‘Bepublic of the Philippines: Department of Education REGION III ‘SCHOOLS DIVISION OF TARLAC PROVINCE 23 September 2022 DIVISION MEMORANDUM No. 4)¥ _, s. 2022 Reconstitution of the School Disaster Risk Reduction and Management (SDRRM) Committee To: Assistant School Division Superintendents Chief Education Supervisors, CID and SGOD Public Schools District Supervisors Heads, Public Elementary, Secondary, and Integrated Schools All Others Concerned 1. In consonance with Republic Act 10121 - Philippine Disaster Risk Reduction and Management Act of 2010, Republic Act 10821 - Children’s Emergency Relief and Protection ‘Act of 2016, and DepEd Order No. 21, s.2015 - Disaster Risk Reduction and Management Coordination and Information Management Protocol, all schools are hereby directed to create/reconstitute their School Disaster Reduction Management (SDRRM) Committee to spearhead the conduct of Disaster Risk Reduction / Climate Change Adaptation (DRR/CCA) - related programs /activities in their respective schools. 2. Recognizing the need to strengthen coordination with various offices /personnel within and outside DepEd that are involved in Disaster Risk Reduction and Management this Office hereby issues the Composition of the School DRRM Committee in the schools with general roles and responsibilities in Prevention /Mitigation and Preparedness, and during Response and Recovery (Enclosures 1 & 2). 3. In relation thereto, this Office advises ALL SCHOOLS to accomplish and upload duly signed scanned copy in PDF format to the Google Form link provided on or before 07 October, 2022: ‘School DRRM Committee (Organization Chart): https: //bit.ly/DRRMCommittee2022 4. Editable Templates may be downloaded from this link: https://bit.ly/DRRMTemplates. Kindly use your School Letterhead. 5. Immediate dissemination of and compliance to this Memorandum is desired Tir RONALDO A. POZON PhD, CESO V ‘Schools Division Superintendent v %\ Address: Macabulos Drive, San Roque, Tarlac City |) Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.phRepublic of the Philippines Department of Education REGION III SCHOOLS DIVISION OF TARLAC PROVINCE Enclosure 1: COMPOSITION OF SDRRM COMMITTEE CHAIRPERSON / RESPONSIBLE OFFICIAL ( SCHOOL HEAD ) CO-CHAIRPERSON ( SDRRM COORDINATOR 2 SECRETARIAT ( ALTERNATE SDRRM COORDINATOR } DAMAGES DISASTER (CHILDREN'S EARLY RESPONSE, Sores ee ERY | | | EMERGENCY WARNING MEDICAL, RELIEF AND maa '® FIRST. LOGISTICS NEEDS REO if TEAM ANALYSIS ‘N TEAM AID TEAM TEAM = aan » aa =. ‘ream ueaper | | | ream eaper | | | ream teaver | | | Team LeaDeR | | | TEAM LEADER MEMBERS MEMBERS MEMBERS ‘MEMBERS MEMBERS 1 1 1 L 1 2 2 2 2. 2. 3. 3 3 3 as 4 4 4 a 4 5 5, 5. 5. 5, ‘Address: Macabulos Drive, San Roque, Tarlac City Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.phfees BS Republic of the Philippines Department of Education REGION III SCHOOLS DIVISION OF TARLAC PROVINCE Enclosure 2: ROLES AND RESPONSIBILITIES OF SCHOOL DRRM COMMITTEE ROLES AND RESPONSIBILITIES OF SCHOOL DRRM COMMITTEE 1, SCHOOL DRRM CHAIRPERSON As the Responsible and Accountable Official in the school, the School Head shall serve as the Chairperson of the School DRRM Committee. To help/assist the Chairperson in ensuring that duties and responsibilities of the SDRRMC are performed religiously, the Chairperson may designate the School DRRM Coordinator to serve as the Co-Chairperson and the Alternate SDRRM Coordinator (Non-Teaching) as Secretariat. Roles and Responsibilities: i. ii, iii, iv. v. vi. vii. viii, ix, ) PREPAREDNESS, PREVENTION, AND MITIGATION Represent the Education Sector during the Barangay DRRM Council Meeting / Planning; Serve as the point person for collaborations and coordination with local (municipal) DRRM Council/Office and other partner organizations; Spearhead the development of the School DRRM Plan, School Disaster Contingency Plan, and Learning Continuity Plan; Communicate the SDRRM Plan to the Barangay DRRM Council; Convene the SDRRM Committee for coordination, planning, and other related activities; Facilitate the prepositioning of logistical requirements for emergencies and disasters; Initiate the conduct of training, and LAC sessions on DRRM, CCA, and EiE for the school personnel. Maintain open communication and constant coordination with internal and external partners (DepEd, LGU, and other government agencies); and Acknowledge receipt of advisories and reminders from the SDS and/or the SDO DRRM Coordinator (PDO Il), and the local (municipal) DRRM Council/ Office. b.) RESPONSE AND RECOVERY i ii, iii iv, Activate the SDRRM Committee and appropriate Teams (depending on the situation); Direct and oversee the overall operation through the team leaders; Report to the Division DRRM Coordinator (PDO Il) and Local DRRM Council/Office any