Shaely Michell Carrasco González

Lic. En Administracion de Negocios marítimos con Énfasis en Puertos y

Transporte Multimodal
Case#5
How to Make Your One-on-Ones with Employees More Productive
Date
Wednesday 8th march, 2023.
Phone Number
6994-1560

HOW TO MAKE YOUR ONE-ON-ONES WITH EMPLOYEES MORE PRODUCTIVE

As a first point for this case, I would like to answer these 2 questions

How can you make the best use of the time?

How can you make the meetings more productive and collaborative?

But, before I start answering these question, I would like to say that I agree with the
subtopic “What Expert says”, it is basically true that now days most of the companies
they communicate in different ways when we want to let that person know something
important, which is a conclusive proof that technology has changed so much, that we
depend too much on it, my point is that now days if we want to let someone now
something really we required to different tools like an email, text messages among
others, doesn’t matter if we have that person in front of us or next to, we are losing that
sense of communication with the employees which is very important. Most of the
companies when there is a meeting, they opt for let his employees be informed via
email which is not bad, but according to the experts, there is nothing better to have a
communication face to face, there is nothing better to have a meeting with the
employees face to face.

How can you make the best use of the time?

One of the biggest mistakes of companies is that they waste too much time, doing
meetings, which is not bad doing meeting, gather to talk about how to increased sales
that’s something important but sometimes meetings it is an speech without any benefit
to the company, what I’m trying to say is the important meetings can be done whenever
it is necessary but the manager decides to make a meetings to discuss when is going to
be vacation, if you want to let them know when is going to vacation you will only need
an small announcement. It is a waste of time making meetings every day, this affects
the productivity and efficiency because all that time we spend in meetings can be used
for something else. So here is one of the other subtopics “schedule the meetings” want
to talk about something not that important, then you can schedule the meeting for a day
that it is not really tight up. Set up a specific date for meeting like once a week can be
really helpful in that way the employees can know that they have a meeting, that doesn’t
affect his productivity or efficiency but at the same time when employees know they
have a meeting they won’t be asking too many questions. So, the most important tip we
should consider as a manager is to organized meetings in a specific date of the week
and not all the time, stop making unnecessary meetings.

How can you make the meetings more productive and collaborative?

If we are a manager and we decide to make a meeting for discuss about productivity if
you planned that meeting without been prepare, they we as a manager should not do
that. We must have some points to talk about which means be prepared.

 A more realistic goal may be to jot down a list of bullet points that you’d like to
discuss. Ask your direct report to do the same.
 Once you’re face-to-face, compared lists and doing some “loose timeboxing” to
make sure you have time to cover the most pressing points.
 “You need to set expectations around what’s most important and create an
incentive to focus”
 “If the conversation diverges, it’s your responsibility to get it back on track.”
 it’s also important to be flexible, says Moore. In other words, you need some
structure but not too much.