SAP User Manual SAP USER MANUAL

Asset Accounting

Asset Accounting

User Manual

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SAP User Manual SAP USER MANUAL

Asset Accounting

SAP Training & End User Manual

About this Manual:

► Easy to understand
► Easy to navigate
► With actual SAP screen layouts
► For all SAP users

Purpose:

► Training
► End User reference

How to read this manual:

► Read fully before you start working on the actual SAP system
► Take a printout so that you can refer it when you are off-line.

Sl. No. Contents

1.0 Creation of Asset
1.1 Create Asset
1.2 Change Asset
1.3 Display Asset
2.1 Asset Explorer
3.0 Depreciation Run
4.0 Asset Transfer
4.1 Asset Transfer to within Plant & Profit Center
4.2 Asset transfer to different profit Center
4.3 Asset Retirement
4.4 Sale of Asset with revenue
4.5 Scraping of asset

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1.0 Creation of Asset

1.1 Create Asset Master
PURPOSE
Use this procedure to Create main Asset Master Data.

PREREQUISIT ES

None

Menu Path

Use the following menu path to begin this transaction:

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Select: SAP Menu AccountingFinancial AccountingFixed

AssetAssetCreateAsset

Transaction Code
AS01

Procedure

1. You have started the transaction using the menu path or transaction code AS01.

2. Enter Asset class and click on Master Data.

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3. Enter data in General tab as follow:

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4. Enter data in Time-dependent tab as follow:

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5. In Depreciation area Enter useful life as follow and Save it as shown below:

Press Save
Following message shall appear:

Asset is successfully created.

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1.2 Change Asset Master

PURPOSE
Use this procedure to make changes in Asset Master Data.

PREREQUISIT ES

Asset should exist in system.

Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

ChangeAsset

Transaction Code

AS02

Procedure

1. You have started the transaction using the menu path or transaction code AS02.

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2. Enter Asset number and Company code as shown below and click on Master Data.

3. You can make changes in fields which are not grayed out.

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4. Click on to save changes in master data. Following message shall appear.

1.3 Display Asset Master

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PURPOSE
Use this procedure to Display Asset Master Data.

PREREQUISIT ES

Asset should exist in system.

Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed

AssetAssetDisplayAsset

Transaction Code

AS03

Procedure

1. You have started the transaction using the menu path or transaction code AS03.

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2. Enter Asset number and click on Master Data.

3. You can view the Asset Master created.

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2.1Create CWIP Asset

PURPOSE
Use this procedure to Create CWIP Asset Master Data.

PREREQUISIT ES

Menu Path to for Create CWIP Asset

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed AssetAsset

CreateAsset

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1. Select CWIP asset class to create asset

Fill all require information in ‘General’ tab

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Fill Cost Center, and Plant in ‘Time-dependent’ tab, then save the document.

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CWIP Asset has been successfully created as per below message.

Note: CWIP Asset should only create through Z017 asset Class
1. Enter Asset number with internal order number with ‘Item category ‘A’.
2. Post MIRO document for procurement of Asset.

Below accounting entry created during MIRO:

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Create Original/main Asset as per define ‘Asset Class’ i.e. Z012 to settle partially/full CWIP asset
value.

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2.2Settlement of CWIP Asset

Select: SAP Menu AccountingFinancial AccountingFixed AssetPosting

Capitalize Asset Under ConstructionDistribute

Transaction Code

AIAB

Procedure

You have started the transaction using the menu path or transaction code AIAB.

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Fill Company Code and CWIP Asset and press Execute.

Select the line and click on ‘Enter’ to distribute amount.

Fill all require information to set a settlement rule for CWIP Asset and select on (Back)
button.
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Fill Partial Amount
Fill % to settle
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Main Asset
FXA (Asset)

Click on to settle main asset.

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Fill all require information as per screen and execute.

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Click on Simulate to check Asset posting.

Then Remove ‘Test Run’ and execute the screen.

Asset has been posted successfully in Main Asset as per below.

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2.2 Asset Explorer

PURPOSE
The Asset Explorer shows planned as well as already posted asset balance sheet values and depreciation
of a fixed asset in various formats and levels of summarization. The Asset Explorer is used for displaying
and analyzing fixed asset values.

PREREQUISIT ES

Asset should exist in system.

Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed AssetAssetAsset

Explorer

Transaction Code

AW01N

Procedure

1. You have started the transaction using the menu path or transaction code AW01N.

2. Enter Company code, asset number and year. All asset details will be shown as below:
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3. Under posted value tab, planned depreciation values with Sign is shown.

4. Under Comparison tab year wise value of asset is shown.

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3.0 Depreciation Run

PURPOSE
Use this procedure to post depreciation of all Assets. The planned depreciation is posted to the
relevant general ledger control accounts when the periodic depreciation-posting is run

PREREQUISIT ES

Asset should already exist in system and its depreciation status should be planned.

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Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed

AssetAssetPeriodic ProcessingDepreciation RunExecute

Transaction Code

AFAB

Procedure

1. You have started the transaction using the menu path or transaction code AFAB

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2. Update the following fields:

Field Name Field Description Values

Company code Code identifying the company 1000
purchasing the material
Fiscal year Period, 03 months as a rule, for which 2022
the company is to create its inventory
and balance sheet.
Posting period Fiscal month when the transaction posts 06
to the General Ledger

3. Click <checkbox> Totals Log to provide details of depreciation posted.

4. Click Execute .Firstly executes it in Test Run mode.

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Note: This message is only displayed in Test mode. In productive mode i.e. The test run radio button is
off, the system requires that the session be run in Background.

5. Click to process further.

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6. Click Back to return back to the depreciation posting run screen.

