Course outline

Public sector Accounting

Week Topic

Introduction

1st Definition of the public sector, Federal structure, provincial structure.

What is governmental accounting?

Purpose of governmental accounting. Users of governmental accounting information.

Comparison of public and private finance

Accounting cycle

Budget

2nd Definition of budget , objectives, traditional/incremental/ zero based budgeting ,budget

terminology

Budget calendar, process for non-development budget

3rd Budget estimates, BMI BMII SNE Recovery plan, continuation of SNE, Additional

funds. Supplementary grant ,Modified grant

 1st and 2nd statements of excesses and surrenders, Re –appropriations, Supplementary

4th Grants, Approval process, chart of classification, (Practical Examples from budget).

Development Budget ,stages ,forums, yard sticks for schemes,(practical examples for

5th A.D.P),Project appraisal

Execution(expenditure)

6th Pay fixation

Pre-requisites for drawl of salary ,procedure , Accountal

H.R.A, G.P Fund, group insurance, benevolent fund, income tax and other deductions.

7th Modes of filling of vacany

Delegation of financial powers

8th Purchase procedure

Detailed study of PPRA RULES with practical examples

9th Inventory maintenance

Check list for drawl of non –salary items

10th Kinds of leaves and rules

 Introduction of books /registers/accounts required to be maintained

FINANCIAL REPORTING

11th Compilation, statement of expenditure (development + non-development),

reconciliation. Appropriation accounts. Detailed orientation

BENEFITS

12th Benefits of G.P. funds benevolent funds group insurance financial assistance.

Detailed rules & regulations for eligibility and process.

PENSION

13th Define pension, kinds, documents, calculations. pensionary benefits in case of in

service death

GENERAL

14th Safe guards for cash handling internal control examples of serious irregularities-action

to be taken

Accountability
 15th Kinds of audit. Procedures and forums for settlement

Functions & Responsibilities

16th Auditor general of Pakistan

Accountant general of Pakistan

Treasury officer

Drawing &Disbursing Officer

RECOMMENDED BOOKS:

1. PFR Volume I

2. PFR Volume II

3. Delegation of financial powers latest

4. Treasury rules

5. Esta code(updated)

6. Code of classification

7. Planning manual

8. Audit code

9. Budget manual

10. D.D.O Hand book (Publications by the government)

11. Set of books of budget Government of Punjab 2015-16

12. Compendium of pension rules

13. PPRA hand book

 14. Latest notifications

Course Contents:

1st Week

Definition of the public sector, Federal structure, provincial structure.

What is governmental accounting?

Purpose of governmental accounting. Users of governmental accounting information.

Comparison of public and private finance

Accounting cycle

The students are made aware about structure of both federals and provincial Governments,

bureaucratic and political setup the country.

They are given understanding about functioning of legislators, judiciary and executives. Three

pillars of the government. Brief orientation is given regarding nature, procedures, authorities and

accounting cycle. Orientation is given regarding different kind of finance and specially

difference in public and nature of finance students are already studying up to the junctive.

2nd, 3rd, 4th, 5th Week

Definition of budget, objectives, traditional/incremental/ zero based budgeting, budget

terminology

Budget calendar, process for non-development budget

Budget estimates, BMI BMII SNE Recovery plan, continuation of SNE, Additional funds.

Supplementary grant, Modified grant

1st and 2nd statements of excesses and surrenders, Re –appropriations, Supplementary Grants,

Approval process, chart of classification, (Practical Examples from budget).

Development Budget, stages, forums, yard sticks for schemes, (practical examples for A.D.P),

Project appraisal

This segment focuses on the process of budget preparation of both developments and Non

development. The formats being used for the purpose consideration, approval stages and

anilities, allocation, distribution, post distribution adjustment and review by the authority of the

ultimate utilization status. Students are given hand on training through original budget books &

examples of documents of different institution. Linkages is tried to be made with bookish and

practice in vogue.

