JV ONE IT A Accounts Academy ADVANCED EXCEL Name: __S Rahambubia Course: EX CFL #7 Batch: Duration Period : ONE IT Accounts Academy Flat No: 107, Niligiri Block, First Floor, Aditya Enclave, Ameerpet, Hyderabad. Landmark: Near Maitrivanam Signals, Ph No’s: 91608 92169, 95505 31027. Email: oneitacademy@gmail.comPage-1 Microsoft Ex: Contact: 91608 92169, 95505 31027. Email ID: oneitacademyéPage -2 Microsoft Excel _ BASIC EXCEL __ a SN | Topic Name | Page No , 01 | Introduction & Advantages of Excel 13 0B/iq_ | on 02 | Excel Workbook Window - Basic Parts - 04 03 | Excel Workbook & File Menu a 06 | 04 | Excel Worksheet 06 05 | Columns & Rows (og 06 | Types of Sheet Ranges Cea | 97 | Cell, Name Box & Formula Bar os 08 | Number Series Filling 7 08 09 | Date Series Filling 15 08 | (40 | Text Series Filling —~ 09 11 | Creation of Custom Lists 09 | 42 | Creation of Tables ~ 09 13 |HomeTab / | 14 | Insert Hyperlinks Z 7 [1 [15 | Insert Charts 2 | 16 | Insert Header & Footer~ 12 17_ [Insert Object 7 BO | 18 | Types of Cell References 3! AT | Date and Time Formulas - a 20” | Mathematical & Trigonometry Formulas 15 i 21 | Financial Formulas 16 Statistical Formulas 17 Logical Formulas - l 48 g* | Text Formulas 49 | 25 | Paste Special Functions and Operations Zon 26 | Practical’s Example.-1 [20 | [27_| Page Layout Tab Ziaeee| 28 | Formulas, Review & View Tabs 23. | Practical’s Example - 2 a 25 Practical’s Example - 3 = 25 31 | Practical’s Example - 4 7 25 i Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 3 Microsoft Excel ADVANCED EXCEL ae 32 SumIfFormulas 24 7/'4 26 | 3% | Count IfFormulas 97/9\\ | 27 |_44 "Subtotal Formulas 27 1aha 8 ae [Database Formulas 2 29 36 | Vlookup Formulas 5.4, fal 30, 37 | Mlookup Formulas oa bl —_ [at | 38 | Index and Match Formulas3u \4V%) ~~) 32 | 39 | Cell Conditional Formatting Ty 33 . 40 | Creating Pivot Table 35 41 | Refresh Pivot Table 3700 | 42_ | Change Data Source for Pivot Table 38 [43 | Chart for Pivot Table 39 44 | Auto Filtering Data pee) | 45. | Reapply Filtered Data a [46 Clear All Filters Data aint [47 | Advanced Filtering Data [#2 48 \ Convert Text to Columns i 42 [a [Remove Duplicate Rows Data Lx , Ay shoe 43 50 | Creation of List Data Validations i 43 151. | Creation of Number Data Validations | 43 ("s2_| Creation of Data Length Validations = [43 |_43° | Extension or Remove Data Validations | 43 | “s€ | Creation of Consolidate Ranges 44 rs Creation of Scenario Manager 4 56 | Setup Goal Seek 47 [57 | creation of Data Tables 47 SB | Insert Subtotal Functions ae, 59 | Remove Subtotal Function 50 oo + 60 | Creation of Pay Sheets 50 61 | Recording Macros Data leacape 162 | ViewMacros sea Contact: 91608 92163,95505 31027. Email ID: oneitacademy@gmail.comPage -4 Microsoft Excel MICROSOFT EXCEL APPLICATION Application Name | Microsoft Excel Application Package or Type Spread Sheet Package Usage | Data Calculations i Developer | Microsoft | "Format Book | | Extension -XLSX NOTE: - To open MS Excel Application * Press “WINDOWS + R” = RUN “ Type “EXCEL” and Press “Enter” INTRODUCTION Microsoft Excel has the basic features of all spreadsheets. It allows users to organize, format and calculate data with formulas using a spreadsheet system. ADVANTAGES OF EXCEL 1) Arithmetic Operations for Calculations (+, -, /, *,%, *. 2) Automatic Re-Calculations 3) Auto Complete 4) Large Data Storage Capacity 5) Preparing Management Required Reports 6) Creating Graphically Reports and Many More XCEL WORKBOOK WINDO' BA: PART: 01) Title Bar: - Ithas “Control Menu, Book Name, Application Names and Window Controls Buttons’, 02) File Menu: - Ithas “Save, Save As, Open, Close, Infa, Recent, New, Print, Excel Options and Exit’. 03) Tab Bar: - Ithas All Tabs of Application. Like “Home, Insert, Page Layout, Data, Formulas, Etc.” Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage -5 Microsoft Excel 04) Ribbon Bar: - Ithas specific tools of each tab. Each tool allows user to operate the book. 05) Name Box: - It indicates active cell address/reference. (Column heading and Row heading) 06) Formula Bar: - It indicates active cell content or formula. 07) Columns: - ‘These are arranged in alphabet format arder. Like A,B, C, D, FE... Each sheet contains 16384 Columns. --XFD. 08) Rows: - ‘These are arranged in numerical format order. Like 1, 2, 3, 1048576, Each sheet contains 1048576 Rows. - 09) Cell: - It has specific column and specific row headings. (Unique Cell Address) 10) Worksheet: - It is a combination of maximum number of columns and rows. Each sheet contains 16384 Columns and 1048576 Rows. 11) Worksheet Insert Tab Button: Itallows user to insert the new worksheet in the current workbook. 12) Worksheet Tab Scroll Buttons: - These allow user to go to first sheet, last sheet, previous sheets and next sheets. 13) Vertical cro} Bar: - Itallows user to scroll the worksheet rows wise. 14) Horizontal Scroll Bar: - Itallows user to scroll the worksheet columns wise. 15) Status Bar: - It indicates the selected cells information like Sum Value, Count of Values, Average Value, zoom level and sheet view shortcuts. Shortcut Keys: - sn | Name of Function Shortcut Key J 01 | Hide or Unhide Ribbon Bar CTRL +F1 | | 02 | Set the Zoom Level of the current sheet | ALT, W,Q,C, VALUE, | [7 toom Levels [ Minimum: 10% | Normal: 100% | Maximum: 400% | Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 6 Microsoft Excel EXCEL WORKBOOK & FILE MENU It is a combination of number of worksheets. They are Sheet1, Sheet2, Sheet3, Sheet4, Etc. File menu is used for “Save, Save As, Open, New, Preview, Print, Password & Close Books”. Shortcut Keys: - SN | Name of Functlon I Shortcut Key [01 | Minimize Workbook [_CTRL+F9_ 02. | Maximize Workbook CTRL + F10 | 03 | Restore Workbook | CTRL+FS I 04 | Re-Size The Restored Workbook : CTRL + F8, CURSOR KEYS, [05 _| Move The Restored Workbook | CTRL +F7, CURSOR KEYS, 06 | Activate Opened Workbook | CTRL +F6 |_07_| Save Workbook CTRL +S | \ a8 | Save As Workbook (Duplicate) F12 = [09 | Insert New Workbook | ‘CTRL+N | | 10 | open Existing Workbook (01d) CTRL+0 | 11 _| Encrypt Document (Create/Modify /Delete) ‘ALT, F,1,P,E | 12. | Close Current Workbook | CTRL+ Fé orcTRL+W 13 | Open Recent Workbooks ALT, F,R | |_.14 | Print & Print Preview of the Sheet Data CTRL + P or F2 | [45 _| Close All Workbooks/Exit Window ALT + F4 or ALT, F,X EXCEL WORKSHEET Itis a combination of number of columns and rows. Each sheet contains 16384 Columns and 1048576 Rows. Shortcut Key ‘SN Name of Function Shortcut Key | 01._| Insert New Worksheet SHIFT+FI1 | 02 | Insert New Macro Sheet | CTRL +F11 | 03. | Insert New Chart Sheet (Graphical Sheet) WINDOWS+Fit | 04. | Select Current Worksheet (CTRL + A) CTRL +SHIFT +SPACEBAR | 05 | Go to Next Worksheet (Right Side Sheet) CTRL+PAGEDOWN 06 | Goto Previous Worksheet (Left Side Sheet) ~~ CTRL + PAGE UP 07 | Delete Current Worksheet i ALT, H, D, § 7 | 08 | Rename of Current Worksheet : ALT,HO,R [09 Background Color of the Sheet Name ; ALT, H,0,7, U a 10 | Remove Background Color of the Sheet Name ‘ALT, H, 0, TN Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage -7 Microsoft Excel COLUMNS & ROWS Generally column headings are named as in alphabet format. Like A, B, C, column is “A” and Last colamn is “XED”, Generally row headings are named as in numerical format, Like 1, 2, 3, row is “1” and Last row is “1048576”. Shortcut Keys: - {SN Name of Function | Shortcut Key 01 | Select Current Column | CTRL + SPACE BAR 02. | Select Current Row SHIFT + SPACE BAR \ 03 | insert Column 7 CTRL+4,C,1 =| | 04 | Insert Row 7 CTRL++,R, 0 | 05 | Delete Column CTRL+-,C,-! | 06 | Delete Row CTRL+-,R, +! 07 | GotoLast Column CTRL + | 08 | GotoLast Row CTRL+4 | 09 | Goto First Column CTRL+<— ai [10 [Go to First Row cre + i Types of Ranges.