Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City
http://www.dilg.gov.ph

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

CRITERIA POINT HOW TO RATE THE LUPONG

SCORE TAGAPAMAYAPA
I. EFFICIENCY IN OPERATION 42
A. Observance of Settlement 20
Procedure and Settlement
Deadlines
1. a) Proper Recording of every 5 5 points - submitted/presented the record book or
dispute/complaint logbook reflecting all the required details

2.5 points - submitted/presented the record book

or logbook reflecting some of the necessary
details

O point - no presented record book or logbook

Note: Check if the record contains docket

number, names of the parties, date and time
filed, nature of the case and disposition

b) Sending of Notices and 5 5 points - submitted/presented 80-100% of

Summons with complete and
accurate information to the
parties within the prescribed
period (within the next working
day upon receipt of complaint)
summons with complete and accurate information
issued within the prescribed period
3 points - submitted/presented 50-79% of
summons with complete and accurate information
issued within the prescribed period

2 points - submitted/presented 1-49% of

summons with complete and accurate information
issued within the prescribed period

0 point – have not submitted/presented any

summons/notices

Note: Scores will be given only when file copy of

the notices and summons issued within the next
working day is with date and time stamped of the

2. Settlement and Award Period
(with at least 10 settled cases
within the assessment period)
a.) Mediation (within 15 days
from initial confrontation with
the Lupon Chairman)
b.) Conciliation (15 days from
initial confrontation with the
Pangkat)
c.) Conciliation (with extended
period not to exceed another
15 days)
d.) Arbitration (within 10 days
from the date of the
agreement to arbitrate)
e.) Conciliation beyond 46 days
but not more than 60 days
on a clearly meritorious
cases
B. Systematic Maintenance of
Records
1. Record of Cases
For Cities - computer
database with searchable
case information
For Municipalities:
a. Manual Records
b. Digital Record Filing
2. Copies of Minutes of Lupon
meetings with attendance
sheets and notices
receipt.
10 10 points – 80-100% cases were resolved using
any mode of ADR (supported by minutes of
proceedings) within the prescribed period
8 points - 60-79% cases were resolved using any
mode of ADR (supported by minutes of
proceedings) within the prescribed period
6 points - 40-59% cases were resolved using any
mode of ADR (supported by minutes of
proceedings) within the prescribed period
4 points - 20-39% cases were resolved using any
mode of ADR (supported by minutes of
proceedings) within the prescribed period
2 points - 1-19 % cases were resolved using any
mode of ADR (supported by minutes of
proceedings) within the prescribed period
0 point - 0 cases were resolved using any mode
of ADR (supported by minutes of proceedings)
within the prescribed period
5
For cities:
2 2 points if presented photos of the computer
database with searchable engine. During onsite,
to check the actual database and try the search
engine
1 For Municipalities:
1 1 point if presented copy/photo of the manual
record
1 point if presented digital record filing
To check the actual document during onsite
validation
To check the quality of the file management -
Record of dockets cases should be arranged in
chronological order, folders properly labelled.
1 1 point – complete and accurate compilation
Note: During the table assessment, the MOVs
presented should suffice. However, the

3. Copies of reports submitted to
the Court and to the DILG
on file
4. All records are kept on file in a
secured filing cabinet(s)
C. Timely Submissions to the
Court and the DILG
1. To the Court:
Submitted/ presented copies
of settlement agreement to
the Court from the lapse of
the ten-day period repudiating
the mediation/ conciliation
settlement agreement, or
within five (5) calendar days
from the date of the
arbitration award
2. To the DILG (Quarterly)
D. Conduct of monthly meetings
for administration of the
Katarungang Pambarangay
(KP)
1. Notice of Meeting
assessment team should inspect the complete
physical records during onsite validation.
1 1 point – complete and accurate compilation
Note: During the table assessment, the MOVs
presented should suffice. However, the
assessment team should inspect the complete
physical records during onsite validation.
1 1 point if judicial standard is observed, where
filing cabinets is secured with lock and have key
Note: During the table assessment, the MOVs
presented should suffice. However, the
assessment team should inspect the filing cabinet
during onsite validation.
7
5 5.0 points = 80%-100% submitted on time
4.0 points = 60%-79% submitted on time
3.0 points = 40%-59% submitted on time
2.0 points = 20%-39% submitted on time
1.0 point = 1%-19% submitted on time
0 point = 0% of reports submitted on time
Note: Copies of transmittal letters must be
stamped as received by the Court. No score will
be given in the absence of the said court stamped
document.
2 2 points - Submitted/presented of the required
report to the DILG within the prescribed period
1 point – submitted/presented partial report of the
DILG within the prescribed period.
0 point - the required report to the DILG was not
submitted or submitted beyond the prescribed
period
Note: Copies of transmittal letters must be
stamped as received by the DILG. No score will
be given in the absence of the said DILG stamped
document.
10
2 2.0 points – minimum of 12 meetings with KP-
 related matters, complete details, each Lupon
member must sign (indicating their name, date
and time of receipt) when receiving notices of
meeting.

1.0 point – anything beyond the compliance

document, with incomplete details

0 point = no data presented

Notes: This indicator should only be given scores

if the agenda of the meeting is confirmed to
directly pertain to administration of the
Katarungang Pambarangay

Copies of Notices of Meetings must be

signed/stamped as acknowledged by the Lupon
members. No score will be given in the absence
of the said acknowledged document.

