STORES/WESTERN RLY

TENDER DOCUMENT
Tender No: 09233219 Closing Date/Time: 19/05/2023 11:00

PCMM/WR/CCG acting for and on behalf of The President of India invites E-Tenders against Tender No 09233219 Closing Date/Time 19/05/2023
11:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only. Manual offers are not allowed against this
tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 09233219 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Required No Pre-Bid Conference Date Time Not Applicable
Tendering Section 09
Inspection Agency TPI Agency Publishing Date / Time 26/04/2023 10:50
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 19/05/2023 11:00
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 50000.00

Tender Title 97 Teeth Gear wheel for 3-phase AC-DC EMU of MRVC.

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 31900525 Goods (Y) Stock --- Yes TPI Agency INR
Description :97 Teeth Gear wheel for 3-phase AC-DC EMU of MRVC As per RDSO specn no. - RDSO/PE/FRSPEC/GEAR/0002-
2012(REV. 01) Dated- 13/08/2012 (or latest) & Drg. No. - SKEL- 4879, Alt. -0 (or latest) [ Warranty Period: 30 Months after the date of
delivery ]
Consignee DY.CMM (C) L-PAREL , WR Maharashtra 17.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : Within 12 Months Material to be supplied in
four installments 05 No
quantity supply with in three
months, 04 Nos. qty.
supply. next three months,
04 Nos. supply next three
months, balance qty. supply
next three months.

Payment Terms

S.No Description
Payment Terms
1 95% Payment against proof of TPI Inspection Certificate and Delivery Challan duly signed by Gazetted officer of consignee and balance
5% against Receipt and acceptance of the material by the consignee.

Statutory Variation Clause

S.No Description

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09233219 Closing Date/Time: 19/05/2023 11:00

1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items
stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last
unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after
the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has
clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract : The contract shall be governed by latest version (along with all correction slips) of IRS conditions of
contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Earnest Money Deposit [EMD] will be payable as per Rly. Board letter no. No Yes Allowed
2004/RS(G)/779/11/PT Dtd. 23/12/2019. 1. Earnest Money Deposit(EMD) for stores Tenders : (Optional)
1.1: There shall be no exemption from submission of EMD for any tender or by any tenderer
except following : a] EMD shall normally not be called against limited tenders with estimated
value up to Rs. 25 Lakhs (including single tenders, global limited tenders) If considered
necessary, authority competent to issue tender may incorporate the condition to call for EMD
even in such limited tenders, on case to case basis. (b)Micro & small Enterprises (MSEs)
registered for the tendered item in terms of Railway Board%u2019s letter no. 2010/RS (G)/363/1
dated 05/07/2012 (c) Other Railways and Government Departments in terms of Railway Board
letter no. 2004/RS (G)/779/11 dated 24/07/2007 (d) Indian ordinance Factories in terms of
Railway Board letter no. 92/RS (G)/363/1 dated 08/04/1993 (e) PSUs owned by Ministry of
Railways and PSUs for the group of items that are manufactured by them in terms of Railway
Board%u2019s letter no. 2003/RS(G)/779/5 dated 10/09/2004. (f) Vendors registered with
Railways for the trade group of the item tendered. (g) Vendors appearing on the approved
vendor lists of RDSO/Pus/CORE, subject to approval status being valid on the date of tender
closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and
consumables shall be exempted from submission of EMD for these items. (i) In tenders issued
against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting
EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. 1.2 :Offers
submitted without EMD shall be summarily rejected 1.3 EMD amount will be as (Rounded off to
nearest higher Rs 10 (Ten)- (i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs.
50 Cr. EMD will be @2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii)
For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. 1.4 All vendors
exempted from submission of EMD as per above paras, shall be required to sign a bid security
declaration in IREPS as follows- I/we hereby understand and accept that if I/we withdraw of
modify my/or bid during the period of validity, of if I/we are awarded the contract and on being
called upon to submit the performance security/Security Deposit, fail to submit the performance
security/Security Deposit before the deadline defined in the request for bid document /Notice
Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest
Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from
the date I/we are declared disqualified from exemption from submission of EMD/SD, for all
tenders for procurement of good issued by any unit of India Railways published during this
period.
2 Bulk procurement is reserved to be procured from the past successfully suppliers. Firm to No No Not Allowed
submit the documentary evidence for supply of the same/similar item to Indian Railway.
3 In case the offer is submitted by authorised dealer of OEM, the Authorised dealer should submit No Yes Allowed
valid tender specific authorisation letter along with offer failing which their offer will liable to be (Optional)
passed over. They are also required to furnish the requisite EMD alongwith offer (unless
exempted) failing which the offer will be summarily rejected.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. Please enter 0 for fully Yes Yes Allowed
imported items, and 100 for fully indigenous items. The definition and calculation of local content (Optional)
shall be in accordance with the Make in India policy as incorporated in the tender conditions