6th, 7th, 8th, 9th, 10th Week

Pay fixation

Pre-requisites for drawl of salary, procedure, Accountable

H.R.A, G.P Fund, group insurance, benevolent fund, income tax and other deductions.

Modes of filling of vacancy

Delegation of financial powers

Purchase procedure

Detailed study of PPRA RULES with practical examples

Inventory maintenance

Check list for drawl of non –salary items

Kinds of leaves and rules

Introduction of books /registers/accounts required to be maintained

Peculiarity of public expenditure is highlighted. They are enlightening standard opportunity

procedure of each and every expenditure.

Predetermined procedures.

a. The procedure of filling of posts through stopgap arrangement, additional charge, current

charges, active charges, promotion, deputation, direct recruitment, Contract appointment,

reemployment and special packages, etc are apprised along with mandatory service rutes,

pre-requisites.

b. They are given acquaintance regarding basic pay scales minimum, running, and

maximum stages. Eligible for increment, authority for pay fixation and disbursement

period as about 70% of budget of every unit salary.

c. Detailed is given regarding detuctors and benefits available to servant, civil servant,

deceased civil servant and his/her family in view of these deductors.

d. Purchase are gets major chunk from portion of non salaried budget. The orientation is

made regarding mode of purchased without quotations limited tender, open tender,

national competitive bidding international competitive bidding, emergent purchase and

 purchase from manufacture for vehicles, prequalification. Detailed orientation each and

every sector of Punjab procurement rules authority(PPRA RULES) is given regarding,

planning, specification, securities, rates, FOB, CsF, CIsF, and DDP, one stage two

envelope, two stages one envelope, grievances and arbitration etc. they are trained to

adopt standard purchase procedure.

e. Accountal Is foremost pre-requisite of public expenditure therefore, they given informal

regarding various documents used for accountal like, master stock register, in and out

stock register, sub stock register, repair register, unserviceable stock register, physical

verification and linkages with documents ie repairing vehicle, expenditure will

simultaneously be entered in cash book, budget utilization, log book, register,

unserviceable register (replaced parts),history register for major replacement etc. meter

register, attendance register.

f. The account functionaries are required to keep record of various kind of leave, causal,

earned, vacations, prevented vacations, hospital leave,ex-pakistan, study leave, leave

preparatory, leave due in kind special leave etc, therefore students are informal about

provision of law eligibility and accountal.

11th week

One of the primary responsibilities of finance manager is not only to anticipate, acquire,

allocate, utilize but also conseretive the report his system of governmental accounting

eversible. All authorities to monitor pace of utilize to take decision for remustering of

reason from where these are in excess to needed. Students are provided with format and

actual report of various institutions to understand procedure, preparation, mechanism and

usefulness purposes and authorities.

12th

This portion of the course emphasis of the benefits available to the civil servant, on

retirement, and the family of the civil servant at her/his death.

13th week

Pension is one the sizeable perk of the pay pack. Students are thought kinds like,

premature compulsory, medical grants, death etc. prerequrits and hands on training

regarding calculate of net qualified service, enhancement, increases, commutation

(gratuity). They have better understand by calculation of pension for afferents snarios.

14th week

The students are informed regarding legacy of law like, constitution, bill, act, ordinance

by law, rules and regulation, intercontrol and SOPs. Whereas safeguard in the stop of

check like for entrance, cash book, instructions and fine certificate on it is a rehearsal to

functionalize where procedure.

15th week

Authorities bear responsibilities his order to ensure prudent utilization of authority.

Watch dogs of accurately are placed. Where one knows that he has to give answer so he

behave with ambit of authority and stimulatory tool of audit. The students are given

detailed understanding of kinds of audit in public sector, follow up for settlement and

nature of some common irregularities for comprehension of the system.

16th week
During This portion of course outline, functions and process of these authorities are

signified. This enable students to fantham statues of the prime and key authorities in to

public sector accounting.