s4 Asset

SAP CPI with BTP
Asset accounting end user process

New asset accounting End User Manual
Table of Contents
Asset accounting end user process ......................................................................................................... 3
1 Asset master data ........................................................................................................................... 3
1.1 Create Asset ............................................................................................................................ 3
1.2 Change asset master ............................................................................................................... 9
1.3 Display asset master data ..................................................................................................... 11
1.4 View changes made to asset master record ......................................................................... 12
2 Asset accounting - Business transactions ..................................................................................... 13
2.1 Asset acquisition ................................................................................................................... 13
2.2 Asset Retirement .................................................................................................................. 19
2.3 Asset transfer within company code .................................................................................... 25
2.4 Intercompany asset transfer ................................................................................................. 28
2.5 Unplanned depreciation ....................................................................................................... 30
3 Month-End Activity ....................................................................................................................... 32
3.1 Depreciation run ................................................................................................................... 32
3.2 APC values posting (ASKB) - Obsolete................................................................................... 35
4 Year-End closing activity. .............................................................................................................. 37
4.1 Check incomplete asset ........................................................................................................ 37
4.2 Recalculation depreciation ................................................................................................... 39
4.3 Year-End closing .................................................................................................................... 41
5 Asset accounting - Information system ........................................................................................ 44
5.1 Asset Explorer ....................................................................................................................... 44
5.2 Asset history sheet ................................................................................................................ 51
Page 2 of 52
Asset accounting end user process
We will divide end user manual in following three sections:

1. Asset master data processing
2. Asset accounting – Business transactions
3. Asset accounting – Information system
In this end user manual changed and newly introduced concepts in new asset accounting are
highlighted.
1 Asset master data

1.1 Create Asset
Access transaction by:
SAP Easy Access Accounting -> Financial Accounting -> Fixed Asset -> Asset ->
Create -> Asset
Transaction code AS01
Menu path on screen specified below:
Page 3 of 52
Inputs:
Field Name Description Require/Optional Comments
(R/O)
Asset class R Press F4 to locate the asset class
Company code Enter 10 R
Number of Number of similar asset that O This function enables you to
similar asset you want to create in create multiple similar assets in
system. one master transaction. These
assets initially only differ in their
asset numbers. When you save,
you can also enter a description
and inventory number for each
individual record.
Referance: The reference asset that you O
Asset are copying from
Subnumber
Company code
Press enter or click on
Page 4 of 52
The fields for input in master data is depend on asset class. It can be different from one asset class to
another.
Inputs:

(R/O)
Description The description of asset R
Asset main no One line description of asset O If leave blank, the first line of
text It will appear in reports description will be copied over to
this field
Serial number Enter the manufacturer O
Number
Inventory Enter the inventory number O
number by discussing with Plant
maintainance collegues
Click on time dependent tab.
Page 5 of 52
You will be prompted with the following screen:

(R/O)
Cost center This is the cost center where R Press F4 to locate the cost center
the depreciation expenses
of the asset will be charged
Location Used in selection criteria in O
reporting.
Room Used in selection criteria in O
reporting.
You can select Evaluation Group from list. These fields are only for information and reporting
purpose.
Page 6 of 52

(R/O)
Vendor The field get auto updated O This field is information purpose
on first acquisition of asset only
still you can manually enter
vender here
Asset purchased O This field is information purpose
new only
Purchased used O This field is information purpose
only
Click on depreciation area tab.
Page 7 of 52

