EXECUTIVE SUMMARY OF PRESENTATION 1

Executive Summary of Presentation on Creating a Business Report

Creating a Business Report

When creating a business report there are many important steps. These steps include

Planning, Drafting, Designing and Formatting, and Proofreading.

Planning

The planning step includes three distinct sub steps. The first sub identifying the purpose of the

report. This means identifying what the message to be communicated is. The second sub step is

the process. In this step the audience who will be receiving the message is identified. Here all

data gathering takes place. Finally comes the product sub step. Here, how the message is to be

communicated is identified. This means identifying the format and medium to be used to create

the report.

Drafting

“The four most common ways to organize your findings are according to time, location,

importance, and criteria.” (Newman, 2017, ch 10-1b) In the drafting stage findings are organized

and set into and understanding format. Data that has been gathered is organized so that it can be

understood. A summary of the data can be created in order for the audience to have a clear and

concise understanding. Any conclusions or recommendations should be created during this step.

Designing and Formatting

Referring to the planning stage when a format was decided upon, this step takes the drafted data

and puts it into a consumable format for the intended audience. Graphics, tables, infographics,

and other design additions can be used to enhance the message.

Proofreading

An often overlooked step that includes spell-check and checking against errors or mistakes.
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Ways Social Media Can Be Used To Distribute Business Information From a Business

Report

Social media has been identified as an effective way to distribute business reports and/or

information from them. Twitter allows for individual points or small pieces of the report to be

instantly communicated. Facebook profiles create a space for businesses to offer summaries,

graphics, or text reports for the audience. Youtube allows for cross-platform presentations in

video format. LinkedIn is often well considered within business environments and can be used to

communicate business information to potential employees.

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References

• Newman, A (2017). Business Communication – In Person, In Print, Online