- It means starting cell to ending cell in a sequence order. They are like column range, row range and table range. Examples: - Ranges Formulas Contents ij Table Range | =COLUMNS (A1:D9) | This Table Range Contains 4 Columns & 9 Rows Column Range | =ROWS (B1:B8) This Column Range Contains 1 Column & 8 Rows | [Row Range | =COLUMNS (A5:G5) | This Column Range Contains 7 Columns & 1 Row | Formulas: SN | Name of Function Formula 01 | Total Number of Columns in a Sheet =COLUMNS (SHIFT +SPACEBAR).1 | 02 | Total Number of Rows in a Sheet =ROWS (CTRL+SPACEBAR)J | 03 | Current Column Number —=COLUMNO)) | 04 | Current Row Number =ROW()- 4 05 | Total Number of ColumnsinaRange | =COLUMNS (Select Required Range) J; | 06 | Total Number of Rows in a Range =ROWS (Select Required Range). | Contact: 91608 92169, 95505 31027. Email ID; oneitacademy@gmail.comPage -8 Microsoft Excel CELL, NAME BOX & FORMULA BAR Cell is intersection between column and row. Each cell contains a unique address {Cell Reference}. Which cell is selected that cell is called as active cell. Name Box indicates active cell address/reference. (Column heading and Row heading) Formula Bar indicates active cell content or formula. Shortcut Keys: - SN Name of Function I Formula | 01 _| Edit or Modify Current Cell Data T 2 "02 _| Apply Dollar Sign (S) to Cell Reference only i F4 03 | Remove Dollar Sign (S) from Cell Reference | __—‘F4 THREE TIMES SERIES L + Fill the numbers in a required sequence order up to ending. irst Value of the Series” ina cell and Select “That Cell” > Press "ALT, £, I, S” (Series) Process | > Goto “Step Value” Enter the “Difference Value of the Series” > Go to “Stop Value” Enter the “Last Value of the Series” > Press “ALT + C” (Column Wise), 1 Insert Spe Date: - | Formula | =DATE(YEAR NO.MONTH NO, DAY NO).1 ' Example | =DATE(1947,8,15).1 Output 15-08-1947 | Change The Specific Date Format: - [ > Select “Required Date Cells” | > Press “CTRL + 1” (Format Cells) ! | Process [> choose “Required Date Format’, -! Date Series Fill: - Fill the dates in a required sequence order up to selected cells. > Select “Required Cells” | > Enter the “First Date of the Series” in a cell | > Press “ALT, E, 1, S” (Series) Process | ‘> Press "ALT +A,” (Day Wise) > Press “ALT, H, 0,1” > Press “ALT + W, 1" (Weekday Wise) > Press “ALT + M, ..” (Month Wise) > Press “ALT + Y, ..” (Year Wise) (AutoFit Column Width) Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comMicrosoft Excel - Fill the numbers in a required sequence order up to ending. > Enter the “Required Name of the List” ina cell | | > Select "Required Cells” Process \ | > Press “ALT, E, I, S” (Series) | > Press “ALT + F, .1" (To fill the series custom - Create the required list with characters combination. Create Custom Li fe a “| > Glick on “File Menu” > Click on “Options” | > Click on “Advanced” | > Goto “General” and Click on “Edit Custom Lists” > Click on "NEW LIST" Process > Enter the “Required List" in “List Entries” 4 > Click on “add” [> Glick on “Ok” Twi Import Custom Lists: - Add the required list as a custom list from excel sheet. [— > Select "Required Range of Cells” from Excel Sheet Process > Go to “Custom Lists” | > Glick on “trrport” > Glick on “Ok” Twice Delete Custom Lists: - Edit the required list custom list. > Go to “Custom Lists” Process | > Select the “Required List” from “Custom Lists” ' % Click on “Delete” i | | > Click on “Ok” Twice TABLES Create Table: - Create a table to manage and analyze related data, It has filter buttons and table extension button. > Select the “Req > Press “CTRL +T, -!” or “CTRL +L,” 7 | ipreneee d Range of Cells” Convert to Range: - It does not have filter buttons and table extension button. [process | > Place the cursor on “Table” | D Press “ALTA, T, Gal” Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 10 Microsoft Excel HOME TAB It is used to setup the formats of the document data, like clipboard of data, font and paragraph settings, paragraph styles and editing data. Shortcut Keys: - SN Functlon-Usage ‘Shortcut Key 01 | To copy selected cells data to paste in required cells CTRL+C 02 | To cut selected cells data to paste in required cells CTRL +X 03 | To paste copied or cut cells data in required cells CTRL+V 04 | To change the font face of selected cells data ALT, HBF 05 | To set font (text) size of selected cells data ALT, H,F,5, 06 | To convert selected cells data in to bold CTRL +Bor2 07 | To convert selected cells data in to italic CTRL + tor 3 08 | To apply underline to selected cells data CTRL +Uor4 09 | To apply double underline to selected cells ALT, H,3,D 10 | To apply all borders to selected ces ALT, H, B.A 11 | To remove borders from selected cells CTRL + SHIFT +- 12 | To apply outline borders to selected cells CTRL +SHUET + & 13 | To apply cell fill color to the selected cells ALT, HH, 14 | To remove cell fill color from selected cells ALT, H, H, N 15 | To change font color to selected cells data ALT, H,F,C, 16 | To apply automatic font color to selected cells data ALT, HFG J 17 | To set the row height to the selected cells ALT, H, 0,8 18 | To set row height according to selected data height ALT, H,0,A 19 | To set column width to the selected cells ALT, H, 0, W 20 | Toset column width according to selected data width ALT, H, 0,1 21 | To set required default column width to the sheet ALT, H,0,D 22 | To move the data to the top of the selected cells ALT, H,A,T 23 | To move the data ta middle of the selected cells ALT, H,A,M 24 | To move the data to bottom of the selected cells ALT,H,A,B 25 | To move the data to left side of the selected cells, ALT, H, A, L 26 | To move the data to center of the selected cells ALT,H,A,C 27 | To move the data to right side of the selected cells ALT, HAR 28 | Torotate the selected cells data in required directions ALT, H,F,Q,¥ 29 | To show cell data within a cell with maltiple lines ALT, H,W | 30 | To convert selected cells in to single cell with center Align | ALT, H, M,C 31 | To convert each row of the selected cells in to single cell_ | ALT, H,M,A Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 11 Microsoft Excel 32 | To convert selected ceils in to single cell and left Align ALT, H,M,M 33 | To split the selected merge cells in to individual cells ALT, H, M,U | 34 | To choose required format of the selected cells ALT, H,N | 35 | To convert the Selected Values in percentage (%) CTRL+SHIFT+% | 36 | To increase decimal places of selected cell values ALT, H, 0 37 | To decrease decimal places of selected cell values ALT, H, 9 38 | To make the selected rows invisible of the sheet CTRL+9 39 | To make the selected columns invisible of the sheet CTRL+0 + 40 | To make the invisible rows visible of the sheet CTRL + SHIFT +9 41 | To make the invisible columns visible of the sheet ALT, H, 0, U,L 42 | To make the selected sheet invisible of the book ALT, H, 0, U, S 43 | To make the invisible sheet visible of the book ALT, H, 0, U, H 7 44 | To get the sum formula {=SUM( )} ALT += 45 | To fill above cell data to below cells of the selected range_| CTRL+D 46 | To fillleft cell data to right cells of the selected range CTRL +R 47 | To delete selected cells data and formats (Plain Cells) ALT, HE, A 48 | To delete the selected cells formats Only but not data ALT, H, E,F 49 | To delete the selected cells data Only but not formats DELETE 50 | To search and select the specific data cells only CTRL+F 51 | To delete existing data and replace with new data CTRL+H 52 | Togo to required cell by specifying a cell reference CTRL+G HYPERLINKS nsert Hyperlinks: - It is used to create a link to open the relevant file or 7 worksheet by clicking on that link. File to File | Sheet to Sheet i > Select the “Required Cell” | > Select the “Required Cell” ! | > Press “CTRL +K” | > Press “CTRL + K” > Go to “Text to Display” > Go to “Text to Display” i Process | > Enter the “Required Link Naie” | > Enter the “RequiredLink Name” | | > Click on “Existing File or Web Page” | > Click on “Place in This Documer” | > Goto “Look In” | > Select the “Required Sheet” | > Select the “File Location’ | > Click on “Ok” > Select the “File Name” > Click on “Ok” Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gm: com32 Choytre ht dorwelins ang teritiogd won famewk Dale Colter CHARTS especially by giving examples and compare the required data._ { ‘> Select the “Required Report Data” | > Click on “Insert Tab” Process | > Goto “Charts” > Click on “Required Chart Type” (Column, Line, [> Glick on “Required Chart Sub-Type” (2-D, 3-D, Rigtt cficton he Lathe Microsoft Excel Charts: - It is used to insert a chart to show something more clearly, » Pie, Bar Change Chart Types: - itis used to change selected chart in to required chart type. | | > Select the “Required Chart” > Click on “Design Tab” > Click on “Change Chart Type” > Click on “Required Chart Type” > Click on “Required Chart Sub-Type” > Click on “Ok” Process Change Chart Layouts: Itis used to change selected chart elements or formats. | > Select the “Required Chart” Process | > Click on “Design Tab” | > Click on “Required Chart Layout” Change Chart Styles: - It is used to change the selected chart (Chart effects). overall visual style > Select the “Required Chart” Process | > Click on “Design Tab” > Click on “Required