(R/O)
Depreciation key Depreciation key for dep. R The depreciation key is defaulted
Calculation purpose for each asset class in IMG
Useful life Useful life over which the R The useful life is defaulted for
asset is to be used and each asset class in IMG
depreciated according to
book/accounting rate
Per The time period (in month) O
over which the asset is to be
used and depreciated.
Ordinary The start date of O As a general rule, the system
depreciation start depreciation calculation determines the depreciation
date start date from the asset value
date of the first acquisition
posting. However, you can also
manually enter a calendar date
in the asset master record for
the start of depreciation.
Click on to save the asset. The system will assign the asset number.
Page 8 of 52
1.2 Change asset master
change -> Asset
Fill up the required field and press enter
Input:
Asset: 10000000009
Sub-number: 0
Compnay code: 10
Page 9 of 52
You will prompted with following screen.
Change the required data by overwriting it or adding to it.
Once changes made click on
Note: whatever changes you made will be documented.
Page 10 of 52
1.3 Display asset master data
Display -> Asset
Inputs:
Asset: Enter asset number
Company code: Enter your COCD
Press enter and you will be prompted with below screen.
Page 11 of 52
1.4 View changes made to asset master record
On screen “Display Asset: Initial Screen”, go to: EnvironmentChange Documents on Asset.
You will be prompted with the following screen:
You can analyse changes made to the asset from above screen.
Page 12 of 52
2 Asset accounting - Business transactions

2.1 Asset acquisition
Asset can be acquired by various ways, so to map these ways SAP has provided various transactions.
Below are the transactions for asset acquisition:
1. Acquisition with vendor

2. Acquisition with auto offsetting entry
3. Acquisition with MM-PO
Acquisition with vendor (F-90)
Access the activity using the following transaction:

SAP Easy Access Accounting -> Financial Accounting -> Fixed Asset -> Posting ->
Acquisition -> External acquisition -> with vendor
Transaction code F-90
Fill the highlighted field.

(R/O)
Document date Source a document date R Example: 15.10.2010
Document type The default document type R
for this screen is KR. Do not
change it.
Company code Enter your company code R Example: 10
Posting date Date for posting a document R Example: 15.10.2018

to financial accounting. This
date also determines fiscal
year and period.
Referance One of the key fields that R/O This field can be optional or
can be used to search for required depending on
document document type.
Page 13 of 52
And press enter; you will be prompted with below screen.
As we are performing integrated asset acquisition, we will provide vendor details.
Again press enter.
In the prompted screen we will update the highlighted field.

Input:
Amount : 50,000.00
Posting key : 70 (Asset debit)
Account : 1000000009-0 (Asset master number)
TType : 100 (Used for acquisition of asset)
Press enter and fill the amount.
Page 14 of 52
Click on to save the transaction.

Document number will generate.
In new asset accounting multiple documents get generated at the time of integrated asset
acquisition. With the help of technical clearing account.
The Technical Clearing Account posts the first document to all ledgers, crediting the supplier and
debiting the technical clearing account. This is called the operating part of the posting. Then you can
post the other side to each ledger. This is called the valuating part of the transaction. The valuating
part credits the technical clearing account and debits the assets separately for each ledger.
Page 15 of 52
We can have different document type for each part, like we can have document type KR for
operating part and document type AA for valuating part.
Documents can be viewed in FB03.
The above document is posted to all ledgers, so no ledger group specific view is there.
This is where technical clearing account gets nullified by debiting asset.
Page 16 of 52
Asset acquisition with automatic offsetting entry
We can use this transaction to add value to an existing asset, or to create a new asset master record
with value. This transaction also gives you the ability to add notes and text. This transaction would
be used when you want to add value to multiple assets at one time.
Acquisition -> External acquisition -> Acqui. w/Autom.
Offsetting entry
Transaction code ABZON
In new asset accounting we have option to post transaction Accounting principle/Depreciation area
specific. Unlike classic asset accounting, where we need to use special transaction types to achieve
this.
(R/O)
Existing Asset Asset master data number R Maintain asset number to which
value is adding or disposing.
Accounting Only if we want to procure O Use these fields only if you want
Principle / asset, depreciation to record any valuation
Depreciation area area/accounting principle differences, which will be seldom
specific case in asset acquisition.
Document date Source document date R
Page 17 of 52
Posting date Date for posting a document R

to financial accounting. This
date also determines fiscal
year and period.
Asset value date R
Amount Posted Transaction amount R
Click on Additional details tab, once the required fields filled up.
Input:
Posting Period: Automatically updated (from posting date)
Offsetting account: If you want asset should be posted against different account
Transaction type: 100 (for asset acquisition)
Click on and post the transaction.
Page 18 of 52
2.2 Asset Retirement
Asset retirement is the removal of an asset or part of an asset from the asset portfolio.
Following are the some ways to post retirement in SAP system.
Asset sale with customer