hazard affecting the school operations such as flood, conflict, fire, and among others; Submit situation reports and provide real-time updates to the Division DRRM Coordinator; ‘Address: Macabulos Drive, San Roque, Tarlac City Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.ph) pes’, g Republic of the Philippines Department of Education REGION III SCHOOLS DIVISION OF TARLAC PROVINCE vy. Accomplish and submit Rapid Assessment of Damages Report (RADAR) within 72 hours after widespread hazard or emergency via SMS or RADaR Mobile Application; vi. Immediately contact through the fastest means of communication (e.g. SMS, Call, FB Messenger), the Schools Division Office thru the SDS or the Division DRRM Coordinator once the school is identified/used as an evacuation center or COVID-19 isolation center; vii. Track and report the progress of response, recovery, and rehabilitation initiatives to the SDO; viii, Report and update the SDO on the demobilization of evacuation/isolation centers in schools. EARLY WARNING TEAM Consolidate local disaster risk information which includes natural hazards, vulnerabilities, and climate change risks, and maintain a local risk map; Organize and conduct training, orientation, and knowledge management activities on disaster risk reduction and management per year level; Operate a school-based early warning system, linked to disaster risk reduction and management office of your place to provide accurate and timely advice accessible by students and the general public, through diverse mass media, particularly radio, landline communications, and technologies for communication within school community population; and Act on other matters that may be authorized by the School principal and DRR/CCA focal person. DISASTER RESPONSE, MEDICAL, & FIRST-AID TEAM Establish linkage /network with other schools for disaster risk reduction and school emergency response purposes; Conduct continuous disaster monitoring and mobilize instrumentalities and entities of the LGUs, other schools, PTA and school-based organized volunteers, to utilize their facilities and resources for the protection and preservation of life and properties during emergencies in accordance with existing policies and procedures of DepEd; Conduct continuous disaster monitoring and mobilize instrumentalities and entities of the LGUs, other schools, PTA, and school-based organized volunteers, to utilize their facilities and resources for the protection and preservation of life and properties during emergencies in accordance with existing policies and procedures of DepEd; Screen and train BERT/SWT successors at the lower year level to ensure the sustainability of the group. SUPPLIES AND LOGISTICS TEAM Taps member/s to DepEd/NGO on DRR-CCA Logistics Training for the school; Echoes or re-echoes salient notes on DRR-CCA Logistics Training by presenting during the meeting or posting copies on the SDRRM Bulletin Boards, and classroom DRR corners, and furnishing copies to the Chairperson, Overall Focal Person, SPG, BERT, and BSP/GSP Advisers, concerned staff, and PTA President; ‘Address: Macabulos Drive, San Roque, Tarlac City Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.phRepublic of the Philigpines Department of Coucation REGION III SCHOOLS DIVISION OF TARLAC PROVINCE ©) Prepares and requires referenced request forms from as well as issues receipts in two copies (one for the requesting committee and one for the Logistics/Donor) to the concerned committee for proper utilization and convenient recording of supplies or zoods; d) Ronen and procures needed supplies such as mega boxes, stapler, staple wires, stamp pad, printing plates, puncher, papers, pens, tapes, sharpener/s, glue, and scissors (Proposed Team Purchase Request [PTPR] ) Procures, provides, and records requested, purchased, or donated supplies or goods {) with proper substantiation; g) Conducts seminar-workshop on DRR-CCA Logistics (emphasizing what to do during a disaster) with compliance with posting and furnishing procedures; h) Earmarks, repacks, and labels supplies/goods as needed; i) Makes an inventory of existing supplies and thorough analysis of the logistics through consolidation of utilized referenced request documents and issued receipts and furnishes a copy of the analyzed inventory to the Chairperson, Overall Focal Person, and other concerned persons; j) Records and disposes of supplemental goods, equipment, or supplies, with supporting document/s; k) Evaluates the committee’s efficacy as well as plans and provides interventions &/ corrective measures for better performance; 1) Prepares and submits Committee Performance & Transparency Report with Evaluation, Analysis, and Recommendation (CPTR-EAR) to the Overall Focal Person with a copy furnished to the School Head/Principal/ Chairperson; m) Turns over returned supplies to the School Property Custodian with appropriate document/s for safe keeping; and n) Acts on other matters that may be authorized by the School Head /Principal /Chairperson and/or Overall Focal Person. 