Chart Style” HEADER & FOOTER Insert Header & Footer: - It is used to create the header an automatically appears in reaming all pages in current workbook. d footer in one page it > Fill the “Required” boxes in Header Part Process a > Click on “Go to Footer” > Fill the “Required” boxes in Footer Part | > Click on “Any Cell” L ! > Press “ALT, N, H” eee > Go to “Design Tab” Shuck nentod Act, wb Contact: 91608 92169, 95505 31027. Email ID: oneitac: ademy@gmail.comPage - 13 Microsoft Excel Remove Header & Footer: - It is used to remove the header and footer from one page it automatically disappears in reaming all pages in current workbook. > Press “ALT,NH” eae | | > Glick on “Design Tab” | > Click on “Header” | Process | i | > Click on “None” > Qick on “Footer” > Click on “None” OBJECT Insert Object: - Itis used to insert an icon to open relevant file by clicking on that on the current document. { | > Select the “Required Cell” \ | i > Click on “Create from File” 1 Process | > Click on “object” > Click on “Browse” and Select the “File Location” > Select the “File Name” and Click on “Insert” | > Click on “Display as Icon” | > Click on “Ok” TYPES OF CELL REFERENCES Relative Reference: - {t does not have Dollar Symbol (§). It is variable. This reference changes according to given position, Absolute Reference: - It has completely Dollar Symbol ($). Itis fixed. This reference does not change according to given position. Mixed Reference: - It is combination of both relative and absolute references. Examples | Relative Reference Absolute Reference Mixed Reference ’ | 1 15000, i | 1 15000 115000 I | 2 22000 2. 22000 222000 | | 3.18000 | | 3 18000 | 318000 a | li JM(A1:A3) |-SUM(B1:83) 4 =sumignb:Saga) -sommsasisagay | | | a -200000,3*254%IF(F3>=170000,F3 | -IF(AND(C3>~45000,03>~45000.63 | IF(OR(C3>=75000,03>~75000.E3 3 *15%6,0%)) >=45000),7590."Ni") 5000);800,"None") =1F(F4>200000,F4*25% 1F(F4>=170000,64 | -IF(AND(C4>=45000,D4>~45000,£4 | P{OR(C4>=75000,042=75000,E4 ; eal oan sean rious cin ce =IF(F5>200000,F5*23% 1F(P5>=170000,F5 | =IF(AND(C5>=45000,D5>=45000,£5 | -IF(OR(C5>=75000,D5>=75000,65. 5 *15%,0%)) >=45000),7500,"Nil |__>=75000).800."None") - cl ae “IF(>200000"95% IF F6>-170000 Fo] -FAND(CH>~450006>-45000.6 =IF(OR(C5>-75000D6>°75000 6 6 *15%,0%)) >-45000)7500"%") | >=75000).800,"None") Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comDirigo doer = Coltere, Page - 19 Microsoft Excel Text Formulas (SN Formula Usage and Syntax [Cell Example 01, To convert the textin to CAPITAL letters | =UPPER(A1)-) ;o} =UPPER(Text).. | (A= rama devi) = RAMA DEVI | gg | Toconverttextin to Capitalize Each Word only lca i =PROPER(B1).! | =PROPER(Text).t | | (B1 = RAMA DEVI) = Rama Devi | | Toconvert the text in to small letters | I =LOWER(C1)-1 lima | =Lower (text). | Pt | (C1 = Rama Devi) = ramadevi | \ oa | To join multiple cells text in one cell cq | =CONCATENATE(A2, B2) | =CONCATENATE(Textl, Text2, sued | (a2=vL,B2=617)=vi617__| | os | To find specific character number in a text ies | | 5} =FIND(’Specific Character’, Text). (A3=RCP-5689)=4 | |To find specific character number inatext EARCH("~", A3).1 a =SEARCH("Specific Character’, Text").1| ©? (A3 = RCP-5689) = 4 i 07 | Toreplace existing text with new text ina cell | 44 | =SUBSTITUTE(A3,"RCP","VL")-1 | { =SUBSTITUTE(Text, Old Text, New Text) (A3 = REP-5689) = ViL-5689 [ og | Toreplace existing textwith new textinacell | 45 |” =REPLACE(A3.1,3/"VL") | =REPLACE(Old Text, Num, Chars, New Text).1 {A3 = RCP-5689) = VL-5689 | og | Tocheck whether two cells are exactly same | es | =EXACT(A4,A5).4 | ~_ =EXACT(Text-1, Text -2).! | (A4.& A5 = RCP-5689) = TRUE To repeats text a given number of times =REPT(A6, 3)-1 ; uy =REPT(Text, Number Times).| 47 | (ag = Sai) = Sai Sai ! 4 | Tocount total number of characters in a cell | Be =LEN(A8)-1 | =LEN(Text). | |__ (8 = AELPUS278H)=30 | 1g | Tofind text only from acell but not value bo =T[A9) \ =T(Value)t (A9 = ONE IT) = ONEIT 43 | To remove all spaces in a cell except single space | 5 4 =TRIM(A10).1 \ =TRIM(Text).J (A10 = Ram _ Dev )=Ram Dev | To find specified number of characters irom =LEFT(A8, 5)-1 14 | the start ofa text cs | =LEFT (Text, NumberChars).! |_ (A8 = AELPUS278H) = AELPU_ [| To find specified number of characters from | =RIGHT(AB, 1).1 | 15 | the end ofa text Ds | =RIGHT(Text, Number Chars} | (A8 = AELPUS278H) =H |" [Fe find specified number of characters from =MID(AB, 6,4) 16 | the middle of a text given position andlength | pg =MID(Text, Start_Num, Number.Chars).1| | (AB = AELPUS278H) = 5278 | Contact: 91608 92169, 95505 31027. Email \D: oneitacademy@gmail.comPage - 20 ( oh Microsoft Excel Paste Special Itis used to paste only a specific aspect of the copied data like its value, formats, links, operations (Add, Subtract, Multiply and Division) etc. Note: - First Copy Required Data Go to Required Place then Apply “Paste Special” Shortcut Keys: - s N Function Usage Shortcut Key 01 Values Paste the output only without formula CTRL + ALT +V,V, 02 Formats Paste the formats only CTRL + ALT +V,T, J AWE: 03 XcePt | paste all, but not borders CTRL+ALT+V,X, 1 Borders Column te th idth 04! Wiathe | Paste the column width only CTRL + ALT +V, W, J 05 | Transpose | Paste columns data in to rows, or vice versa CTRL + ALT +V,E,J ~ ite ali iginal data to duplicate gps Paste Link | Paste @link from original datato duplicate | oes ary av. t, nee data ‘Ada the copied values in selected cn dd the copied values in selected cells aE without formula P tract ied in sel og (subtract | Subtactthe copied valuesin selectedeells | ors avvay.s, without formula |_| Multiply the copied values in selected cells Iti 09 i Multiply | vvithout formula CTRL +ALT+V,M, a E ivide the copi i Tt 10 2 pivide _ | Pivide the copied values in selected cells ne without formula Example - 1 ONE IT ACADEMY - TIME TABLE 7 G30! |iOiFio] sod! | Hadw | Ha [aw] aie | ican 10:15 aM |10:30m| 11:10am | 12:50AM | 12:30PM [01:30 Pm|_3:30 PM. Period Petiod 3 Period-s | Periods | Periods study Hours Mon a | 5 | we | 5 | Zz | Wed = | = The | = | i 2 Fai x | Sat l t Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 21 Microsoft Excel SIT qn Selt'S © BAGE LAYOUT TAB Margins: - Set/Adjust the page margins of the worksheet. I Default Margins Custom Margins | > Clickon “Page LayoutTab” > Click on “Page Layout Tab” | process | > Click on “Margins” | > Click on “Margins” | > Click on“Required Margin” > Click on “Custom Margins | > Click on “Ok” > Fill "Required Values" in “Their Boxes” in > Click on “Page Layout Tab” Process | > Click on “Orientation” > Click on “Portrait” or “Landscape” Size: - Choose a paper size of the worksheet. | ] > Click on “Page Layout Tab” | Process | > Click on “Size” | | > Click on “Required Paper Size” Print Area: - Set/mark a specific area of the worksheet for printing, > Select “Required Data” Process | > Click on “Page Layout Tab” | > Click on “Print Area” and Click on “Set Print Area” int Area: - Clear the specific print area of the worksheet. > Click on “Page Layout Tab” | Process | > Click on “Print Area” > Glick on “Clear Print Area” Insert Page - Mark a point at which one page ends and next page begins in the printed copies. _ { > Select “Required Cell or Column or Row” | > Click on “Page Layout Tab” | > Click on “Breaks” > Click on “Insert Page Break” Remove Page Break: - Remove selected page breaks or all page breaks of sheet. > Select “Required Page Break Cell or Column or Row” | > Click on “Page Layout Tab” Process | > Click on “Breaks” | > Click on “Remove Page Break” (To remove selected page breaks) | > Click on “Reset All Page Breaks” (To remove all page breaks) Contact: 91608 92169, 95505 31027. Email 1D: oneitacademy@gmail.comPage - 22 Microsoft Excel Background: - Set an image to display as the background of the sheet. > Click on “Page Layout Tab” | Process | > Click on “Background” | > Choose the “Required Image” > Click on “Insert” Delete Background: - Delete the background image of the worksheet. Process | > Click on “Page Layout Tab” > Click on “Delete Background” ¢Print Titles: - Specify rows and columns to repeat on each printed page of the sheet. > Click on “Page Layout Tab” - > Click on “Print Titles” > Go to “Rows to repeat at top” or “Columns to repeat at left” | > Select “Required Row or Column” \ > Click on “Ok” Process Alvar. Print Titles: - specify rows and columns to repeat on one printed page only. > Click on “Page Layout Tab” > Click on “Print Titles” | Clear the “Reference” and Click on “Ok” | Process Seale to