ASSAM POWER DISTRIBUTION COMPANY LTD. (0/0 The CGM(PPED) & NO ERP, APDCL Regd. Olfice. Biulee Bhawan, 6% Floor, Peltan Bazor, Guwahati-781001, Assor CIN; UaO109AS20035GCOO7 242 GSTIN:1BAABCLI 354312) Web site: www.epdcl.org_E Mail: no.tdss.assam2021@gmail.com Wo. APDCL/NO-ERP/RDSS/ERP/2022-23/30 Dated. 05.08.2022 ‘CORRIGENDUM NO._1 Reference RFP No-APDCL/NO-ERP/RDSS/ERP/2022-23/01 dtd. 12.07.2022 A corrigendum is hereby introduced in pursvance of the RFP “Selection of System Integrator for Supply, Installation, Commissioning, Implementation and Support for Upgradation of SAP-Enterprise Resource Planning (ERP) System” SL Clause No in RFP Page | Ame dec | No. | No. 1 | Section 12, Techy i 17-20 | Refer to Annexure Ito this | cor | Z| Seaton 13, Serial No. 3 15 | Refer to Annexure Ito is Corrigendum 3 tSecion 3, Point no 13, Clavie Ale (ERP Implementation | 19 | Refer to Annexore Ito this | Experience) Corrigendum 1 id Date Sheet 6: Preparation of Proposal, SNo 41 50 | Bid Bata Sheat 6. Preparation of 1 Craritietions may be requested no late thon 7 dys Proposal, SNo 4.1 prior tothe Bid Submission Clerfcations may be requested no Deadline. Tater than 7 day prior to the Bid Request to be sent ot Submission NO, RDSS Chief Generel Manager (PP&D), APDCL Decline | Sislee owen, Flor, Paton Bozo, Guwoho Request to be sent ot 781001 | NO, RDSS/Chief General Manager E-mail: pmu.erp@apdel.org | (PP&D), APDCL Contact Person Biulee Bhowon, th Floor, Patan Guwahati-781001 mmu.era@apeel.org Contact Pers | NO, ROSS/CGM(PP&D), APDCL | 12.2 & 12.3 The Bonk Detcils for BG payable to APDCL are as | follows Bank Name: State Bark of India Account No: 00000010234507645 Descriotions CALGEN-PUB OTH- NONRURAL:INR Name: CHIEF GENERAL MANAGER(PP&O) | IFSC: SBINOOO1 518 | | Branch: AT Road, | | Guwohati(01 516), Guwcho, | | Assom-7810001" |isadded NO, ROSS/CGM|PP&D}, APDCL Bocer,5 Under Annexure (80S) Bidder Help Monval for E-Bidding HELP LINE TO VENDORS. 1. Special Instructions to the Contractors/Bidders for the e: submission of the bids online through this eProcurement Portal hips: / /assamtenders.gov.in/niegep /appiisessionid=C1 47 SBE34A63EFB 1 BEASDEA9D 2858450. smgeps | ?page=HelpForContractors&service=page 2. Guidelines for hassle free Bid Submi | biips//eprocure.gov.in/eppp/hassle_f onpdf 3. Bidders manual kit | bid_submissi | __https://assamtenders.gov.in/nicgep/app?page=Bidders Manvalkit&service=page | 4, Helpline to vendors hitps://assamtenders.gov.in/niegep/app pag dContactUs8service=page rontén wure (BS) Bidder Help Manual for E-Bidding HELP UNE TO VENDORS, addition to other points point no 5 ls added 5.The Bidders ot the time of uploading the documents are advised to take utmost precautions to ensure that their bids are fr from any virus/malware. If the documents from the E-tendering Protal could not be downloaded Jopened due to any errors for whatsoever the reason may be, APOCL is under no-obligation to tthe bid and itis liable for Refer fo Annexure Il to this Corrigendum Form 2:Format for Financial Breakup of Cost Components ~ (ERP System Implementation Cost ~ from Part A to Part F) PART D and PART F omitted from | the Table: ERP System Implementation Cost(Revised Price Bid Format has been uploaded in www.assamtenders.gov.in ) Form 2; Format for Financial Breakup of Cast Components - | (ERP System Implementation Cost ~ from Part A to Part F) PART A - ERP system software under serial number 1, Column "ERP Software License Application’ should be read os "5/4 HANA Full Use Equivalent on PCE as per RFP requirements" (Revised Price Bid Format has been uploaded in swwe.assamtenders.gov.in ) Form 2 Format for Financial Breakup of Cost Components: (ERP System Implementation