The system enables you to post the entry to accounts recievable, the revenue posting and asset
retirement in one step.
Retirement -> Retirement w/Revenue -> with customer
Transaction code F-92
Input:
Document date: 18.10.2018
Page 19 of 52
Document type: DR (Default)
Company code: Enter your COCD
Posting date: 18.10.2018
Currency: GBP (Company code currency)
Press enter, once details filled up.
Page 20 of 52
Asset Retirement without customer
You have option to post asset retirement without customer or to clearing account and then you can
clear this account later on.
Access the trasaction by:
Retirement -> Retirement w/Revenue -> Asset sale without
customer
Transaction code ABAON
Now here we have option to post retirement for specific depreciation area and accounting principle
or leave it blank to post in all accounting principles.
Input:
Asset: Retiring asset number
Posting date: 01.08.2018 (Date for posting a document to FI)
Asset value date 31.12.2018 (Date from which system stop depreciating asset)
Click on “Simulate” button
Page 21 of 52
Verify the details and click button.
Page 22 of 52
Asset retirement without revenue/scraping
Retirement without revenue is a removal of an asset from the asset portfolio without any revenue
for example, by scraping. When you use this posting option, the system does not create revenue and
gain or loss posting. Instead it creates loss from an asset retirement without revenue posting in the
amount of NBV being retired.
Access the transaction by:
Retirement -> Asset retirement by scraping
Transaction code ABAVN
Input:
Asset: Retiring asset number
Posting date: 31.12.2018 (Date for posting a document to FI)
Asset value date 31.12.2018 (Date from which system stop depreciating asset)
Page 23 of 52
You can check your document before posting click More – Extras – Simulate
You will be prompted with below screen.
Page 24 of 52
2.3 Asset transfer within company code
Some time we need to transfer asset from one asset master record to another the possible reasons
would be:
1. If we create asset in wrong asset class and now want to move it to correct one.
2. When we want to move asset from one Plant and Cost Center to another plant or cost
center.
3. When we want to merge asset to existing asset.
SAP Easy Access SAP Easy Access-> Accounting -> Financial Accounting -> Fixed
Asset -> Posting -> Transfer -> Transfer within company code
Transaction code ABUMN
Here in our scenario we have created asset wrongly in asset class H02000 (Building) but we want it in
H03010 (Parking place). So we create new asset master record under asset class H03010 and now
transferring it with transaction code ABUMN.
Here you can see we can transfer asset per valuation and for specific depreciation area in new asset
accounting.
Page 25 of 52

(R/O)
Compnay code Enter your COCD R Enter the COCD who own’s asset
currently
Asset Asset number of the retiring R
asset
Accounting Select only when you want O For inter company transfer of
principle to transfer depreciation area asset it should be blank most of
specific. the time.
Document date Date of document R Example: 15.10.2018
Posting date Date from which system R
stop depreciating asset
We are transferring to existing asset which is created in asset class Real Estate.

(R/O)
Amount posted Amount that will transfer R In our scenario it should be blank
Page 26 of 52
Percentage rate If you want partial transfer, R e.g. 50

enter percentage here
Simulate it.
Page 27 of 52
2.4 Intercompany asset transfer

You can transfer asset from one company code to another with following options:
1. No revenue
2. Manual revenue
3. Revenue from NBV
By using any of the above we can transfer asset from one company code to another.
SAP Easy Access SAP Easy Access-> Accounting -> Financial Accounting -> Fixed
Asset -> Posting -> Transfer -> Intercompany asset transfer
Transaction code ABT1N
Input:

(R/O)
Company code Sending COCD R
Asset Transfering asset number R
Asset value date Date on which asset is R Depreciation calculation will be
Page 28 of 52
transfered determined by this date.

