DLI/CON/EMM/001 04.02.

2020

FOR DISCIPLINE NAMELY:

 ELECTRICAL & MECHANICAL WORKS

 E/M(a) Heating, Ventilation & Air Conditioning

(HVAC) Systems.
 E/M(b) Dust Extraction & Suppression ( DE) Systems.
 E/M(c) Fire Fighting System.
 E/M(d) Instrumentation, Fire Alarm, CCTV, PA,
EPBAX, Access Control, Networking Systems,
Building Automation & Building Management
Systems (BMS) etc.
 E/M(e) Building Electrics/ Illumination / Low Tension
Electrical Works (LT).
 E/M(f) Electrical Equipment / Transformers /
Generators / High Tension Electrical Works (HT) .
 E/M (g) Plant & Equipment Erection (P & E) works.
 E/M (h) Lift, Escalator etc. (LIFTS).
 E/M (i) Security Surveillance System.

LAST DATE OF ONLINE SUBMISSION: 25/02/2020 UPTO 05.00PM

LAST DATE OF SUBMISSION OF OFFLINE DOCUMENTS AFTER
ONLINE SUBMISSION: 27/02/2020 UPTO 01.00PM
APPLICATIONS OPENING DATE: 27/02/2020 AT 02.00PM

ENGINEERING PROJECTS (INDIA) LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)
CORE 3, SCOPE COMPLEX, 7 LODHI ROAD, NEW DELHI – 110003

Page 1 of 29
 EMPANELMENT OF CONTRACTORS
(2020-2022)

INDEX

SECTION PAGE Nos.

DETAILED NOTICE FOR EMPANELMENT Section-1 3-6

INFORMATION & INSTRUCTIONS FOR

Section-2 7-17
APPLICANTS

PRE-QUALIFICATION INFORMATION &

APPLICATION FORMS (FORMS A TO I) & Section-3 18-29
LETTER OF TRANSMITTAL

Page 2 of 29
Page 3 of 29
 ENGINEERING PROJECTS (INDIA) LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
CORE 3, SCOPE COMPLEX, 7 LODHI ROAD, NEW DELHI – 110003

NIT NO: DLI/CON/ EMM/ 001 DATE: 04.02.2020

NOTICE FOR INVITING APPLICATIONS FOR

EMPANELMENT OF CONTRACTORS (2020-2022)

1. ENGINEERING PROJECTS (INDIA) Ltd. invites online application from reputed,

experienced and Indian registered contractors / firms for „Empanelment of Contractors‟ on
“All India Basis” for the following discipline & categories.

DISCIPLINE: ELECTRICAL & MECHANICAL WORKS

CATEGORIES MONETARY LIMITS
i) E/M(a): Heating, Ventilation & Group -U ` 250 Crores up to ` 400 Crores
Air Conditioning (HVAC)
Systems. Group –U1 ` 100 Crores up to ` 250 Crores
ii) E/M(b): Dust Extraction &
Suppression ( DE) Systems. Group –U2 ` 50 Crores up to ` 100 Crores
iii) E/M(c): Fire Fighting (FF)
System. Group –U3 ` 20 Crores up to ` 50 Crores
iv) E/M(d): Instrumentation, Fire Group -A ` 10 Crores up to ` 20 crores
Alarm, CCTV, PA, EPBAX,
Access Control, Networking Group -B ` 5 Crores up to ` 10 crores
Systems, Building Automation &
Building Management Systems Group -C ` 2 Crores up to ` 5 Crores
(BMS) etc.
v) E/M(e): Building Electrics/ Group -D ` 0 Crores up to ` 2 Crores
Illumination / Low Tension
Electrical Works (LT).
vi) E/M(f): Electrical Equipment /
Transformers / Generators / High
Tension Electrical Works (HT) .
vii) E/M(g): Plant & Equipment
Erection (P & E) works.
viii) E/M(h): Lift, Escalator etc.
(LIFTS).
ix) E/M(i): Security Surveillance
System.

The contractors should meet the minimum qualifying criteria as mentioned in this
notice for Empanelment for the respective discipline & categories under different
monetary Limits for getting empanelled.

Page 4 of 29
2. The detailed notice is available for download and submit only on MSTC portal
http://www.mstcecommerce.com/eprochome/EPIL and available for reference on the
websites of EPI: www.enginneringprojects.com & CPP Portal: www.eprocure.gov.in. The
contractors should bid considering their eligibility & apply for the specific discipline &
category of works only. Contractors who want to apply for more than one Category
should do so through separate application including applicable Registration fee.

3. Application complete in all respects to be submitted online in respect of respective category

and limit and offline documents must reach Executive Director (Contracts & Engineering),
Engineering Projects (India) Limited., Scope Complex core 3, 7 Lodhi Road, New Delhi -
110003 along-with non-refundable Registration fees of Rs.15,340/-(Rupees Fifteen
Thousand Three Hundred Forty only) (The Registration fee is inclusive of GST @ 18%)
payable in the form of Demand Draft / Pay Order in favor of “ENGINEERING PROJECTS
(INDIA) LIMITED” payable at New Delhi.

