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SAP SD Business Blueprint
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Mohammed Azhad
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Dec. 01, 2016
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1. 1. ASAP Business Blueprint Sales & Distribution
2. 2. Table of Contents 1. Objective & Methodology 2. Scope 3. AS – IS Vs TO - BE 4. Summary 5. Organizational Structure 6. Master Data 7. Business Scenarios Sale from C & F to Export market (Distribution Plant) Sale from C & F to
Domestic Market (Distribution Plant) Inter Company Transactions Trading Third party process Cash sales & Rush order Return of Goods 8. Key Data Structure – Master Data 9. Pricing Procedure Pricing for direct customers (Bulk
drugs) Pricing for distributors Special pricing for institutions 10. Free goods 11. Material determination 12. Credit management 13. Revenue Account determination 14. Batch Management 15. Output Determination 16. Text
Determination 17. Customer Material Information Record 18. Route Determination 19. Availability Check 20. Incompletion Log 21. Sales Information System
3. 3. OBJECTIVE: A Business Process Workshop (BPW) was held with the key users of Sales & Distribution and the entire Implementation team of SAP. Over these discussions, the Implementation Team has developed a high degree of
process understanding. During the BPW, various business scenarios have been discussed that needs to be addressed in SAP. The purpose of this report is to confirm the understanding of these business scenarios and to effectively map
these business requirements, which will form the basis for development or configuration activity. This document would provide the way forward during the Realization phase, where these processes will be configured in the SAP System.
METHODOLOGY Broadly, the Methodology that has been followed is ASAP Methodology, with a few changes to suit this particular Project. The Project began with the Documentation of the Business Process. This was submitted and
is being followed by all members of this team as a reference. For the Business Blueprint, the reference document was BPD and inputs from the team members. These business processes were initially discussed with the team members
and a Gap Analysis was made. This Gaps document details the Gaps between the existing Crescent Pharmaceuticals ltd Systems and the requirements of the same. SCOPE SALES & DISTRIBUTION The complete Sales organization
structure and Master data as well as the business processes will be included in the scope of the project. This project will include the following business processes of Sales & Distribution.  Export sales  Domestic sales From C&F
(Distribution Plant) to Customers  Inter company Sales  Third Party Sales
4. 4.  Sales Returns  Credit Management  Availability Check  Reports  Trading  Rout Determination AS – IS Vs TO - BE Business Process Mapping into SAP Customer Inquiry Inquiry is a customer’s request to the company
that they provide a quotation or sales information without obligation. An enquiry can relate to materials or services, conditions and if necessary delivery dates. The sales area that accepts the inquiry becomes responsible for further
processing. A customer enquiry comprises one or more items that contain the quantity of a material or service that the customer asked for. The total quantity of an inquiry item can be subdivided between the schedule lines in different
amounts and relevant delivery dates. In SAP we can create Customer Inquiry (Sales Document types) by using Decode VOV8 and sales document type ‘IN’ Quotation Quotations are created when a customer has an informed sales query.
The customer wants to know, for example, how much a certain quantity of a product will cost and when it will be available for shipping. In SAP we can create Quotation (Sales Document types) by using T.Code VOV8 and sales
document type ‘QT’ Contract Customer contracts are outline customer agreements that display when sales materials are sold within a certain time period. Scheduling Agreements are the part of contracts where the contract will be based
on the particular quantity and particular In SAP we can create Contracts (Sales Document types) by using T.Code VOV8 and sales document type ‘CQ’. Scheduling agreements can be done by using the sales document type ‘DS’
5. 5. time period. Sales Order During sales order processing, the system carries out monitoring the sales transactions, checking for availability, transferring requirements to materials Requirement planning (MRP), scheduling the delivery,
checking credit limits and creating printed or electronically transmitted documents (confirmations, and so on) In SAP we can create Sales Order (Sales Document types) by using T.Code VOV8 and sales document type ‘OR’ Delivery
Outbound delivery supports all shipping activities including picking, packing, transportation and goods issue. During the outbound delivery process, shipping- planning information is recorded, status of shipping Activities are monitored
and Data accumulated during shipping processing is documented. When the outbound delivery is created, the shipping activities, such as picking or delivery scheduling, are initiated, and data that is generated during shipping processing
is included in the delivery. In SAP we can create Delivery by using Delivery document types by using T.Code 0VLK and document type LF for out bout delivery Billing Billing invoices are created against sales orders issued for
products shipped, credit and debit memos, proforma invoices and rebates. Deliveries, which are carried out on the basis of sales orders, are invoiced to the customer. If no complaints are made about the delivery, the business transaction
is considered complete from the sales point of view. In SAP Billing can be created by using Billing document types by using the T.Code VOFA and billing document type F1 - order related billing F2 - Delivery related billing F5 -
Proforma invoice for sales order F8 – Proforma invoice for Delivery Credit-Debit Memo Credit memo: A sales document created on the basis of a customer complaint. This reduces receivables in Financial Accounting. Debit memo: A
sales document created on In SAP Credit – Debit Memo’s can be created by using T.Code VOV8 and Sales Document types G2 - Credit memo L2 - Debit memo
6. 6. the basis of a customer complaint. This increases receivables in Financial Accounting. Credit memos are created for various reasons (for example, because of defective goods or because you have overcharged a customer). Similarly,
you may need to create a debit memo, if, for example, you have not charged the customer enough. When you create a credit or debit memo, you can refer to an invoice or a credit memo Request. Pricing Condition The term pricing is
used broadly to describe the calculation of prices (for external use by customers or vendors) and costs (for internal purposes, such as cost accounting). Conditions represent a set of circumstances that apply when a price is calculated. For
example, a Particular customer orders a certain quantity of a particular product on a certain day. The variable factors here - the customer, the product, the order quantity, and the date - determine the final price the customer gets. In SAP
the total Pricing conditions can be created by creating a pricing procedure in which we will be creating condition records. The condition technique refers to the method by which the system determines prices from information stored in
condition records. This can be done by using T.Code V/08 - Pricing Procedure V/06 – Condition Types VK11 – Maintaining Condition Records Credit Management Credit Management enables to minimize the credit risk by specifying a
specific credit limit for your customers. In SAP Credit Management can done by maintaining Credit Groups, assigning the same to the sales document and delivery document or the same can be maintained by defining Automatic credit
control.
