Request for 4Ps Data

This section describes the process of providing assistance to clients and various
stakeholders (general public and other government organizations) both within and
outside DSWD through the sharing of public data. However, access to data will be
subject to the limitations set to safeguard privacy of the beneficiaries, data security
and data misappropriation. Therefore, access to data shall be carefully considered
and granted in accordance with the Pantawid data sharing protocol.
In processing the request, there is an expectation that all documentary requirements
have been submitted by the requesting party. Otherwise, the start of processing may
take an extended period of time.

Office or 4Ps – Planning, Monitoring, and Evaluation (PMED)

Division:

The PMED – Research and Statistics Units facilitate all data/research

requests from different stakeholders, both internally and externally.
Classification: Highly Technical
Type of G2C - Government to Citizen
Transaction:
Who may avail: Public
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
One (1) Accomplished Data Request Form Pantawid Website, Pantawid NPMO
(https://pantawid.dswd.gov.ph/citizens-charter)

FEES TO PROCESSI PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID NG TIME RESPONSIBLE
 1. Receipt of completely
1. C None 2 hours Project Evaluation
filled out data requestl Officer (PEO)/
i
form or letter of request Statistician at the
(with attachments eas National Program
applicable). n Management Office
t (NPMO) or Regional
s
Monitoring and
e
1.1 Encoding of data Evaluation Officer
n
request to monitoring tool
d (RMEO) at the
or thru Electronic
s Regional Program
Document Management f Management Office
System (EDMS) of ithe 30 mins (RPMO)
incoming data request.l
l
1.2. Acknowledgemente
and assessment by the d
u
Planning, Monitoring and PEO/ Statistician or
Evaluation Division p Administrative
(PMED) at the NPMO dor Assistant
Regional Monitoring anda
Evaluation Unit (RMEU) t
at the RPMO. a 1 day
r
e
q
1.2.1. If Primary Data,u PEO/ Statistician or
endorse the request toe RMEO
the concerned Office. s
t
f
o
1.2.2. If Secondary Data,
r
determine if the data that
m
are being requested are
public or classified
based on the submitted
documents.

2. Receive 2. If the data requested is None 4 hours PEO/Statistician or

requested data and identified as Public RMEO
fill out the client Data, the PMED/RMEU
survey form will forward the request
to the appropriate
division/unit for data
generation and
preparation.
2.1 If the data is in the
periodic reports, IEC
1 day PEO/ Statistician or
materials, and/or
RMEO
Pantawid Pamilya
website, the
PMED/RMEU will refer
the client to the resource
site or provide the readily
available data and client
satisfaction survey form.

2.2.1 If the data needs to

be generated, data
PEO/ Statistician or
generation shall be 5 days
RMEO
undertaken by the
PMED/RMEU.

2.2.2. Preparation of
memo endorsement to
the NPM or RD for PEO/ Statistician or
approval. 6 hours RMEO

2.2.2.1. If the data

request is approved, PEO/ Statistician or
provide the data request RMEO
to the client and submit a
request to accomplish
the client satisfaction 4 hours
measurement form

2.2.2.2. If the data

request is disapproved,
provide the data request
to the client and submit a PEO/ Statistician or
request to accomplish RMEO
the client satisfaction
measurement form.

4 hours
2.3. If the data requested 3 days PEO/Statistician or
is identified as RMEO
Classified Data, the
request will be forwarded
to the NPMO for review
and evaluation. The
PMED or RMEU will
provide initial comments
prior to endorsing the
request to the Data
Protection Officer (DPO)
and NPM or RD.

2.3.1 If the request is

valid, a Memorandum of
Agreement (MOA) on
data sharing between the
requesting party and the
Department/Pantawid
Pamilya NPMO or RPMO PEO/ Statistician or
6 days
will be prepared by RMEO
PMED or RMEU prior to
the release of data
requested.

2.3.1.1. Sharing of the

draft MOA to the client
for review.

2.3.1.2. Review of the

MOA and endorsement
of comments/inputs to
PMED/MEU from the
Legal Section/Service.

PEO/ Statistician or
2.3.1.3. Revision of the 4 hours RMEO
MOA based on the Legal
Service/Section’s
comments.
Legal Service/
Section Technical
2.3.1.4. Sharing of MOA 3 days Staff
to the client.
2.3.1.5.
Acknowledgement of
PEO/ Statistician or
receipt of MOA approved
RMEO
by the client.

2 days
2.3.1.6. Preparation of
communication to client
regarding MOA signing
PEO/ Statistician or
RMEO
2.3.1.7. Signing of MOA
with the client 4 hours

PEO/ Statistician or
2.3.1.8. Provision of the RMEO
data request to the client
and submission of
request to accomplish
4 hours
the client satisfaction
measurement form. PEO/ Statistician or
RMEO

2.3.2. If the data request

is disapproved, provide
the data request to the 4 hours
PEO/Statistician or
client and submit a
RMEO
request to accomplish
the client satisfaction
measurement form.
PEO/ Statistician or
1 day RMEO

4 hours

4 hours
TOTAL: None Output 1:
2 days, 6 hours and 30 mins

Output 2:
6 days, 6 hours and 30 mins

Output 3.1 (Approved MOA):

19 days, 2hrs and 30 mins

Output 3.2 (Disapproved MOA):

4 days, 2hrs and 30 mins