4. MSME bidders also have to pay Registration fees of Rs.15,340/- .However after
empanelment waiver of tender fees and EMD is applicable for MSME bidders in respective
tenders.

5. In order to participate, the bidder should have Digital Signature Certificate (DSC) from one
of the authorized Certifying Authorities.

6. Interested bidders have to necessarily register themselves on the portal

http://www.mstcecommerce.com/eprochome/EPIL through M/s MSTC Ltd., Kolkata to
participate in the empanelment. It shall be the sole responsibility of the interested bidders to
get themselves registered at the aforesaid portal for which they are required to contact M/s
MSTC Ltd. at following address to complete the registration formalities:
M/s MSTC Ltd.,
Registered office at 225-C, Acharya Jagdish Chandra Bose Road,
Kolkata – 700020
Phone Number: 03322901004, 01123212357, 01123215163, 01123217850
Email: - mstcnro@mstcindia.co.in

They may obtain further information regarding this notice from the office of Executive
Director (Contracts & engineering) at the address given in this notice from 10:00 hours to
17:00 hours on all working days till the last date of online submission of Documents or e-
mail at contracts@engineeringprojects.com.

7. For proper uploading of the on the portal namely

http://www.mstcecommerce.com/eprochome/EPIL (hereinafter referred to as the „portal‟),
it shall be the sole responsibility of the bidders to apprise themselves adequately regarding
all the relevant procedures and provisions as detailed at the portal as well as by contacting
M/s MSTC Ltd. directly, as and when required, for which contact details are mentioned
above. The EPI in no case shall be responsible for any issues related to timely or properly
uploading/submission of the bid in accordance with the relevant provisions of Section
Instruction to Bidders of the Bidding Documents. No Joint venture or Consortium of firms
shall be allowed and the contractors should meet the above criteria by themselves.

Page 5 of 29
8. The desired contractors should apply online on the prescribed documents as per this notice
of empanelment document along-with documentary evidence for the following:

a) Audited Balance Sheet and statement of profit & loss & CA certificate including
net worth for the last three financial years i.e. 2016-17, 2017-18 & 2018-19.
b) Work Completion Certificates from Clients / Owners along with LOI/Work order.
c) Plant & Machinery holding,
d) Manpower details.
e) Details of pending litigation etc. on company letter head.
f) Evidence of being profit making organization (Should not have incurred loss for more
than one years during last three years).
g) EPF Regn. No
h) PAN No.
i) GST Reg. No.
j) Bank Solvency Certificate issued by Bank of specified amount as per table issued not
before September 2019.
k) Certificate of Incorporation in India and Memorandum & Article of
Association/Partnership deed.
l) All duly filled annexure of this Empanelment Notice.

9. Last date of submission of online application is 25.02.2020 up to 05:00 pm on MSTC

Portal.

10.0 Last date of submission of Hard copy of documents as listed below: 27.02.2020 upto
01.00PM to the office of Executive Director (Contracts & Engineering) address as
mentioned in this notice. If the below documents are not received in time then online
application shall not be opened and EPI shall not be responsible for any delay in respect of
submission of the empanelment application.

a) Registration fee Original DD of Rs.15,340/-(The Registration fee is inclusive of

GST @ 18%)
b) Power of Attorney duly attested by notary public.
c) Affidavit Form I.
Note: Envelope should be superscribed with category and monetary Limit applied for.

11.0 The short-listing of Empanelled contractors shall be valid for TWO YEARS from the
date of empanelment. However, EPI reserves the right to curtail or extend this period at
its sole discretion.
Corrigendum / addendums, if any to this empanelment notice shall be posted on EPI‟s
website, CPP Portal, MSTC portal.
Executive Director (Contracts & Engineering)
ENGINEERING PROJECTS INDIA LTD
CORE-3, SCOPE COMPLEX,
7 LODHI ROAD, NEW DELHI 110003

Page 6 of 29
Page 7 of 29
 ENGINEERING PROJECTS (INDIA) LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
CORE 3, SCOPE COMPLEX, 7 LODHI ROAD, NEW DELHI – 110003

INFORMATION & INSTRUCTIONS FOR

APPLICANTS
1. INTRODUCTION
ENGINEERING PROJECTS (INDIA) Ltd. invites online application from reputed,
experienced and Indian registered contractors / firms for „Empanelment of Contractors‟
on “All India Basis” for the following discipline & categories.