Specification for Here no revenue selected R Asset will transfer on NBV
revene
Company code Asset recieving COCD R
New asset/ old You can also create new R
asset asset in transfering COCD
Simulate the transaction and post it
Page 29 of 52
2.5 Unplanned depreciation
Unplanned depreciation is used in Fixed Assets to handle unusual accounting situations in which the
net book value (NBV) and accumulated depreciation amounts for an asset need to be adjusted.
SAP Easy Access Accounting → Financial Accounting → Fixed Assets → Posting

→ Manual Value Correction → Unplanned Depreciation
Transaction code ABAA
We can also post it depreciation area wise. Now it is blank so it’s getting posted in all areas.
Let’s see the effect in AW01N (Asset Explorer)
Page 30 of 52
The unplanned depreciation is posted to Financial Accounting during the depreciation posting run.
Page 31 of 52
3 Month-End Activity
3.1 Depreciation run
A posting to a fixed asset initially causes the planned depreciation to change in asset accounting.
However, the accumulated depreciation account and depreciation account of the balance sheet and
profit/loss statement are not updated immediately. The total planned depreciation is not posted to
FI until the periodic depreciation posting run is executed.
Depreciation run is centralized activity and executed at the end of the month.
First let’s take a look on what has changed in new asset accounting in depreciation run.
1. We can still use the previous AFAB transaction code but it is now mapped to a new program;
FAA_DEPRECIATION_POST. The old programs RAPOST2000 are no longer delivered or
available.
2. In classic asset accounting we have to look tables (TABA) to know for which period
depreciation is posted, but now we have option on depreciation run screen to see posting
parameters.
3. The four options under “Reason for Posting Run” are no longer available. The new program
will correctly determine what type of run you are making so the options are no longer there.
4. You can now execute the depreciation run for multiple company codes.
5. We now have the control as to what accounting principles we want to run it for. If left
blank, it will run for all available accounting principles that post to the GL.
Page 32 of 52
SAP Easy Access Accounting -> Financial Accounting -> Fixed Asset -> Periodic
processing -> Depreciation run-> Execute
Transaction code AFAB
Input:
(R/O)
Company Code Enter your company code R Example: 10
Accounting Here in new asset O Accounting principle is assigned
Principle accounting we can run to depreciation area, so when we
depreciation accounting run depreciation principle wise,
principle wise. indirectly we run it for specific
depreciation area.
Fiscal year Enter fiscal year of the R Example: 2019
depreciation
Period Enter period for R Here period represents month
depreciation run Example: 1
Output option Controls log of depreciation R Select one of the radio button.
run
Test run It is good practice to take O We can also take test run for
parameters test run before actual run. single/collective assets.
Page 33 of 52
Click on to take test run.
You will be prompted with following screen.
After taking successful test run.
Verify the details and execute the production run in background by:
Click on execute in background.
Page 34 of 52
3.2 APC values posting (ASKB) - Obsolete
Post APC periodically not possible any more, the transaction code ASKBN is obsolete, because now
all depreciation areas can post in real time.
Page 35 of 52
If you see the depreciation log from asset explorer, there are three documents get posted for each
ledger group.
And if you dig down further and look for accounting document, you will notice now depreciation is
getting posted per asset and per cost center.
In classic asset accounting depreciation is posted cumulatively for each asset class, so it’s hard to
find out depreciation posted per asset from accounting side.
Page 36 of 52
4 Year-End closing activity.
In year-end closing following are the changes applies to New Asset Accounting
1. The fiscal year change transaction AJRW is obsolete. It has been replaced with transaction
FAGLGVTR ("G/L: Balance Carried Forward"). So now this activity is part of FI closing
2. All APC changes in Asset Accounting are posted to the general ledger in real time. Periodical
APC postings are therefore no use and transaction ASKB are no longer supported.
3. It is no longer necessary to reconcile the general ledger with the sub ledger of Asset
Accounting as from now on Asset Accounting postings are integrated in the general ledger
therefore transaction ABST2 no longer required and not available. Therefore the transaction
OASV is obsolete.
Preparation for Year-End Closing in Asset Accounting
1. Check Last Closed Fiscal Year in FI and FI-AA