7. 7. Returns Processing Returns documents are created when the customer wants to return damaged goods or goods that were delivered on a trial basis. The returns document can be created with or without reference to the sales order.
When the returned goods arrive back at your warehouse, you then create a returns delivery, which refers to the returns document you already created. The goods issue posted for the return delivery records the inward movement of the
goods into your own stock. In SAP we can create Returns Processing (Sales Document types) by using T.Code VOV8 and sales document type ‘RE’ Customer Master Data The data on business partners with whom Crescent Pharma has
a business relationship is kept in master records. Master records contain all data necessary for processing business transactions. A customer master record is created when you start a business relationship with a new customer. In SAP
General Customer Master Data will be maintained by using T.Code XD01 (With Integration of FI) Material Master Data Material Master Data is the Master Data of all the material types and material available with the company, which
will be maintained separately. In SAP Material Master Data will be maintained by MM module with Integration of SD. Sales and distribution data in a material master record is defined for a specific sales organization and distribution
channel. The delivering plant, the assignment to the sales group, grouping terms for price agreements and sales texts, for example, are included in sales and distribution data. The fact that a material is linked to a distribution channel
allows the material to be sold with different conditions through the various distribution channels. Sales and distribution data is divided into data that depends on the sales organization and data that depends on the plant Sale from Plant to
Export market In this process the sales will be done only to the International market with reference to the Inquiry from the customer for the particular Bulk Drug. In SAP as this company is only selling to the particular customer the
process will be similar to the regular process.
8. 8. Sale from Plant to Domestic Market In this process the sales will be done to the total customers of Domestic Market with the reference of either the Inquiry from the customer or the Sales Order given by the customer. In SAP the total
process can be carried out by using the regular process i.e. Inquiry, Sales Order, Delivery and Billing. Inter Company Transactions In this process the stock will be supplied to the customer from the different plant belonging to the same
company, as the stock manufactured with other plant of the same company. In SAP the process can be carried out by creating an Internal customer and completing the Inter company settings. Trading In this process the stock will be
purchased from vendor and marketed with company In SAP the same process will be maintained by MM module. Third party process In this process the stock will be directly supplied to the customer from the Vendor and the Billing to
the customer will be raised by the company. In SAP the Settings of the same process will be done by MM module. For SD in this process only sales order and billing (after verification) will be done. SUMMARY INTRODUCTION The
motto of this Business Blueprint document is to serve as conceptual base plan for the entire SD module for Crescent Pharmaceuticals Ltd. This Blueprint is resultant of documenting all the inputs gathered from all the team members by
scheduling meetings. This document shows the business requirements in detail and serves as the basis for organization, configuration and development activities. BUSINESS OVERVIEW Crescent Pharmaceuticals ltd is one of the
upcoming Indian pharmaceutical with turnover exceeding 150 crores & it is amongst the fastest growing players in Indian pharmaceuticals market. Crescent pharmaceuticals is leading in therapy segments like Anti Hypertensive/ Anti
Diabetic & critical care where company was able to make a
9. 9. mark in the market by giving the medication as per the requirement of the Customer. Crescent Pharmaceuticals is also one of leading exporters & has major presence in Bulk Drug segment in world’s major markets like USA, Europe,
UK, and Singapore. Company has a strong R & D department to introduce the newer segment of drugs, which will be introduced into the market for the first time in the world market. Crescent Pharma has a strong marketing field that
are going all out to make company a biggest player in the cardio diabetic segment and general market. ORGANIZATION STRUCTURE (A) SALES ORGANIZATION The sales organization is an organizational unit within logistics
that structures the company according to its sales requirements. The following Sales Organizations will be created for the Project Crescent Pharmaceuticals Ltd. SALES ORGANIZATION DESCRIPTION ZCPP Pharma Sales Org
ZCPE Export Sales Org  Here, we define Sales Organization, which is an organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for sales transactions. Crescent Pharmaceuticals Pvt ltd has 2
sales organizations in between 2 company codes. o Company code Pharma look at only the domestic sales as a Crescent Pharma sales organization. o Company code Bulk Drugs look after the Export Market as Bulk drugs sales
organization
10. 10. (B) DISTRIBUTION CHANNEL The distribution channel represents the channel through which salable materials or services reach customers. The following three Distribution Channels will be created for Project Crescent
Pharmaceuticals Ltd. DISTRIBUTION CHANNEL DESCRIPTION ZP Whole Sales ZI Institutional Sales ZE Exports  A distribution channel is a channel through which materials or services reach customers. Crescent
pharmaceuticals pvt limited has divided the domestic market in to two channels as. a. Wholesale Channel b. Institutional Channel. c. Exports Channel. a. Wholesale Channel: This is major channel where goods are supplied to customers.
b. Institutional channel: This distribution channel we specifically use for supplying critical care drugs & heart care medicines to institutions like Govt.& private Hospitals corporate hospital chains. c. Exports Channel: This distribution
channel we specifically use for supplying Bulk Drugs to international market.
11. 11. (C) DIVISION The following divisions will be created for Project Crescent Pharma. DIVISION DESCRIPTION ZP Pharma ZM Impulse ZB Bulk Drugs  A division is a product group that can be defined for a range of products.
Crescent Pharmaceuticals pvt Ltd products are divided in to 3 divisions. a. Pharma b. Impulse c. Bulk Drugs (D) SALES OFFICES An organizational unit in a geographical area of a sales organization. The following Sales Offices will
be created for Project Crescent Pharma. SALES OFFICE DESCRIPTION ZCPS South Sales Office ZCPW West Sales Office ZCPE East Sales Office ZCPN North Sales Office  The geographical aspects of the organization in business
development and sales are defined as Sales Offices. (E) SALES GROUP An organizational unit that performs and is responsible for sales transactions. The following Sales Groups will be created for Project Crescent Pharmaceuticals
Ltd.