DISCIPLINE: ELECTRICAL & MECHANICAL WORKS

CATEGORIES MONETARY LIMITS

i) E/M(a): Heating, Ventilation & Group -U ` 250 Crores up to ` 400 Crores
Air Conditioning (HVAC)
Systems. Group –U1 ` 100 Crores up to ` 250 Crores
ii) E/M(b): Dust Extraction &
Suppression ( DE) Systems. Group –U2 ` 50 Crores up to ` 100 Crores
iii) E/M(c): Fire Fighting (FF)
System. Group –U3 ` 20 Crores up to ` 50 Crores
iv) E/M(d): Instrumentation, Fire Group -A ` 10 Crores up to ` 20 crores
Alarm, CCTV, PA, EPBAX,
Access Control, Networking Group -B ` 5 Crores up to ` 10 crores
Systems, Building Automation &
Building Management Systems Group -C ` 2 Crores up to ` 5 Crores
(BMS) etc.
v) E/M(e): Building Electrics/ Group -D ` 0 Crores up to ` 2 Crores
Illumination / Low Tension
Electrical Works (LT).
vi) E/M(f): Electrical Equipment /
Transformers / Generators / High
Tension Electrical Works (HT) .
vii) E/M(g): Plant & Equipment
Erection (P & E) works.
viii) E/M(h): Lift, Escalator etc.
(LIFTS).
ix) E/M(i): Security Surveillance
System.

A. EPI seeks to empanel contractors in various Classes in different Categories mentioned

in above notice. EPI intends to have a ready list of suitable and competent contractors
for EPIL works so as to minimize requirement of verification of credentials of
contractors at the time of individual tenders. Any Indian Individual, Sole

Page 8 of 29
 Proprietorship Firm, Partnership Firm, Limited Liability Partnership, Public Limited
Company or a Private Limited Company may apply for empanelment as a contractor
in EPIL under these Rules provided the eligibility criteria and other conditions are
satisfied. The empanelled contractors have to abide by all the rules made herein and
as amended from time to time.

B. The empanelment of a contractor in EPIL shall entitle him to be considered for

participation in tenders subject to the conditions laid down in each individual Notice
Inviting Tender. The empanelled contractor shall be required to submit all documents
as per respective NIT norms both online & offline as specified (Including EMD, Bank
Solvency/Experience certificate/Work completion/Financials). It shall not confer any
right on the empanelled contractor either to be necessarily qualify in the tender
process or qualify for award of work in respect individual tender.

C. EPI intends to call open tenders from empanelled contractors in eligible category and
monetary limit as well as to other eligible un-empanelled contractors meeting the laid
down criteria of particular NIT. The empanelled contractor in particular category and
monetary limit shall have right to bid for all open tenders issued by EPI subject to
fulfilling qualification criteria thereof.

D. The short-list of Empanelled contractors shall be valid for TWO YEARS from the
date of empanelment. However, EPI reserves the right to curtail or extend this period
at its sole discretion.

E. EPI intends to update this empanelment in every six months. The contractors
desirous of empanelment in higher category and monetary limits shall need to apply
based on their latest credentials.

2. DEFINITIONS
In this document the following works and expressions have the meaning hereby assigned
to them:

2.1 “EMPLOYER” OR “EPI”: Means Engineering Projects (India) Limited.

2.2 “APPLICANT” Means the individual, proprietary firm, firm in partnership, limited
company, private or public or corporation.

2.3 “YEAR” means “Financial Year” unless stated otherwise.

3. METHOD OF APPLICATION
3.1 If the applicant is an individual, the application shall be signed by him above his full
typewritten name and current address.

3.2 If the applicant is a proprietary firm, the application shall be signed by the proprietor
above his full typewritten name and the full name of his firm with its current address.
The proprietor shall submit an affidavit that the applicant is sole proprietor of the firm
duly attested by notary public.

Page 9 of 29
3.3 If the applicant is a firm in partnership, the application shall be signed by all the
partners of the firm above their full typewritten names and current addresses or
alternatively by a partner holding power of attorney for the firm. In the latter case a
certified copy of the power of attorney should accompany the application. In both
cases a certified copy of the partnership deed and current address of all the partners of
the firm should accompany the application.
3.4 If the applicant is a limited company or a corporation, the application shall be signed
by a duly authorized person holding power of attorney for signing the application
accompanied by a copy of the power of attorney. The applicant should also furnish a
copy of the Memorandum of Articles of Association duly attested by a Public Notary.

3.5 Only the applications received online, will be evaluated on the basis of information
and documents provided by the applicant. In case the applicant is not found suitable
for the Group, his application shall be considered for the empanelment in lower
monetary group (if available). In case the applicant is found suitable for lower
monetary group, he shall be qualified for lower group.

3.6 Under no circumstances the Registration fees can be adjusted against the pending
dues of Contractors working with EPI and the Registration fee is required to be
submitted in the form as mentioned in Notice for Empanelment.

3.7 MSME bidders also have to pay Registration fees of Rs.15340/- .However after
empanelment waiver of tender fees and EMD is applicable for MSME bidders in
respective tenders.

3.8 The contractor empanelled for Empanelment in higher Group (monetary limit) can
also participate for tenders of lower Groups (monetary limits) for the same Discipline
and Category.

3.9 The Empanelled contractors shall be required to submit EMD & Tender Fees and
documents as specified in specific tender, separate details of which shall be stipulated
in Tender Documents. MSME empanelled contractors will be exempted from tender
fees and EMD in respected tenders invited by EPI.

3.10 EPI reserves the right to call open tenders in which contractors are empanelled. For
such tenders, the Empanelled contractors under this process meeting the stipulated
criteria of tender can also participate.