Fit: - set the printed data size by choosing percentage of its actual size. | > Glick on “Page Layout Tab” Process | > Goto “Scale” L > Choose “Required Percentage” Afiew Gridlines: - Show or hide the lines between columns and rows in the sheet. > Click on “Page Layout Tab” a | Process | > Go to“Gridlines” > Disable the "CI View” (To Hide Gridlines) Print Gridlines: - Print or not print the lines between columns and rows in sheet. _ > Click on "Page Layout Tab” Process | Go to “Gridlines” | > Enable the “Bi Print’ (To Print Gridlines) /Niew Headings: = Show or hide the column and row headings in the sheet. > Click on “Page Layout Tab” a > Go to "Headings" > Disable the “D View" (To Hide Headings) Process / ps Headings: - Print or not print the column and row headings in the sheet. | > Click on “Page Layout Tab” | Process | Goto “Headings” | > Enable the “Print” (To Print Headings) Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comaga GaP thadeeg THT ey Ww Page - 23 Microsoft Excel L MULAS, REVIEW & VIEW TABS Shortcut Keys: - SN Function Usage Shortcut Key Greate a name to use in formula as Define Name CTRL + ALT+F3 val ine Nam subtitle for cell references Create, Modify, Delete and find all the _ - define names.used in the workb6ok ee Sh between output cell to that is 93'| Trace Precedents | “POW 2'tows between outp: ALT, M,P value affected by input cells i i it cell te it Trace Dependents | SROW arrows between input cell to tha eeiatn » value affected in output cells og] Remove Gear the all trace precedentsarrows | 17 q p Precedents only R ice dependents arrows os] emove Clear the all trace dependents arrow: am Dependents only M1 7 Remove All Clear the all trace precedents and Anais 7 Arrows dependents arrows the col tai 98 | Ascending Order | _ATTande the column data in smallest Fane 4 value to largest value order rrange the column data in I 69 | Descending Order | "778 De eee eet ALT, A, S,D value to smallest value order ae A Create an outline of selected columns or | ALT,A,G,G ‘rouP rows (Group) SHIFT + ALT +> Hide (Collapse) a group of columns or 12] Hide Details (Collapse) a group ALT, A,H rows Show (Expand) a group of columns or 12| Show Details (Expand) a group ALT, A,J rows > ene Clear the outline of selected columns or | ALT,A,U,U group rows (Ungroup} SHIFT + ALT+€ 4&| New Comment | Create/Add the note to the selected cells| SHIFT +F2— | i 1 a Edit Comment Modify the note to the selected SHIFT + F2 | comment cells ! Pal 4 ae Go to previous'comments ALT, RV Comment 17 Next Comment Go to next comments ALT,R,N i 48 | Delete Comment Delete a comment ALT,R,D Py, Show/Hide ‘Show/Hide selected cell note as tT Comment standard 2q/| Show/Hide All | ow /Hide ali cells notes as standard ALT, R.A Comments Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comOR ae Page - 24 C14™ Microsoft Excel Seow Protect/Unprotect | Prevent people from editing data and 2 7 ALT, R, P,S Sheet changing the formats of the worksheet Prevent people from unwanted changes 2aTProtect/Unprotect | the structure and windows of ALT, R, P, W Workbook workbook 23+ Page Layout View | Show the sheet printed pages wise ALT, W, P | 24{ NormalView | Show the sheet ina sheet format only ALT, W,L Page Break Ps ee Show the preview of printed pages only ALT, W, 1 26A—>, Full Screen Show all sheets in full screen mode ALT, W, E |egpgaisase i 5 be 1s 2 —— Show or hide the ines between columns | 417 Ww yg al and rows in the sheet Show or hide the column and row i A 2 oN Headings headings in the sheet ALT. WV. ‘Show or hide the formula bar and name VF 75 4681 Formula Bar eee ALT, W, 39 Zoom Set the specified zoom level of the sheet | ALT, W, QC 3X] Zoom 100% —_ | Get in to normal zoom level of the sheet ALT, W,] Ti ; = 321 zoom to Selection | _6*t!8 to maximum zoom level of the Ronnie PARE unr pestederth sheet Show all open workbooks side-by-side 33 | Arrange Alll ALT, W, A LLL £E 10 CD Akron the window Keep the top row visible while through LER al eee eee the rest of the worksheet scrolls ae ara Keep the first column visible while 135 . through the rest of the worksheet ALT, W,F,C I Column scrolls Keep selected rows and columns visible 36] Freeze Pat ALT, W, F, F reeze ©aneS | while the rest of the worksheet scrolls : Uni te 374 Unfreeze Panes ee ALT, W, FF scroll through the entire worksheet 38 Hide Window Hide the current window so that it ALT. Wi cannot be seen 301 Unnide Window | Unbide the hide windows so that itcan Pea le be seen Split window into multiple resizable 48| Split Window parts so that you can view different ALT, W, S > sawing sections Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 25 Microsoft Excel Sample Pareto Chart | Template Pro led by Bright Hub Project Management 4 Returned Software Reasons Problems Count of | Percent of | Cumulative | Horizontat lproblems| Total |__ Percent _| Line Value Not Compatible 23 | 30.67% soem | 80 Does not perfor asexpected| 15. | (20.0006 sos7 | 90 Found at a cheaper price a 14.67% 65.33% | eo Changed mind | 40 | 13.33% | 867% | — 60 ‘roe complicated sas% | seoon | 0 Missing manual Fs | 67% one | 90 Missing disk | 4 | sso | 10.00% | __80 Totals i 7s | 100% | 100% 80 Example-3 TAX INVOICE COPY |sino Description of Goods | fae a Quantity| rate |Per pis %| Amount 1 [aTmieis0cse s0se| 12% 26 | 35000|no's) 33%) 6097.00 IRTR SM 16X150 5.8 Grade Batch No ; 653918 ‘Mfg Dt: 20-Mar-16 | 2. |166014103400 400] 12%] 74 | 39800]so3] 25%] 2088.00 titimox Dil Bie 14x340 aa |Batch No : 678321 Mfg Dt: 09-May-16 | | | 2186.00 cost 6% 1693.16 SGST 6% 3691.16 eases aor | a Round Off 7 || outa C Total 100 | |'31947.00 ~ SUBJECT TO HYDERABD JURISDICTION L This isa Computer Generated invoice [ Drll-Down Sheets are not formatted & Clutter Workbooks Example - 4 Report for the Period of January 2017 [oe 1D] Order Date | Customer ID Category [Customer Name| Aree | City | State [Pin Code, {tore | 01-12-2016 [3900 [Wandering] RahelaCorpLtd | Yerwada | Pune | Maharashtra | 411006 | | 1065 | 0312-2016] 3907__|NeedBased| —v3Group | Jayanagar (Bangulore| Karnataka | 560034 1129 | 06-12-2016 | 3914 Impulsive ‘Tufwud Accessories Kadamntala | Kolkata West Bengal | 700107 | 1162 [0912-2016 | 3921 | Discount |WestonlisPvtLtd| Ayanampakkam| Chennai | TamilNada | 600058 1204 | 12-122016| 3928 | Loyal | CoromandelPaints| Gandigindam | Vizag |AndhraPradesh| 531173 ‘Contact: 91608 92169, 95505 31027, Email ID: oneitacademy@gmail.comPage - 26 Microsoft Excel ADVANCED EXCEL SUM IF: - It is used to sum the values ina range on the condition. =SUMIF(RANGE, CRITERIA, SUM_RANGE) i Range Conditional Column Range of Source Table | Criteria Conditional Cell Range from Output Table i Sum Range Sum Column Range of Source Table | Example: - Calculate “Total Salary & Bonus of Each Designation, Branch & Department” aR B ec D E F 6 4 EmpCode | Emp Name Designation Department | Branch Salary | Bonus 2 _ABK-1207 | Rejkishore Das | Manager | Human Resource | Visakhapatnam | 35000 | 5075 3 _ABK-1210 | _ShivaPillai__| Senior Executive | Administration _| Visakhapatnam | 13000 | 1885 4 ABK-1228 Jameer__| Junior Executive | Administration | Visakhapatnam | 15000 | 2175 5 _ABK-1282 Prathap Junior Executive | Administration | Amaravati_| 11000 | 1595 6 _ABK-1222 | Rajashekar | Junior Executive | Administration Ongole sooo | i160 7 _ABK-1266 | Supratim Saha Manager Purchase | Visakhapatnam | 45000 6525 @ _ABK-1279 Sayandeep Assistant, Purchase | Visakhapatnam | 20000 2900 9 _ ABK-1282 Ashish Junior Executive | Purchase | —_Ongole 17000 | 2465 10 _ABK-1234 Vikranth Manager ‘Marketing —_| Visakhapatnam | 9000 | 1305, 11 _ABK-1204 Rajesh CL Senior Executive Marketing | Amaravati_| 30000 | 4350 12_ABK-1264 | Madan Kumar | Junior Executive Marketing. Amaravati_ | 10000 | 1450 33 _ABK-1243 | Piyasismandal | Senior Executive | Marketing | Ongole__ | 39000 | 5655 _ 14 ABK-1225 | _ Vignesh PKS Junior Executive Marketing | __Ongole 32000 4640 15 _ABK-1283 | Satish Chaurasia Manager Accounts & Finance | Visakhapatnam | 22000 3190 16 ABK-1205 Jay K. Krishna Assistant, Accounts & Finance Visakhapatnam | 18000 | 2610 178-1260 | Harshvardhan Manager | Accounts & Finance | __Ongole 37000 | 5365 18 ‘ABK-1231 | Sanga Purna Naidu Junior ‘Executive [Accounts & Finance | Amaravati 23000. 