2. Check Customizing Using transaction OAK6
3. Check Incomplete Assets
4. Execute Depreciation Posting Run
4.1 Check incomplete asset
Before performing year-end closing check incomplete asset and fix them
processing -> Environment ->Problem analysis -> Incomplete
asset
Transaction code AUVA
Page 37 of 52
Input:
Company code: 10 (enter your COCD)
Selections: You can execute transaction asset class and each asset wise also.
Level of completion: 1 is for asset is incomplete but can be posted
2 is for asset is incomplete but cannot be posted
Click on once required parameter selected.
You will be prompted with below screen.
The list of incomplete asset will be displayed here. If you get the highlighted massage then you can
go for next year-end activity.
Page 38 of 52
4.2 Recalculation depreciation
You need to execute depreciation recalculation via transaction code AFAR. In case of any error
occurred in test run and/or real run of depreciation recalculation, the error has to be eliminated first
before you move to further steps of closing process.
processing -> Fiscal year change -> Calculate depreciation
Transaction code AFAR

(R/O)
Company code Enter your COCD R
Asset You can enter single/range O
of asset and recalculate
deprecition
Valuation area You can calculate O When you want to recalculate
Page 39 of 52
specific depreciation valuation area depreciation for specific

specific depreciation area
Test run First take test run and O After successful test run, take
eliminate all errors production run.
Once parameter filled, click on
Here you can see test run is successful.
Now execute production run in background.
Page 40 of 52
4.3 Year-End closing
In new asset accounting also two fiscal years are allowed to be open at the same time.
First check closed fiscal year in system, by accessing transaction:
processing -> Year-End closing -> undo -> Entire company code
Transaction code OAAQ
For company code ‘10’ last closed fiscal year is 2017.
Page 41 of 52
As fiscal year change is now part of FI closing activity (balance carry forward), first you need to
perform this activity.
You can execute year end closing transaction, once balance carryforward (FAGLGVTR) is done from
FI side.
Access year-end closing transaction by:
processing -> Year-end closing -> Execute
Transaction code AJAB
Click on to take test run.
You will be prompted with following screen.
If there are errors, you can point out errors by analyzing error log.
Page 42 of 52
Once you get the green signal in test run, you can perform production run in background.
Background job will be scheduled

Job status can be check in screen ‘Job Overview’
Select System -> Services -> Jobs -> Job Overview
Page 43 of 52
5 Asset accounting - Information system
5.1 Asset Explorer
The Asset Explorer (transaction AW01N) shows planned as well as APC values already posted and
depreciation of a fixed asset in various formats and levels of summarization. The Asset Explorer is
used for displaying and analyzing fixed asset values.
SAP Easy Access Accounting -> Financial Accounting -> Fixed Asset -> Asset->
Asset Explorer
Transaction code AW01N
The Asset Explorer consists of: A header, in which you first enter the company code the asset to be
considered, an overview tree for navigation among depreciation areas, an overview tree that
displays objects related to the asset, the tab pages, in which you can analyze planned values, posted
values, and various parameters, and make comparisons of fiscal years or depreciation areas.
Title Bar
Page 44 of 52
With the Refresh Asset pushbutton, you can read the data of the fixed asset from the database
again, without having to start the Asset Explorer again.
With the Display Master Data pushbutton, you can jump to the asset master record.
With the Translate Currency Amounts pushbutton, you can display amounts in other currencies
using various currency translation methods.
With the Call Asset Reports pushbutton, you can jump to various standard asset accounting reports.
With the Switch on Simulation pushbutton, you can simulate different depreciation terms and
different transactions.
Header
Along with the company code and main asset number, you can also enter the asset sub number here
and navigate to different fiscal years.
If you enter an asterisk (*) in the asset sub number field, then all the sub numbers for the main asset
number
Page 45 of 52
Overview Tree for Depreciation Areas
By choosing the pushbutton above the overview tree, you go to the display transaction for asset
master data.
In the overview tree itself, you navigate among the depreciation areas by selecting the depreciation
area you want to view.
Overview Tree for Related Objects
The system automatically searches for objects related to the asset, for example, cost center,
equipment, G/L account, and displays these in an overview tree. You can go directly from here to the
display transaction for the master data of the given object.
Page 46 of 52
The planned values tab page
On the Planned Values tab page, the system displays all transactions affecting APC values, all
depreciation calculated for the asset, the net book value, and any interest calculated. The values at
the start of the year are shown compared to the values at the end of the fiscal year.
Page 47 of 52
The Posted Values tab page