Cost — from Part A to Part F) PART D ‘System Audit Table” omitted(Revised Price Bid Format has been uploaded in swww.assomtenders.gov.in ) 10 Form 2 Format for Financial Breakup of Cost Components (ERP System Implementation Cost ~ from Part A to Part F) Form 2 ‘Format for Financial Breakup of Cost Compenents-Part G ERP System - ‘Annual Technical Support(ATS) PART F- ‘Manpower Cost Estimate” omitted. Monpower Cost Estimate shall be considered in. "Part C - ERP System ‘Migration/implementation Services"(Revised Price Bid Format has been uploaded in weww.arsamtenders.gov.in } Technical Support(ATS|' should be read as "Annual Technical Support/Annual Software Subscription Fee” (Revised Price Bid Format has been uploaded in swmw.assomtenders.gov.in }14 15 16 T Form 2¥format for Financial Breakup of Cost Components « | 90 | (ERP System - Total Cost for APOC) + Tani Ti Gveniew a ERR ape af wail po 9, E [92 Office’ | “Table 3.1.3. ERP FUNCTION REQUIREMENTS, Sr No. 8 'E- | 99 Office’ [Amexsre 8 763 Annexure B [263- | Annexure B Renexure € poinno 3 Tentative | 286 Hardware /Cloud Requirement: Cloud requirements ore covered under Private Cloud Edition not to be separately provided | Fhe selected ERP OEM, Le. SAP with reference to this tender, TAT host the upgraded ERP Application with a CSP of thei Gheiee, under SoeS model. The pplication will be made aril to end users of APOCL os wel os 10 ERPSI and should | pe pecenibie via sirectIeased-ne connection/ internet ond Sb WAN ERP-OEM end the concerned CSP shel have to sehere to and provide thelr services as per section No 3.2 of ener ceed ERPS! wl have to ensure compance of the | aoe Any devieton ebserved will have fo be reported by the | ERPS! 10 APDCL and sholl be viewed in terms of agreed SLA. | For peripheral hardware requirement refer Annexure-B Inthe Table, ERP System - Total Cost for APOCL', SNo 2 ATS Cost should be read os “Annual Technical Support/Annual Software Subscription Fee” (Revised Price Bid Format has been uploaded in www.assamtendert.gov.ir | | Under Table 1.2 Overview of ERPSI scope of work’, point 9, E- Office stands omitted Toble 3.1.3. ERP FUNCTION. REQUIREMENTS, Sr No. 8, E Office’ stonds omitted ‘Annexure B - Technical Specifications Desktops Type 1 {Allin One) - OS -Windows 11 should be read os "Preloaded with jows 11" Tnnexure B - Technical Specifications Desktops Type 2 {All in One) ~ OS Windows 11 should be read as "Preloaded with Windows 11" Annexure B - Technical Specifications Laptop ~ OS | Windows 11 should be read as "Preloaded with Windows 11" 3. Tentative Hordware Cloud Requirement: Cloud requirements are covered under Private Cloud Edition not to be separately provided. The selected ERP OEM, ie. SAP with ceference to this tender, wl host the upgraded ERP Application wth a CSP oftheir choice, under Saa8 model Proper and sufficient sizing and scalabiliy to be done to void any capacity botle neck for 1+ 5 yrs The application wll be ede available to end vsers of APOCL os well c: to ERPS! and should be accessible via direct | leased: ine connections/ internet end SD. WAN. ERP-OEM and the concerned CSP shallheve 10 | ccchere to ond provide their Services as per section No 3.2 of this FFP. Selected ERPS! wil have to ensure compliance of the same. Any deviofion observed will have to be reported by the ERPSIt0 APOCL | Ghd shell be viewed interme of | | | | greed SLA. | For perinheral hardware | as requirement refer Anmexure® |12 3 JT Form 2:Format for Financial Breakup of Cost Components (ERP System - Total Cost for APDCL) Table 1.2 Overview of ERPSI scope of work, point 9, 'E: | Office’ 90 92 In the Table, “ERP System - Total Cost for APOCL;, S.No 2 ATS Cost should be read