3.11 The Open tender to be invited by EPI from the Empanelled & Open eligible
contractors and shall be available on www.epi.gov.in , www.eprocure.gov.in and
http://www.mstcecommerce.com/eprochome/EPIL .

3.12 The Empanelled contractors are advised to check the details from EPI‟s Website,
CPP Portal, MSTC Portal regularly and no claim of Empanelled contractors shall be
entertained whatsoever, due to non receipt of information about the tender of EPI.

3.13 All information called for in the enclosed forms should be furnished against the
relevant columns. If for any reason, information is furnished on a separate sheet,
this fact should be mentioned against the relevant column. Even if no information is

Page 10 of 29
 to be provided in a column, a „NIL‟ or „NO SUCH CASE‟ entry should be made in
that column. If any particulars / query is not applicable in case of the applicant, it
should be stated as “not applicable”. The applicants are cautioned that not giving
complete information called for in the application forms or not giving it in clear
terms or making any change in the prescribed forms or deliberately suppressing the
information may result in the applicant being rejected. Applications made by
telegram or telex, E-mail, and those received late or without Registration fees will
not be entertained.

3.14 The application should be type-written. The applicant should sign and stamp each
page of the application.

3.15 Overwriting should be avoided. Correction, if any, should be made by neatly

crossing out, initialing, dating and rewriting. Pages of the pre-qualification
documents are numbered. Additional sheets, if any, added by the contractor, should
also be numbered by him. They should be submitted as a package with signed letter
of transmittal.

3.16 References, information and certificates from the respective clients certifying
suitability, technical know how or capability of the applicant should be signed by an
officer not below the rank of Executive Engineer or equivalent.

3.17 The applicant may furnish any additional information which he thinks is necessary
to establish his capabilities to successfully complete the works. The applicants are
however, advised not to furnish superfluous information. No information shall be
entertained after submission of pre-qualification documents unless it is called for by
the EPI.

3.18 Any information furnished by the applicant found to be incorrect either immediately
or at a later date, would render him liable to be debarred from pre-qualification /
tendering / taking up of work in EPI. If such applicant happens to be pre-qualified/
enlisted contractor in more than one Group/ Category his name shall be removed
from all the Groups/ Categories of the pre-qualified list of contractors.

3.19 Prospective applicants may request clarification on the empanelment notice within
seven days prior to the last date of submission of online submission of application
as mentioned in this Notice. No request for clarification will be considered after that
date.

3.20 Empanelment letters will be sent to only those successful applicants who meet the
qualifying criteria.

4. MINIMUM QUALIFICATION CRITERIA:

The contractors should meet the following minimum qualifying criteria for different
monetary groups limits for getting pre-qualified for Empanelment:

Page 11 of 29
 4.1 Electrical & Mechanical works:

i) E/M(a): Heating, Ventilation & Air Conditioning ( HVAC) Systems.

ii) E/M(b): Dust Extraction & Suppression ( DE) Systems.
iii) E/M(c): Fire Fighting (FF) System.
iv) E/M(d): Instrumentation, Fire Alarm, CCTV, PA, EPBAX, Access Control,
Networking Systems, Building Automation & Building Management Systems (BMS)
etc.
v) E/M (e): Building Electrics/ Illumination / Low Tension Electrical Works (LT).
vi) E/M(f): Electrical Equipment / Transformers / Generators / High Tension Electrical
Works (HT) .
vii) E/M (g): Plant & Equipment Erection (P & E) works.
viii) E/M (h): Lift, Escalator etc. (LIFTS).
ix) E/M(i): Security Surveillance System.
(Figures are in Rs. Crores)
Group Pre- Average Past experience in completed Latest
qualification Annual similar works during last 7 years Bank
limit(Works Turnover ending on 31.01.2020 Solvency
Cost during last 3 (To fulfill either of three options) (Not
between) years ending Before
in Crores 31.03.2019 Single Two Three September
Work Works works 2019)
each at each at
Least least
U 250-400 200 320 240 160 160

U1 100-250 125 200 150 100 100

U2 50-100 50 80 60 40 40

U3 20-50 25 40 30 20 20

A 10-20 10 16 12 8 8

B 5-10 5 8 6 4 4

C 2-5 2.50 4 3 2 2

D 0-2 1 1.60 1.20 0.80 0.80

Page 12 of 29
4.2 The definition of similar works for different categories of works is
as under:
DISCIPLINE: ELECTRICAL & MECHANICAL WORKS

CATEGORY DEFINITION OF SIMILAR WORKS

E/M(a): Heating, Ventilation & Air Supply, installation, testing & commissioning of
conditioning ( HVAC) Systems. Heating, Ventilation & Air conditioning (HVAC)
Systems comprising of Air Handling units,
chillers etc.

E/M(b): Dust Extraction & suppression Supply, installation, testing & commissioning of
( DE) Systems. Dust Extraction & suppression (DE) Systems
comprising of Dust collector, ducting work ,fan
etc.
E/M(c): Fire Fighting (FF) System. Supply, installation, testing & commissioning of
Fire Fighting systems comprising of fire pumps,
Jockey pumps & piping etc.

