Grantee Financial Questionnaire (GFQ) - Guidance Notes

Guidance to prospective Grantees:

Please answer the following questions as accurately and completely as you can. For questions cannot be
answered please write "n/a" (not applicable). Please attach a copy of your latest audited accounts (if
available) along with your response to this questionnaire.

If you need assistance with interpreting the questions, please contact

contracts@worldanimalprotection.org

Please return your completed questionnaire by email to both your main contact at World Animal
Protection (Grant Manager) and contracts@worldanimalprotection.org
 GRANTEE FINANCIAL QUESTIONNAIRE (GFQ)
SECTION A: GENERAL INFORMATION

1 Contact information

1.1 Name of organisation Bodogol Kampung Hoya

Jl Raya Sukabumi KM 21, Kp Babakan Kencana RT 003 RW 006, Desa
1.2 Address
Benda, Kec. Cicurug - Sukabumi
1.3 Name and position of authorised representative(s)
2 Status
2.1 Type of organisation (NGO, government agency, etc) NGO
Is the organisation registered as a legal entity? Yes
If yes, please provide registration or incorporation date/number/location. If no,
13-Jan-19
2.2 please explain status.

Is your orgasnisation legally affiliated with any UK organisations? No

Is your organisation currently authorised to receive charitable donations from

Yes
foreign sources? [For Non-UK organisations only]
2.3
If not, please fully explain the process for applying for authorisation including
N/A
timelines, requirements and cost.
SECTION B: INCOME AND EXPENDITURE

Income:

Expenditure:
Please provide total annual Income and Expenditure figures of your organisation for
1.1
the last three years. Please state and use your local currency.
Reserves
Value:
Reserves cover (months):

1.2 How is your organisation funded? For example, public funding/public donations?

Can you provide a copy of your latest audited account statement? If yes, please
1.3 attach with your email reply to this questionnaire. If no, please state why you [Yes/No]
cannot provide a statement.

SECTION C: INTERNAL CONTROLS

The purpose of internal controls is to ensure that (a) transactions are properly authorized according to applicable laws, regulations & procedural requirements,
(b) adequate safeguards exist for the access & use of assets such as cash, equipment or veterinary supply inventories and (c) that the maintenance of
accounting records is timely, accurate and complete.

1 Accounting Records

Please describe your system for tracking, recording and accounting for funds
received.
1.1
Does your organisation maintain manual ledgers or a computerised system? manual ledgers [Yes/No] Computerised system [Yes/No]

Is your system capable of separating receipts and expenditures for World Animal
Protection-funded projects from receipts and expenditures funded by other donors?
If yes, please explain how.
1.2
Is your system capable of categorising expenditures according to the budget lines
in the World Animal Protection project budget? If yes, please explain how.

Do you keep supporting documentation for all expenditure (e.g. vouchers, invoices,
[Yes / No / Some]
receipts, competitive bidding documents, etc)?
1.3
Under what circumstances, if any, are receipts not available? Please explain why.

1.4 How often are bank reconciliations performed? Monthly [Yes/No] Quarterly [Yes/No] Anually [Yes/No]
SECTION D: MONITORING

Monitoring helps to ensure that applicable laws, regulations and procedures are being followed, that internal controls are in place and effective, and that
project funds are being officially used to support agreed objectives.

1.1 Does management stay up-to-date with applicable laws and regulations? Please state any measures you have in place to protect against Bribery

1.2 How often does management review accounting records and bank reconciliations? Monthly [Yes/No] Quarterly [Yes/No] Anually [Yes/No]

1.3 How often does management review financial progress against technical progress? Monthly [Yes/No] Quarterly [Yes/No] Anually [Yes/No]

This questionnaire must be certified by an authorised representative as listed in Section A.

 
I confirm that, to the best of my knowledge, the information provided in this questionnaire is complete and accurate.
 
 
 
 
_________________________________ _______________________________
Print Name Signature
 
 
 
 
__________________________________ ________________________________
Position in Organisation Date
 
I confirm that, to the best of my knowledge, the information provided in this questionnaire is complete and accurate.
 
 
 
 
_________________________________ _______________________________
Print Name Signature
 
 
 
 
__________________________________ ________________________________
Position in Organisation Date