3335, 19 _ABK-1254 Chirag _ Manager Production Amaravati_ | 16000 | 2320 | {20 _AgK-1273 Assistant Production | Visakhapatnam | 21000 | 3085 | 24 _ABK-1281 Tushar Junior Executive | Production _| Visakhapatnam | 33000 | 4785 | 2 Totals 20 454000 65830 _Al J ek L 1 Designation —_| Total Salaries Results 2 Manager =SUMIF(SC$1:$C$21,J2,SFS1:SF$22) 164000 3. Senior Executive SSUMIF($C$1:$C$21,13,5F51:5F$22) 82000 4 Junior Executive =SUMIF($C$1:$C$21,14,SFS1:SF$22) 149000 5 Assistant =SUMIF($C$1:$C$21,55,SF$1:SF$22) 59000 6 [Totals =SUM(K2:K5) 454000 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 27 Microsoft Excel COUNT IE: - Itis used to count the values in a range on the condition. ‘onditional Column Range of Source Table | Range | [Criteria Example: - Calculate “Total No of Employees of Each Designation, Branch and Department” A B c D F 6 4 _fmpCode | EmpName | Designation 2 ABK1207 | Rajkishore Das | __ Manager 3 _ ABK-1210 Shiva Pillai Senior Executive Visakhapatnam | 13000 418208 | meer | Juror cute | Adinstaton’ | Vsathapatnam| $5000 5 _ABK-1282 | Prathap | JuniorExecotive | Administration | Amaravati_ | 11000 6 | 7 8 9 Conditional Celt Range from Output Table Department | Branch | Salary | Human Resource | Visakhapatnam | 35000 Administration ABK-4272 | Rajashelar | Junior ecutive | Adminstration | Ongole 8000 ABK-1266 | - Supratim Saha Manager | Purchase __| Visakhanatvam | 45000_| ABK-1279 | __ Sayandeep Assistant Purchase __| Visakhapatnam | 20000 -_ABK1282 Ashish Junior Executive | Purchase Ongole | 17000 10 ABK-1234 | vikranth Manager| __ Marketing | Visakhapatnam | 9000 11 ABK-1204 Rajesh CL. | Senior Executive | Marketing Amaravati 30000 12._ABK-1264 | Madan Kumar | Junior Execute | Marketing | _Amaravati | 10000 13 _ABK-1243 | Piyasismandat | Senior Executive | Marketing Ongole | 39000 44 ABK-1225 | Vignesh PKS | Junior Executive Marketing Ongole 32000 | 15 ABK-1283 | Satish Chaurasia | Manager| Accounts & Finance | Visakhapatnam | 22000 16 _ABK-1205 | Say K. Krishna Assistant | Accounts & Finance | Visakhapatnam | 18000 17 ABK-1260 | Harshvardhan Manager | Accounts & Finance | Ongole | 37000 18 _ABK-1231 |Sanga Purna Naidu} union Executive | Accounts & Finance| Amaravati | 23000 19 ABK-1254 Chirag, Manager Prodhiction Amaravati_ | 16000 20 ABK-1273 Nitin Jha, Assistant | Production | Visakhapatnam | 21000 24 _ABK-1281 | Toshar lunior Executive [Production | Visakhapatnam | 23000 2 Totals |» 54000 | 65880 - j k | Designation Total Number of Employees Results 9 Manager =COUNTIF(SC$1:$C$21,19) 6 | 40 Senior Executive =COUNTIF($C$1:$C$21,J10) 3 | 11. Junior Executive =COUNTIF($C$1:$C$21,343} 8 12 Assistant =COUNTIF($C$1:$C$21,J12) 3 133 Totals =SUM(K9:K12) 20 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 28 Microsoft Excel SUBTOTAL FORMULAS: - It is used to calculate subtotals for ignore hide rows and also include hide rows i | Function Number t =SUBTOTAL (FUNCTION NUMBER, REFERENCE 1, REFERENCE 2, .. Enter the number to calculate subtotal of function | Reference | Subtotal Columns Range of Source Table Subtotal Formulas — Function Key Numbers | Function Visible Rows Only _| Visible + Invisible Rows | [ AVERAGE 101 1 | COUNT 102 2 | MAXIMUM 104 4 i MINIMUM 105 5 sum 109 9 | Example: - a 1) Calculate the “Total Salary, Maximum Salary, Minimum Salary, Average Salary and Total Number of Employees of Visible Rows only and also Visible + Invisible Rows” 2) Calculate the “Total Bonus, Maximum Bonus, Minimum Bonus, Average Bonus and Total Number of Employees of Visible Rows only and also Visible + Invisible Rows” A 8 Cc D E F 6 1 EmpCode | EmpName | Designation | Department Branch Bonus 2 ABK-1207 | Rajkishore Das [Manager | Human Resource | Visakhapatnam | 35000 | 5075 4 A8K1228 | lameer_—_[ Junior Executive | Administration | Visekhapatnam | 15000 | 2475 8 | ABK-1279 Sayandeep Assistant Purchase Visakhapatnam | 20000 2900 21 _ABK204 | RajeshCL | Senior Executive | Marke Amaravati | 30000 | 4350 12, ABK1264 | Madan Kumar _| Junior Executive | Marketing ‘Amaravati_| 10000 | 1450 14 ABK-1225 Vignesh PKS | _Junior Executive Marketing Ongole 32000, 4640 15 ABK-1283 | Satish Chaurasia |__ Manager | Accounts & Finance | Visakhapatnam | 22000 | 3190 18 ABK-1231 | Sanga Purna Naidu) Junior Executive | Accounts & Finance | _ Amaravati 23000. 3335, 19, ABK254| Chirag Manager Production | Amaravati | 16000 | 2320 21, ABK-1281 | Tushar | JuniorBxecutive | Production | Visakhapatnam | 33000 | 4785 A B is D E 26 Function _| _VisibleRows Only __| Results _| Visible+ Invisible Rows | Results 27__TotalSalary —_|-suBToraL(1o9.G1:621) [236000 _[-suBToraL(a,c1:cz1) —_|4s4o00 28 Maximum Salary |=suBToTaL(1o4c1:621) [35000 _|-sustoraLe4.ct:c21) [45000 29 Minimum Salary |-suBToTaL(105,61:621) [10000 _|-suproray(s,ci:c21) _|goo0 30 __AverageSalary _|-SUBTOTAL(101,G1:621) [23600 _|-suBToraL(i,c1:c21) __|22700 31 Noof Employees |-suBTOTaL(102,61:621) [10 =SUBTOTAL(ZG1:621) [20 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comMicrosoft Excel) C SUM (DATABASE, FIELD, CRITERIA) _ Database | Entire Source Table Range | Field | Conditional Column Number of Source Table } Example:- 1) Calculate the “Total Salary, Maximum Salary, Minimum Salary, Average Salary and Total Number of Salaries Amounts of Each Department Wise” 2) Calculate the “Total Bonus, Maximum Bonus, Minimum Bonus, Average Bonus and Total Number of Bonuses Amounts of Each Department Wise” a 8 c D E F 6 1 Emp Code} Emp Name Designation | Department | Branch | Salary | Bonus 2 _AwK-1207 [“Rajkishore Das | Manager | Human Resource _| Visakhapatnam | 35000 | S075 _} 3 _AvK-1210 [shiva ital [Senior Executive |" Administration | Vsokhapetnam|t30n0 | "1885 4 ABK-1228 Jameer | Junior Executive | Administration | Visakhapatnam | 15000 | 2175 [i Aak-1782 | Prathap Junior Executive | Administration | Amaravati_ | 11000 | _1595_ 6 _ABK-1222 | Rajashekar | Junior Executive | Administration | Ongale sooo | 1160 7 _¥BK2266 | Supratim Saha [ Manager Purchase | Visakhapatnam | 45000 | 6525 8 _ABK-1279 | Sayandeep | Assistant Purchase | Visakhapatnam | 20000 | 2900 9 _Aaka282 | Ashish | Junior Execotive Purchase |__Ongole | 17000 | 2465 _ yo _ageeu734[_vikranth | __Manager_ Marketing | Visakhapatnam | 9000 | 1305 11 ABK-1204 | __Rajesh CL Senior Executive Marketing Amaravati | 30000 | 4350 | 12 ABK-1264 | Madan kumar “Marketing | _Amaravati_ | 10000 | 1450 | 13 ABK-1243 | Piyasismandal_| Senior Executive | Marketing Ongole | 39000 | 9655 14 ABK-1225 | Vignesh PKS | Junior Executive | __ Marketing Ongoie | 32000 | 4640 15 _ABKA783 | Satish Chaurasia | __Manager | Accounts & Finance | Visakhapatnam | 22000 | 3190 | 16 _ABK-1205 |" lay K.Krishna | Assistant__| Accounts & Finance] Visakhapatnam | @000_| 2610 17, _ABK-1260 | Harshvardhan Monager [Accounts & Finance | Ongole | 37000 | 5365 38 _48K1231 |Sanga Purna Naidul Junior Executive | Accounts & Finance| Amaravati__| 23000 | 2335 19 ABK-1254 Chirag Manager Production | Amaravati | 16000 | 2320, 20 AbK-1273 | Nitin ina Assistant Production | Visakhapatnam | 22000 |” 3045 21 _ABk1281 | Tushar | JuniorExecutive | Production | Visakhapatnam | 33000 | 4785 2! Totals (20 | 454000 | 65830 [ \a \2 Marketing 1 Is Total Salary DSUM(A1:621,6]1J2) 120000 | 4 Maximum Salary —_|=DMAX(A1.G216J1:12) __|39000 js Minimum Salary _|=DMIN(A1:G21,6J1;J2) 9000 6 Average Salary _|=DAVERAGE(A1:G21,6J1:)2) 24000 | 7 No of Salaries [J=EDCOUNT(AL-G21,61112) [5 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comAA = Vlco wr 7 ZO Ags el sce ILE, Microsoft Excel vi - It is used within tables to help filter through large volumes of data based on given conditions. It would automatically look through the list of data and pick out the corresponding data. Conditions: - arctan exh, 1) Source Table should be in Vertical (Column Wise): 2) Source Table Primary Column Headin id Output Primary Heading should be same. fae FD * =VLOOKUP (LOOKUP_VALUE, TABLE_ARRAY, COLUMN_INDEX.NUM, | RANGE_LOOKUP) _ Lookup Value | Conditional Cell Range from Output Table | Table_Array Entire Source Table Range Column_Index_Num Enter Finding Data Column Number of Source Table | Range_Lookuy | Enter the Value Zero (0) | Rampla- @ércjo OOS AL pen SOR RE Find Out the “List Price and Discount of Given Item Codes from the below table data” A 8 c D E F 6 1 Item Code | _ Descripition Type _| List Price | Discount | Offer Price] Tax 2, | 113D10B300 | Booster SDS 12*210 | Booster | 852.00 | 20% 681.60 | 0.00% 3. | 1130128360 | Booster SDS 12*360 | Booster | 630.00 | 35% 409.50} 5.00% 4 | 1130158420 | Booster SDS 15*420 | Booster | 452.00 25% 339.00 | 5.00% 5 | 1130208500 | Booster SDS 20°500 | Booster | 150.00 | 30% 105.00 | 14.50% 6 | 441257330 | Twister Fit 125°330 | Twister | 400.00 | 30% [0.00% 7 _4aF145T410 | Twister Fit 145°410 | Twister [ 320.00 | 20% [5.00% 8 | 44F160T460 | Twister Fit 160°460 | Twister | 185.00 | 25% 0.00% 9 | 44F180T590 | Twister Fit 180°590 | Twister | 200.00 | 35% 14.50% 10 | 66P110U250 | Ultimax Plus 110*250| Ultimax | 745.00 | 25% 14.50% 11 66P130U300 | Ultimax Plus 130°390| Ultimax | 523.00 | 20% 5.00% 12 _66P155U430 | Ultimax Plus 155°430| Ultimax | 235.00 | 30% 14.50% 13 _66P170U560 | Ultimax Plus 710°560| Ultimax | 396.00 | 35% 14.50% 14 228C10F115 | FM 752 Crack 10"115| FM753 | 289.00 | 30% 0.00% | 15 | 228C50F655 | FM 752 Crack 50*655| FM753 | 955.00 | 20% | 14.50% 16 _228C75F975 | FM 752 Crack 75°975| FM753 | 471.00 | 25% | 5.00% 17 | 235A16P215 | FM756TAP 16°215 | FM753 | 578.00 | 30% | 5.00% 18 | 235A35P355 | FM 756 TAP 35°355 | FM753 | 922.00 | 35% 14.50% 19 2647208350 | FM 759 TSS 20*350 | FM753 | 675.00 | 25% 5.00% 20 | 2647558755 | FM759TSS55°755 | FM753 | 136.00 | 35% 0.00% 21 | 2647705950 | FM 759755 70°950 | FM753 | 785.00 | 20% 628.00 _| 14.50% J K L | 1 Item Code List Price Discount, 2 44F145T410 | -VLOOKUP(I2,SA$1:$GS21,4,0) ‘VLOOKUP(I2,$AS1:56$21,5,0) | 3 235A35P355__ | -vLOOKUP(J3,$A$1:$G$21,4,0) =VLOOKUP(J3,$AS1:$G$21,5,0) _| Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.com? Page-31_v.