we should check with Final Pay sheet EXIT/LEAVE CHECKING, > HR Wil Submit fe Leave/Ext sheet at the fime of salary processing > We Should Crois check the Details with Final Pay sheet > Employee wise we should check (one by one} > Once il done, we should sign in the sheet aso ‘MR, BALU'S CLAIM CHECKING (PRO CLAIMS) PR CAH FLOAT DETAILS Nogodi -AED 30.000 E-Dimam -AED 200,000/= ‘CREDIT CARD & CASH -100,000/= > Mr. “Balj will submit claim in accounts Deparment > PR Should be Submit, ail claim on weekly basis endl, Token over Approve By [Currently itis only 29.148)We should cross check the Entry with supporting Always Match with Cash Float, if any cilference please make are with PR Dept If any doubt in any voucher, make sure with previous data in excel Make Sure the dupicate Claims He will submit -E-Diham, Nogod, Cash Claim, and Credit card Claim Ete. Alter Checking, asbmit fo Mr, Sunil, once he signed we have to get i sign from CFO & MD Befote sending lo MD Approval, all entries should be post lo Focus by Cashier & attach the JV copy along with the claim Without entry posting dan’t send any claim to MD's approval {All Vouchers Shouki be Signed by Checking person. Sunil & CFO any other adational Charges or any deviation should be recordedin summary Sheet We Should also Check the SOA & If Should match with Claim reference: numbers/URN Numbers > Hany payment ore debiting to Sta they should enter in Solory Advance & allach Debit authorization with full detail > All debit authotzation srould be approved by HR, > I there is Any fine Payment Claim -They should get it signed from MD Also. > AllFines Should be submitted separately (Don't include with normal claims) yyy vovyyy ¥ v jw2PXD) Toke Monthyy repor rom If (PR Module por & Cross Check wih Focus leager > PR Claim charges details attached > Card Details— Ameen - CBD EDitham & ADCB Credit Card [ADCS With crectitimit AED!) Sharma (Nogodi. ADCB Credil Card (ADC8 Wilh Credit Limil AED I) ‘MD's PAYMENI/INDIA (HOTEL/FARM) PAYMENT - > It we ate paying for Hotel Project [ftom Ching} .the invoice shouldin the nome of Mr:Muraleedharan > We have to login the register also > Register with the castie’ > Calculate round amount & With the cash -Currently we are not Following > Alter Payment .balonce amount should pay fo MD -Curtently we are Not ‘olowing > Cash with Cashiers -Cuntently we ate not fofowing nth sal beey soietn26 > Calculate the Amount & Process Payment Amount in the name of UAE Exchange Centre > Once it Signed Transter/Depost the Cheque to UAE Exchange center ‘ADCS A/C & send the Details to UAE Exchange by &-mail FARM GM (INDIA) SALARY € city mi » Every month we have fo Pay salary of GM farm from Abu Dhabi > Every month fist we can get the Time Sheet & Leave Tracker Sheet from India (Mal from Prince) > Once we made the payment Receipt should send back to Mr. Prince Salary Amount ~EURO -2650.00 ‘MR. VARIKODE SASYKUMAR MENON, CEO, MDPL > Payment No! Start from Abu Dhabi . > Payment we should Check with Mr. Suni ‘Taken Overy Approved By> Account Detail > Salary Details > After payment just forward the receipt fo MrSunil > Bolore Payment Just Confirm the Bank Account! Delais Date-17l2018 sa INDIA DPI 2 Ph IN 30 | towards Accommodation, Pls INR. T,0H/omaedsansporaion Trom GAD (SR Group) 1 504007 1 Maralaaeas| Current Account NUBERS ARE Changed As PER MIS INSTRUCTION WE ARE TRANSFERRING THE AMOUNTS ¢ CONSULTANCY PAYMENTS > Superior & Bin Dirai We have to Pay 25 incentive of Collection amount & Supporting documents we have to File separately > Once the Payment Received, we have to prepare the % Caleulation & Submit to Mr. Sunil for Checking > After Checking we should send to MD for Approval (Through Mr. Sunil/Mr. Venkat) > Once it Approved we should arrange the cash & Submit to Mo (MO Should Signed in the BPV for Receiving Money) sagou! © Bley caries Taken ver By Approved by8 > At the time of BPV preparation we should book in Accrued, Expenses. LD HANDOVER PENDING. Follow up 4 Adnoc Al Hamiya rental cheques to get back-follow up with Ahmed ‘Osman, according to him it we asked for the staled cheques, they will ask for some compensation amount ine 1) On15* of every month Deposit Mr Baju FGB Loan instalment to his ADCB A/C 257531010001 [Before Depost Pls Check the Amount With Mi.Baiju/M Sunil} 5) MD's J8R Flat- service charges payment- Quartet invoice will come in MD's ‘mail and wil forward to Sunil sr, we need fo check the Baily sir invoice also, for that we