By clicking on the icon you can open the Modules section shown in Image 1.1.

Image 1.1

1. PLANNED MAINTENANCE SYSTEM

It is the module that aims to plan the maintenance and repairs of ships in digital
environment and to follow them by the ship and the office.
You can enter the planned maintenance module by clicking on the section shown
on the left.
1.1. PMS
After selecting the Planned Maintenance module, you can select the PMS section from the left menu
on the screen that opens.

1.1.1. MAİN LİST

The work program is gathered under 3 main headings.
These;
• Deck
• Engine
• Electric

Deck: It consists of 5 subgroups; Navigation, Fire Fighting, Life Saving, Cargo and Loadline.

Engine: Main Engine, No-1 Aux. Diesel, No-2 Aux. Diesel, No-3 Aux. Diesel was collected in 5 subgroups,
Auxiliary Machinery. However, the main groups for MR ships are No 1,2,3 Power Pack, Framo Hyd.
Gathered in 7 groups as System and Equipment.

Electric: It consists of two main groups as Device and System, as well as 20 subgroups.. All

hardware to be done is displayed in this section in a hierarchical way.

This list is created in the form of Equipment and Items attached to them, and the

equipment is grouped into Files.

➢ Folders
➢ Equipments
➢ Items

Equipment cannot be defined one after the other. They must be grouped with a file. However, Items
can be defined one after the other.

The red color of the equipment on the list means that it is defined as Critical Equipment, the blue color
is Important Machinery and the black color is defined as Others. These definitions are provided by
selecting “Priority Type” during equipment addition.

The distinctions such as critical, important, other are defined according to the lists in the company
manual.

CRITICAL EQUIPMENT: These are the equipment determined by the company policy. Such as
 : These are the machines that are important for the operability and continuity
of the system. For example:

OTHER MACHINERY : Depending on the company policy, they are machines and devices that fall
outside of the above order. The transactions in this section are only under the authority of the
company.:
 1.1.2. CREATE FOLDER

After entering the PMS section from the left menu, right click on the empty space as shown in
Image 1.2 You can select the Add Root Folder option.

Picture 1.2

To create a main group named Deck, you can save the process by clicking the button after entering the
Folder Name and Folder No information as shown in Picture 1.3.

Picture 1.3
We will create our subgroups under the main groups. While creating these groups, you can take advantage
of your company-planned business scheme.

As an example, we will create under these groups. After clicking on the left mouse button
on the and right click on , clicking on the in openning
tab.

Picture 1.4
Then, DECK will automatically appear in the Master Component section of the window that appears. The
reason for coming automatically is choosing DECK as the main group.You can leave Folder No blank on this
screen. The program will give automatically number. Folder Name cannot be empty.

Picture 1.5

As a continuation of the example, type TANKS in the Folder Name section and click on the button.
Create the FIRE FIGHTING, LIFE SAVING, CARGO, LOAD LINE files under by doing the same operations.

Picture 1.6
We have created our sub-groups under the main group we have created. And we do the same to
create other subgroups. You can follow the company planned business procedure this way.

Picture 1.7

Subfolders are created under the Main Folder that we have created as follows, and then Main Equipment
is created. Sub Equipment is created under the main equipment.

In addition to being created under the planned work framework, we need to note here that the Main
Equipment, Sub Equipment and Other equipment are Critical, Important or Other during the Period
assignments of the Equipment.
 Picture 1.8

After clicking the left mouse button on the subfolder, click the right mouse button and click
the tab in the window that appears.

Picture 1.9
 When you click on the tab, the window you will see is like Picture 1.10.

Picture 1.10
Master Component: All sub-equipments to be created will be collected under the subfolder we have created
under the main folder.

Equipmet No: The program will automatically gives number the equipment to be done.
If you have an equipment number, you can enter this information yourself.

Equipment Name: The area where the main equipment name is written. For example:FRESH WATER TANKS

Start Date : Ship building date must be entered in this field.

Priority Type: In our planned business tree, FRESH WATER TANKS equipment appears as Other. We will
designate this main equipment as Other. Click the Priority Type section and select the Other button for FRESH
WATER TANKS from the window that appears..

Class Component : When the class is marked on this screen,

the Class Code field will open automatically.
If you have Class Code information, you can enter this field.
 Hourly Working / Start Working Hour : This is the area where the starting time of the equipment on the ship
that operates on a clock basis is written. With the section checked, the field where the working
hour will be entered is activated as shown.

Picture 1.11

After filling in as shown in Picture 1.11, save by clicking the button.

You can see that it is saved under the component entered in the Master Component field.
A folder named DEMO was created as a subfolder under the DECK main folder and the
components shown in Picture 1.12 were added under this folder.

IMPORTANT COMPONENT-

CLASS COMPONENT IMPORTANT-

CRITICAL AND ENVIRONMENTAL-

CLASS COMPONENT-
CRITICAL EQUIPMENT-

1.1.3 SEARCH

It is the area where you can search not only word-based but also letter-based for all created folders,
equipment and items, and you can search from the folder title to the lowest component.

To find the FRESH WATER TANKS equipment that we created as an example, “TANKS” was written in
the search bar and every component in which this word was mentioned was listed.
 GÖRÜNÜM
SEÇENEKLERİ

COLLAPSE ALL:
Collapse all means
and right click on
an empty space
within this field
When it is done, it
is among the
options opened.

Collapses so that only

main folders are
visible.

