Minutes of the 10thDUGC meeting (video conferencing mode) of the Department of

Electrical Engineering, held at 2:30pm on Wednesday, 3rd May, 2023, over the Google Meet
Platform
Members present:
1. Prof. Konika Das (Bhattacharya)(H.O.D., E.E.) (Chair)
2. Prof. Debjani Ganguly (Member)
3. Prof. Mainak Sengupta (Member)
4. Prof. PrasidSyam (Invitee member)
4. Mr. ShubhamMishra (Student Member,E.E.)
5.Miss Disha Mondal (Student Member,E.E.)
6. Mr. Debankan Chatterjee (Invitee student Member)
7. Mr. Shaksam Kumar (Invitee student Member)
8. Mr. Sashank Kumar (Invitee student Member)
9. Mr. Sayak Chowdhury (Invitee student Member)
10. Prof. B. Barman (Convener and Member)

Agenda: -
a)
Continued absence of Debankan Chatterjee (Enrolment no. 2021EEB080) in EE2272 lab
test/viva
This agenda was raised in response to an email received from from Prof. D. Ganguly. Therein she had
mentioned in her mail that Debankan Chatterjee (2021EEB080) was absent in practical test and viva
(EE2272). She had provided the timings on 5th, 12th, 24th and 26th, April. But on all the dates he was
absent without stating any reason. Till that date, he had also not submitted any of the lab reports.
However, he appeared for the Laboratory Test on 26th April on the 5th chance.

As reported by Prof. Bhaskaran Barman,Debankan has done similarly for the Electrical Machines
Lab (EE2271). On the final day of the exam (27th April) he was absent and submitted only two reports
of the experiments out of seven.

Resolution 10(a):
The members of DUGC, E.E.,discussed andresolved that
i) No make-up test or viva shall be arranged for the candidate
ii) He should be given the part mark(s) for whatever laboratory experiments he has performed.
iii) His parents shall be called and informed about the alarming situation.
iv) In this and all such future instances the faculty members may refrain from providing
recommendation letters for internship/placement opportunities.

b) Mr. Shubham Mishra, 6th Sem student for forging documents related to Microprocessor Lab.

Mr. Shubham Mishra, 6th Sem student was found to have forged documents/reports related to
Microprocessor Lab (EE)
He took two data sheets from Abhranil Patra (whose Laboratory report file was missing). He
apparently erased/mutilated the name of Abhranil with whitener and wrote his own name. After that
he forged the signature of the PhD Scholar who had signed on the laboratory report and submitted the
file. When the matter was brought to the notice of the subject teacher Prof. K D Bhattacharya., and
Subham was further questioned, he admitted to doing what has been reported against him.

Resolution 10(b):
The following resolution was taken

i) No marks will be given for the two labs for which he adopted unfair means.
ii) Marks will be awarded as per rules, for all other components.
iii) This case should be reported to the SUGC for proper punitive measures as follow up.
iv)In this and all such future instances the faculty members may refrain from providing
recommendation letters for internship/placement opportunities.
 In view of the rising cases of academic indiscipline and immoral activities the following
decisions have been taken, in general, for students of all semesters

1. A prize for a Good Moral Disposition, Discipline and Academic track record for students.

Those who have not followed the path of academic discipline, they may be deprived of any official
endorsement/ recommendation from any faculty of the department as mentioned earlier. These
names will be circulated to all faculty and students.

2. An attendance review shall be carried out after one month of the commencement of classes. Those
students who are errant should be brought to the Notice of the Counsellor of the particular year.

c) Regarding the viva-voce date for the 4th sem Mini -Project

Mr. Sashank Kumar had sent an email to the Prof. &Head (EE) regarding the change of dates of mini-
project.
As notified the semester will end on 12thof May, summer vacation will start from the 13thof May and
all the hostels will close from 13th May onwards; it will be difficult for the students to stay inside the
campus.
Earlier it was decided that 17th May will be the date for report submission and 22nd May will be the
date for presentation and viva-voce.

Resolution 10(c):
The DUGC E.E. members considered and discussed all the points. They concluded that the
viva-voce will be held on 15th May,2023. All the reports shall be submitted on or before 14th May
by 11:59 PM to the faculty marked with asterisk mark ( *) in each specific Board. The viva-voce
shall start from 9:30 am onwards on 15th. The hard copy from each group should be deposited
with the Office of the Head, by 9.00 am on 15th.

d) Incidents in Exam Hall U313 [ Mr. Sayak Chowdhury], U.G.8th sem.]

On 2nd May,2023 the H.O.D. received an email regarding the incidents in Exam Hall U313 from Jt.
Registrar (Academic)about Mr. SayakChowdhury (Cx510619021) taking resort to unfair means
during the end semester examination. The invigilator present in that room, took his copy midway
through the exam and sent to the exam-controller office for due action.Also reportedly byafter the
exam there was some verbal altercation between the invigilator(s)and the student.

Resolution 10(d):
The members of DUGC, E.E., discussed all the points and concluded that Mr. Sayak
Chowdhury did not agree to all the points reported against him. Since the members got a
partial view from Sayak, members could not take any decision. Since his academic track
record is not good and his attendance in some other subjects also proved to be dismally low,
the members decided to forward the matter to SUGC.

The meeting ended with a vote of thanks to and from the Chair

(Convener) (Chairperson)
DUGC, EE Prof. and Head (EE)