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5-Special Journals
5-Special Journals
Special Journals
Sameer Hussain
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Special Journals
Chapter # 5
Chapter # 5
SPECIAL JOURNALS
SPECIALIZED JOURNALS
Special journals are maintained on monthly basis to know what actual amount is on debtors and
creditors. There are six types of special journals. But this syllabus consists of only four types of
special journals.
Purchase Returns & Purchase return and allowance journal is used to record all the
Allowance Journal: transactions related merchandise returned to suppliers.
Sales journal is used to record all the transactions related to the sale of
Sales Journal: merchandise on account only. No cash transactions are recorded in
sales journal.
Sales Returns & Sales return and allowance journal is used to record all the
Allowance Journal: transactions related merchandise returned by customers.
Cash Payments Cash payments journal is used to record all the transactions related to
Journal: the payments of cash.
CONTROL ACCOUNTS
Control accounts are accounts in which the balances are designed to equal the aggregate of the
balances on a substantial number of subsidiary accounts. Examples are the sales ledger control
account (or total debtors account), in which the balance equals the aggregate of all the
individual debtors’ accounts, the purchase ledger control account (or total creditors account),
which performs the same function for creditors.
SUBSIDIARY LEDGER
Subsidiary ledger is a ledger that gives more detail about one ledger account. For example, the
accounts receivable subsidiary ledger contains information on each customer’s account balance
and gives more information than the total in accounts receivable. The accounts payable
subsidiary ledger contains information on each supplier’s account balance and gives more
information than the total in accounts payable.
SOLUTION # 1:
MR. BAIG
SALES JOURNAL
FOR THE MONTH OF MARCH 2001 (PAGE # 3)
Date Invoice No. Name of Customers P/R Amount
2.March Mr. Rizvi 1,350
9.March Mr. Arain 1,750
18.March Mr. Shaikh 2,000
31.March Accounts receivable Dr. 5,100
Sales Cr.
MR. BAIG
SALES RETURN AND ALLOWANCE JOURNAL
FOR THE MONTH OF MARCH 2001 (PAGE # 5)
Date Invoice No. Name of Customers P/R Amount
15.March Mr. Rizvi 150
19.March Mr. Arain 200
31.March Sales return and allowance Dr. 350
Accounts receivable Cr.
MR. BAIG
SUBSIDIARY LEDGER – ACCOUNTS RECEIVABLE
FOR THE MONTH OF MARCH 2001
Mr. Rizvi
Date Invoice No. Particulars P/R Debit Credit Balance
2.March Sales SJ-3 1,350 1,350
15.March Sales return SRJ-5 150 1,200
Mr. Arain
Date Invoice No. Particulars P/R Debit Credit Balance
9.March Sales SJ-3 1,750 1,750
19.March Sales return SRJ-5 200 1,550
Mr. Shaikh
Date Invoice No. Particulars P/R Debit Credit Balance
18.March Sales SJ-3 2,000 2,000
SOLUTION # 2:
RASHID STORES
PURCHASE JOURNAL
FOR THE MONTH OF MARCH 2004
Date Invoice No. Name of Suppliers P/R Amount
1.Mar.2004 Mr. Arshad 4,160
5.Mar.2004 Mr. Aslam 6,160
15.Mar.2004 Al-Abid 15,160
27.Mar.2004 Al-Mumtaz Store 10,600
31.Mar.2004 Purchases Dr. 36,080
Accounts payable Cr.
RASHID STORES
PURCHASE RETURN AND ALLOWANCE JOURNAL
FOR THE MONTH OF MARCH 2004
Date Invoice No. Name of Suppliers P/R Amount
11.Mar.2004 Mr. Arshad 260
18.Mar.2004 Al-Abid 1,160
31.Mar.2004 Al-Mumtaz Store 1,500
31.Mar.2004 Accounts payable Dr. 2,920
Purchase returns and allowance Cr.
RASHID STORES
SUBSIDIARY LEDGER – ACCOUNTS PAYABLE
FOR THE MONTH OF MARCH 2004
Mr. Arshad
Date Invoice No. Particulars P/R Debit Credit Balance
1.March Purchase 4,160 4,160
11.March Purchase return 260 3,900
Mr. Aslam
Date Invoice No. Particulars P/R Debit Credit Balance
5.March Purchase 6,160 6,160
Al – Abid
Date Invoice No. Particulars P/R Debit Credit Balance
15.March Purchase 15,160 15,160
18.March Purchase return 1,160 14,000
Al – Mumtaz Store
Date Invoice No. Particulars P/R Debit Credit Balance
27.March Purchase 10,600 10,600
31.March Purchase return 1,500 9,100
SOLUTION # 3:
MR. ASLAM
CASH PAYMENT JOURNAL
FOR THE MONTH OF JULY 1995
Accounts Other Purchase
Cheque Acc. Purchases Bank
Date Account Debited Payable Accounts Discount
No. (Cr.) (Dr.) (Cr.)
(Dr.) (Dr.) (Cr.)
8 July 234 A/P (Asghar Co.) 1,500 1,455 45
12 July 235 Freight charges 120 120
15 July 236 A/P (Feroze Co.) 4,000 3,880 120
22 July 237 Purchases 2,000 2,000
23 July 238 Drawings 500 500
5,500 2,000 620 7,955 165
SOLUTION # 4:
SANAULLAH COMPANY
CASH RECEIPTS JOURNAL
FOR THE MONTH OF JUNE 2006
Date Accounts Accounts Cash Sales Accounts Sales Other
Credited Debited (Dr.) Discoun Receivable (Cr.) Accounts
Title Amount t (Dr.) (Cr.) (Cr.)