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09233219 Closing Date/Time: 19/05/2023 11:00

2 Security Deposit: The rate of SD, exemptions and other conditions will be as per Para 8 of No No Allowed
Instructions to tenderers & General Condition of Contract, revised on September 2021 version (Optional)
2021/1 available at IREPS portal at link
www.ireps.gov.in/ireps/upload/repository/railway/483/148/public /TenderConditionsVersion2021-
1.pdf.
3 ADVANCE ACCEPTANCE/COUNTER OFFER AND DELIVERY PERIOD: The delivery period No No Not Allowed
in Store Procurement cases shall be reckoned from the date of issue of Advance PO/Letter of
Advance Acceptance/Letter of Acceptance.
4 LIQUIDATED DAMAGE (LD) ON DELAYED SUPPLY: For delayed supplies, Recovery of No No Not Allowed
Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of the store per week
or part of the week during which delivery is accepted and the upper limit for recovery of LD in
supply contracts is 10%(ten percent) of the value of contract irrespective of delays, unless
otherwise provided, specifically in the contract.
5 Offer validity shall be90 days from the date of opening of the tenders otherwise offer will be No No Not Allowed
summarily rejected..
6 Please enter the percentage of local content in the material being offered. Please enter 0 for fully No Yes Not Allowed
imported items, and 100 for fully indigenous items. The definition and calculation of local content
shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Inspection by TPI agencies. Special conditions will be applicable as per Annexure II. No No Not Allowed
2 Single use plastic (thickness less than 120 micron or as notified by GOI time to time) shall not be No Yes Not Allowed
used in packing of material by the firm against the PO, if placed against this tender.
3 Place of Inspection be indicated with complete address. Traders/Authorized dealers should mention No Yes Allowed
name of Manufacturer along with complete address for inspection of material. (Optional)
4 MSE :Purchase Preference as per MSE shall be considered as per para 10.0 of Part 'B' of No Yes Allowed
Instructions to tenderers & General Condition of Contract, revised on September 2021 version (Optional)
2021/1 available at IREPS portal at link
www..ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021.1.pdf
5 FOR: In case of road delivery, the date of delivery at destination [consignee's end] shall only be No No Not Allowed
treated as delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract
/ tender. Firm must quote FREE at destination rates, movement by road only, clearly indicating
transport charges. Railway reserve the right to Passover such offer.
6 MARKING : Manufacturer to mark his name and date of manufacture as per drawing, wherever No No Not Allowed
indicated, or at a location where it may not get obliterated in service on the item being supplied by
them against the purchase order. Supplies received without this are liable to be rejected by
consignee.
7 All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/ No Yes Allowed
rates are as per GST Law. Successful tenderer should submit an undertaking that he will pay GST (Optional)
collected from Railway within due date and upload the payment details in GSTIN to enable Railway
(purchaser) to obtain input tax credit. In case the successful tenderer is not liable to be registered
under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from his/their
bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.
Bidders are instructed to quote correct HSN No. and corresponding GST rate.
8 COLLECTION BACK SCHEME FOR PACKING WASTE UNDER SWM: COLLECTION OF NON- No No Not Allowed
BIODEGRADABLE SOLID WASTE AFTER SUCCESSFUL DELIVERY OF THE
PRODUCT/MATERIAL FROM CONSIGNEE PLACE WILL BE ARRANGED BY THE SUPPLIER.
9 Warranty/Guarantee: As per IRS terms and conditions of contract or Specification whichever is No No Not Allowed
higher.
10 Cartel Clause : As per clause 2.0 of General Conditions of the Tender contained in Instructions to No No Not Allowed
Tenderers and General Conditions of Contract version 2021/1 available at document type-Tender
conditions available on site- https://www.ireps.gov.in/epsn/works/irepsDocuments.do
11 Make in India policy : This tender is issued as per public procurement policy 2017 or latest issued by No No Not Allowed
GOI. Consideration of offers and classification of firms under Make in India policy will be done
accordingly.
12 1. As per Latest guidelines of The Ministry of MSME, Govt of India, All benefits shall be extended to No Yes Allowed
MSE if they are having UDYAM Registration certificate. Please submit the Udyam certificate along (Optional)
with offer otherwise offer will not be considered for any benefit applicable to MSE firms. UAM
/NSIC/DIC or any other documents are not valid for consideration for benefit to MSE. Please ensure
to submit Udyam Certificate alongwith offer. 2. Please submit complete Udyam certificate indicating
social status of the MSE. 3. MSE benefit will not be given to the traders/dealers. 4. Medium scale
enterprise shall clearly indicate the date of upgradation to Medium scale from Micro or small
enterprise otherwise they will not be considered benefit under MSE scheme.
13 Risk purchase clause shall not be applicable. No No Not Allowed