as "Annual Technical Support/Annual Software Subscription Fee" (Revised Pric Bid Format has been uploaded in wwww.cssamtenders.gov.in ) Under ‘Table 1.2 Overview of ERPSI scope of work’, point 9, E- omitted a Table 3.1.3. ERP FUNCTION REQUIREMENTS, Sr No. 8, 'E- | Office’ 9 Table 3.1.3. ERP FUNCTION, REQUIREMENTS, Sr No. 8, 'E- Office’ stands omitted 263 Annexure B - Technical Specifications Desktops Type 1 {All in One) ~ OS -Windows 11 should be read os "Preloaded with | Windows 11" ‘17 | Annexure B 264 264 263- ‘Knnexure 6 - Technical Specifications Desktops Type 2 (All in One) ~ OS Windows 11 should be read as "Preloaded with Windows 11" ‘Annexure B - Technical Specifications Laptop ~ OS Windows 11 should be read as “Preloaded with Windows 11" 18 “Annexure C point no 3. Hordware/Cloud Requirement: Cloud covered under Private Cloud Edition not to be separately provided. The selected ERP OEM, i.e. SAP with reference to this tender, will host the upgraded ERP Application with a CSP of their choice, under SacS model. The op! ‘available to end users of APDCL os well as to ERPS! and should be accessible via direct leased-line connections/ internet and 'SD-WAN. ERP-OEM and the concerned CSP shall have to their services os per section No 3.2 of ill have to ensure compliance of the ll have to be reported by the | ERPSI to APDCL and shall be viewed in terms of agreed SLA. For peripheral hardware requirement refer Annexure-B ‘adhere to ond pr this RFP, Selected ERPS! same. Any deviation observed Tentative requirements are 266 tion will be made 3, Tentative Hardware /Cloud Requirement: Cloud requirements are covered under Private Cloud Edition not to be separately provided. The selected ERP OEM, i.e. SAP with reference to this tender, will host the upgraded ERP Application with a CSP of their choice, under SaaS model.Proper and sufficient sizing and scalabiliy to be done to ‘avoid any capacity bottle necks for 145 yrs. The application will be made available to end users of ‘APDCL as well as to ERPSI ond should be accessible via direct leased-line connections/ internet ‘and SD- WAN. ERP-OEM and the concerned CSP shall have 10 ‘adhere to ond provide their services as per section No 3.2 of this RFP. Selected ERPSI will hove to ensure compliance of the some. Any deviation observed will have to be reported by the ERPS! to APDCL ‘ond shall be viewed in terms of agreed SLA For peripheral hardware requirement refer Annexure-B19” [AmanureC, Point No $- Futonal Rel Specifications, SLNo B - E-office 7 ig a " { | 20 |Amexure CPoin No 10. Service Level Agreements and | 269 | Annexure C,Point No 10: Service Penalties Level Agreements and Penalties | | Please refer to Section 15 of the RFP for the exhaustive lst of | Standard SAP RISE RTO/RPO and | SLA Terms and Conditions, as well atthe penctes tobe levied | SLA will be applicable von co noncomeloes Manseraerresecten 1Soft | APDCL has been vsing on in-house help desk portal 19 manage RFP for the exhaustive lst of SUA the penalties to be levied upon on non-compliance. ‘APDCL has been using an in-house help desk portal to manage kets /incidents raised by the end: users for operational and other issues. The same portal shall be continued and shail be used by the successful bidder. ‘An additional tripartite agreement for SLA compliance by ERPSI/OEM shall be executed ‘amongst APDCL, selected ERPS! and ERP OEM(SAP) . The Format for the same shall be shared at a later stage. ‘Section? (II): Special Conditions of Contract, GCC/Article Clause 5.1- ""5% of the contract price” may be read as | Section7 (II): Special Conditions of | Contract, GCC/Article Clause 5.1- other issues. The same portal shall be continued and shall be used by the successful bidder, (ole "3% of the contract pri The other terms and conditions of the RFP under reference above shall remain same. ENCLOSURE: Annexure I and Il. General Manager (PP&D), APDCL cl Memo No. APDCL/NO-ERP/RDSS/ERP/2022-23/30 & Dated. 