Archival Data Storage Discussion

Group 6:
1. Annisa Wichita Putri Hariyanto - 13040120130110
2. Azzahra Mayta Kurniatin - 13040120140073
3. Dhea Dwi Utami Alendri - 13040120140128
4. Fadiyah Hanifah Anggraeni - 13040120140143
5. Indah Nofitasari -13040120140127
6. Magenta Tiyo Syahputra - 13040120130120
7. Mutiara Ratna Deviane - 13040120140124
8. Nandhita Zaghna Artryant - 13040120140038
9. Pundy Fadlyan Winandha -13040120140130
10. Salsabila Virgyonetha - 13040120140125
11. Satria Hafiyyan Auliyaur Rahman - 13040120140142
12. Zahra Dzahabiyya – 13040120140129

- Annisa Wichita Putri Hariyanto

In my opinion, for good document storage or archiving, it usually depends on the form of
the document itself. If it is in physical form, it can be stored in a clean and safe filing
cabinet and pay attention to humidity and lighting. It is also possible to put each
document in plastic (laminating) to keep it clean and not easily damaged. However, with
current technological developments, more and more parties are aware that document
digitization is very important. Through the role of technology, document security system
is much higher than using the old way. It can even be stored for a long time and is
guaranteed safe. For digital document storage, we can take advantage of our computer or
laptop by storing them in certain folders according to the type of storage or we can use
cloud technology.

- Azzahra Mayta
In my opinion, in storing archives or documents in physical form, it can be done with
archive restoration. Archival restoration makes the document can be used for a longer
time than its original usage period. Another way that you can apply to prevent archive
 damage is to use air conditioning (AC) to keep the room temperature stable. With a
controlled room temperature, humidity that can cause mold on paper documents can be
prevented. For archive security, archives can be formatted into electronic archives by
uploading all important documents to an online-based storage system known as cloud
storage. By utilizing this method, you can store digital data on a centralized server which
is certainly more secure.

- Dhea Dwi Utami

I think a good way to store physical archives is to do fumigation, put files in filing
cabinets, archives should be placed in high places to avoid flooding, keep the room clean
and archive clean, use indoor air conditioning. The archives that are stored are not
immediately put away, but the archives are inserted into a folder and then arranged
according to the system used. In addition, for electronic archives, it can be stored on a
hard disk or optical disk that has more than one gigabyte.

- Fadiyah Hanifah
It seems to me, you can simply archive your paper files by filing them away in a secure
filing cabinet or you can choose to use an off-site storage provider to create space. An
off-site storage facility is the better option for storing long-term hard copies or for files
that are not needed often. A secure facility ensures your files don't fall into the wrong
hands and are protected from fire/flood damage. This is a popular option for large
businesses that need to maintain a paper trail of non-mission-critical documents. besides
that, you can store archives electronically using USB flash drives, and memory cards are
all examples of flash storage, but are they good for archiving data? They can be, but it's
not very cost-effective. The long-term retention abilities of flash storage aren't quite as
well-known as it is for hard drives, since flash storage hasn't been around as long.
However, I've had USB flash drives continue to work perfectly after 10+ years, so the
potential is definitely there. Where flash storage gets really interesting for archival use
with its robustness and size. Since flash storage uses no moving parts, you don't have to
treat it as delicately as a hard drive. Furthermore, you can fit quite a bit of data on a
physically tiny flash drive with 512GB and even 1TB flash drives.
- Indah Nofitasari
In my opinion, various ways can be done to keep archives in good condition and
maintained, such things as storing archives in a strong storage area to protect from danger
and of course staying in a maintained temperature condition, because if the room
temperature is unstable it will have an impact on damage to that archive. While the
security of the archive room is also very necessary considering the archive is an
important document that must be maintained and not everyone can see the archive, it is
necessary to take more care for the room, so that the archive can be maintained properly
and safely.

- Magenta Tiyo
In my opinion, the best way to store archives is to examine whether documents are
allowed to be stored. then add custom code. The goal is to make it easier to store while at
the same time find it back when needed. then the document must be sorted. Each
document or letter is separated according to the problem, need and purpose. Sorting will
make the archive space more neatly organized. while the way to secure archives is by
controlling. control is aimed at the officers themselves, namely so as not to be careless in
handling archives. Disciplined so that officers or anyone who enters the archive storage
room is prohibited from bringing goods or food that can cause insects or animals to come,
causing damage to the archive

- Mutiara Ratna Deviane

In my opinion, to store archives requires a safe room away from unwanted things such as
flooding, etc., besides that the room is not humid, and can be exposed to sunshine so as
not to grow mold in it. And to maintain the security of these archives, crucial security is
needed such as duplicating archives into electronic archives, utilizing cloud storage,
installing hardware firewall devices, and storing archives in safe deposit boxes. With the
storage and security of the archives above, it is hoped that the archives can be maintained
for a very long time and avoid unwanted things.
- Nandhita Zagna
In my opinion, the way to keep archives is to adjust the room regarding humidity,
lighting, temperature; a good place to store archives so that they are maintained and not
easily damaged; the use of materials to prevent the destruction of archives; and keep the
archive clean.
For archive security activities, archives can be formatted into electronic archives that can
be stored on a computer and provide a code so that the archive is more secure.

- Pundy Fadylan
In my opinion, in the development of archive management, archival practitioners of
course really understand the importance of an archive. Not only seen from the physical
form, but from the side of the information contained in the archive. This is what spurs
archival practitioners to always look for appropriate and efficient management patterns to
be able to manage these archives. Records management is not only limited to storage
security, but also leads to placement management, so that it will simplify the archive
retrieval process if one day the archive is needed by the user.

Currently, archiving practitioners have switched from conventional storage media in the
form of physical (hard copy) to electronic media (soft copy), this is done because of
efficiency considerations.

- Salsabila Virgyoneta
In my opinion, the way to store and maintain archives is to provide a special room that
can provide the ideal air temperature, bright not because of the sun, and away from
insects, fire, and water. In addition, using materials to prevent archive damage such as
camphor and also spraying with chemicals on a regular basis. Employees or archive
officers must also follow the rules before entering the archive storage room, such as not
bringing food and drinks into the room. To prevent archive security and confidentiality,
the archive storage room must have a finger lock that can only be accessed by officers
and also duplicate each archive so that they can always back up damaged or lost archives.
Finally, make sure the archive room is always kept clean.
- Satria Hafiyyan

In my opinion, in storing archives or a document in physical form, you can store it in a

cupboard or safe that is protected from danger. The hazards in question can be floods,
fires, insects, etc. The placement of a cupboard or safe also affects the security of a
document or archive. Because a location that is not too humid, away from fire, away from
water sources will keep the archive. However, in this increasingly modern era, most
archivists move their archives into electronic archives. Making electronic archives is very
easy, just scan and save on computer storage or hard drives. That way, the archive is
easier to find. Of course, moving to digital archives can last a long time and avoid natural
threats. However, it is necessary to be aware that if it is stored as an electronic archive, it
will be prone to hacking and viruses. Therefore, archivists maintain electronic archives
with high security such as encryption etc.

- Zahra Dzahabiyya Utama

I have an opinion on how to save an archive and data storage. One way is to classify the
document. The documents that we have stored on our own computers are important data that
must be stored properly. The classification of documents will help. However, don't forget to
back up existing documents. This is to avoid things that are not desirable. One way to back it
up is to put the document in the cloud, it can be in Google Drive, One Drive, or even in
iCloud