1 June Capital 250,000 250,000
4 June Sales 30,000 30,000
8 June A/R 44,100 900 45,000
10 June Land N/R 60,000 10,000 50,000
10 June Gain on land 20,000
18 June Sales 12,500 12,500
20 June Sales 35,000 35,000
30 June Notes payable 40,000 40,000
60,000 421,600 900 45,000 77,500 360,000
Practice questions
Question # 1: 2006 Regular – UOK
Selected transactions completed by Jamal Super Store during November 2006 are given below:
Nov. 1: Sold merchandise on credit to Zahoor Rs.10,000.
Nov. 2: Purchased merchandise from Nadeem for Rs.18,000 terms 2/10, n/30.
Nov. 3: Sold merchandise on credit to Adnan Rs.15,000.
Nov. 5: Sold old furniture for cash Rs.20,000.
Nov. 6: Purchased merchandise on account from Nasim for Rs.16,000.
Nov. 7: The defective merchandise was returned by Zahoor costing Rs.1,000.
Nov. 8: Returned defective merchandise Rs.1,500 to Nadeem.
Nov. 15: The damaged merchandise was returned by Adnan worth Rs.1,500.
Nov. 18: Sold merchandise for cash Rs.8,000.
Nov. 25: Sold merchandise on credit to Alam Rs.25,000.
Nov. 30: The inferior quality merchandise was returned by Alam Rs.2,000.
REQUIRED
Record the above transactions in the Sales Journal and the Purchases Journal and the other
transactions in the General Journal.
Question # 10:
October 1: The owner invested cash Rs.100,000 in the business.
October 1: Purchased merchandise for cash Rs.40,000.
October 2: Purchased merchandise on account Rs.25,000.
October 3: Paid rent of the shop for the month Rs.5,000.
October 3: Sold merchandise for cash Rs.28,000.
October 5: Sold merchandise to Najeebullah Rs.10,000, terms 2/10, n/30.
October 7: Rs.2,000 taken away by the proprietor for his personal use.
October 9: Purchased merchandise from Afshan Rs.15,000 terms 1/10, n/30.
October 12: Purchased supplies for cash Rs.4,000.
October 15: paid Rs.24,500 of purchases dated October 2 in final settlement of account.
October 18: Received cash from Najeebullah of the sales made on October 5.
October 18: Sold merchandise on account Rs.6,500.
October 19: Paid invoice of Afshan within the discount period.
October 20: Purchased furniture for cash Rs.6,000.
October 22: The owner invested additional cash in the business Rs.5,000.
October 25: Received Rs.6,300 in full settlement of Rs.6,500.
October 26: Paid electricity bill for residence of owner Rs.500.
October 31: Sold goods for cash Rs.4,000.
REQUIRED
Record the transactions in the cash receipts and cash payments journals.
Question # 11:
August 1: Invested Rs.500,000 in the business.
August 2: Purchased merchandise for cash Rs.100,000.
August 4: Sold merchandise for cash Rs.50,000.
August 5: Purchased merchandise on account from Suleman Sons for Rs.50,000, terms
2/10, n/30.
August 7: Purchased office supplies for cash Rs.5,000.
August 9: Furniture purchased on cash Rs.20,000.
August 10: Sold merchandise on account to Mujahid Bros. for Rs.60,000.
August 14: Paid invoice dated 5th August.
August 16: Cash sales Rs.15,000.
August 18: Received cash Rs.57,000 from Mujahid Bros. in full settlement of their account.
August 20: Paid rent for the month of August Rs.30,000.
August 22: The owner withdrew cash Rs.10,000 from the business for personal use.
August 25: Paid telephone bill for the residence of the owner Rs.12,000.
August 27: Purchased merchandise for cash Rs.45,000.
Question # 12:
The following cash transactions of the Dallas Company occurred during the month of June 2003.
The company uses both a cash receipts journal and a cash payments journal.
June 1: Borrowed Rs.60,000 from the bank by issuing a 12% 60 day note payable.
June 2: Purchased merchandise Rs.47,000, cheque No. 271.
June 4: Sold merchandise Rs.62,000.
June 6: Paid an invoice amounting to Rs.28,000 to Atlas Company, less 2% discount, cheque
No. 272.
June 7: Collected amount due less 3% discount of an invoice of Rs.29,000 from Backwater
Company.
June 10: Collected amount due less 3% discount of an invoice of Rs.22,000 from Orient Co.
June 12: Paid freight charges Rs.1,000, cheque No. 273.
June 14: Paid for advertising Rs.3,000, cheque No. 274.
June 15: Paid salaries Rs.12,000, cheque No. 275.
June 18: Sold merchandise Rs.33,000.
June 19: Paid an invoice amounting to Rs.29,000 to the Tallgrass Company less 2% discount,
cheque No. 276.
June 20: Collected Rs.26,000 pas due on an invoice from J. Harper.
June 23: Purchased merchandise Rs.9,000, cheque No. 277.
June 26: Paid a past due invoice to Lincon Rs.32,000. No discount is allowed, cheque No. 278.
June 28: Mr. Wallace, the owner of the Dallas Company, withdrew Rs.30,000 for personal use
from the business, cheque No. 279.
REQUIRED
Record the transactions in the cash receipts and cash payments journals.