On the Posted values tab page, you display the values that have already been posted in Financial
Accounting in the current year, rather than planned depreciation.
The Planned/posted depreciation table shows a breakdown of depreciation by period. The status
indicates whether the depreciation is still planned only, or if it has actually been posted. The table
lists both regular posting periods as well as special periods
The Planned/posted depreciation table shows a breakdown of depreciation by period. The status
indicates whether the depreciation is still planned only, or if it has actually been posted. The table
lists both regular posting periods as well as special periods.
Comparisons tab page
Page 48 of 52
On this tab page, you can display and compare up to five different depreciation areas for one or
more fiscal years.
Page 49 of 52
Parameter tab page
The Parameters tab contains information such as the depreciation key, useful life and index
specifications used.
Page 50 of 52
5.2 Asset history sheet
Asset History Sheet report is one of the most powerful report provided by SAP Fixed Asset
module. It provides complete details of the changes to the Asset Portfolio during the fiscal year and
again in the format (Layout) that can be configured in SAP IMG.
Execute report by:
SAP Easy Access Accounting -> Financial Accounting -> Fixed Asset -> Information
system -> Reports on asset accounting -> Notes to financial
statement -> International -> Asset history sheet
Transaction code AR02
Page 51 of 52
Selection Values:
o Company Code: 10
o Asset Number:
o Asset Class:
o Depreciation Area: 01
o Sort version: 001
o Report List Level: This will determine whether the report output will be in a
detailed (i.e., list individual asset records) or summarized based on the sort version.
o History Sheet Version:
Click on
Page 52 of 52

s4 Asset

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

s4 Asset

Uploaded by

Copyright:

Available Formats

SAP CPI with BTP

Asset accounting end user process

Asset accounting end user process

We will divide end user manual in following three sections:

1 Asset master data

Transaction code AS01

Menu path on screen specified below:

Press enter or click on

Field Name Description Require/Optional Comments

Click on time dependent tab.

You will be prompted with the following screen:

Field Name Description Require/Optional Comments

Field Name Description Require/Optional Comments

Click on depreciation area tab.

Field Name Description Require/Optional Comments

1.2 Change asset master

Access transaction by:

Transaction code AS02

Fill up the required field and press enter

You will prompted with following screen.

Change the required data by overwriting it or adding to it.

Once changes made click on

Note: whatever changes you made will be documented.

1.3 Display asset master data

Access transaction by:

Transaction code AS03

Press enter and you will be prompted with below screen.

1.4 View changes made to asset master record

You will be prompted with the following screen:

2 Asset accounting - Business transactions

1. Acquisition with vendor

Acquisition with vendor (F-90)

Access the activity using the following transaction:

Transaction code F-90

Fill the highlighted field.

Posting date Date for posting a document R Example: 15.10.2018

And press enter; you will be prompted with below screen.

As we are performing integrated asset acquisition, we will provide vendor details.

Again press enter.

In the prompted screen we will update the highlighted field.

Press enter and fill the amount.

Click on to save the transaction.

Documents can be viewed in FB03.

This is where technical clearing account gets nullified by debiting asset.

Asset acquisition with automatic offsetting entry

Access transaction by:

Transaction code ABZON

Posting date Date for posting a document R

Click on and post the transaction.

2.2 Asset Retirement

Asset sale with customer

Access transaction by:

Transaction code F-92

Document date: 18.10.2018

Document type: DR (Default)

Company code: Enter your COCD

Posting date: 18.10.2018

Currency: GBP (Company code currency)

Press enter, once details filled up.

Asset Retirement without customer

Access the trasaction by:

Transaction code ABAON

Click on “Simulate” button