12. 12. SALES GROUPS DESCRIPTION ZCP1 PHARMA ZCP2 IMPULSE ZCP3 BULK DRUGS (F) SHIPPING POINTS The following Shipping Points will be created for Project Crescent Pharmaceuticals Ltd. PLANT SHIPPING
POINT DESCRIPTION 1000 1100 Shipping – Hyd 2000 2100 Shipping – Chg 3000 3100 Shipping – Chn 4000 4100 Shipping – Hyd -Dis 1000 1200 Shipping – Hyd – Rtns  The shipping point is the top level in the organization for
shipping.  A delivery is always initiated from exactly one shipping point. Thus, all items of a delivery belong to one shipping point. Groups of deliveries also belong to exactly one shipping point. (F) LOADING POINTS The
following Loading Points will be created for Project Crescent Pharma PLANT SHIPPING POINT LOADING POINT DESCRIPTION 1000 1100 01 Manual 1000 1100 02 Pallet 2000 2100 03 Manual 2000 2100 04 Pallet 3000 3100 05
Manual 3000 3100 06 Pallet  Loading point is a place where goods are loaded from a shipping point. It is a subdivision of a shipping point.
13. 13. (H) SALES AREA The following Sales Areas will be created for Project Crescent Pharma. SALES ORG DESC DISTR. CHAN NEL DESC DIVI SIO N DESC ZCPP Pharma sales org ZW Wholesales ZP Pharma ZCPP Pharma
sales org ZW Wholesales ZM Impulse ZCPP Pharma sales org ZI Intuitional ZP Pharma ZCPP Pharma sales org ZI Intuitional ZM Impulse ZCPE Bulk drugs sales org ZE Exports ZB Bulk drugs  A sales area is defined as the
combination of Sales Organization, Distribution Channel and Division. MASTER DATA CREATE CUSTOMER MASTER RECORD All the companies / distributors / institutions to whom the products of Crescent Pharmaceutical ltd.,
are serviced are created as customers in SAP. The C&F Agents who are providing their services to the company by way of delivering the goods to the customers are maintained as Forwarding Agents in SAP. The data of the customer /
Forwarding Agent is recorded in Customer Master Record which is the basis for all sales and financial related transactions. It represents the data relevant to the entity being dealt with. The data maintained for a Customer in Customer
Master Record is divided into three types  General data.  Company specific i.e. Company code related data.  Sales area related data.
14. 14. Inputs  New Customer / Forwarding Agents details  Modification of existing Customer / Forwarding Agents details The process will be managed in SAP as follows  The customer master will be maintained centrally for SD and
FI purposes using transaction XD01 and FD01 / VD01 respectively. Customer numbers will be generated internally. The following Classifications of customers will be created  Class A Customers  Class B Customers  Class C
Customers  Specific inputs from finance view will be detailed on the reconciliation account, receipt of payment modes, terms and the credit limit. Also information like House Bank for receipt of payment from the customer. Receipt
payment method, planning group etc. will be entered.  One authorization profile will be created for maintaining the customer master for all fields in finance view.  The new customer master record will be created and / or the changes
will be recorded. CONFIGURATION CUSTOMER ACCOUNT GROUPS / PARTNER FUNCTIONS  When creating a customer master record, we must specify an account group.  We use the account group to determine: o The
field selection (optional / mandatory / display / suppress) o Number ranges to be triggered for the customers while creation of master records o Whether the customer numbers to be generated internally or given automatically o Partner
functions that the customer is going to perform o And the partners associated with the customers while doing any business transactions
15. 15. Sale from Plant to export market For New Inquires  After the creation of an Inquiry and quotation (pre-sales activities), the customer will shows his willingness to take delivery of the products from the company, quantity-based
contracts with the new customers from overseas market.  A Quantity contract contains target quantity of the products with relevant prices.  The release order will be created as per customer requirement and subsequently billing to be
done.  Payment terms are decided well in advance and dunning charges are applied in case of failure of payment within the agreed period. Business Process For Existing Contracts  A typical contract entered with the existing
customer contains targeted quantities with pre-agreed prices.  The release order will be created as per customer requirement and subsequently billing to be done. Business Process Create Inquiry Create Quotation Create quantity
contract Create Release Order Create DeliveryCreate Billing doc Quantity contract Create release order Create outbound dlv Creating billing document
16. 16. CREATION OF QUANTITY CONTRACT An agreement that a customer will order a certain quantity of a product during a specified period. The customer fulfils the contracts by placing sales orders against it these sales orders are
known as release orders or call offs. The quantity contract takes place after quotation but before an order. They are mainly used to limit the quantity in demand by the customer and to offer special pricing. Generally quantity contracts are
used when the demand for a material is greater than the available supply, and the business has to implement measures to limit he supplied quantity evenly between its customers for this material. The contract contains basic quantity and
price information but no schedule of specific delivery dates and quantities. CREATION OF RELEASED ORDER A quantity contract is created with transaction code VA41 and subsequent release orders are made with reference to this
contract in VA01. After the release orders are generated, delivery and billing happen. Reporting Requirement  List of items with qty. already released against different release orders of a contract.  Cumulative invoice status
quarterly/half yearly/annually against the contract.  Billing status customer wise / Business Area wise.  Payment receipt status customer wise/Business Area wise.  Payment outstanding status customer wise/Business Area wise.
Quantity Contract Sales doc type Item category group Item category QC NORM KMN Process: OR  LF  F2 Create Contract Release Order 2 Release Order 1 Billing
17. 17. Scheduling Agreements Sales doc type Item category group Item category DS NORM LKN Sale from Plant to Domestic Market Business Process  In this business scenario, we create a sales order for the domestic customers as per
the customer’s requirement.  In here, we carry out a different price other than the price for Export customers.  Payment terms are decided well in advance and dunning charges are applied in case of failure of payment within the
agreed period. Flow Chart Inter Company Transaction Business Process: In this Business process the customer places an order to the company for General Medicines due to lack of stock, the company passes a purchase order to an other
company code of bulk drugs, which belongs to the same company and delivers the material to the customer, and raises an inter company billing to the Ordered company, then the ordered company raises an invoice to the customer.