EXPAND ALL:
It means expand all of
them and when you
right click on an
empty space within
this field, is located.

All nested
components extends
to show.

Picture
1.13
 1.2.1. PERIODS
It is the form in which Business Periods and Periods related Business Procedures are defined for the
item selected in the list

Maintenance and spare parts of the main and auxiliary machines used on the ship and related you can
keep the maintenance of the equipment under control. You can track the machines or parts to
be followed up on the basis of working hours, on the basis of time intervals, or by any method between
options. You can also create work orders for your planned maintenance system and match these work
orders with parts and machines. Thus, what work should be done for which machine or part
You can define the work planning orders that should be done according to the conditions you define,
such as the staff to do the job and the time of the job.

1.2.1.1. ADD PERIOD

After selecting Item in the list, clicking the button will open the screen shown in
Picture 1.2.1.

Picture 1.2.1
 PERIOD-NEW

A small definition of the work to be done periodically in other words, title is assigned to the Job Title field. In the
item no box number is given and Priority Type is selected, which indicates the priority level.

There are many options for the period type in the Period Name cell. These options include hours, days, weeks,
months, years, as needed.

You can select the frequency of the business period you create with it.

The main files previously added to the Responsible Department options are the department name.

Responsible Person is the section where the information of the person who created the period is entered.

Obligation to add a picture by marking this field to the business period you have created

Obligation to use spare parts

PLANNED WORK PERIOD - ADDING ISM REPORT

ISM REPORT
using the tab to the business
period button
by clicking on Picture 1.2.3
double on the form you
selected from the screen
shown
You can add ISM Form /
Report by clicking.

Picture 1.2.2

Picture 1.2.3
 To create an obligation to fill in the
added form you must click the
button.

To delete the added form, after

selecting the form by clicking the
button ,you can delete.

Picture 1.2.4

PLANNED WORK PERIOD – ADD RISK ASSESSMENT

A systematic approach to
business is based on risk
assessment. You can add a
risk assessment for the
created business period. For
reviews There are many
ready-made templates in our
system depending on the
type of business period.

Picture 1.2.5
You can find general risk assessment templates among the options by clicking the button and

After selecting, you can add it by clicking the button.

To delete the added template, you can click the button after selecting it.

Picture 1.2.6

You can do the same by opening the Picture 1.2.7 screen by clicking the button. the field contains

a search bar for the template you want to reach.

By typing a word in the content of the template you want to find in this search field, you you can search

even if you don't know whole content.

 Picture 1.2.7

PLANNED WORK PERIOD – ADD SPARE PART

Picture 1.2.8
Click the button to add the spare parts that should be used while creating the work period
and when the screen shown in Picture 1.2.9 opens, select the spare part that is suitable for the job and
should be used.
Spare parts were collected under equipment. When one of the equipment is selected, spare part options
are listed in the Spare Part field.

Picture 1.2.9

To select more than one spare part, you can select products by holding down the CTRL key.

You can add selected spare parts to your list by clicking the button.

Click the button to create an obligation to use for the spare part you selected.

To delete the spare part you selected, single click on the spare part and click the button.
For example, by selecting CARGO TANK VALVES sub equipment under DECK equipment, you can see the 65-
5K, which comes to the Spare Part area, by double-clicking on the WAFER spare part, and it comes to the
screen shown in Picture 1.2.10.
.

Picture 1.2.10

You can click the button to save the created work period.
 1.2.1.2. ADD PROCEDURE

Complying with the business period you have created, all the required ways and methods you can add.

After selecting the work period you created, from the tab shown in Picture 1.2.11 click on the button
and the procedures you want in the window shown in Picture 1.2.12 you can add.

Picture 1.2.11

Picture 1.2.12
 After clicking and saving the button, the option to Add Document will be active.

You can select the document you want to add by clicking the button. To export an
existing document in the period, you can click the button.

You can update the selected procedure by clicking the button.

You can delete the selected procedure by clicking the button.

You can print the selected procedure by clicking the button.

1.2.1.3. ADDING INSTRUCTİONS

Instructions, as a PDF document or an image of the instructions requested to comply with the created business
periods. is the section in which it is added.

Picture 1.2.13

After selecting the job to add instruction, click the button to add PDF The window where you
can select the document will open. Specify the location of the PDF document from the window that opens
and click the "Open" button.
The document you selected is added automatically. To export an attached document, you can click
the button to select the area you want to save on the computer.

Picture 1.2.14

After selecting an instruction document or image you have added, you can delete it by clicking the
button.

1.2.1.2. INPUT RISK ASSESSMENT

You can add risk assessment for the created business period.

You can click the button to fill in a new risk assessment.

Picture 1.2.15

Or you can right click on the created business periods in the "Periods" tab and select the
option.
 Picture 1.2.16

The window shown in Picture 1.2.17 where you can create a risk assessment by clicking on the button
It will be opened.

Picture 1.2.17
 After the window shown in Picture 1.2.17 is filled, you click the button to add your record to your
risk assessment list.

However, you can use the general risk assessment forms by modifying them. For this after clicking the

button on the screen shown in Picture 1.2.16, the window shown in

Picture 1.2.18 will open. After selecting the general risk assessment form that is suitable for you, click the
button.

Picture 1.2.18

Picture 1.2.19
When the selected overall risk assessment is listed in the list as shown in Picture1.2.19, by double clicking on
form you can make changes.

By clicking the button on the screen shown in Picture 1.2.20 you made the update.