* Microsoft Excel HLOOKUP FORMULA: - It is used within tables to help filter through large volumes of data based on given conditions. It would automatically look through the list of data and pick out the corresponding data. Conditions: - 1) Source Table should be in Horizontal (Row Wise). 2) Source Table Primary Row Heading and Output Primary Heading should be same. | sHLOOKUP (LOOKUP_VALUE, TABLE_ARRAY, ROW_INDEX_NUM, | RANGE_LOOKUP) i T Lookup_Value Conditional Cell Range from Output Table | Table_Array =| Entire Source Table Range i Row_Index_Num | Enter Finding Data Row Number of Source Table | - 1 Range_Lookup Enter the Value Zero (0) j Example: - Find Out the “List Price, Discount and Tax s of Given Item Codes from the below table data” A 8 ze 0 E F 6 4 i 5 1 Item(Code | nsotoao0 1130128360] 120208800 O4F1257330| 4461457410, ,ar1soraol arent 6s 10u2s0 |66P1 300390) fonster | Booster | Booster | Twister Ft | Twister Fit | Twister it | Twister Ft |Utimax us! Uta Aus Descripition | 2 a | $05 12*210 | S05 12*360 | SDS 20*S00] 125*330 | 145%410 | 160*460 ! 180*590 | 10250 | 130*390 + - + ~ 3 Type | ouster | Booster | Booster | Twister | Twister | Twister | Ther [_utimox | utimax Ie Z| i | 4 ListPrice 38200 | s3000 | t5n00 | sonoo | 32000 | 18500 | 20000 74500 | 57300 5 Discount | 0k | 35K) 3e | 308 | ao | am | ase | am) ak 6 Offer Price | 681.60 409.50 105.00 280.00 | 256.00 | 138.75 130.00 | 558.75 418.40 7 tx | 000% | so0% | sesox | ooo% | sone | oooe | sgsox | t4so% | 5.00% A 8 ai 0 40 Hem Code] 441307590 661100250 1120128360 | 11 List Price | Hi ooKuP(B10,$as4:SI97 40) |-HLOOKUPIC1O,$451:S187, 4,0} |-HLOOKUP(O10,SAS1:$157, 4,0} 12. Discount -}i00KuP(810,$41:$1$7,5,0} | HLOOKUP(C10,$AS41:5157,5,0) =HLOOKUP(D10,$A$1:5157,5,0} 13, Tax _|-HLOOKUP(RL0,Sas1:S157,7,0) =HLOOKUP(CLO,$AS1:51$7,7,0}| -HLOOKUP(010,SAS1:5157,7,0} Cantact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comVies® Page - 32 Microsoft Excel INDEX AND MATCH FORMULA: - It is used within tables to help filter through large volumes of data based on given conditions. It would automatically look through the list of data and pick out the corresponding data. Conditions: - Gnved-) Miia. 1) Source Table should be in Vertical (Column Wise). 2) Source Table Primary Column Heading and Output Primary Heading may not be same. = INDEX (ARRAY, MATCH (LOOKUP_VALUE, LOOKUP_ARRAY, MATCH_TYPE), COLUMN_INDEX_NUM) j Array Entire Source Table Range Lookup_Value | Conditional Cell Range from Output Table ! Lookup Array | « Conditional Column Range of Source Table i |___Match_Type Enter the Value Zero (0) | A Ent | | Column_index_Num Enter Finding Data Column Number of Source Table | Example: - Find Out the “Item Code and List Price of Given Descriptions from the below table data” A 8 G D E F cual 1 __ Item Code Descripition Type _| List Price | Discount | Offer Price| Tax | 2 [4130108300 | Booster so5 12210 | Booster | 852.00 | 20% | 681.60 | 0.00% | | 3 [1130126360 | Booster SDS 12*360 | Booster | 630.00 35% 409.50 | 5.00% | | 4 |.113D15B420 | Booster SDS 15*420 | Booster 452.00 25% 339,00 5.00% | 5 | 1130208500 | Booster SDS 20°500 | Booster | _150.00 30% | 6 | 44F1257330 | Twister Fit 125*330 | Twister | 400.00 | 30% 7 | 44F1457410 | Twister Fit 145*410 | Twister 320,00 | 20% 8 _44F160TA60 | Twister Fit 160°460 | Twister | 185.00 | 25% 9 44F180TS9O | Twister Fit 180"590 | Twister | 200.00 | 35% 10 | 66P110U250 | Ultimax Plus 110°250| Ultimax | 745.00 | 25% | 11 | 66P130U390 | Ultimax Plus 130390 | Ultimax | 523.00 20% 12 | 66P155U430 | Ultimax Plus 155430 | Ultimax | 235.00 | 30% | 13 | 66P170U560 | Ultimax Plus 710°560 | Ultimax | 396.00 35% 14 [228c10F115 | FM 752 Crack 10°115| FM753_| 289.00 30% 15 ['228c50F655 | FM 752 Crack 50°655 | FM753 | 955.00 | 20% | 16 | 228C75F975 | FM 752 Crack 75*975| FM753 | 471.00 25% 17 | 235A16P215 | FM 756 TAP 16"215 | FM753 | 578.00 18 | 235A35P355 | FM 756 TAP 35*355 | FM753 | 922.00 19 | 2647208350 |_FM 759 TSS 20°350 | FM753 | 675.00 20 | 2647558755 | FM 7595S 55*755 | FM753 | 136.00 21 | 2647705950 | FM759TSS70*950 | FM753 | 785.00 | kL to | 1 __Descrpition Item Code | 2._ Twister Fit 160*460 | -inpex(Sa$1:$821, MATCH(I2,$B$1:$8521,0)1)|=INDEX{SAS1:56$21, MATCH[,$BS1:58$21,0),4) | — 1 =INDEX(SA$1:$6$21, MATCH(I3,$B61:$B521,0)4) | 3,_Ultimax Plus 710*560 |-1pex($a$1:$6$21, MATCH(3,$B$1:$8521,0),1 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.com= foe pons > Baz ns elhe = a ferret Page - 33 Ltn ~ Gh oes 0 Qo wrod de Microsoft Excel CELL_CONDITIONAL conMarrh ely 1 is used highlight the “Cells with specified format according to the conditions” Chorre—then Lier oF oS tay Example: - From the below table highlight the “Cells with Color” according to conditions, ALT, A, Lh 7 et the Ribot 1) MS Office” Course cells are highlighting with “Yellow Fill Color” < 2) “Tally ERP 9” Course cells are highlighting with “Dark Blue Color” 3) “Adv Excel” Course cells are highlighting with “Dark Green Color” 4) "Above 999” Due Amounts are highlighting with “Red Color” 5) "Below 1, 000” Due Amounts are highlighting with “Light Blue Color” 6) “0” Due Amounts are highlighting with “Light Green Color” A 8 c D E F G 1 WD No Name Course | Qualification Fee Paid Due 2 1706-001 Rakesh MS Office B.Com 1200 700 500 3 1706-002 | Shiva __| Tally ERP9 MBA 2500 | 1000 | 1500 4 1706-003 | Ambika | AdvExcel | B.Tech 1800 900 900 _| 5, 1706-004 | Dhana Laxmi| M$ Office MBA 1200 | 1200 0 6 1706-005 | Rajkumar | AdvExcel | B.Com 1g00_| 1200 | 600 7 1706-006 | Sayandeep | Adv Excel MBA 1800 1400 400 8 1706-007 Rajesh Tally ERP 9 B.Tech 2500 1600 900 9 1706-008 | Ashish | TallyERP9 | B.Com 2500 | 2500 0 10 1706-009 MD. Ali MS Office B.Tech 1200 500, 700 11. 1706-010 Ganesh Tally ERP 9 B.Com 2500 1500 1000 12 1706-011 Kavitha Tally ERP 9 MBA 2500 1200 1300 13. 1706-012 Deepti Adv Excel MBA 1800 1800 0 14 1706-013 Vignesh | Tally ERP 9 B.Tech 2500 2000 500 15 1706-014 Tushar Adv Excel B.Com 1800 800 1000 16 1706-015 Satish Tally ERP 9 MBA 2500 900 1600 417 1706-016 Ravali | MS Office B.Com 1200 1200 0 18 1706-017 | Pavani Tally ERP 9 B.Tech 2500 1800 700 19 1706-018 Bhavana | Adv Excel MBA 1800 1800 9 20 1706-019 Rupali Tally ERP 9 B.Com 2500 1200 1300 21 1706-020 | Umapathi_}| Adv Excel B.Com 1800 1300 500 22 7 _ Totals 20 26500 | 13400 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 34 Microsoft Excel MS Office - Yellow Color > Select “Required Course Column Cells” > Click on “Home Tab” : | > Click on “Conditional Formatting” | | > Click on “Highlight Cell Rules” | > Click on “Text That Contains” ' > Enter the Course Name “M S Office” | > Goto"With’ and Select “Custom Format” | | > Click on “Fill Tab” | | > Click on “Yellow Color” | > Click on “Ok” | > Again Click on “Ok” | NOTE: Do the above process to fill “Adv Excel Course Cells” with “Dark Green Color” Tally ERP 9 - Dark Blue Color > Select equired Course Column Cells” > Click on “Home Tab” > Click on “Conditional Formatting” > Click on “Highlight Cell Rules” > Click on “Text That Contains” > Enter the Course Name “Tally ERP 9” > Go to “With” and Select “Custom Format” > Click on “Fill Tab” | > Click on “Dark Blue Color” > Click on“ no > Again Click on “Ok” Due is Above 999 - Red Color Due is Below 1000 - Light Blue Color_| > Select “Required Due Column