E/M(d): Instrumentation, Fire Alarm, Supply, installation, testing & commissioning of

CCTV, PA, EPBAX, Access Control, Instrumentation/ Fire Alarm/CCTV /PA /EPBAX
Networking System, Building Automation / Access Control/ Networking System/ Building
& Building management systems ( BMS) Automation/ Building management systems
etc. ( BMS) etc. for Buildings/ Industrial plants.

E/M(e): Building Electrics/ Illumination / Supply, installation, testing & commissioning of

Low Tension Electrical Works (LT). Internal Electrification, External Cabling,
External Illumination, Low tension electrical
415V Panels, DG Set etc.

E/M(f): Electrical Equipment / Supply, installation, testing &

Transformers / Generators / High Tension commissioning(SITC)/Installation, testing &
Electrical Works (HT) . commissioning (ITC) of electrical equipments
/Transformers/ Generators/ 33KV/11KV sub
stations/ HT/LT electrical works etc.
E/M (g): Plant & Equipment Erection (P Installation, testing & commissioning of Rotating
& E) works. machines such as Pumps/ Compressors/Agitators/
Crushers/ Hydro Cyclones etc./ Material handling
machines such as Conveyors /Cranes /Wagon-
Tipplers/ Stacker- Reclaimers/ Silos etc.

E/M (h) :Lift, Escalator etc. (LIFTS)
E/M(i):Security Surveillance System.
Supply, installation, testing & commissioning of
lifts, escalators, walkalators etc.
Supply, installation, testing & commissioning of
Security Surveillance System comprising of
Perimeter intrusion detection system with smart
fencing solutions supported by software‟s etc.

Page 13 of 29
4.3.1 No Joint venture or Consortium of firms shall be allowed and the contractors should
meet the above criteria by themselves.

4.3.2 The value of free issue materials (if any) shall be taken while evaluating completion
cost of project. The value of such materials incorporated in the project should be
certified by the chartered accountant/owner.
4.3.3 For evaluation purpose, the completion cost of works mentioned in the Completion
Certificate shall be enhanced by 7% per annum till the end of month prior to date of
this Notice.

4.3.4 The completion certificates issued by Government Organizations / Semi Government

Organizations / State Government/ Public Works Department / Central Government /
Public Sector Undertakings / Autonomous Bodies / Municipal Bodies / Public
Limited Companies listed on BSE / NSE and private party shall be accepted for
assessing the eligibility of the tenderer. However, the certificates issued by Public
Limited Company & Private Party must also be supported by work order & TDS
certificates.TDS certificates for full contract value as mentioned in the work
order/Completion Certificate must match failing which the same shall not be
considered.

4.3.5 The gross annual turnover should be certified by the Chartered Accountant. Year in
which no turnover is shown would also be considered for working out the average.

4.3.6 The applicant should own sufficient construction equipment for the proper and timely
execution of the work. The applicant should submit details of same with
empanelment Application.

4.3.7 The applicant should have sufficient number of Technical and Administrative
employees for the proper execution of the contract. The applicant should submit
details of same with this empanelment application.

4.4 EVALUATION CRITERIA FOR EMPANELMENT:

4.4.4 For the purpose of pre-qualification, applicants will be evaluated on the basis of
minimum stipulated financial and past experience criteria. The details of plant &
machinery holding, manpower employed, pending litigations shall also be evaluated
for pre-qualification of the firms.
4.4.5 Even though an applicant may satisfy the above requirements, he would be liable to
disqualification if he has:

a) Record of poor performance such as abandoning work, not properly completing the
contract, delay in completion of works, or financial failures / weaknesses etc.
b) Made misleading or false representation or deliberately suppressed the information in
the forms, statements and enclosures required in the Empanelment documents.

4.5 FINANCIAL INFORMATION

Applicant should furnish the following financial information:

Page 14 of 29
4.5.1 Annual financial statement for the last three years This should be supported by
audited balance sheets and profit and loss accounts (with all schedules attached)
along-with details required for assessing the net worth duly certified by a Chartered
Accountant, as submitted by the applicant to the Income Tax Department.

4.5.2 Bank Solvency Certificate issued by Bank of specified amount as per table issued not
before September 2019.

4.5.3 Name & Address of the bankers.

4.6 EXPERIENCE IN WORKS HIGHLIGHTING EXPERIENCE IN

SIMILAR WORKS
4.6.1 List of all similar works successfully completed during the last seven years.

4.6.2 List of the projects under execution or awarded.

4.6.3 Particulars of completed works and performance of the applicant duly authenticated /
certified by an officer not below the rank of Executive Engineer or equivalent should
be furnished separately for each work completed or in progress ( preferably in Form
“F” or as per Performa of concerned Clients covering the required information as
asked for in Form 'F'). The work completion/ experience certificates issued by other
than Govt. Deptt./PSU shall be supported by the copies of the TDS certificates issued
by the owner of the project of completion value.