You can save your risk assessment as updated.

Picture 1.2.20

In its updated form, you can click the button on the window where your risk assessment list is located

and save.

This updated form is added to the Risk Assessment field in the left menu in PMS and comes from the Generic
Risk Assessment left menu in the Safety module.
 1.2.1.3. INPUT MAINTENANCE

Right click on the hardware that is due for maintenance and click the button you can
access the maintenance form below.

You can also access the maintenance form by selecting Input Maintenance from the options in the window that
opens when you right click on the job period you created.
JOB DETAILS:

Picture 1.2.21

Period Group; It includes information about maintenance dates, working hours, period information.
Maintenance Group; the place and date of maintenance must be filled.
Action Grubu ;
A-Overhaul: Equipment that is due for maintenance is checked if it has been maintained.
B-Failure: If maintenance has been done due to an error in the system, it is checked.
C-Damage: If maintenance is performed as a result of damage to the equipment, it should be checked.
D-Inspection: If maintenance has occurred as a result of damage to the equipment, it should be checked.
E-Other: If maintenance is required as a result of inspections, this option should be checked.
F-As Required By Circular: This option is selected when the maintenance is requested by the operating
company.

You must check at least one of these options, otherwise the system will not record your action and will
show you a warning.
USED SPATE PART: It is the section where the spare parts used in maintenance are added to the maintenance.

Picture 1.2.22

By clicking the button, the Stock Out window shown in Picture 1.2.23 will open.

Picture 1.2.23
Clicking the button will open the Spare Part Select window, where the spare parts are listed.

Picture 1.2.24

By clicking the button, you can automatically select the backup of the Stock Out window as follows.
You can see that it has been filled with track information, so that you enter the date, quantity and unit price

information. Then you can save by clicking the button.

Picture 1.2.25
PICTURES: The button taken during the maintenance, where the care and related images are
added, is the area where you can select images among the options available on your computer.

Picture 1.2.26

In Picture 1.2.27 under the PROCEDURES tab;

The "Description" section contains the procedure information to be followed when creating the business
period, the documents added in the "Attached" section and the instructions entered while the business
period is created in the "Instructions" section.
 Picture 1.2.27
In Picture 1.2.28, you can click the button to add the maintenance related document
under the DOCUMENTS tab.

Picture 1.2.28
 1.2.1.4. POSTPONE MAINTENANCE TIME

Maintenance time has not yet come, but when it cannot be done on the specified date or
maintenance time has passed but If it cannot be done for some reasons, the duration of the
relevant business period may be delayed. The maintenance time for a business period
defined as Critical Equipment cannot be postponed.

After you select the created business period, you can click the button.
Thus, the window shown in Picture 1.2.29 will open.

Picture 1.2.29

The reasons for postponing the maintenance time offered as an option in Picture 1.2.29 are as follows.

• Lack of time

• Due to weather conditions

• This work cannot be done at sea.

• This work cannot be done at the port.

• This work cannot be done in the shipyard.

• Other reasons

After selecting the date you want to postpone from the New Due Date section, you can select a reason for
the postponement.
You can save the postone process by clicking the button.
 1.2.2. HISTORY

All added maintenance of the selected equipment, shown in the red frame under the History tab lists its history.

Picture 1.2.30

Picture 1.2.31
You can delete the related maintenance by clicking the button while on the

selected maintenance.

You can print all the maintenance of the selected equipment by clicking the button.

By clicking the button or double-clicking on maintenance, the window shown in Picture 1.2.32 will
open.
You can make changes to the maintenance by choosing this window.

Picture 1.2.32

By clicking the button, you can save the maintenance you have modified.
1.2.3. CONSUMED PARTS

All parts used in the maintenance of the selected Item in the list are listed in this field. This section
works integrated with the spare parts module.

Picture 1.2.33

After selecting the relevant part to be able to operate on the spare part in the list, clicking the

button will open the window shown in Picture 1.2.34.

You can do the same by double clicking on the relevant part.

You can click the button to delete the selected item.

 Picture 1.2.34

After making changes on the selected track, you can save it by clicking the button.

1.2.4. DEFICIENCY

It is the section where faults, deficiencies and deficiencies and ways of elimination are recorded causing the fault.
Belongs to the selected item Deficiency information will appear on the list as in Picture 1.2.35.

Picture 1.2.35
You can double click on the record to see the details of the records in the list or

by clicking the button you can open the window shown in Picture 1.2.36

Picture 1.2.36

After making changes on the selected track, you can save it by clicking the button.

Clicking the button will open the new record creation screen shown in Picture 1.2.37.
GENERAL TAB:

Picture 1.2.37
Cause Of Defect:
It is the area where you can select the cause of the error, defect or deficiency, where there are equipment
malfunction, operational error and other options.

Component Name;
By clicking the button, among all the items listed in the window that opens, errors, defects or
the item to which the business period is missing is selected.

Description of Deficiency:
It is the area where the description of the error, defect or deficiency is written.

Suggested Method of Rectify:

It is the area where we can choose the recommended correction method. You can also enter the correction
method in the section.

Equipments:
From the window that is opened when clicked on the button and shown in Picture 1.2.37
after selecting the equipment, you can add the selected equipment by clicking the button.
If the equipment you want to add is not among the options, you can add and save new equipment by
clicking
 Picture 1.2.37
Spare Part Required:
It is the section to be filled in if a spare part is required for the related error, defect or deficiency. Required
New Spares option is selected.