7. De-activate by clicking the <checkbox> Test run

8. To Execute depreciation in background Select ProgramExecute in Background (F9)

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9. Select the Parameters as shown below:

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Click on continue .

10. Click on immediate to start the processing in background immediately.

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11. Click on check and save it.

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12. Following message shall appear.

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13. To view the status of the run, use the following menu path: System  Services  Jobs 
Job overview.

14. Click on and

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15. Select the FAA_DEPRECIATION_POST session and click on Spool button.

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16. Output Controller: List of Spool Requests

17. Click on and click on Type to display content.

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18. You can find all details of Depreciation run.

Use T.Code- FB03 for details of the document.

8.2 Asset Transfer to different Plant or Profit Center.

PURPOSE
Use this procedure to transfer asset to different Profit Center or Plant.

PREREQUISIT ES

Asset should exist in system.

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Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed

AssetPostingTransferTransfer within company code

Transaction Code

ABUMN

Procedure

1. You have started the transaction using the menu path or transaction code ABUMN.

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2. On screen "Enter Asset Transaction: Transfer within Company Code", enter information in the
Header Area as specified in the below table:
Field Name Description R/ User Action and Values
O/C
Company Code Asset Company Code R Defaults to last used company code. Use
Change company code into select different
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company code
Asset Number Asset master record R Asset to be transferred
number
Accounting Principle of Accounting R Enter Principle
Principle
Depreciation Book Depreciation R Enter Depreciation Area
Area
Document Date Document Entry Date R Enter document date
Posting Date Financial document R Enter posting date
effective date
Asset Value Posting Period R Enter asset value date
Date
Text Asset transaction code O
No Revenue Posting without revenue R Radio button indicates selection
Existing Asset Asset is existing R Radio button indicates selection
New Asset Asset is new R Radio button indicates selection

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3. On Additional Details Tab, enter information in the fields as specified in the below table:

Field Name Description R/O/C User Action and Values

Period Posting Period R Enter period
Document Type Type of FI document R Defaults to AA
Transfer Variant Type of asset transfer R
Additional Info Additional Information on transfer O

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4. On Partial Transfer Tab, enter information in the fields as specified in the below table

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Field Name Description R/O/C User Action and Values

Amount Posted Amount to be transferred R Entry required in one of these fields only!
Percentage Rate Percentage to be R Entry required in one of these fields only!
transferred
Quantity Quantity to be O Portion of total purchase order quantity to be
transferred transferred
Related to prior-yr Related to prior or R Select proper radio button
acquisition / from current- current acquisition year
yr acquisition

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5. Once entry is complete, it is highly recommended that the user review the financial

document prior to posting. Clicking on the icon.

6. Once satisfied with the displayed information, the document may be posted by clicking on

the icon.

7. Following message shall appear:

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9 Asset Retirement
9.2 Sale of Asset without customer (Manual Value)

Functionality

SAP provides the following types of retirement:

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An asset is sold, resulting in revenue being earned. The sale is posted without a customer. The
revenue earned is manually entered in the transaction. (Illustrated here)
An asset is sold, resulting in revenue being earned. The sale is posted against a clearing account.

Scenario

An asset sale is posted in FI through this transaction where the following entry is passed by the
system

Clearing a/c Dr.

Accumulated depreciation on asset Dr.
Loss/Gain on asset a/c Dr/Cr.
Asset A/c Cr.

The invoice on the customer is raised in the SD (Sales & Distribution) module. Which passes the
following entry:-
Customer a/c Dr.
Clearing a/c Cr.

Use this procedure to transfer asset to different Profit Center or Plant.

PREREQUISIT ES

None.

Menu Path

Use the following menu path to begin this transaction:

Select: SAP Menu AccountingFinancial AccountingFixed

AssetPostingRetirementAsset sale without customer

Transaction Code

ABAON

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Procedure

1. You have started the transaction using the menu path or transaction code ABAON

a. Update the following fields:

Field Name Field Description Values

Asset Asset number.
Document date Date the transaction occurred
Posting date Date that the business transaction occurred
Asset val. date The asset value date is the value date for Asset Accounting.
Text Contains an explanatory text on the line item. Sale of asset

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Field Name Field Description Values

Manual value Revenue that was realized due to the sale of an asset or part of an asset. The system 70000
determines the gain/loss as the difference between the revenue and the net book value
of the asset being retired. When the retirement involves acquisitions from prior fiscal
years and acquisitions from the current fiscal year, the system also divides the sales
revenue proportionately.

Enter Asset Number

Date of Asset Sale

Sale amount of Asset

2. Click on simulate icon for viewing accounting entry.

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Asset Credited

Loss Debited Asset Clearing Debited

3. Click on icon to save the entry.

9.3 Scrapping of Asset.

PURPOSE
Posting Asset Retirement by scrapping by the end of the life of asset are any unplanned damages
in the asset.

PREREQUISIT ES

None

Menu Path

Use the following menu path to begin this transaction:

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Select: SAP Menu AccountingFinancial AccountingFixed

AssetPostingTransferAsset Retirement by Scrapping

Transaction Code

ABAVN

Procedure

1. You have started the transaction using the menu path or transaction code ABAVN.

2. Update the fields shown in table:

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Field Name Description R/O/C Comments

By default , the company code is exhibited or Choose
Company Code Company Code R appropriately from the popup list
Asset Asset R Enter the Asset number
Document Date Date of the document R Enter the date of the Document
Posting Date Effective date of posting R Defaults from the System date
The asset value date is the
Asset value Date value date for Asset R Defaults the current Date
Text Narration for posting O Narration for posting

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AD Debited
Asset Credited

Loss on Scrap
Debited

3. Click on to save the transaction.

4. Following message shall appear:

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