Cells” > Click on “Home Tab” > Click on “Conditional Formatting” > Click on “Highlight Cell Rules” | | > Click on “Greater Than” > Enter the Value "999" > Go to “With” and Select"Custom Format” | > Click on “Fill Tab” > Click on “Red Color” | > Glick on “OK” > Again Click on “Ok” | | > Click on “Less Than” NOTE: Do the above process to fill “Due is 0 value Cells” with “Light Green Color” > Select “Required Due Column Cells” > Click on “Home Tab” > Click on “Conditional Formatting” > Click on “Highlight Cell Rules” > Enter the Value “1000” > Go to “With” and Select “Custom Format” > Click on “Fin Tab” > Click on “Light Blue Color” 1” > Again Click on “ > Click on Ke" Clear Rules from Selected Cells > Select “Required Ceils” | > Click on “Home Tab” > Click on “Conditional Formatting” > Click on “Clear Rules” | > Click on “Clear Rules from Selected Cells” | ALT, Wi b,c, S08 SH we Ee -Mem ALT ALOE Clear Rules from Entire Sheet > Qick on “Home Tab” | > Click on “Conditional Formatting” > Click on “Clear Rules” > Click on “Clear Rules from Entire Sheet” | Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comyyw Page - 35 Lderonhe Microsoft Excel PIVOT TABLE: - It is a program tool that allows you to reorganize and summarize selected columns and rows of data in a spreadsheet or database table to obtain a desired report. AU A VBP Example: - From the below table calculate the followings. 1) Calculate the Each Product wise Total Rate, Discount Amount and Total Amount. 2) Calculate the Each Category wise Total Rate, Discount Amount and Total Amount. 3) Calculate the Each Country wise Total Rate, Discount Amount and Total Amount. A B ie D E F 6 H \ 1 Order|Product|Category| Date | Country | Rate |Discount|DisAmt| Total 2 214 | Banana | Fruit [10-01-12) Canada [8384.00] 35% | 29344 | 5449.60 3 _ 215 | Beans |Vegetables|10-01-12| Germany |262600| 20% | 5252 | 210080 | _ 4 _ 217 | Brinjal [Vegetables|11-01-12| Australia’ [906200[ 15% | 13693 | 770270 | 5 218 | Banana | Fruit |16-01-12|New Zealand) 690600) 30% | 20718 | 4834.20 6 7 8 9 220 | Apple Fruit_ [16-01-12) Canada |7431.00| 20% | 1486.2 | 5944.80 | 221 | Banana | Fruit {16-01-12) Germany |8250.00) 25% | 2062.5 | 6187.50 236_| Carrots [Vegetables| 17-02-12) Australia |5154.00} 10% 515.4 | 4638.60 256 | Apple | Fruit |22-02-12|New Zealand|5820.00/ 5% 291 5529.00 10 264 | Apple | Fruit {01-04-12 Canada_|436400] 15% | 6546 | 3709.40 41277 | Banana | Fruit |01-05-12/ New Zealand|8663.00/ 30% | 25989 | 6064.10 12 283 | Orange | Fruit |03-05-12/ Canada_|6295.00/ 35% | 2203.25 | 4091.75 13. 208 | Brinjal |Vegetables| 30-05-12] Germany [4685.00] 5% | 234.25 | 4450.75 14246 | Apple | Fruit |27-08-12| Canada_[7333.00/ 15% | 1099.95 | 6233.05 15 250 | Banana | Fruit _{01-09-12|New Zealand|6864.00/ 25% | 1716 | 5148.00 16 254 | Banana | Fruit [05-09-12] Australia | 42400| 20% | e498 | 339.20 |. 17 _ 257 | Brinjal |Vegetables|09-09-12| - Canada| 352.00] 10% | 352 | 31680 18° 319 | Brinjal [Vegetables] 09-09-12] New Zealand| 4390.00] 30% | 1317 _| 3073.00 19 262 | Brinjal |Vegetables| 19-09-12| Germany |7927.00| 35% | 2774.45 | 5152.55 20 270 | Banana | Fruit [03-10-12] Australia | 793.00 | 25% | 19825 | 594.75 21.299 | Banana | Fruit |12-12-12) Australia [8377.00] 30% | 2513.1 | 5863.90 22 303 | Apple | Fruit [16-12-12] Australia [1760.00] 20% | 352__| 1408.00 23. 304 | Banana | Fruit_ |[1¢-12-12| Germany [4766.00] 15% | 7149 | 4051.10 24 307 | Apple | Fruit [20-12-12] Canada _[2455.00| 35% | 95925 | 1595.75 25 308 | Apple | Fruit |22-12-12|New Zealand] 4512.00| 30% | 13536 | 3158.40 | 26309 | Apple | Fruit_|22-12-12| Germany [875200] 20% | 1750.4 | 7001.60 27 314 | Carvots [Vegetables|29-12-12| Australia |2613.00/ 15% | 391.95 | 2221.05 28 315 | Carrots |Vegetables}30-12-12) Australia | 339.00| 10% | 339 | 305.10 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 36 Microsoft Excel Each Product wise Total Rate, Discount Amount and Total Amount > Select the “Entire Data Cells” > Click on “Insert Tab” | > Click on “Pivot Table” | > Click on “Ok” | > Drag and Drop the “Required Fields in Relevant Areas” (As Below) PivotTable Field List vx Choose feds to ad to repost a” (Clorder Z)Produet Cleategery (Cate Cicountry rate loiscount [Zis ame [total Drag is betneen areas belo VY Report iter SA coum Labels vabes a iL) Row Labels E vahes Product + | sumofRate + SumofDigAmt Sum of Tota x (1 Defer Layout Undate Row Label Apple 42427 7847 Banana 53427 14894.65 Beans 2626 525.2 Brinjal 26416 5720.2 Carrots 8106 941.25 Orange 6295 2203.25 3213155 Oo Nig Wa we 1) Drag the Product in “Row Labels” 2) Drag the Rate in “Values” 3) Drag the Dis Amt in “Values” 4) Drag the Total in “Values” Seer) Pivot Table Field List Box Contact: 91608 92169, 95505 31027. Email 1D: oneitacademy@gmail.comPage - 37 Microsoft Excel Refresh The Pivot Table: - It is used to update the source table data changes in pivot table automatically when the source table data is changed in the same range only. Example: - The source table data is changed as below update these changes in pivot table. ACGeEs (add) A 8 € D £ F 6 ¥ 1 41 Order|Product|Category| Date _| Country | Rate |Discount| Dis Amt| Total 2 _214 | Banana | Fruit [10-01-12/ Canada [838400] 35% | 2934.4 | 5449.60 3 215 [Grapes ) Fruit [10-01-12 Germany | 2626.00] 2096 525.2 | 2100.80 4 — 217 { Potato |Vegetables|11-01-12] Australia [9062.00] 15% | 1359.3 | 7702.70 5 _ 218 | Banana | Fruit [16-01-12|New Zealand| 6906.00 30% | 20718 | 4834.20 6 220 | Apple | Fruit [16-01-12 Canada [7431.00| 20% | 1486.2 | 594480 | 7 221 [Banana | Fruit /16-01-12| Germany [8250.00] 25% | 2062.5 | 6187.50 8 236 | Carrots |Vegetables|17-02-12| Australia [5154.00] 10% 8154 | 4638.60 | 9 256 | Apple | Fruit |22-03-12|New Zealand] 5820.00| 5% 291 _| 5529.00 10 264 Apple Fruit |01-04-12] Canada 4364.00 15% 654.6 | 3709.40 41277 | Banana | Fruit |01-05-12|New Zealand) 8663.00] 309% | 2598.9 | 6064.10 | 12 283 | Grapes | Fruit [03-05-12) Canada 6295.00 35% 2203.25 | 4091.75 13 208 { Potato [Vegetables] 30-05-12] Germany | 4685.00, 5% | 234.25 | 4450.75 | | 14246 | Apple | Fruit |27-08-12| Canada [7333.00] 15% | 1099.95 | 6233.05 15s 250 | Banana. Fruit | 01-09-12} New Zealand| 6864.00 25% 1716 5148.00 16 254 | Banana | Fruit |05-09-12| Australia | 42400 | 20% | 848 | 339.20 17 257 {Grapes} Fruit [09-09-12] Canada | 35200 | 10% 35.2_| 316.80 18 319 4 Potato }Vegetables| 09-09-12] New Zealand] 4390.00| 30% | 1317 | 3073.00 | 19 262 (Grapes ) Fruit ]19-09-12| Germany [7927.00[ 35% | 2774.45 | 5152.55 20 270 | Banana Fruit |03-10-12| Australia 793.00 25% | 198.25 | 594.75 21,299 | Banana | Fruit [12-12-12] australia [8377.00| 30% | 2513.1 | 5863.90 22, 303 | Apple Fruit |16-42-12[ Australia [1760.00] 20% 352__| 1408.00 23304 | Banana Fruit 18-12-12] Germany | 4766.00 15% 714.9 | 4051.10 24307 | Apple | Fruit [20-12-12] Canada _|245500| 3596 | 959.25 | 1595.75 25 308 Apple Fruit |22-42-12| New Zealand| 4512.00 30% 1353.6 | 3158.40 26 309 { Potato }Vegetables|22-12-12| Germany |875200] 20% | 17504 | 7001.60 27344 | Carrots [Vegetables|29-12-12] Australia [2613.00] 15% | 391.95 | 2221.05 28 315 | Carrots |Vegetables|30-12-12| Australia | 339.00 | 10% 339 | 305.10 A B C 7) 1 2 EE Riniesnreetnacs) , Refresh Pivot Table 3. Apple 23675 60966 275784 eae 4 Banana 53427 14894.65 — 38532.35} > Click on “Options Tab” 5 Canats 8106 941.25 7164.75 > Click on “Refresh” 6 Grapes 17200 5538.1 116619 Shortcut Key = ALT + F5 7 Potato 26889 4660.95 _ 2228.05} 8 Eins 55 107165.45 Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comArea ge AUER eh to Page - 38 Microsoft Excel Change Data Source for Pivot Table: - It is used to update the source table data range in pivot table automatically. Example: - Source table data range is changed as below update that range in pivot table. _ A B G D E F G HB 1 Order] Product|Category| Date | Country | Rate |Discount| Total 2 _244 | Banana [Fruit |10-01-12| Canada| 8384.00] 35% | 5449.60 | 3 215 [Grapes | Fruit |10-01-12| Germany | 2626.00] 20% | 2100.80 4 217 [| Potato [Vegetables|11-01-12| Australia [906200] 15% | 7702.70 5 _ 218 [Banana | Fruit | 16-01-12|New Zealand) 6906.00| 30% | 4834.20 6 220 | Apple | Fruit 1601-12) Canada _|7431.00| 20% | 5944.80 | 7 223 [Banana | Fruit | 16-01. Germany |8250.00| 25% _ | 6187.50 8 _ 236 | Carrots [Vegetables|17-02-12| Australia [5154.00| 109 | 4638.60 3 256 | Apple Fruit |22-03-12| New Zealand] 5820.00] 5% | 5529.00 10 264 | Apple Fruit [01-04-12| Canada [4364.00] 15% | 3709.40 | 11 277 | Banana | Fruit |01-05-12|New