Moreover, the order date is selected from the Purchase Order Date field and P.O. Order reference
number is entered in the Ref.No field.

ANALYSIS TAB:

Picture 1.2.38
In this area, root cause analysis is defined for the related error, defect or deficiency.

Clicking the button will open the window shown in Picture 1.2.39.
From this window, you can select the instant root cause and add it by clicking the button.

Picture 1.2.39
Clicking the button will open the window shown in Picture 1.2.40.
You can select the system root cause from the window and add it by clicking the button.

Picture 1.2.40
In Root Cause section, you can enter information as the main reason.

PERFORMING JOB TAB:

Picture 1.2.41

Planned repairs to be performed: This is the area where repairs planned to be made can be entered.
Office Comment: This field for Office comment.
Due Date: It is the field where the end date is entered. A maximum of 3 months after the end date can be
entered.
ACTIONS TAB:

Picture 1.2.42

Corrective Actions: It is the area where corrective actions are taken.

Preventive Actions: It is the area where preventive activities are written.
Preventive Actions Approves By / Date: It is the field where the person and date information confirming the
preventive activity are entered.
Discovered By/ Date: It is the field where the person and date information is noticed.
DPA and MR / Date:
Prepared By Name: It is the field where the person preparing the activities that prevent deficiency and the date
information are entered.
RESULT TAB:

Picture 1.2.43

Closed By / Date;
Status: The relevant error, defect or deficiency is the area where the status information can be changed. Status
information change can only be done by the office.

Name: It is the field where the name of the person who created the related error, defect or deficiency record
is entered.

Close Date: The relevant error, defect or deficiency record is the area where the closing date is selected.

Reported By/ Date : It is the field where the information of the person who determines the relevant error,
defect or deficiency is entered.
 1.2.5. RISK ASSESSMENT
The area where the risk assessments created for the selected Item are listed in the list. A risk assesment form
is created automatically when performing the items that are critically identified by the company. On the
created form, ship crew can add other risks they see or remove the risks that occur automatically.

Picture 1.2.44

You can click the button to add a new risk assessment.

Or you can right click on the created business periods in the "Periods" tab and select the
option.
The window shown in Picture 1.2.45 will open.
 Picture 1.2.45’de

Clicking the button will open the window shown in Picture 1.2.46, where you can create a risk assessment.

Picture 1.2.46
 After the window shown in Picture 1.2.46 is filled, you click the button to add your record to your risk
assessment list.

Moreover, you can use the general risk assessment forms by modifying them.

For this After clicking the button on the screen shown in Picture 1.2.16, the window
shown in Picture 1.2.47 will open
After selecting the general risk assessment form that is suitable for you, click the button.

Picture 1.2.47

Picture 1.2.48
When the selected overall risk assessment is listed in the list as shown in Picture 1.2.48, You can make changes by
double clicking. Located on the screen shown in Picture 1.2.49 you made the change. You can update it by clicking
the button.

You can save your risk assessment as updated.

Picture 1.2.49

This updated form is added to the Risk Assessment field in the left menu in PMS and Safety
It comes from the Generic Risk Assessment left menu inside the module.

After clicking on the relevant risk assessment to delete the risk assessment of the selected Item
you can click the button.
 1.2.6. PICTURES

It is the area that is taken during the maintenance of the selected equipment and the images related to the
maintenance are listed.

Picture 1.2.50

When the button is clicked on the selected image, the window shown in Picture 1.2.51
will open.
You can delete the image by clicking the button while on the selected image.

Picture 1.2.51

You can export the related image by clicking the button shown in Picture 1.2.51.
2. RUNNING HOURS

Equipment marked "Hourly Working" appears automatically in the Running Hours List when defining the
Equipment. The entered working hours are automatically added to all parts connected to the equipment.
It is processed. The area where hourly equipment is listed is shown in Picture 2.1.

Picture 2.1

You can move the selected equipment up in the list by clicking the

button.

You can move the selected equipment down in the list by clicking the

button.

You can reach the work period of the selected equipment by clicking the button.

You can print the hourly running equipment listed by clicking the button.

When the button is clicked, the window shown in Picture 2.2 will
opens. All hourly working equipment is listed in the relevant window and working hours can be
entered quickly on these equipments.
 Picture 2.2

You can click the button to save the entered working hours.
The working hours of the equipment selected in the list are listed in the framed area in Picture 2.3.

Picture 2.3
You can see the previously entered working hours and dates of the equipment in the list on the right
by selecting the equipment from the list.
You can access the screen in Picture 2.4 below by clicking the button to enter a new
working hour for the selected equipment.

Picture 2.4

By clicking the button, you can save the new working hour you added.

In this screen, the last entered working time and date of the equipment selected in the "Last Running
Hour Details" section are displayed. In the “Next Running Hour Details” section, this equipment is
max. shows the working hours you can enter.

IMPORTANT: No entry is possible for a later date for the working hour. Max. the date you can enter
cannot be a date after the date of entry.

IF IT IS THE WORKING HOUR; The device / machine will be the total working hours on the corrected
day. Total working hours will be entered in this section. While entering the working hour, the
working hour value cannot be more than (max hour) value.
You can update on the screen shown in Picture 2.5 by double-clicking on the selected working hour.

Picture 2.5

You can save by clicking the button

You can delete the hourly running equipment selected in the list by clicking the button.

3. DAILY WORKS

It is the section where the works performed other than planned maintenance are added and listed.