In case a meeting for a particular month was not

2. Minutes of the Meeting
conducted due to instances like the covid19
pandemic, a certification from the DILG on the
reason thereof must have been submitted.
8 Number of months with KP-related meetings with
minutes and attendance sheets conducted:

8.0 points = 12 months

6.0 points = 9-11 months
4.0 points = 6-8 months
2.0 points = 3-5 months
1.0 point = 1-2 months
0 point = no meeting

Note: KP Matters must directly pertain to

complaints filed before the Lupon, case
management, dispute resolution procedures and
techniques, trainings/capacity building and
information campaign on KP, and resources,
support and partnerships for KP.

II. EFFECTIVENESS IN SECURING 20

THE SETTLEMENT OF
INTERPERSONAL DISPUTE
OBJECTIVE OF THE KATARUNGANG
PAMBARANGAY
A. Quantity of settled cases 10 With a minimum of 10 cases settled, the
against filed percentage of cases received by the Lupon
resulting to settlement:

B. Quality of Settlement of Cases
1. Zero cases repudiated
2. Non-recurrence of cases
settled
C. At least 80% compliance with
the terms of settlement or
award after the cases have
been settled
III. CREATIVITY AND
RESOURCEFULNESS OF THE
LUPONG TAGAPAMAYAPA
A. Settlement Technique utilized
by the Lupon
B. Coordination with Concerned
Agencies relating to disputes
filed (PNP, DSWD, DILG, DAR,
DENR, Office of the Prosecutor,
Court, DOJ, CHR, etc.)
10.0 points = 100%
8.0 points = 80%-99%
6.0 points = 60%-79%
4.0 points = 40%-59%
2.0 points = 1%-39%
0 point = 0%
1 point - for non-recurrence and zero cases
repudiated (out of the total number of settled
1 cases)
1
0 point - at least one (1) (out of the total number
of settled cases)
8 8 points = 80% -100% compliance with the terms
of settlement or award
6 points = 70% -79% compliance with the terms
of settlement or award
4 points = 60% -69% compliance with the terms
of settlement or award
2 points = 50% -51% compliance with the terms
of settlement or award
1 point = 49% and below compliance with the
terms of settlement or award
30
10 10 points – five or more settlement technique
utilized
8 points – at least four settlement technique
utilized
6 points - at least 3 settlement technique utilized
4 points - at least 2 settlement technique utilized
2 points - at least 1 settlement technique utilized
0 point – no report
Note: Settlement techniques to be considered are
those that are within the KP process and
procedures.
5 5 points - with proof of coordination relative to the
filed disputes
0 point - without proof of coordination relative to
the filed disputes
 C. Sustained information drive to
promote Katarungang
Pambarangay
1. For Cities
● IEC materials developed
● IEC activities conducted
● Innovative Campaign
Strategy
2. For Municipalities
● IEC materials developed
● IEC activities conducted
● Innovative Campaign
Strategy
D. KP Training or seminar within
the assessment period
Organized skills training
participated by the Lupong
Tagapamayapa
IV. AREA OR FACILITY FOR KP
ACTIVITIES
● Building structure or space
For cities – the office or
space should be exclusive for
5
For Cities:
2 2 points - IEC materials produced
1 1 point – IEC activities conducted
2 2 points - Innovative Campaign Strategy
For Municipalities
2 2 points - IEC materials produced
2 2 points – IEC activities conducted
1 1 point - Innovative Campaign Strategy
10 Trainings or seminars should cover the following,
and the Lupon should be able to articulate during
validation their learnings therefrom:
1) General/basic orientation or review of the KP
system
2) Skills training on conduct of KP proceedings
e.g. relevant ADR systems, KP case
management
3) Advanced knowledge on laws, policies, and
standards in relation to the KP system e.g.
gender and human rights, criminal/civil justice
10 points = at least 6 qualified training/seminar
8 points = at least 5 qualified training/seminar
6 points = at least 4 qualified training/seminar
4 points = at least 3 qualified training/seminar
2 points = at least 2 qualified training/seminar
0 point = No qualified information
training/seminar
Note: The OADR conducts free webinar series
and regional road show in relation to KP
5
For cities:
5 points – office or room for exclusive use during
KP proceedings with tables, chairs and other
furniture and necessary equipment
 KP matters
2 points – office or room for shared use during
For municipalities – KP KP proceedings with tables, chairs and other
office or space may be shared furniture and necessary equipment
or used for other Barangay
matters.

V. FINANCIAL OR NON-FINANCIAL 3
SUPPORT
1. From City, Municipal, Provincial 2 2 points - received support from the both
or NGAs National & Local Government

1.5 points - received support from the either

National & Local Government

0 point - no support

Note: 1. Excluding the regular appropriations for

the barangay and incentives from the DILG
programs

2. Acknowledgement receipt should be signed by

both the donor and recipient.

3. Additional honoraria or support from the Lupon

on top of the mandatory allocations

3 From People's Organizations, 1 1 point – received support from either the

NGOs or Private Sector organization or individual

0 point – no support received from either the

organization or individual

TOTAL 100