4.6.4 The value of executed works shall be brought to the current level by enhancing the
actual value of work done at simple rate of 7% per annum, calculated from the date of
completion to last date of receipt of application for pre qualification.

4.6.5 Construction/Development of „Own Real Estate‟ by developers shall not be accepted

as eligible project to meet the qualifying requirement of past experience as
construction contractor.

4.7 AVAILABILITY OF EQUIPMENT RESOURCE

Applicant should own sufficient Plants & Machinery to complete the works of
stipulated category and monitoring group the details to be furnished in FORM - H.

4.8 MANPOWER: Applicant should have sufficient manpower to complete the works
of stipulated category and monitoring group for which the contractor has applied.
Details with qualification to be submitted.

4.9 ORGANIZATION INFORMATION

Applicant is required to submit the following information in respect of his
organization.
4.9.1 Name & Postal Address, including Telephone and Telex, Fax numbers, E-Mail
address etc.
4.9.2 Copies of original documents defining the legal status, place of Registration and
principal places of business.

Page 15 of 29
4.9.3 Name of Directors and Officers concerned with the work, with designation of
individuals authorized to act for the organization.
4.9.4 Information on any litigation in which the applicant was involved during the last five
years, including any current litigation.
4.9.5 Authorization for EPI to seek detailed references.

4.10 LETTER OF TRANSMITTAL

4.10.1 The applicant should submit the letter of transmittal attached with pre- qualification
documents (SECTION-3) duly signed by him.
4.10.2 Any effort on the part of the applicant or his agent to exercise influence or to
pressurize the employer would result in rejection of his application. Canvassing of
any kind is prohibited.

5. FINAL DECISION MAKING AUTHORITY

EPI reserve the right to modify the eligibility criteria, to decide on cut off date of
implementation, to accept or reject any application, to annul the Empanelment, to
reject all applications or accept new applications at any time, without assigning any
reason or incurring any liability to the applicants.

6. EMPANELMENT LETTERS: LETTERS will be issued to qualified parties in

respective category and limits with a validity of two years from date of empanelment.

7. CANCELLATION OF Empanelment
7.1 The Empanelment of contractor shall be cancelled by EPI in case of their poor
performance, abandoning of the allotted work, and abnormal delay in completion of
work, bankruptcy/declared insolvent and for activities detrimental to the interest of
EPI and debarred/blacklisted by any organization during the tenure of empanelment.
The decision of EPI in this regard shall be final and binding on the contractor.

7.2 The pre-qualified contractor / firm shall not effect any change in the constitution of
the firm without the prior approval of EPI. Such proposal, if any shall be submitted in
advance furnishing full details of the proposed change along with all supporting
documents. Any change in the constitution of the firm /company without the prior
approval of EPI will render the contractor/ firm liable for removal from the approved
list of contractors. The discretion to allow/disallow the proposed change shall vest
solely with EPI. In case, the original partners/ constitution change by more than 50%
either due to substitution or due to retirement or death the enlistment of the firm/
contractor by that name shall be cancelled.

7.3 In case of change of name of the pre-qualified firm/contractor without change of

constitution/partners the same shall be intimated along with proof of such change to
EPI immediately but in no case later than 30 days from the date of such change
occurs failing which the empanelment of the firm/ contractor by that name shall be
cancelled.

Page 16 of 29
8. SUBMITTALS:
Empanelment Documents should be submitted online in prescribed manner.
Empanelment Applications are liable to be discarded if the applications are not
submitted in the prescribed manner.

8.1 Order in which the online documents to be uploaded is as under:

1 Letter of Transmittal as per Section -3 , enclosing Copy of
Demand Draft
2 Application for prequalification of contractor ( Form „A‟) Annexure –I

3 Structure and Organization (Form „B‟ ) Annexure –II

4 Financial information ( Form „C‟ ) Annexure –III
5 Details of similar works completed during the last 7 years ( Annexure -IV
Form 'D' )
6 Project under execution or awarded (Form „E‟ ) Annexure -V
7 Completion Certificates Annexure -VI
8
Performance report ( Form 'F')
Annexure -VII
9 Undertaking ( Form 'G') Annexure -VIII
10 Plant & Machineries ( Form 'H') Annexure -IX
11 Affidavit ( Form-'I' ) Annexure-X
12 Man Power details Annexure -XI
13 Pending Litigation etc on company letter head. Annexure -XII
14 EPF registration no. copy Annexure -XIII
15 PAN copy Annexure -XIV
16 GST registration copy Annexure-XV
17 Certificate of incorporation copy Annexure -XVI
18 Power of attorney duly attested notary copy Annexure -XVII
19 Memorandum & Articles of Association copy Annexure -XVIII
20 Document in support of Applicant legal status Annexure -XIX
21 Any other documents Annexure -XX
Note: Above Annexures to be uploaded with documentary evidence.

8.2 List of hard copy of Documents to be submitted to be submitted in physical form at

the address given NIT on or before last date and time of offline submission of
documents. If the below documents are not received in time then online application
shall not be opened and EPI shall not be responsible for any delay in respect of
submission of the empanelment application.