Picture 3.1
 You can delete the job record selected in the list by clicking the button.

Clicking the button, the cursor appears in the Search field

You can print the job list by clicking the button.

By clicking the button, the window shown in Picture 3.2 will open.

You can add the job description in the "Description" section and the person who creates the daily job
in the "Prepared By" section.

After clicking the button, the document adding field will be active.

You can click the button to add documents related to the new daily job added.

Picture 3.2

Finally, you can click the button to save with the document you added.
To update a record in the work list, you can double click on the relevant record or click the button after
selecting the record. The window shown in Picture 3.3 will open.

Picture 3.3

You can click the button to save the changes you have made on the relevant record.

4. DAILY JOB

It is the section where the daily selected care is listed.

When defining the period for the equipment, the Period Name field is the section where the equipment selected
as “DAY” is listed.

For daily work marked on the list, it means that the next maintenance time is less than
24 hours.

For the daily work marked in the list, it means that the maintenance time has to be entered
it past.
 Picture 4.1

Clicking the button opens the window shown in Picture 4.1 so that all the daily

jobs shown in Picture 4.1 can be defined as done.

Picture 4.2
After the related fields are filled, click the button. The log in the list shown in Picture 4.1 jobs will
be entered in maintenance.

By clicking the button, you can print the list of maintenance whose period is selected on a daily basis.
Maintenance for the planned work period you selected from the list by clicking the
button, the window shown in Picture 4.3 opens for you to add.

Picture 4.3

After the related fields are filled, you can save by clicking the button.

You can also do the operations by clicking on the button by right clicking on the
list. The window that opens when right clicked is shown in Picture 4.4.
 Picture 4.4

It is the field where the maintenance of the related work, whose period is daily, is listed.
By double-clicking on the maintenance selected in the list, the window shown in Picture 4.6 opens.

Picture 4.5
After making changes on the maintenance in this window, by clicking on the button you can save.

Picture 4.6

5. TODO LIST

Hourly, daily, weekly, monthly, yearly etc. of the items whose periods are defined, times of maintenance.

are calculated automatically by the system.

In Picture 5.1, the work list is shown framed.

 Picture 5.1

You can add maintenance for the selected job by clicking the button.
When the relevant button is clicked, the window shown in Picture 5.2 opens.

Picture 5.2
The maintenance added to the selected work list is added to the framed area shown in

Picture 5.3. This field lists the maintenance history of the job.

Picture 5.3

By double-clicking on a selected maintenance, the window shown in Picture 5.4 will open.
After making changes on it, you can save it by clicking the button.

Picture 5.4
You can add a risk assessment for the selected job by clicking the button. When the
relevant button is clicked, the window shown in Picture 5.5 opens.

Picture 5.5

Butonuna tıklandığında oluşturmuş olduğunuz risk değerlendirmesini butonuna

tıklayarak kaydedebilirsiniz.

Clicking the button causes errors, defects or deficiencies causing the malfunction for the
selected job and you can save the ways of removal.

When the relevant button is clicked, the window shown in Picture 5.6 opens.
GENERAL TAB:

Picture 5.6
Cause Of Defect:
It is the area where you can select the cause of the error, defect or deficiency, where equipment malfunction,
operational error and other options are available.

Component Name;

Clicking the button, among all the items listed in the window that opens, errors, defects or the item
to which the business period is missing is selected.

Description of Deficiency:
It is the area where the description of the error, defect or deficiency is written.

Suggested Method of Rectify:

It is the area where we can choose the recommended correction method. You can also enter the correction
method in the section.

Equipments: From the window opened when the button is clicked and shown in Picture 5.7
After selecting the equipment, you can add the selected equipment by clicking the button.
If the equipment you want to add is not among the options,
You can add and save new equipment by clicking .
 Picture 5.7
Spare Part Required:
It is the section to be filled in if a spare part is required for the related error, defect or deficiency.
Required New Spares option is selected. However, the order date is selected from the Purchase Order Date
field and P.O. Order reference number is entered in the Ref.No field.

ANALYSIS TAB:

Picture 5.8
In this area, root cause analysis is defined for the related error, defect or deficiency.

Clicking the button will open the window shown in Picture 5.9. From this window,
you can select the cause of the instant root and add it by clicking the button.

Picture 5.9
Clicking the button will open the window shown in Picture 5.10. You can select
the root cause of the system and add it by clicking the button.

Picture 5.10
In Root Cause section, you can enter information as the main
reason.
PERFORMING JOB TAB:

Picture 5.11

Planned repairs to be performed: This is the area where repairs planned to be made can be entered.
Office Comment: office comments are entered in this field.
Due Date: It is the field where the end date is entered. A maximum of 3 months after the end date can be
entered.
ACTIONS TAB:

Picture 5.12

Corrective Actions: It is the area where corrective actions are taken.

Preventive Actions: It is the area where preventive activities are written.
Preventive Actions Approves By / Date: It is the field where the person and date information confirming the
preventive activity are entered.
Discovered By/ Date: It is the field where the person and date information is noticed.
DPA and MR / Date:
Prepared By Name: It is the field where the person preparing the activities that prevent deficiency and the date
information are entered.
RESULT TAB:

Picture 5.13

Closed By / Date;
Status: The relevant error, defect or deficiency is the area where the status information can be changed.
Status information change can only be done by the office.
Name: It is the field where the name of the person who created the related error, defect or deficiency record
is entered.
Close Date: The relevant error, defect or deficiency record is the area where the closing date is selected.
Reported By/ Date : It is the field where the information of the person who determines

the relevant error, defect or deficiency is entered.