Create sales order Create outbound Delivery Create billing doc Print billing doc
18. 18. Flow Chart 1.Order type for Inter company billing should be defined. Order Type Billing type OR IV Create Sales order with ref to PO recd Print Billing Document Create Outbound Delivery Create Billing Document Send us 100
Boxes of tablets Plant 1000 Plant 2000 Order Invoice Delivery Inter company Billing
19. 19. 2.Orgnizational units should be assigned with the plant. Supply from Bulk drugs to Pharma (Delivering company). Sales Org Distrin. Channel Division Plant ZCPP ZW ZP 1000 ZCPP ZW ZM 1000 ZCPP ZI ZP 1000 ZCPP ZI ZM
1000 ZCPP ZW ZP 2000 ZCPP ZW ZM 2000 ZCPP ZI ZP 2000 ZCPP ZI ZM 2000 3.Internal customer number should be assigned with the sales organization. The internal customer number should be assigned with the Ordering
companies Sales organization. a. If Pharma is received an Order from the customer 4.Condition Record should be maintained the T.Code is VK11 Process: OR  LF  F2  IV Sale from C&F Depot to Distributors Business Process 
Depot is a place where there is no Manufacturing activity. Goods are stored at Depot and from here they will be delivered / sold to the Customers. This scenario covers sale from the C&F depots to distributors and institutions spread
across South India.  Company has maintained C&F depots in all the four states where the company sales offices are setup to monitor the sales of particular state.  Sales Order is created to represent Customer’s requirement in the
System.  Sales Order will determine the respective Price, free goods if any, check for material availability etc. Sales Organization Internal Customer ZCPP Internal Customer number
20. 20. Flow Chart Trading Business Business Process Marketing other Company’s products Company will market other company’s products with our distribution network, to reduce the cost and the manpower. In here, the trading materials
are injectables, gelatin cap’s for the capsules. Create Sales order Create depot invoice Create outbound delivery Create Billing document
21. 21. Third Party Business Process: In the third party order processing the Company gets the orders from the customer and the purchase order passes to the third party vendor who delivers the goods to the customer and bills the Company.
After verification, Company raises the bill to its customers for the material supplied by the third party. While creating the third party with Material type HAWA for trading goods we should take the item category group as BANS.
Material Type Item Category group Item category HAWA BANS TAS Send us injectables ORDER
22. 22. Cash Sale Process Business Process In this process the customer pays the money and picks the material immediately. In this process, the sales order output is Invoice. Rush Order Process Business Process Rush Order and Cash Sales
more or less same. In the Rush Order processing the customer places the order and collects the items immediately or we ship the materials immediately. However we only invoice the customer. Return Of Goods Business Process: Return
of goods from the wholesaler / Institutions  Returns are created when Wholesalers or institutions return the stocks to the company.  Returns scenario is only applicable for sales to domestic market. Cash Sale order Output Invoice
InvoiceAutomatic Delivery Rush Order InvoiceAutomatic Delivery
23. 23. Flow Chart VA01 VL01N VF01 Key Data Structure for Sales and Distribution CONTRACT / SALES ORDER / RELEASE ORDER DOCUMENT TYPES ZCPP – Crescent Pharma Ltd. ZCPE – Crescent Bulk Drugs Ltd. Sales
Document Type Description Document Category IN Standard Inquiry A ZIN Inquiry ZCPE A QT Standard Quotation B ZQT Quotation ZCPE B Sales Order BillingDelivery Return Order Credit Memo Return Delivery Normal Sales
Order Processing Return Processing
24. 24. OR Standard Order C ZOR Order ZCPE C BV Cash Sales C RO Rush Order C QC Quantity Contract G ZQC Quantity Contract ZCPE G DS Sheduling Agreements E ZDS Sch. Agrmnts ZCPE E G2 Credit Memo Request K ZG2
Cr. Memo Req. ZCPE K L2 Debit Memo Request L ZL2 Deb. Memo Req. ZCPE L RE Return Order H ZRE Return Order ZCPE H
25. 25. NUMBER RANGES FOR DOCUMENT TYPES Sales Document Type No Range Code From To IN X1 30000000 30000100 QT X2 30000101 30000200 OR X3 30000201 30000300 BV X4 30000301 30000400 RO X5 30000401
30000500 QC X6 30000501 30000600 DS X7 30000601 30000700 G2 X8 30000701 30000800 L2 X9 30000801 30000900 RE Y1 30000901 30001000 ZIN Y2 30001001 30001100 ZQT Y3 30001101 30001200 ZOR Y4 30001201
30001300 ZQC Y5 30001301 30001400 ZDS Y6 30001401 30001500 ZG2 Y7 30001501 30001600 ZL2 Y8 30001601 30001700 ZRE Y9 30001701 30001800 ASSIGN SALES AREA TO SALES DOCUMENT TYPE SALES ORG
DISTRIBUTIOIN CHANNEL DIVISI ON SALES DOCUMENT TYPE DESCRIPTION ZCPP ZI ZP IN InquiryZCPP ZI ZM IN ZCPE ZE ZB ZIN ZCPP ZI ZP QT QuotationZCPP ZI ZM QT ZCPE ZE ZB ZQT
26. 26. ZCPP ZW ZP OR Sales Order ZCPP ZW ZM OR ZCPP ZI ZP OR ZCPP ZI ZM OR ZCPE ZE ZB ZOR ZCPP ZI ZP QC Quantity Contract ZCPP ZI ZM QC ZCPE ZE ZB ZQC ZCPP ZI ZP DS Sch. Agrmnts ZCCP ZI ZP DS
ZCPE ZE ZB ZDS ZCPP ZW ZP G2 Credit Memo Request ZCPP ZW ZM G2 ZCPP ZI ZP G2 ZCPP ZI ZM G2 ZCPE ZE ZB ZG2 ZCPP ZI ZP L2 Debit Memo Request ZCPP ZI ZM L2 ZCPP ZW ZP L2 ZCPP ZW ZM L2 ZCPE ZE
ZB ZL2 ZCPP ZI ZP RE Return Order ZCPP ZI ZM RE ZCPP ZW ZP RE ZCPP ZW ZM RE ZCPE ZE ZB ZRE ITEM CATEGORY GROUP Item Category Group Description NORM Standard Item BANS Third party
27. 27. ITEM CATEGORY ASSIGNMENT Sales Document Type Item Category Group Usage Higher Level Item Category Item Category Description IN NORM -- AFN Inquiry Item ZIN NORM -- AFN Inquiry Item QT NORM -- AGN
Quotation Item ZQT NORM -- AGN Quotation Item OR NORM -- TAN Standard Item ZOR NORM -- TAN Standard item OR NORM FREE TAN TANN Standard Free of charge Item ZOR NORM FREE TAN TANN Standard Free of
charge Item OR BANS TAS Third party ZOR BANS TAS Third party QC NORM -- KMN Qty. Contract ItemZQC NORM -- KMN Qty. Contract ItemRE NORM REN Returns ZRE NORM REN Returns DS NORM -- LKN Sch.
