cca CY PINE BLUFF SCHOOL DISTRICT Jennifer Barbaree, Superintendent 1215 West Pullen Street (P, O, Box 7678) Pine Bt AR 7161 570-543-4200 Phone | 870-843-4208 Fax www.pinebluffschools.org Outstanding Academic Achievement for ALL Scholars 0, Mm. VI PBSD School Board Work Sessi May 8, 2023 6:00 pm Lewis Architects Engineers: Probable Project Costs a. This document lists the new high school with a basketball arena, and an individual safe room as part of the total project — there are potential upgrades regarding the football and baseball/softball facilities Lewis Architects Engineers: Probable Project Costs Base Option a. This document lists the new high school without the basketball arena and individual safe room included in the total project and has them as potential upgrades along with the football and baseball/softball facilities PBSD 2023 Election Option Recap a. This document was prepared by Ray Beardsley, First Security Financial Advisor. It includes information regarding millage increases and the construction funds each increase would produce. Italso states the cost to taxpayers. Division of Public School Academic Facilities & Transportation a. Thisis the letter from ADE Facilities approving the extension request to utilize the state partnership money. The district was granted until January 28, 2024. East Har — 02/27/2023 PBSD Board Meeti a. Shawn Carroll, Sr. Vice President of East Harding Construction presented information to PBSD School Board regarding the Partnership Project that was submitted February 2020. It lists the amount funded, required demolition to use the funds, and reminder dates. East Harding Construction Project Timeline a. This document lists key items and dates regarding the high school projectLewis ELUOTT + MCMORRAN * VADEN ARCHITECTS RAGSOALE S WocOINAND + INEOARONAT ENGINEERS: ‘Souzzaaaonsraxeot so oaoe sin can Co PROBABLE PROJECT COSTS PINE BLUFF SCHOOL DISTRICT 2023 MILLAGE May 4, 2023 High School © 118,000 Sq Ft x $350/Sq Ft= $41,300,000 (900 seat auditorium, cafeteria, media center, band & choir, career & tech programs, secure student courtyard, outdoor classroom) © 43,000 Sq Ft (Arena) x $350/Sq Ft = $15,050,000 (Hospitality Room, Coaches Offices, Varsity Locker Rooms, Cheer & Dance Locker Room, Athletic Training Room, Concessions) © 10,000 Sq Ft (Safe Room) x $500/Sq Ft = $5,000,000 $61,350,000 © Architectural/Engineering Fees $2,760,750 « Contingency (Gov't Fees, Surveying, Printing, Etc, $2,000,000 © Probable Project Costs Total $66,110,750 © Less State Share (-$12,800,000) $53,310,750 Other Potential Upgrades * Football Stadium Upgrades $4,000,000 © Baseball/Softball Complex $8,000,000Las § PY Serr: Mevoeran «vane agus tits [ Cy ESSE weweenn wane ae (Q SHERAE MESSI Nears PROBABLE PROJECT COSTS PINE BLUFF SCHOOL DISTRICT 2023 MILLAGE May 4, 2023 BASE OPTION High School © 118,000 Sq Ft x $350/Sq Ft= $41,300,000 (900 seat auditorium, cafeteria, media center, band & choir, career & tech programs, secure student courtyard, outdoor classroom) Additional cost for portion of High School to be constructed as Safe Room $1,500,000 $42,800,000 Architectural/Engineering Fees $2,354,000 ‘ ‘i i : © Probable Project Costs Total $47,154,000 © Less State Share (-$12,800,000) $34,354,000 Other Potential Upgrades * Football Stadium Upgrades $4,000,000 © Baseball/Softball Complex $8,000,000 © Arena (43,000 Sq Ft x $350/Sq Ft) $15,050,000 (Hospitality Room, Coaches Offices, Varsity Locker Rooms, Cheer & Dance Locker Room, Athletic Training Room, Concessions) © Safe Room (10,000 Sq Ft x $500/Sq Ft) $5,000,000Pine Bluff School District 2023 Election Option Recap Option Construction Funds __ Bond Term __New Mills__ Total Millage Rate 1 $14,025,000 25 Years 0.0 4L7 2 $26,080,000 30 Years 1.0 427 3 $34,030,000, 30 Years 2.0 43.7 4 $41,980,000 30 Years 3.0 44.7 5 $49,930,000, 30 Years 4.0 45.7 6 $57,880,000, 30 Years 5.0 46.7 6 $65,830,000, 30 Years 6.0 47.7 Notes: Options include refunding