You can save the created Deficiency record by clicking the button.
 Hourly, daily, weekly, monthly, yearly etc. of the items whose periods are defined. times of
maintenance are calculated automatically by the system. However, the point to be noted here is not
the period of care expressed in colors.
All the periodic maintenance that fall into the time period represented by that color
that is, you can see the maintenance (monthly, weekly, yearly, hourly) within the time period
represented by a color.
The work list can be filtered according to the periods. Period types are as follows.

Less than 3 month to maintenance time

Less than 1 month to maintenance time

Less than 1 week to maintenance time

Less than 24 hours to maintenance time

In the window shown in Picture 5.14, the areas where the maintenance time periods listed above can be
filtered are included in the frame.

Picture 5.14
You can include the work of equipment that cannot be maintained on the board in the dry pool process.

Clicking the button opens the window shown in Picture 5.15.Bu pencere
içerisinden oluşturmuş olduğunuz kuru havuz sürecini seçtikten sonra butonuna tıklayarak ilgili işi kuru havuz
sürecine dahil edebilirsiniz.

Picture 5.15

By clicking the button, the selected job is included in the dry pool process.
The maintenance period may be postponed when it is not yet scheduled, but it cannot be done on

the foreseen date or if the maintenance period has passed but for some reason it cannot be done.

However, the maintenance time for a business period defined as Critical Equipment cannot be

postponed.

Clicking the button opens the window shown in Picture 5.16.

Picture 5.16

The reasons for the delay of maintenance offered as an option in Picture 5.16 are as follows.

• Lack of time
• Due to weather conditions
• This work cannot be done at sea.
• This work cannot be done at the port.
• This work cannot be done in the shipyard.
Other causes

After selecting the date you want to postpone from the New Due Date section, you can select a reason

for the postponement. You can save the postpone process by clicking the button.
6. OVERDUE
According to the planned maintenance system, the works that have not been done on time are listed in the area
included in the frame in Picture 6.1.

Picture 6.1

You can add maintenance for the selected job by clicking the

button.

You can also access the maintenance form by selecting Input Maintenance from the options in the window
that opens when you right click on the relevant work period. When the relevant button is clicked, the window
shown in Picture 6.2 opens.

Picture 6.2
After entering the maintenance information of the related equipment, you can save it by clicking the
button.

All work done after the required time is saved by adding a red flag icon to the system.
Automatically exits the list when jobs are done.

In the picture 6.3, the maintenance history of the related equipment is listed in the frame.

Picture 6.3

The window shown in Figure 6.4 is double clicked on the selected maintenance in this listed area it opens.

You can make changes in the registered maintenance and save it by clicking the button.
 Picture 6.4

7. POSTPONE
In the window shown in Picture 7.1, in the area included in the frame, in the ToDo List section, it is time for
maintenance but for some reason, the works of the equipment whose maintenance has been delayed are listed.

Picture 7.1
 You can add maintenance for the selected job by clicking the button.
When the relevant button is clicked, the window shown in Picture 7.2 opens.

Picture 7.2

After entering the maintenance information of the related equipment, you can save it by clicking button.

In Picture 7.3, the maintenance history of the related equipment is listed in the area covered by the frame.

The works that were not maintained on time and the maintenance time was delayed with the red flag to the

system icon is saved by adding. Automatically remove from list when jobs are done

Picture 7.3
When double-clicking on the selected maintenance within this listed area, the window shown in Picture
7.4 opens. You can make changes in the registered maintenance and save it by clicking the button.

Picture 7.4
 You can remove the selected job from the list of postponed jobs by clicking the button.

You can access the work that can be done on the job from the options in the window that is opened by right
clicking on the selected job. The related screenshot is shown in Picture 7.5.

Picture 7.5

8. WORK DONE
In Picture 8.1, the area included in the frame is the area where all completed work-maintenance is listed.

Picture 8.1
 By clicking the button, you can make changes to the work or maintenance selected in the list. By
clicking the relevant button, the window shown in Picture 8.2 opens.

Picture 8.2

You can save the you created by clicking the button.

You can delete selected in the list by clicking the button.

You can print the list by clicking the button.

There are filters in this field, where all the completed works are listed.

: Works done by entering the OH Report are listed.

: Works made using spare parts are listed.

 : The works that were taken during the maintenance and the images related with the
maintenance were added lists.

: Works that are past due or not maintained but completed shown in this
list.

As an example, the filter is selected in Picture 8.3 maintenance related to the framed area
the jobs to which images are added are listed.

Picture 8.3

9. DRY DOCK

Dry pool processes created in the window shown in Picture 9.1 are listed.

In the To Do List section it is a list of maintenance that cannot be done during the cruise and can be done by
taking support from the shipyard or land.
 Picture 9.1

You can add a dry pool process by clicking the button. Clicking the relevant button, the
window shown in Picture 9.2 will open.

Picture 9.2

After the required fields are filled, you can add the details of the dry pool by clicking
button. When the related button is clicked, the window shown in Picture 9.3 will open.
 Picture 9.3

Within the Job Details tab, the name of the relevant component, the work to be done, the reason for the
job and the price information of the process you can enter. You can also add documents by clicking the
button.

As shown in Picture 9.4, you can enter the unit whose job is loaded, the job completed and the percentage
of job completion in the Work Done tab. You can also add documents by clicking the button.