Envelope should be superscribed with category and monetary Limit applied for
1 Registration fee Original DD of Rs.15,340/-(The Registration
fee is inclusive of GST @ 18%)
2 Power of Attorney duly attested by notary public.
3 Affidavit Form I.

Page 17 of 29
Page 18 of 29
 APPLICATION FOR EMPANELMENT OF CONTRACTORS FOR
ELECTRICAL & MECHANICAL WORKS.

FORM „A‟
NAME OF APPLICANT

DISCIPLINE: ______________________________

MONETARY GROUP & CATEGORY IN WHICH : MONETARY GROUP_______________

APPLICANT IS INTERESTED
FOR PRE-QUALIFICATION : CATEGORY ________________

(To be selected from table given in Section 1

Detailed NIT)
e.g. If an applicant is interested for Empanelment in
Discipline Electrical & Mechanical Works, Category E/M(a) ,
Monetary Group -C : Rs.02.00 Crores up to Rs.05.00 Crores
it is to be written as :

DISCIPLINE Civil Works

GROUP / Group -C : Rs.02.00 Crores up to Rs.5.00 Crores
Monetary Limit

 E/M (a) Heating, Ventilation & Air Conditioning (HVAC)

CATEGORY
Systems.

The requisite Registration fees of Rs. 15, 340/-(Rupees fifteen Thousand Three Hundred
Forty only) (The Registration fee is inclusive of GST @ 18%) are herewith submitted in
Demand Draft / Pay Order No. __________ dated __________.

[SIGNATURE OF APPLICANT]

Page 19 of 29
 FORM „B‟
STRUCTURE AND ORGANIZATION

1. Name and address of applicant.

2a. Telephone No. / Fax No. / Telex No.

2b. Working E – Mail ID

3. Legal status of the applicant (attach copies

of original documents defining the legal
status)

The applicant is:

(a) An Individual
(b) A Proprietary Firm
(c) A Firm in Partnership
(d) A limited Company ( Private or Public) or
Organization

4 Particulars of Registration with various

Government bodies/ Organization. (attach
attested photocopy)

5. Name of Directors/ Partners with their

addresses, Telephone numbers, Fax, Email.

6. Designation of individuals authorized to

act for the Organization.

7. Was the applicant ever required to suspend

any construction for a period of more than
six months continuously after
commencement of the construction? If so,
give the name of the project & reasons of
suspension of work.

Page 20 of 29
8. Has the applicant or any constituent partner
in case of partnership firm, ever abandoned
the awarded work before its completion? If
so, give name of the project and reasons for
abandonment.

9. Has the applicant, or any constituent

partner in case of partnership firm ever
been debarred / black listed for tendering in
any organization at any time? If so, give
details.

10. Has the applicant or any constituent partner

in case of partnership firm, ever been
convicted by a court of law? If so, give
details.

11. Other details:

a) EPF No.
b) PAN No.
c) GST Regn No
(Copies to be enclosed)

12. Any other information considered

necessary but not included above.

Seal of the Applicant Signature of Applicant

Note: a) In "other details" if any of the registration/clearance is not applicable

/exempted/not available with applicant the applicant shall submit an
affidavit/undertaking stating that the same will be submitted before
participating in tender/award of work.

Page 21 of 29
 FORM „C‟

FINANCIAL INFORMATION

I. Financial Analysis: Details to be furnished duly supported by figures in Audited

Balance Sheet / Profit & Loss Account for the last three years duly certified by
the Chartered Accountant, as submitted by the applicant to the Income Tax
Department (copies to be attached)
2016- 2017 2017-2018 2018-2019 Average annual
turnover.
A b C (a + b + c)/3
(i) Gross Annual
turnover on
construction
works.
(ii) Profit / Loss
(iii) Net Worth (Paid
up capital + Free
reserves but
excluding surplus
on revaluation of
assets, etc as
defined under
Company‟s
Act,2013)
(iv) Latest Bank
Solvency

II. The Solvency certificate from Banker not issued before September 2019.

SIGNATURE OF CHARTED SEAL AND SIGNATURE

ACCOUNTANT WITH SEAL OF APPLICANT

Page 22 of 29
 FORM „D‟

DETAILS OF ALL OF SIMILAR

WORKS COMPLETED DURING THE
LAST SEVEN YEARS

1 Sr. No.
2 Name of Work / Project & Location
3 Owner or Organization
4 Value of work in lakhs at completion.
5 Date of commencement as per contract
6 Stipulated date of completion
7 Actual date of completion
8 Litigation/ Arbitration pending /in
progress with details.
9 Name and address / telephone number
of officer to whom reference maybe
made.
10 Remarks

Signature of Applicant

Page 23 of 29
 FORM „E‟

PROJECT UNDER EXECUTION OR AWARDED

S. No. Particulars Particulars

Name of work / Project &
Location
Owner or organization

Value of work in lakhs

Date of commencement as per

contract

Stipulated date of completion

Up to date percentage of progress

of work

Slow progress if any, & reasons

thereof

Name & Address/ Telephone No.