05.08.202 Copy to: - 1, PS to the Choirman APDCL, for favour of kind information of Chairman, APDCL. 2.PS to the MD, APDCL Bijvlee Bhawan, Guwahat-1, for favour of kind information of MD, APDCL. 3. The CGM F&A, APDCL for information. 4y \ Lada Chief Generol Manoger (PP&D), APDCL erAnnexure-I Modified QCBS marking for technical evaluation fs. [criteria i. [Supporting Documents 1) Frechnicat Presentation [Marks Presentation by the bidders on their understanding of the Ibusiness/ functional requirements of Asiam Power Distribution (Compony livted (APDCL) ond proposed solution and jemplementation approach highlighting the below mentioned | * Presentation Approoch ond time management | © Project Planning & implementation approoch © Methodology for GAP Analysis © Present Customer /Client Base © Avcilabilty /Plaming for local office set Risk Monagement and Business Continuity Plan | Time allotted for presentotion=15 Minutes Moximum number of slides in presentation=12 is [Presentation delivered by the Project Manager lond Assistant Project Managers who ore propored jo be deployed on full time bosis ot client locations until GO Live and should depict Bidder's linderstanding of the business/ functional Irequirements of APDCL, the proposed solution ond implementation approach Human Resource / Manpower Proposed ih ase ei as es 12.1 [Project Manager (Project In-chorge) at APDCI- HQ or other locations in Assam to be designated by APDCL) ‘Should have worked as « Project Monager for Large Projeats of ‘System Integration (More than 100 Cr.) with Central / State |Gov../Private Organizations in Power Sector © More thon 2 projects= 4 Marks © 2projects= 2 Mark #1 Project = 0.5 Mark [Totel Years of Experience: # >= 20 Yeors: 2.5 Marks © >=15 ond < 20 Years: 1 Mark televont experience in offered ERP: #515 Years: 2.5 Marks ¢_>=10 ond < 15 Yeors: 1 Marke [Self-Certified CV ond Counter-Signoture of [Authorised representative of the bidder(Refer to Page 60 of RFP for Format) a2 lor other locotions in Assam to be designated by APDCL) 3 Marks) |More thon 100 Cr) with Central / State Govt,/Privote |Orgenizations in Power Sector: Jb 2ormore projects= 2 Mark |» 1 Project = 1 Mark JTotal Years of Experience lt >= 10 Yeors: 2 Mork >=5 ond < 10 Years: 1 Marks [Associate Project Manager (Project Coordinator at APDCL- HO|7 [Worked as « Project Manager for Projects of System Integration’ [Self-Certified CV and Counter Signature of [Authorised representative of the bidder(Refer to [Page 60 of RFP for Format) ersty oe [2.3 JPcte Bose Administrator at APDCL- HQ or other locati |Assom to be designated by APDCL) 5 yeors' experience ~ 1 mark + Greoter than 5 years’ experience — 3 marks [SeWf-Ceniified CV and Counter-Signature of [Authorised representative of the bidder(Refer to Page 60 of RFP for Format) aa [T infrastructure expert ot APDCL: HQ or other locations in [Asiom to be designated by APDCL) + 10 years’ experience ~ 2 marks + _Greoter then 10 years of experience ~ 3 marks [Self.Certified CV and Counter-Signature of [Authorised reprosontative of the bidder(Refer to Page 60 of RFP for Format) 25 [Cloud Services Expert ot APDCL- HQ er other locations in [Assam to be designated by APDCL) + Syears' experience ~ 1 mark + _ Greater than $ years’ experience - 3 motks [Self-Centified CV and Counter-Signature of [Authorised representative of the bidder(Reter to IPoge 60 of RFP for Format) femiey, ‘System Integration (TSI) Experience Ba ‘The