Picture 9.4
As shown in Picture 9.5, the person giving the approval within the Result tab, the date of approval, the comment
about the job information can be entered. You can also add documents by clicking the button.

Picture 9.5

You can save the dry pool process you created by clicking the button.
By clicking the button, you can modify and save the equipment information selected in the list.

You can delete the equipment selected in the list by clicking the button.

You can print the equipment list by clicking the button.

10. MEGER TESTS

Insulation resistance is one of the critical elements of marine electrical equipment systems, and electrical
machinery acts as the best guide to show your health.

Difficult working environments where electrical insulation is exposed to extreme operating temperatures,
humidity and chemical contamination, as experienced on a ship, will accelerate the process of deterioration.
To prevent any accident, such as electric shock, fire, short circuit, it is extremely important to always know
this electrical condition of the insulation in the ship's electrical equipment.

In the window shown in Picture 10.1, the area in which the framed area test or equipment to be tested or
to be performed is listed.
 Picture 10.1

Click the button to add the equipment to be tested.

After entering the required information on the window shown in 10.2, you can save it by clicking the

button.

The Interval section in this area is the field where the information of the system will be given with a period of days.
 Picture 10.2
By clicking the button, you can modify and save the equipment information selected in the list.

You can delete the equipment selected in the list by clicking the button.

You can print the equipment list by clicking the button.

By clicking the button, you can postpone the period you entered in the Interval field. Clicking
on the relevant button, the window shown in Picture 10.3 will open.

Picture 10.3

After selecting the date to be postponed, you can enter a short description and click the button for save.
Picture 10.4 shows how an equipment with delayed test time looks like.

Picture 10.4

After selecting the equipment added in the list, clicking the button makes the test performed
on that equipment you can add.
When the relevant button is clicked, the window shown in Picture 10.5 opens.

In this window, you can enter who performed the test and the date of the test.

Picture 10.5
After filling the required fields, you can save by clicking the button.

The area framed in the window shown in Picture 10.6 is the area where the tests performed on the selected
equipment are listed.

Picture 10.6

Equipment that has passed the test period looks like this.

Equipment that looks 15 days left the test day looks like this.
Equipment that looks 60 days left the test day looks like this.
 Picture 10.7

Picture 10.8

By clicking the button, you can get the list of equipment and tests applied to the equipment as
a report. When click on the relevant button, options are listed as shown below .
11. AUTOMATION

It is the area where information about the test of automation devices is kept.

Picture 11.1

You can add new equipment by clicking the button in the window shown in
Picture 11.1. Clicking the relevant button opens the window shown in Picture 11.2.

Picture 11.12
After the required fields are filled, you can register the automation device by clicking the button.

The Test Interval section in this field is the field where the information of the system to be warned with

how many days.

The automation devices added are listed in the area framed in Picture 11.3.

Picture 11.3

By clicking the button, you can modify and save the equipment information selected in the list.

You can delete the equipment selected in the list by clicking the button.

You can print the equipment list by clicking the button.

After the equipment added in the list is selected, you can add the test performed on that equipment by
clicking the button. When the related button is clicked, the window shown in Picture
11.4 opens.
In this window, you can also enter who performed the test and the test date information.
 Picture 11.4

After filling the required fields, you can save by clicking the button.

The area framed in the window shown in Picture 11.5 is the area where the tests performed on the selected
equipment are listed.

Picture 11.5
By clicking the button, you can postpone the period you entered in the Test Interval
field. Clicking on the relevant button, the window shown in Picture 11.6 will open.

Picture 11.6

The new test date specified cannot be earlier than the date in the "New Test Date" field. A postpone
equipment appears as framed in Picture 11.7.

Picture 11.7
 Picture 11.8

Equipment that has passed the test period looks like this.

Equipment that looks 15 days left the test day looks like this.
Equipment that looks 60 days left the test day looks like this.

Picture 11.9
By clicking the button, you can get the list of equipment and tests applied to the
equipment as a report. When click on the relevant button, options are listed as shown below.

12. CALIBRATION

It is the area where information about the test of calibration equipment is kept.

Picture 12.1

You can add new equipment by clicking the button in the window shown in Picture 12.1.
When the related button is clicked, the window shown in Picture 12.2 opens.
 Picture 12.2

After the required fields are filled, you can register the calibration device by clicking the button.

The Test Interval section in this field is the field where the information of the system to be warned with how
many days.

The added calibration devices are listed in the area framed in Picture 12.3.

Picture 12.3
 By clicking the button, you can modify and save the equipment information selected in the list.

You can delete the equipment selected in the list by clicking the button.

You can print the equipment list by clicking the button.

After selecting the equipment added in the list, you can add the test done to that equipment by clicking
the button. When the related button is clicked, the window shown in Picture 12.4 opens.

In this window, you can also enter who performed the test and the test date information.

Picture 12.4

After filling the required fields, you can save by clicking the button.

The area framed in the window shown in Picture 12.5 is the area where the tests performed on the selected
equipment are listed.
 Picture 12.5

By clicking the button, you can postpone the period you entered in the Interval field. Clicking
the relevant button will open the window shown in Picture 12.6.

Picture 12.6
 The new test date specified cannot be earlier than the date in the "New Test Date" field, the equipment
looks as framed in Picture 12.7.

Picture 12.7

By clicking the button, you can get the list of equipment and tests applied to the
equipment as a report. When click on the relevant button, options are listed as shown below.
13. RISK ASSESSMENTS

Risk assessments added for the business periods created are listed in this field.