Zealand] 8663.00 | 3050 __| 6064.10 12283 | Grapes | Fruit [03-05-12[ Canada _[6295.00| 359 | 4091.75 13 _ 208 | Potato Vegetables) 30-05-12] Germany | 4685.00] 5% | 4450.75 14 246 | Apple Fruit |27-08-12| Canada _|7333.00| 15% | 6233.05 15 250 | Banana | Fruit [01-09-42|New Zealand| 6864.00| 25% | 5148.00 16 254 | Banana | Fruit [05-09-12| Australia | 424.00 | 209 | 339.20 17257 | Grapes | Fruit |09-09-12| Canada| 352.00 | 10% | 316.80 |18 "319 | Potato |Vegetables|09-09-12| New Zealand] 4390.00] 30% | 3073.00 19 | 262 | Grapes Fruit [19-09-12] Germany |7927.00| 35% | 5152.55 | 20270 | Banana | Fruit [03-10-12] Australia | 793.00 | 259 _| 594.75 21299 | Banana | Fruit [12-12-42| Australia | 8377.00| 30% | 5863.90 22303 | Apple | Fru [16-12-12] Australia _|1760.00| 20% _| 1408.00 73304 | Banana| Fruit |18-12-12| Germany |4766.00[ 15% | 4051.10 24/307 | Apple | Fruit [20-1242| Canada| 2455.00| 3596 __| 1595.75 25 308 | Apple | Fruit |22-12-42|New Zealand] 4512.00| 3094__| 3158.40 26 399 | Potato | Fruit [22-12-42] Germany |875200| 20% | 7001.60 | | 27 Aira | Carrots [Vegetables] 29-12-12 Australia | 2613.00| 15% | 2221.05 28 315 | Carrots [Vegetables| 30-12-12] Australia _| 339.00 | 10% | 305.10 29 322 | Potato [Vegetables|31-12-12| Canada __|4520.00[ 20% _| 3616.00 30/329 [Banana] Fruit [31-12-42] Germany [1500.00] 10% | 1350.00 A B ca 1 : 2 Ki Sum of Rate Sum of Total Shange Data Source Pivot Table 3 Apple 33675 27578.4 > Place Cursor on “Pivot Table” 4 Banana 54927 3982.35 > Click on “Options Tab” , Sacra fag are » Click on “Change Data Source” ee Poo ial > Select the “Entire Table Data 7 Potato 31409 25844.05 pecick onauy 3 Ger SEE Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comvw nw Page - 39 ACT HL A Microsoft Excei Chart for Pivot Table: - It is used to show the pivot table something more clearly, especially by giving pivot table and compare the required data, Example: - Show the above pivot table in “Clustered Column Chart Format”. | Clustered Column Chart Format |S Place Cursor on “Pivot Table” rn ~~ | > Click on “Options Tab” | > Click on > Click on “Column” \ > Click on “Clustered Column” | > Click on “Ok” { vot Chart” A B c 2 Fa Row Labels 3 Apple 4 Banana 54927 5 Carrots 8106 6 Grapes 17200 116619 7 Potato 31409 25844.05 38 EeEreery EEETEyeD re of Rate Sum of Total | Chart Title | 60000 + = 30008 \ 40000 — — 30000 ~~ . vies §Sum of Rate - Sum of Total 20900 ot a = é Grapes Potato | | mm | [me J Contact: 91608 92169, 95505 31027, Email ID: oneitacademy@gmail.comPage - 40 AUTO FILTER: - it is used to tempora condition one by one Example: - Filter out the data as per the foll 1) Filter out the “Tally ERP 9” Course student intl STE. Microsoft Excel ily filter out the data on single column lowing conditions from below data ts list. 2) Filter out the “Tally ERP 9” Course along with “B.Com and MBA” students list. 3) Filter out the “Tally ERP 9” Course along with “B.Com and MBA" students list and also with “Greater than or Equal to 1500” Due amount. A B c D E F e | 1. IDNo Name Course | Qualification| Fee | pue 2 1706-001 Rakesh M S Office B.Com 1200, | S00 | 3 1706-002 | shiva __| Tally ERPO mea | 2500 | 1500 | 4 4706-003 | Ambika [Adv Excel [B.Tech 1800 _|_ 900 | 5 _ 1706-004 |Dhanataxmi| MSoffice | MBA 1200 lo 6 _ 1706-005 | Rajkumar | AdvExcel | B.Com 1800 |__ 600 7 _ 1706-006 | Sayandeep | Adv Excel | MBA 1800 _|__400 8 _ 1706-007 Rajesh | TallyERP9 | B.Tech 2500 [900 | 9 1706-008 | Ashish _| TallyERP9 | B.Com 2500 0 10 __ 1706-009 MD. Ali MS Office B.Tech 1200 700 11 1706-010 | Ganesh | TallyERP9 | B.Com 2500 1000 12 1706-011 | Kavitha_| TallyERPS | MBA "2500 1300 13 1706-012 | _Deepti__| Advéxcel | MBA 1800 14 1706-013 |_ Vignesh_| TallyERP9 | B.Tech 2500 |15 1706-014 | Tushar | Adv Exel | B.Com 1800 16 1706-015 Satish Tally ERP 9 MBA. 2500 | 1600_ 17 _ 1706-016 Ravali | MSOf B.Com 1200 oO 1g 1706-017 | Pavani_| TallyERP9 | __B.Tech 2500 700 19 1706-018 | Bhavana | Adv Excel MBA__| 1800 oO 20 1706-019 Rupali__| TallyERP9 | . B.Com 2500 1300 21 1706-020 | Umapathi | AdvExcel | B.Com | 1800 [500 Filter out the “Tally ERP 9” Course students list | | > Place the “Cursor on any cell of the above data” — | > Press “CTRL + SHIFT +L” 1 > Click on “Course Filter Button” i > Select the “Tally ERP 9” Onl LD Click on “Ok” Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.comPage - 41 Microsoft Excel} { A B C D E e & 1 __IDNo~-| Name Course x|Qualificatic .| Fee -| Paid -| Due 3 1706-002] Shiva | TallyERP9| MBA 2500 | i000 | 1500 8 1706-007] Rajesh _| Tally ERP9| B.Tech 2500 | 1609 900 | 9 1706-008] Ashish | TallyEAPS| BCom | 2500 | 2500 | o _| 11 -4706-010[ Ganesh Tally ERP9| B.Com 2500 {| 1500 | 1000 | 12 1706-011] Kavitha _| Tally ERP9 MBA | 2500 1200 1300 14 1706-013] Vignesh | Tally €RP9[ B.Tech 2500 [2000 |” 500 16 1706-015] Satish | TallyERP9 | MBA 2500 | 900 1600 | 18 1706-017 Pavani_ | Tally ERP 9 Bech 2500 | 1800 700 | | 20 1706-019] Rupali__[TallyERP9| B.Com 2500 1200 | 1300 | [Filter out the “B.Com & MBA” students list in “Tally ERP 9” Course | > Click on “Qualification Filter Button" from above data i > Select the “B,Com and MBA” Only and Click on “Ok” a | A 8 c D E F 6 | 1 _IDNo~| Name -| Course -r|Qualificatioy] Fee -| Paid ~| Oue ~ 3 1706-002] Shiva _|TallyeRP9} MBA | 2500 | 1000 | 1500 1706-008| Ashish _| Tally ERP 9 | B.Com | 2500 2500 | Oo | 11 1706-010] Ganesh | Tally ERP9| B.Com 2500 | 1sa0_ | 1000 12 1706-011] Kavitha _| TallyERP9| MBA 2500 | 1200 | 1300 | 16 1706-015| Satish | TallyERP9| MBA 2500 | 900 1600 20 1706-019| Rupali__|TallyERP9| B.Com | 2500 | 1200 | 1300 “Tally ERP 9” Course | Filter out the “>=1500" Due amount students list with “B.Com & MBA” in > Click on “Greater than or Equal to” > Enter the Amount "1500" and Click on "Ok” | > Glick on “Due Filter Button” from above data > Click on “Number Filters” SS Reapply The Filter Data: - It is used to reapply the current filter condition to the modified column data. Shortcut Key | Press “CTRL + ALT +L” | Clear All Filters: - It is used to clear the all filter conditions in the current range. Shortcut Key j Press “ALT, A,C” 1 Contact: 91608 92169, 95505 31027, Email ID: oneitacademy@gmail.comPage - 42 Microsoft Excel ADVANCED FILTER: - It is used to filter out the data on single or multiple columns conditions at a time and also show that filtered data at required place in that worksheet. Example: - Filter out the “Tally ERP 9” Course along with “B.Com and MBA" students list and also with “Greater than or Equal to 1500” Due amount. a 8B c D ae F 6 H 1 K No | Name | Course |auaicaton! fee | Paid | Due Quatticaton| Due “4706 001 ~Rakesh | wsofice | B.Com | 1200 500 B.Com 1706-002! shiva _| TallyerP9 | MBA _| 2500 | 1000 | 3500 MBA 1 2 3 4 “1706.008{ ambi] Advéxcel | B.Tech | 1800 | 500 |” 900 5 eax io tll MSc | wba [00 [m0 | 9 7 8 3 1706 0051 Raj Kumar | AdvExcel | B.Com | 1800 |” 1200} e00 1706-006) Savendeep | AdvExcel | MBA | 1800 | 1400 | 400 1 1706-007 Rajesh | Talyen? 9| B.Tech | 2500-| 1600 | 900 1706-008 Ashish | Tally ERPS 2500 | 2500 | 0 10 1706-009] Mo. Al | MsOffice [ B.Tech | 1200 11 1706-010 Ganesh _| TallyERP9| B.Com _| 2500 12 “1706-011 ~Kevtha | TalyenPo | — mea | 2500 | 15 1706-012 Deepti | Adv Excel 1800 14 "1702-013| Wgnesh | Taly eR? 9 |B Tech | 2500 15 170600141 Tushar | AdvExcel | B.Com | 1800 16 1705-015 sath | Talyene 9] BA | 2500 | 900 | 1600 | 17 1706-016) Ravel | MSOffe | B.Com | 1200 4200 | 0 18 1706-017|"Pavani_| TallyerP 9 | B.Tech | 2500 | 1800 | 700 19 1706-018| Bhavana | svExce! | MBA | 1800 | 1800 | 0 20 1706-019 Rupali | Talyew® | B.Com | 2500 | 1200 | 1300 21 1708-020] Umapatit | adv 6x! | B.Com” | 1800 | i300 | 500 3 > Press “ALT, A, Q” > Select the “Copy to Another Location’ Obie thet nace @ Copy to another location > Go to “List Range: - Select the “Main Table Range” peda are ie a > Go to “Criteria Range: - Select “Conditional Table Range” | | "0" seuss: ss > Go to “Copy to: - Select the “Required Output Cell” Cure recor ony > Click on “Ok” | cove 1 4 OK M N | °o }111oNo | Name | Course Fee | Paid | due 12 1706-002 Shiva__|Tally ERP 9) | 2500__{ 1000 | 1500 [13 1706-015 | Satish | Tally ERP. 2500 ‘900 1600 TEXT TO COLUMNS: - itis used to separate one cell contents into separate columns, i > Select the “Required Data Cell” > Click on “Data Tab” | > Click on “Text to Columns” Shortcut Key: > Click on “Next” ALT, A,E > Select the “Required Delimiters” | | > Click on “Next” and Click on “Finish” | Process Contact: 91608 92169, 95505 31027. Email ID: oneitacademy@gmail.com