can follow up through mail. Before making payment ask for the slalement through mall, Details you can check the Ledger “Mr Muraleedhoran J8R Flat 1 A/c” Peer > KR oA, FT Boi Sir will give his personal cheque to pay the amount, Arman. Khana ave.ae Hat oumbers, 1) SADAF 2.2401 Kesavan Muraleedharan 2) SADAF 2-2402 Kesavan Rojamma Baily Ratariae , Monal Manto 4) Companie De BMR- Goods Standing Cerlificale -We will get a renewal otice/ invoice tom “Trident Tryst” [Sunil et": mat id), afer making the payment we can follow for ihe cerlifcale, delcil you can check the Ledger “Company De 8MR -SFCS" ClioniServicesBviatkidentin 2@hidentin» awe. Path-2:\PAYABLES\APPROVALS#INSTRUCTIONS\ Standing Instructions 1) wre-citt 2) Riverside Residences -up fo 7™ instalment paid -Iwo instalment pending (8 final) + Upon the payment advice receiving from Executive Office/Atul Sk, We ‘are making the payment. + We need fo check the schedule on the folder (path mentioned) and cross vetty the amount mentioned are corect, then print the Excel sheet {and fake approval fom Atul Sir and finaly ive fo Executive Office for ‘making online payment from MD's Personel Bank A/C (Federal Bank Kerala A/C) + Before making the payment confinm the account details ore correct. + Alter making the payment, get the transfer advice trom Executive office/Atul Sir and finally send mail fo WTC get the confirmation, + For Each payment, We need fo pay the "TDS" from Kerala-Coordinate with (Me Rajeev (0 ]agrnail.com), once the payment done. they will foward the details fo us and that we need to forward to. WIC and gel confirmation, «WIC Contact- crm.nri@viiian red . abbhinay.mit 1al payment needs fo pay only alter 30 days ater possession + Reference mail attached were SES gaat eoetneg, WICGIFT Tower AE “ine2 SFC KMT GAS. > Monthly F&B (Mr. 4areesh) wil send the Gas consumption details with billable amount by mal Once we recelve the email, we need to 1ase Sales Invoice to KM Trading \CK CHARGE > Old Soles Invoice reference SFC-221 > Affe Invoicing we need fo gett sign & Stamp from My. Sunil & forwerel to KMT Office, below mail > Submit/send only the Invoice copy [Don't give supporting papers} K.M.TRADING GROUP, > Paynenl ato we can Islow up wh some penn ont. > Pinto slonk bone pope wh blow layout, DR Pade ton Cpt Suter ard i’ Vp ecretayet x yjowthane SIC 202074 ego ede ae Tae Overby Aoprvesty> For A9ERS we ore issuing entry coupon based on 49ERS request (Mainly ‘we are issuing AED 120,AED 90 ,AED 50 & Ladies Night Coupon) We have only AED 1208 AED 90, other coupons 49ERS directly request ‘marketing they will submit to cccounts dept. Mr,Denson will send the request by Mail/hard copy with Coupon Valve. How many coupons, setiol number from where to where. For Coupon issue we have one register book. is holding by otfize boy. ‘Once we receive the request, we will make sure last issue details with our register. ‘Once you count the requested total coupon, we need to Check Serial umber one by one &Shee! to avoid duplication or excess of sue I countis ok, give to office boy & get it stamped in back ide of coupon, l¥coupons are printing in Marketing Department, there will not be a setial numbers those case we need to put serial number in Coupon. tt ‘you inform starting serial number to oiffce boy. they wil put number. Once finish stamping, we need to send to Avenue Steak House, with their request, in the same sheet he wil acknowledge & He wil etun ‘Acknowedgement should be fled separately Coupon request fied maintained by Office boy. once we get ‘acknowledgement please handover to office for fing, SPONSOR PAYMENT Sponsor Payments we are paying based on MD's instruction, Once we got the insituction, please check the previous payment receipt from fle & prepare the same letter fox current year, only we reed to change Period Cheque number & Date in that receip!. For Receipt preparation Details we will correct in manually & give 10 ‘Ms. Maha, she will correct in word fle, Receipt soft copies with Maha. We are maintaining separate box fie for sponsor payments. Thon we need to prepare the Bank Payment. Normally receipt maha wil print three copies in bond paper Then Will Send to MD's Signature. Once it Sign we need to take a copy cf Cheque & Receipt far ourreference & FiitSame time we need fo update excel aso. Criginal cheuge & Original receipt need fo handover fo MD, Tile Path 7:\001 SFC-pay\AN Shared flles\M D Sponsor Delals\ SFC Group Sponsouhip rayments sgh — Ts