Picture 13.1

Click on the button to make changes to the risk assessment selected in the list and save.

You can delete the risk assessment selected in the list by clicking the button.

You can print the risk assessment list by clicking the button.
14. DEFICIENCY

It is the section where the faults, deficiencies and deficiencies that cause the malfunction are listed.

Picture 14.1

GENERAL TAB:

Picture 14.2
 Cause Of Defect:
It is the area where you can select the cause of the error, defect or deficiency. Here there are equipment
malfunction, operational error and other options.

Component Name;
By clicking the button, among all the items listed in the window that opens, errors, defects or The item
to which the business period is missing is selected.

Description of Deficiency:
This is where the description of the error, defect or deficiency is written.

Suggested Method of Rectify:

It is the area where we can choose the proposed correction method. You can choose from the available
options, or you can enter a correction method in the Others section.

Equipments: You can add the selected equipment by clicking the button after selecting
the equipment from the window opened when the button is clicked and shown in Picture 14.3.
You can add selected equipment by clicking the button.

If the equipment you want to add is not among the options, you can add and save new equipment by
clicking

Picture 14.3
Spare Part Required:
It is the section to be filled in if a spare part is required for the related error, defect or deficiency. Required
New Spares option is selected. However, the order date from the Purchase Order Date field is selected and
P.O. Order reference number is entered in the Ref.No field.
 ANALYSIS TAB:

Picture 14.4

In this area, root cause analysis is defined for the related error, defect or deficiency.

Clicking the button will open the window shown in Picture 14.5. From this window,
you can select the root cause and add it by clicking the button.
 Picture 14.5

Clicking the button will open the window shown in Picture 14.6. You can select the root cause of
the system and add it by clicking the button.

Picture 14.6

In Root Cause section, you can enter information as the main reason.
PERFORMING JOB TAB:

Picture 14.7

Planned repairs to be performed: This is the area where repairs planned to be made can be entered.
Office Comment: Office comments are entered in this field.
Due Date: It is the field where the end date is entered. A maximum of 3 months after the end date can be
entered.
ACTIONS TAB:

Picture 14.8

Corrective Actions: It is the area where corrective actions are written.

Preventive Actions: It is the area where preventive activities are written.
Preventive Actions Approves By / Date: It is the field where the person and date information confirming the
preventive activity are entered.
Discovered By/ Date: It is the field where the person who discovered deficiency.
DPA and MR / Date:
Prepared By Name: It is the field where the person preparing the activities that prevent deficiency and the date
information are entered.
RESULT TAB:

Picture 14.9

Closed By / Date;
Status: The relevant error, defect or deficiency is the area where the status information can be changed. Status
information change can only be done by the office.

Name: It is the field where the name of the person who created the related error, defect or deficiency record is
entered.

Close Date: The relevant error, defect or deficiency record is the area where the closing date is selected.

Reported By/ Date : It is the field where the information of the person who determines the relevant error,
defect or deficiency is entered.
 By clicking the button, you can save the "deficiency" record you created.

15. CRITICAL EQUIPMENT LIST

This is the section where the equipment defined as critical by the company policy is listed. These definitions
are provided by selecting the “Priority Type” during equipment addition. For example:

Picture 15.1

You can print the critical equipment list by clicking the button.
16. CRITICAL ALARM LIST

It is the section where the devices that are defined for testing automation devices and whose Priority Type option
is marked as "Critical" are listed.

Picture 16.1

You can print the relevant list by clicking the button

17. SUMMARY

This is the section where you can follow various statistics and summary information about the planned maintenance
system.

Picture 17.1

To Do List Bölümü: It is the summary table of the daily, weekly and monthly maintenance periods of which
the periods are defined. Each work in the to-do list is counted under the component it belongs to.

Overdue List Bölümü: It is a summary table of equipment with critical, Important and Other severity levels
and outdated equipment.

Postponed Bölümü: Maintenance is due but for some reason the summary of the work of the equipment postponed
the table is.

Close-Out Performance Bölümü: It is a graph that shows what percentage of the maintenance is done
without falling to the Overdue list in the selected year.

By clicking the button, you can see the graphs showing what percentage of all

ship or building maintenance is done without falling to the Overdue list.

You can choose the year you want to see summary tables from.
18. TRACEBILITY REPORT

All action, components, equipment and works are the area where action owner information and action history
information are kept.In this field, which is described as a traceability report, you can follow the processes such as
creating, updating and deleting.

Traceability reports of components and equipment are listed in Picture 18.1.

Picture 18.1

Traceability reports of the jobs created in Picture 18.2 are listed.

Picture 18.2
19. SERVICE & OH REPORTS

Picture 19.1

You can add a report from the window shown in Picture 19.2 by clicking the button.

Picture 19.2
Info Section: It is the field where date and report type are selected. The report type options are as follows.

Component Name Section: The component name to be added to the report can be entered or by checking the
box. The button can be activated.

By clicking the button, you want to add a report from the window shown in Picture 19.3. you
can select the component.

Picture 19.3
With the addition of the component to the report, by clicking the button in Picture 19.2 you can save.

Picture 19.4

You can change the selected report by clicking the button.

You can delete the selected report by clicking the button.

20. CLASS COMPONENT LIST

It is the section that lists the equipment included in a class by marking it as shown below when creating the
equipment.

Picture 20.1

By clicking the button you can print thedocument