Agrmnt ZDS NORM -- LKN Sch. Agrmnt CS NORM BVN Cash sales CS NORM FREE BVNN Cash sales free goods RO NORM TAN Rush order RO NORM FREE TANN Rush order free goods
28. 28. MAINTAIN SCHEDULE LINE CATEGORY Item Category MRP Type Schedule Line Category Description AFN ND AT Inquiry Schedule Line AGN ND BN No MRP TAN M1 CP Deterministic MRP TAN M2 CP Deterministic
MRP TAN P1 CP Deterministic MRP TAN P2 CP Deterministic MRP TAN PD CP Deterministic MRP TAD - CD Without Delivery TNN PD CP Deterministic MRP LKN M1 CP Deterministic MRP LKN M2 CP Deterministic MRP
LKN P1 CP Deterministic MRP LKN P2 CP Deterministic MRP LKN PD CP Deterministic MRP TAB - CB Ind. Purchase Order BVN M1 CP Deterministic MRP BVN M2 CP Deterministic MRP BVN P1 CP Deterministic MRP BVN
P2 CP Deterministic MRP BVN PD CP Deterministic MRP DLN - CN No MRP TAQ M1 CP Deterministic MRP TAQ M2 CP Deterministic MRP TAQ P1 CP Deterministic MRP TAQ P2 CP Deterministic MRP TAQ PD CP
Deterministic MRP
29. 29. COPY CONTROL - SALES DOCUMENT TO SALES DOCUMENT Target Sales Document Description Source sales Document Description QT Standard Quotation IN Standard Inquiry ZQT Standard Quotation ZCPE ZIN
Standard Inquiry ZCPE OR Standard Order QT Standard Quotation ZOR Standard Order ZCPE ZQT Standard Quotation ZCPE RE Returns OR Standard Order ZRE Returns ZCPE ZOR Standard Order ZCPE G2 Credit Memo Request
OR Standard Order ZG2 Credit Memo Request ZCPE ZOR Standard Order ZCPE L2 Debit Memo Request OR Standard Order ZL2 Debit Memo Request ZCPE ZOR Standard Order ZCPE G2 Credit Memo Request G2 Credit Memo
Request ZG2 Credit Memo Request ZCPE ZG2 Credit Memo Request ZCPE L2 Debit Memo Request L2 Debit Memo Request ZL2 Debit Memo Request ZCPE ZL2 Debit Memo Request ZCPE OR Standard Order OR Standard Order
ZOR Standard Order ZCPE ZOR Standard Order ZCPE DELIVERY Document Types Delivery Document Type Description Document Category LF Outbound Delivery J ZLF Outbound Delivery ZCPE J LR Returns Delivery T ZLR
Returns Delivery ZCPE T
30. 30. NUMBER RANGES FOR DELIVERYDOCUMENTS Delivery Document Type Number Range Code From To LF Z5 30001801 30001900 ZLF Z6 30001901 30002000 LR Z7 30002001 30002100 ZLR Z8 30002101 30002200
COPY CONTROL FROM SALES DOCUMENT TO DELIVERY DOCUMENTS Target Document Description Source Document Description LF Outbound Delivery OR Standard Order ZLF Outbound Delivery ZCPE ZOR Order
ZCPE LF Outbound delivery BV Cash sales LF Outbound delivery RO Rush order LR Returns Delivery RE Returns ZLR Returns Delivery ZCPE ZRE Returns ZCPE LR Returns Delivery RO Rush order returns Billing Doc Types
Billing Document Type Description F2 Invoice ZF2 Invoice RE Credit for Returns ZRE Credit for Returns G2 Credit Memo ZG2 Credit Memo L2 Debit Memo ZL2 Debit Memo LG Credit Memo List
31. 31. ZLG Credit Memo List LR Invoice List ZLR Invoice List LS Cancel Invoice List ZLS Cancel Invoice List S1 Invoice Cancellation ZS1 Invoice Cancellation JX Excise Invoice India ZJX Excise Invoice India F8 Performa Invoice
for Delivery ZF8 Performa Invoice for Delivery IV Inter Company Billing NUMBER RANGES FOR BILLING DOCUMENT TYPES Billing Document Type Number Range Code From To F2 B1 30002301 30002400 RE B2
30002401 30002500 G2 B3 30002501 30002600 L2 B4 30002601 30002700 LG B5 30002701 30002800 LR B6 30002801 30002900 LS B7 30002901 30003000 S1 B8 30003001 30003100
32. 32. JX B9 30003101 30003200 F8 C1 30003201 30003300 IV C2 30003301 30003400 ZF2 C3 30003401 30003500 ZRE C4 30003501 30003600 ZG2 C5 30003601 30003700 ZL2 C6 30003701 30003800 ZLG C7 30003801
30003900 ZLR C8 30003901 30004000 ZLS C9 30004001 30004100 ZS1 A3 30004101 30004200 ZJX A4 30004201 30004300 ZF8 A5 30004301 30004400 ASSIGN INVOICE LIST TYPE TO EACH BILLING DOCUMENT TYPE
Billing Type Description Invoice List Type Description F2 Invoice LR Invoice List ZF2 Invoice ZLR Invoice List RE Credit for Returns LG Credit Memo List ZRE Credit for Returns ZLG Credit Memo List G2 Credit Memo LG Credit
Memo List ZG2 Credit Memo ZLG Credit Memo List L2 Debit Memo LR Invoice List ZL2 Debit Memo ZLR Invoice List LG Credit Memo List - - ZLG Credit Memo List - - LR Invoice List - - ZLR Invoice List - - LS Cancel Invoice
List - - ZLS Cancel Invoice List - - S1 Invoice Cancellation LR Invoice List ZS1 Invoice Cancellation ZLR Invoice List JX Excise inv India ZJX Excise inv India F8 Performa Invoice - - ZF8 Performa Invoice - - IV Inter Company
Billing LR Invoice List
33. 33. COPY CONTROL FROM SALES DOCUMENT TO BILLING DOCUMENT Target Billing Document Description Source Sales Document Description F2 Invoice OR Standard Order ZF2 Invoice ZOR Standard Order F2 Invoice
QC Quantity Contract ZF2 Invoice ZQC Quantity Contract RE Credit for Returns RE Return Order ZRE Credit for Returns ZRE Return Order G2 Credit Memo G2 Credit Memo Request ZG2 Credit Memo ZG2 Credit Memo Request