of officer to whom reference may
be made.
Remarks

Signature of Applicant

Page 24 of 29
 FORM „F‟
PERFORMANCE REPORT IN RESPECT OF M/S. _____________________

1. Name of Work / Project &

Location
2. Agreement Amount
3. Estimated Cost
4. Tendered Amount
4a Completed cost of work
5. Date of Start.
6. Date of completion.
(i) Stipulated date of completion.
(ii) Actual date of completion/ likely
date of completion
7. Amount of compensation levied
for delayed completion, if any.
8. Performance report
(a) Quality of work. Very Good Fair Poor
Good
(b) Resourcefulness Very Good Fair Poor
Good
(c ) Financial soundness Very Good Fair Poor
Good
(d) Technical Proficiency Very Good Fair Poor
Good
(e) General Behavior Very Good Fair Poor
Good

Note:

1. The performance report is to be submitted separately for each work mentioned In

Form „D‟ & „E‟. This report should be signed by the authority of owner not less
than the rank of Executive Engineer or equivalent.

2. The performance report is to be submitted separately for each work

executed/under execution for EPI duly signed by Regional Head/ED/GGM.

3. The performance report preferably be submitted in the above Performa. In case,

different Performa is used the applicant shall ensure that the report/ certificate
shall contain the above information.

Page 25 of 29
 FORM „G‟

UNDERTAKING
(TO BE SUBMITTED ON FIRM/COMPANY'S LETTER HEAD)

I..................., the proprietor/ Authorized signatory Of M/s...................

having its Regd./ Head office at ..................... do hereby confirm/ declare
that M/s.................. or its directors / partner has never executed* /
executing* construction work with EPI.

Signature of Applicant with seal

* tick which ever is applicable

Page 26 of 29
 FORM „H‟

DETAILS OF PLANT & MACHINERIES

AVAILABLE WITH APPLICANT

Sr Name of Equipment Make/model/ Quantity Condition

No. Capacity

Signature of Applicant

Page 27 of 29
 FORM „I‟
AFFIDAVIT
(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM RS.10/-DULY
CERTIFIED BY NOTARY PUBLIC)

Affidavit of Mr.………………………………….S/o……………………… R/o …………………………………….

I, the deponent above named do hereby solemnly affirm and declare a under:

1 That I am the Proprietor/ Authorized signatory of M/s…………………………. having

its Head Office/ Regd. Office at……………………………………………………

2 That the information/ documents/ Experience certificates submitted by

M/s………………………. along with this „Application for Empanelment of contractors
(2020-2022) ‟ to EPI Ltd. are genuine and true and nothing has been concealed.

3 I shall have no objection in case EPI verifies them from issuing

authority(ies).I shall also have no objection in providing the original copy of the
document(s), in case EPI demand so for verification.

4 I hereby confirm that in case, any document, information &/Or certificate

submitted by me found to be incorrect/false/fabricated, EPI at its discretion may
disqualify/ reject my application for pre qualification out rightly and also debar
me/M/s………………… from participating in any future tenders/ PQ.

DEPONENT

I,…………………………………., the Proprietor/ Authorized signatory of

M/s…………………………., do hereby confirm that the contents of the above Affidavit
are true to my knowledge and nothing has been concealed there from and that no
part of it is false.

Verified at ……………. this……. day of ……………...

DEPONENT

Page 28 of 29
 LETTER OF TRANSMITTAL
[ON THE LETTER HEAD OF APPLICANT]
From:

To
Executive Director (Contracts & Engineering)
ENGINEERING PROJECTS (INDIA) LIMITED
Core 3, Scope Complex, 7 Lodhi Road,
NEW DELHI – 110 003
E Mail:contracts@engineeringprojects.com

SUB: EMPANELMENT OF CONTRACTORS FOR ELECTRICAL &

MECHANICAL WORKS (2020-2022).
Sir,

Having examined the details given in Notice for Empanelment and Application
documents for the above work, we hereby submit our qualification and relevant
documents.

1 We hereby certify that all the statements made and information supplied in the
enclosed forms „A‟ to „I‟ and accompanying statements are true and correct.
2 We have furnished all information and details necessary for pre-qualification and
have no further pertinent information to supply.
3 We have submitted the requisite banker‟s certificate/ performance reports and
authorize the ENGINEERING PROJECTS (INDIA) LIMITED or their representatives to
approach individuals, employers, firms and corporations to verify our submittals,
competency and general reputation.
4 We hereby confirm that we have read and understood all the stipulations given in
this prequalification documents and the decision of EPI with regard to our
prequalification shall be final and binding on us.
5 We have submitted the following certificates in support of our meeting the
minimum qualifying criteria of completed work(s) specified in Section 2 for having
successfully completed the following works:

NAME OF WORK CERTIFICATE FROM

1.
2.
3.

Enclosures:

Date of Submission:

(Seal of Applicant) (Signature of Applicant)

Page 29 of 29