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09233219 Closing Date/Time: 19/05/2023 11:00

14 Compliance of Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a No No Allowed
bidder of a country which shares a land border with India I. Any bidder from a country which shares (Mandatory)
a land border with India will be eligible to bid in this tender only if the bidder is registered with the
Competent Authority. II. "Bidder" (Seller / Service Provider) means any person or firm or company,
including any member of a consortium or joint venture (that is an association of several persons, or
firms or companies), every artificial juridical person not falling in any of the descriptions of bidders
stated herein before, including any agency branch or office controlled by such person,participating in
a procurement process. III. "Bidder from a country which shares a land border with India" for the
purpose of this Order means: - A An entity incorporated, established, or registered in such a country;
or B. A subsidiary of an entity incorporated, established, or registered in such a country; or C. An
entity substantially controlled through entities incorporated, established, or registered in such a
country; or D. An entity whose beneficial owner is situated in such a country; or E. An Indian (or
other) agent of such an entity; or F. A natural person who is a citizen of such a country; or G. A
consortium or joint venture where any member of the consortium or joint venture falls under any of
the above IV. The beneficial owner for the purpose of (iii) above will be as under: 1. In case of a
company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether
acting alone or together, or through one or more juridical person, has a controlling ownership interest
or who exercises control through other means. Explanation%u2014 a. "Controlling ownership
interest" means ownership of or entitlement to more than twenty-five per cent. of shares or capital or
profits of the company; b. "Control" shall include the right to appoint majority of the directors or to
control the management or policy decisions including by virtue of their shareholding or management
rights or shareholders agreements or voting agreements; 2. In case of a partnership firm, the
beneficial owner is the natural person(s) who, whether acting alone or together, or through one or
more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of
the partnership; 3. In case of an unincorporated association or body of individuals, the beneficial
owner is the natural person(s), who, whether acting alone or together, or through one or more
juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital
or profits of such association or body of individuals; 4.Where no natural person is identified under (1)
or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of
senior managing official;
15 5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of No No Allowed
the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other (Mandatory)
natural person exercising ultimate effective control over the trust through a chain of control or
ownership. V. An Agent is a person employed to do any act for another, or to represent another in
dealings with third person. Continuation of Land Border condition: VI. The successful bidder shall not
be allowed to subcontract works to any contractor from a country which shares a land border with
India unless such contractor is registered with the Competent Authority. Any false declaration and
non-compliance of the above would be a ground for immediate termination of the contract and further
legal action in accordance with the laws. Following self-declaration shall be given by all bidders along
with tender. SELF DECLARATION CERTIFICATE FOR TENDERERS (To be submitted on Bidders
letter head) Tender No.____________________________________ Dated ______________ " I have
read the clause regarding restrictions on procurement from a bidder of a country which shares a land
border with India; I certify that the firm is not from such a country or, if from such a country, has been
registered with the Competent Authority, I hereby certify that the firmfulfills all requirements in this
regard and is eligible to be considered. [Where applicable, evidence of valid registration by the
Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal SELF DECLARATION
CERTIFICATE FOR TENDERERS WHERE POSSIBILITY OF SUBCONTRACTING EXISTS (To
be submitted on Original Bidders letter head) Tender
No.____________________________________ Dated ______________ " I have read the clause
regarding restrictions on procurement from a bidder of a country which shares a land border with
India and on sub-contracting to contractors from such countries; I certify that this bidder is not from
such a country or, if from such a country, has been registered with the Competent Authority and will
not sub-contract any work to a contractor from such countries unless such contractor is registered
with the Competent Authority., I hereby certify that this bidder fulfills all requirements in this regard
and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent
Authority shall be attached]'. Date: _ Bidders Signature with Seal

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 I/We undertake to supply the Western Railway with the articles specified above upon the terms of No No Not Allowed
the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of the
Instructions to Tenderers and General Conditions of Contracts issued by the Western Railway
revised on Sept.2021 version 2021/1 available on IREPS portal at link :
www..ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021.1.pdf

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 4316786.pdf ANNXURE II FOR TPI.

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 STORES/WESTERN RLY
TENDER DOCUMENT
Tender No: 09233219 Closing Date/Time: 19/05/2023 11:00

2 4316784.pdf DRAWING.

7. RESPONSIVENESS

S.No. Description
For open tenders, where total tender value is less than Rs. 25 Lakhs, EMD shall be @ 2% as per Railway Board's letter no.
1
2004.RS(G)/779/11/Pt. dtd. 23.12.19.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a
contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in
Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial
Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and
amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding
procurement through GeM.

Digitally Signed By

Dy.CMM-EL ( K K CHAUBEY )

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