L2 Debit Memo L2 Debit Memo Request ZL2 Debit Memo ZL2 Debit Memo Request IV Inter Company Billing OR Standard Order COPY CONTROL DELIVERY DOCUMENT TO BILLING DOCUMENT Target Billing Document
Description Source Delivery Docume nt Description F2 Invoice LF Delivery ZF2 Invoice ZLF Delivery F8 Proforma Invoice for Invoice LF Delivery ZF8 Proforma Invoice for Invoice ZLF Delivery JX Excise Invoice India LF
Delivery ZJX Excise Invoice India ZLF Delivery
34. 34. COPY CONTROL - BILLING DOCUMENT TO BILLING DOCUMENT Target Billing Document Description Source Billing Document Description G2 Credit Memo Request F2 Invoice ZG2 Credit Memo Request ZF2 Invoice
L2 Debit Memo Request F2 Invoice ZL2 Debit Memo Request ZF2 Invoice LR Invoice List F2 Invoice ZLR Invoice List ZF2 Invoice LS Invoice List Cancellation F2 Invoice ZLS Invoice List Cancellation ZF2 Invoice S1 Invoice
Cancellation F2 Invoice ZS1 Invoice Cancellation ZF2 Invoice LG Credit Memo Invoice List G2 Credit Memo ZLG Credit Memo Invoice List ZG2 Credit Memo LR Invoice List G2 Credit Memo ZLR Invoice List ZG2 Credit Memo
LS Invoice List Cancellation G2 Credit Memo ZLS Invoice List Cancellation ZG2 Credit Memo LR Invoice List L2 Debit Memo ZLR Invoice List ZL2 Debit Memo LS Invoice List Cancellation L2 Debit Memo ZLS Invoice List
Cancellation ZL2 Debit Memo S1 Invoice Cancellation L2 Debit Memo ZS1 Invoice Cancellation ZL2 Debit Memo LG Credit Memo Invoice List RE Credit for Returns ZLG Credit Memo Invoice List ZRE Credit for Returns LR
Invoice List S1 Invoice Cancellation ZLR Invoice List ZS1 Invoice Cancellation LS Invoice List Cancellation S1 Invoice Cancellation ZLS Invoice List Cancellation ZS1 Invoice Cancellation JX Excise Invoice F2 Invoice ZJX Excise
Invoice ZF2 Invoice
35. 35. COPY CONTROL - BILLING DOCUMENT TO SALES DOCUMENT Target Sales Document Description Source Billing Document Description G2 Credit Memo Request F2 Invoice SZG2 Credit Memo Request ZF2 Invoice L2
Debit Memo Request F2 Invoice ZL2 Debit Memo Request ZF2 Invoice Pricing procedure Crescent Pharma need to allocate Price to the finished product and semi-finished product relevant for selling directly to the customer. A pricing
mechanism needs to be arrived at for carrying out the activity. Pricing is used broadly to describe the calculation of prices (for external use by customers or vendors) and costs (for internal purposes, such as cost accounting). The system
is required to carry out automatic pricing based on certain conditions. General Explanation : Pricing is directly derived from the various conditions, which represent a set of circumstances that apply when a price is calculated. When a
particular customer orders a certain quantity of a particular product on a certain day. The variable factors here - the customer, the product, the order quantity, the date - determine the final price the customer gets. The information about
each of these factors can be stored in the system as master data. This master data is stored in the form of condition records. The primary job of a pricing procedure is to define a group of condition types in a particular sequence. The
pricing procedure also determines:  Which sub-totals appear during pricing  To what extent pricing can be processed manually  Which method the system uses to calculate percentage discounts and surcharges  Which
requirements for a particular condition type must be fulfilled before the system takes the condition into account
36. 36. A condition type is a representation in the system of some aspect of Crescent’s daily pricing activities. For example, one can define a different condition type for each kind of price, discount or surcharge that occurs in business
transactions. Customer Pricing Procedure: We specify the customer determination procedure in the customer master record for each sales area. Document Pricing Procedure: We specify the document pricing procedure for each sales
document type. Determine the Pricing Procedure: we allocate the customer determination procedure and the document pricing procedure to a pricing procedure within a sales area. In SAP, pricing procedure is structured through
condition techniques, this section describes the elements with in the Condition technique. Each main elements of pricing that is Base Price, Taxes (Sales Tax etc) freight, discount & rebates are defined as separate condition types which
are proposed in the Sales orders. Elements used in the Condition Technique: Condition tabels, Access Sequence, Condition types, Pricing Procedure MAINTAIN PRICING Procedure Description Copy from Description ZCPL01 Std