Bidder(s) should have implemented at least One (1) Turrkey| | System integration (TS!) project including supply of |Herdwore /cloud services, Software, licenses along with installation, configuration, customization, implementation, Roll [Out as well as providing FMS services / System Operation [services during the lost Ten (10) financial years, |vorth ot least INR. 24 Cr. OR, [hwo projects each costing not less thon the amount equol to INR. 15 Cr. OR, Ihre projects each costing not less then the amount equal to line. 12 Cr. 2 [Copy of Work /Purchase Order & Certificate jot Go-live / Certification for project being joperctional os on date of Bid Submission as proof jf services provided 3.101 [Turnkey IT System Integration (TSI) prdject in Power sedor [a |ERP Implementation Experience fas IMarks. lat [The Bidder should have successfully implemented ot least three IERP Projects of the offered ERP OEM product in India in lost 10 {yeors with at least 500 ERP licenses in each projet Further, in oll the three projects mentioned above, - [tthe offered ERP OEM product must have been implemented| in a Central/Stote PSU or Govt. Organization or Power sector (Generation, Transmission or Distribution). \* At least 4 modules out of following functions / modules of the offered ERP OEM Product must have been implemented~ (© Finance and Accounting Purchasing /Contract Management ° © Iaventory Menagement © Governance, Risk and Compliance (GRC) © Humen Resource Management, Payroll & ESS. Business Intelligence Reporting Document management system °° hs |Work Order/ Purchase Order and Successful |Completion Certificates mentioning the project cost Issued by officer not below the ronk of Head of [Department stating completion of at least Pilot Go [tive Stage. 4.19] + SERP projects — 3 Marks + AERP projects — 4 Marks ‘+more than 4 ERP projects - 5 Marks Ge ewERP project in Power sector ~ 3 Marks, 5 © Additional 1 mark — Implemented in indie Additional 1 mork ~ Implerwnted with offered ERP tm Prod ae ‘© FRS Compliance with Solution j20 [Marks [S.1 |The Bidder(s) shall indicote in the checklist the compliance of the lproposed solution as per format enclosed for each of the Functional Requirements. The compliance shall be cotegorized os under + Availability of full functionality as part of the solution proposed through parameterization or software ‘configuration (ie., no code change) would be given higher weightage. Le., Compliant (C) + Where port functionality is ovailable, or the required functionality is met with customization OR on add- ‘on/bolt-on software including ony bespoke development would be given lower weightage ie., Customized Compliant (CC) ‘+ FRS must be demonstrable. Rundom sample verificotion may be conducted during presentotion +The response against each mentioned requirement will be evoluoted os following Response Points |_| Comptionr 2 Points Customized Compliant 1 Point ‘Non-Compliont (0 Point [Al line items os mentioned in FRS would be considered long |with weightage as mentioned above. The total marks will be lowarded based on the cumulative response ond total points for Jeoch requirement. : Marks would be owarded bated os below: (Max. 20, Moths) + 90% & above - 20 Marks © 80%.90% «15 Marks © -70%-80% - 10 Marks The Bidder hos to score minimum 70 % score in this section. The Bidder having below 70% complionce is liable for rejection ‘ond will be considered technically disqualified oa ge. ee QuyAnnexure Il Table 1: Bill of Materials and Services for ERP System Licenses [Indicative Only. To be defined by ERPSI] SLNO | Particular Units: Total 1 ‘S/d HANA Full Use Equivalent on | No. 1000 2 Pasi roll User's Employee No. 13000 3 Total BI/BO Users No. oi