5. DAMAGE ASSESSMENT AND NEEDS ANALYSIS TEAM a) Undertakes rapid assessment of damages caused by typhoons, storm surges, earthquakes, fires, and all other causes, in coordination with local DRRMCs and the DepEd Division Office and reports results to concerned offices; b) Assess structural integrity and stability of structures before occupying the same, and recommends appropriate interventions for damaged structures; ©) Conduct rapid and comprehensive damage assessment and needs analysis and forwarded it to the division through the school principal for appropriate action; d) For rapid assessment at least 2 hours after the occurrence of the disaster, the report should be forwarded to the Division office; ©) For the Comprehensive Damage Assessment and Needs Analysis, the report should be submitted to the division office after One week; f) Screen and train BERT successors at the lower year level to ensure the sustainability of BERT involvement in the Damage Assessment and Needs Analysis Team; \\ Address: Macabulos Drive, San Roque, Tarlac City ]}) Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.phfey BS ‘Republic of the Philippines Department of Ebucation REGION HL SCHOOLS DIVISION OF TARLAC PROVINCE 6. CHILDREN’S EMERGENCY RELIEF AND PROTECTION TEAM ‘a) Carry out Republic Act 10821, shall cover all children immediately after a declaration of a state of calamity or occurrence of any emergency situation. i. Comprehensive Emergency Program for Children (CEPC) formulated by the Department of Social Welfare and Development (DSWD) with other agencies and Civil Society Organization (CSO) . ii, Heightened measures and addressed reports and incidents of child labor, child trafficking, and other forms of abuse and exploitation. iii, Increased child involvement and participation in DRR planning and post- disaster needs assessment. iv. Limited use of schools as evacuation centers and monitoring of Temporary Learning spaces (TLS) Disaggregated data collection that identifies children Registration of civil registry documents Enhance services for orphaned, unaccompanied and separated children Nationwide training of responders on child protection and psychosocial intervention. b.) Taps member/s to DepEd/NGO on Children’s Emergency Relief and Protection Training for the school; c.) Echoes or re-echoes salient notes on Children’s Emergency Relief and Protection ‘Training by: i, presenting during the meeting or ii. posting copies on the SDRRM Bulletin Boards, and classroom DRR corners, and iii. furnishing copies to the Chairperson, SDRRMC, SPG, BERT, and BSP/GSP Advisers, concerned staff, and PTA President; d) Requests and procures needed equipment or supplies to the TSLT or other able provider/s such as clothes, blankets, handkerchiefs, stretcher, healthy drinks, preserved snacks, inhaler, comfort toys, child beneficiary cards (CBC), folders, papers, pens, tapes, sharpener/s, glue, and scissors; ©) Prepares referenced templates for child beneficiary cards (CBC) and child beneficiary log (CBLog); f) Prepares effective Children’s Emergency Relief and Protection leaflets/manuals and related signage and updates the same; 2) Conducts seminar-workshop on Children’s Emergency Relief and Protection with compliance on posting and furnishing procedures; h) Holds regular Children’s Emergency Relief and Protection (CERP) demonstration/ drill simulation; i) Coordinates with other committees/teams; j) Conducts psycho-social care and stress debriefing to affected persons when needed; k) Monitors the development of the pupil/s or student/s that may have undergone therapy session/s to ensure the healing process; and 1) Acts on other matters that may be authorized by the School Head/ Principal/Chairperson and/ SDRRMC. ‘Address: Macabulos Drive, San Roque, Tarlac City Telephone No.; (045) 982-0374 Email Address: tarlac@ deped.gov.ph“S ow: Republic of the Philippines Department of Education REGION III SCHOOLS DIVISION OF TARLAC PROVINCE, The School DRRM Committee Composition may be expanded based on the needs and availability of human resources. Some teams may also be combined in consideration of the number of school personnel. It is highly encouraged that the School Heads tap the local stakeholders to be part of the School DRRM Committee and to ensure functionality of each team in all thematic areas; Prevention and Mitigation, Preparedness, Response, and Recovery & Rehabilitation. Address: Macabulos Drive, San Roque, Tarlac City Telephone No.: (045) 982-0374 Email Address: tarlac@deped.gov.ph