Pri.Procedure RVAA01 Standard ZCPE01 Pri. Proc Exp RVAA01 Standard
37. 37. Pricing Procedure for Domestic Operations : ZCPL01 Ste p Cnt r C.Type Description Fr om To M nl Md t Sta t P r n t Subt otal Reqt Alt C.T y Alt C. BV Act Key Accr 10 - ZCPO Price - - X - 2 - - ERL 20 Gross Price X 1 2 30
ZCMD Material Discount 20 X 2 ERS 40 ZCCD Customer Discount 20 X 2 ERS 50 Discount Amount 30 49 60 ZCTF 100% Free Goods X 55 28 ERS 70 ZCPF Freight X 4 2 ERF 80 Net Value 3 2 90 ZWST Tax X 10 16 MWS 100
Total X A 4 110 ZCCD Cash Discount X 9 11 120 Total X A 4 130 ZCRS Cost B 4 140 Profit Margin 11 Pricing Procedure for Export Operations : ZCPE01 Ste p Cnt r C.Type Description Fr om To M nl Md t Sta t P r n t Subt otal Reqt
Alt C.T y Alt C. BV Act Key Accr 10 - ZEPO Price - - X - 2 - - ERL 20 Gross Price X 1 2 30 ZEMD Material Discount 20 X 2 ERS 40 ZECD Customer Discount 20 X 2 ERS 50 Discount Amount 30 49 60 ZEPF Freight X 4 2 ERF 70
Net Value 3 2 80 ZEST Tax X 10 16 MWS 90 Total X A 4 100 ZERS Cost B 4 110 Profit Margin 11
38. 38. CONDITION TYPES Condition Type For Condition Type Code Proposed (P) Manual (M) Print Reqt. Base Price ZCP0 Y Y Y Cash Discount ZCCD Y Y Y Material Discount ZCMD Y Y Y Customer Discount ZCCD Y Y Y 100%
Free goods ZCTF X X X Freight ZCPF Y Y Y Tax ZWST Y N Y Inter Company Billing. ZI01 Cost ZCPC Y N N CREATION OF BASE PRICE  Base Price for each material can be created using the transaction code VK11.  Base
price will be set at Plant and Material level using transaction VK11.  The base price can have a validity date. Base price can be changed manually as and when there is a change in the base price. DEFINE CUSTOMER PRICING
PROCEDURE Determines which pricing procedure the system should apply when creating a sales document for the customer. A pricing procedure determines the type and sequence of conditions that the system uses for pricing in, for
example, a sales order. Customer Pricing procedure Description Copy from Description 1 Std 1 Standard DEFINE DOCUMENT PRICING PROCEDURE Document Pricing Procedure Description A Standard Q Quantity Contract
39. 39. ASSIGN DOCUMENT PRICING PROCEDURE TO ORDER TYPE Sales Doc Types Description Doc Price Proc Description QC Quantity Contract Q Quantity ContractOR Standard Order A Standard CR Credit Memo Request A
Standard DR Debit Memo Request A Standard ZQC Quantity Contract Q Quantity ContractZOR Standard Order A Standard ZCR Credit Memo Request A Standard ZDR Debit Memo Request A Standard ASSIGN DOCUMENT
PRICING PROCEDURE TO BILLING TYPE Billing Doc Types Description Doc Pricing Proc Description F2 Invoice A Standard L2 Debit Memo - - G2 Credit Memo - - LG Credit Memo List - - LR Invoice List - - ZF2 Invoice A
Standard ZL2 Debit Memo - - ZG2 Credit Memo - - ZLG Credit Memo List - - ZLR Invoice List - - PRICING PROCEDURE DETERMINATION Sales Org Dist Chann el Divisio n Doc Pricing Proc Cust. Pricing Proc Pricing Proc
Descripti on Conditi on Type Descriptio n ZCPP ZW ZP A 1 ZCPL01 Standard JUSCO ZCP0 Basic Price ZCPP ZW ZM A 1 ZCPL01 Standard JUSCO ZCP0 Basic Price ZCPP ZI ZP Q 1 ZCPL01 Standard JUSCO ZCP0 Basic Price
ZCPP ZI ZM Q 1 ZCPL01 Standard JUSCO ZCP0 Basic Price ZCPE ZE ZB A 1 ZCPE01 Standard ZCP0 Basic Price
40. 40. DEFINE PRICING BY ITEM CATEGORY  Pricing for each item category: Here, we define the item categories for which pricing should be carried out and whether the item value should be taken into account when determining
the total value of a sales document.  Pricing data when copying (document flow): Via the document flow, we define how the SAP System should handle the automatically determined and manually entered conditions when copying
sales documents and billing documents.  Considering the cost: When processing a sales document, the SAP System can determine the cost for each item. The cost refers to the costs of procurement or production of goods. It is an
important indicator for costing a profit margin for the sales of goods. Item Category Description Pricing AFN Inquiry Item X AGN Quotation Item X TAN Standard Item X TAD Service X TNN Free of charge Item - KMN Qty. Contract
Item X LZN Sch. Agreement Item X TAB Ind. Purchase Order X BVN Cash Sale Item X PVN Item Proposal - DLN Standard Item without Order X TAQ Extent Delivered X COST DETERMINATION FOR ITEM CATAGORY 
Carry out pricing: Indicates whether the system automatically carries out pricing at the item level  Determine cost: Indicates whether, during pricing, the system determines the cost (stock value) of a sales document item.
41. 41. Item Category Description Carry out Pricing Determine Cost AFN Inquiry Item X X AGN Quotation Item X X TAN Standard Item X X TAD Service X X TNN Free of charge Item - X KMN Qty. Contract Item X X LZN Sch.