the 11/1/2015 bond issue. Options assume an interest rate of 4.75%. Options assume a unified millage rate of 41.7 mills. In addition to the options above, a new mill added for M&O would produce about $520,000 in revenue per year Cost to Taxpayers: New Mills | Value of Property Cost Per Year [ Cosi Per Month 10 $100,000 320 S167 2.0 $100,000 340 $3.33 3.0 $100,000 $60, $5.00 40 $100,000 $80 $6.67 5.0 $100,000 ‘$100 $8.33 6.0 $100,000 $120 $10.00Arkansas " as Division of Public School Academic Facilities & Transportation — raster given ont em ferent One Capito! Mall, Suite 40-200, Little Rock, AR 72201 Telpnge 63226 January 18, 2023 Ms. Jennifer Barbaree Interim Superintendent Pine Bluff School District 512 South Pine Street Pine Bluff, AR 71601 RE: Pine Bluff High Space Replacement (Part 21-23) 2122-3505-001. Partnership Dear Ms. Barbaree: Section 7.07 of the Rules Governing the Academic Facilities Partnership Program allows the district to request a waiver of the timelines providing the district can demonstrate unusual and limited circumstances which result in the inability to meet those timelines. The district's request for an extension of the construction start date and four (4) year construction completion date was due to rising cost of construction, global supply chain issues and the extended timelines for securing & receiving construction supplies In response to the district's letter dated January 11, 2023, requesting a 12-month extension of the construction start timelines for the above-referenced project, the division approves the extension to January 28, 2024 The Division approves the extension of construction completion to July 28, 2026, and will require that the district submit all pay request for the above-mentioned project be submitted prior fo ily 28, 2026, i} f ‘| Af) ees h ff ie Tyrellbat Assistant Director RS/cb cc: Lori Freno, ADE General Counsel Chad Davidson2230 Cottondale Lane, Suite 3 EAST HARDING BOARD MEETING 2/27/2023 1, NEW HIGH SCHOOL FUNDED PROJECT Partnership Project # 2122-3505-001 Submitted with Feb 2020 Masterplan Funded July 28, 2021. Based on Program of Requirements (POR) needing 116,489 SF State Approved $24,000,000 for the Project State Financial Participation $12,817,259.05 ~ 53% Local Share $11,182,740.95 ~ 47% 2. REQUIRED DEMOLITION Project is based on space replacement of buildings at or above 50 years old, Current Buildings scheduled for Demo: Trice Bldg. Built 1968 54,243 SF Arts Bldg. Built 1964 33,720 SF Patterson Built 1975 39,536 SF McGeorge Built 1975 59,616 SF ROTC Bldg. Built 1972 2,739 _SF TOTAL, 189,854 SF 3. REMINDER DATES Architectural firm selection and design 8-9 months City plan review, bidding and GMP 2-3 month Construction approval has to be under contract: 1/28/2024 Construction completion: 6/27/2025 Potential Millage Voting Dates in August and November 2023 Lille Rock, AR 72202 ‘501.661.1646 (0) 501.667.9546 (f) www eastharding.com2230 Cottondale Lane, Suite 3 Litte Rock, AR 72202 501.651.1646 (0) 501.661.9546 (f) EAST HARDING www eastharding,com Pine Bluff School District, Planning Meeting March 17, 2023 Proposed Timeline: {1) Architect Selection a. Interviews 3/27/23 b. Selection 4f7pr3 © Contract Approval (Board Meeting) 427/23, (2) Millage a. Hire Marketing Firm 4np3 b. Marketing Campaign Starts 5/1-8/8/23, © Election 8/8/23, (3) Owner ~ Architect ~ Construction Manager Design/Bid a. Conceptual Planning 5/1/23 High Schoo! Building Rendering/Site Plan 6/1/23 © Schematic Design 8/9/23 ~ 10/1/23 d._ Site and Structural Construction Documents (CDs) ~ Phase 1 Building Plan Design Development (DDs)~Phase 2 12/1/23 e. Phase 1— Competitive Bid / GMP Phase 2~ DD Building “Not to Exceed” Budget 1/15/24 {Board Meeting for Approval 1/22/24 @. Submit for State Approval (1/28/24 deadline) 1/23/24 hh, Phase 2 ~ Building Construction Documents (CDs) 2/124 i. State Review and Approval February 2024 J. Phase 2~ Building Competitive Bid / GMP 3/25/24