Agreement Item X X TAB Ind. Purchase Order X X BVN Cash Sale Item X X PVN Item Proposal - - DLN Standard Item without Order X X TAQ Extent Delivered X X Free Goods Business Process In this Business process Crescent
pharmaceuticals will provide syrengeous as a free goods along with the medicines purchased by the customer every time. There are two functionalities are there with Free goods, i.e. inclusive and exclusive, where here we will be using
only exclusive. We should maintain R100 condition type for the 100% discount in the pricing procedure to get the free goods item on 100% free of charge and copied into as ZR10. Free goods determination will be happens as follows 
   = Sales area Document Pricing procedure Customer pricing procedure Free goods determine procedure Free goods determination
42. 42. We should maintain Condition record VBN1 for exclusion. The item category will be determine as a free goods as follows + + + = 1.Condition table should be maintained with the T.Code V/N2 2.Condition type should be maintained
– NA00 3.Access sequence should be maintained. 4. Maintain Free goods procedure – NA0001 5.Free goods determination should be activated Here the procedure should be assigned with the followings. The T.Code is V/N6. S.Org
Dis.Channel Division Doc.PP Cust.PP Free Goods Procedure ZCPP ZW ZP 1 A NA0001 ZCPP ZW ZM 1 A NA0001 ZCPP ZI ZP 1 A NA0001 ZCPP ZI ZM 1 A NA0001 6.Item category for free of goods determination. Sale doc type
Item cat grp Item Usage Item cat hig lv itm Item cat OR NORM FREE TAN TANN 7.Control pricing for free goods item category. Item Item category Control Main Item TAN A – Pricing Standard Free Item TANN B-Pricing for free
goods 100% discount Sales document type OR Item Category Group (NORM) Item Usage as FREE Item category –Higher level item category TAN Free goods Item category TANN
43. 43. 8.Condition type for 100% discount should be maintained. Condition type - R100 (100% discount) 9.Maintain pricing procedure for pricing 10.Maintain condition record, T.Code is VBN1 Process: OR  LF  F2 Material
Determination Business Process In this Business Process Crescent Pharmaceuticals is used to swap material automatically from one product for another product due to some specific reasons. Configuration The configuration of Material
Determination Procedure as follows.  We should maintain Material determination procedure by using the procedure A00001 by copying in to ZA0001. The Material Determination Procedure should be assigned with the condition type
A001 copied as ZA01. Procedure Description (SAP STD.)A00001 Material Determination ZA0001 Material Determination  This Procedure should be assigned to the sales document type, T.code OV14 Sales document type
Mat.Det.Procedure OR ZA0001 Sales Order with standard material Delivery with the swapping material Billing with swaped material Swapping Material
44. 44.  We should maintain condition type by using the condition type A001copying in to ZA01.  We should maintain the condition record by using the T.code VB11 for the standard material and for the swapping material.  We should
maintain the substitute reason by using the T.code OVRQ. The substitute reason Contains Column:- This indicates whether to print the name or the number of the original material on the order confirmation, or the substitution material’s
name or number. Warning:- If it set, will indicate a warning message that a material determination is about to take place. Strategy:- This is used to promote if the substitution Should be automatic or via pop up box for selection.
Outcome:- This indicator is used to decide whether or the proposed item should automatically replace the existing material or if it should be displayed as a sub item in the sales order. This substitute reason should maintain in the VB11’s
reason column. The item categories of Material determination Substitute item Item category Item.cat.group Outcome-A Standard item TAX NORM Sub item TAPS NORM Strategy –A Substitute item TAN NORM CREDIT
MANAGEMENT Business Process  Credit Management is a process by which the company can minimize the credit risk by defining specific credit limits for customers, and hence by implementing credit management, company can
take the financial pulse of a customer or group of customers, identify early warning signs, and enhance the credit-related decision-making.  The master data for those customers whose credit you wish to monitor is created in both Sales
and Distribution and Financial Accounting. You determine how high a customer’s credit limit is to be when creating this data. Application of Credit Management for the company:
45. 45.  To enable the credit management, customers are classified into different categories.  This classification is done on the bases of their payment history and will only be used for credit management. Customer Classification Risk
category A Low Risk B Medium Risk C High Risk D New Customer Business process flowchart: N Within the Limit Limit Exceeds Y Credit Release Create Sales Order Credit Check Reject Sales Order Create Customer Credit Master
Data Create Outbound Delivery Picking / Packing Post Goods Issue Create Billing
46. 46. REVENUE account Determination The system will post entries in the billing documents automatically to the relevant G/L accounts. To do this, it must first carry out account assignment. It can be done depending on the following
elements:  Chart of accounts. It is a classification scheme consisting of a group of general ledger (G/L) accounts.  Customer Account assignment group. A group of customers will be assigned to account numbers.  Material account
assignment group. A group of materials will be assigned to account numbers.  Account key. Key that identifies different types of G/L accounts. The account key enables the system to post amounts to certain types of revenue account.
 Condition type.  GL accounts. A structure that records value movements in a company code and represents the G/L account items in a chart of accounts.  Sales organization.
47. 47. APPLI CHART OF ACCOUNTS S.ORG CUST ACCOUNT ASSIGNMENT GROUP MATERIAL ACCOUNT ASSIGNMENT GROUP ACCOUNT KEY C.TYPE GL ACCOUNT V INT ZCPP CD MT ERS KOFI V INT ZCPP
CD MT ERF KOFI V INT ZCPP CD MT ERL KOFI V INT ZCPP CD MT MWS KOFI V INT ZCPP CD MF ERS KOFI V INT ZCPP CD MF ERF KOFI V INT ZCPP CD MF ERL KOFI V INT ZCPP CD MF MWS KOFI V INT
ZCPE CE MF ERS KOFI V INT ZCPE CE MF ERF KOFI V INT ZCPE CE MF ERL KOFI V INT ZCPE CE MF MWS KOFI CAAG : CD : DOMESTIC REVENUE CE : FOREIGN REVENUE MAAG : MT : TRADING GOODS
MF : FINISHED GOODS Batch Management In Crescent Pharmaceuticals Ltd., all the materials are been maintained with specific Batch Numbers and starting from the Raw Material upto outgoing material in every stage these batches
are very important There are various reasons for this:  Legal requirements (for example, the guidelines set out by GMP (Good Manufacturing Practice) or regulations on hazardous material  Defect tracing, callback activities, and
regression requirement  The need for differentiated quantity-and value-based Inventory Management (for example, due to heterogeneous yield/result qualities or varying constituents in Production.  Differences in usage and the
monitoring thereof in materials planning in SD and Production.  Production or procedural requirements (for example, settlement of material quantities on the basis of different batch specifications).
48. 48. Flow Chart: Output Determination Output is a form of media from a business to one of its business partner. In the Crescent pharma we used to determine output for all kinds of objects like sales activities sales documents, delivery
documents and billing documents. We can determine output, we can process output and we can send output. The purpose of implementing the output control in Crescent Pharma is to print the Header details like logo of the crescent
pharma and address of the crescent pharma, item details like Material number, order quantity in an invoice and to communicate with the business partners or the customers. Configuration 1.Maintain condition table Create Batch
Determination Procedure Create Condition Table & Access sequence for SD and Assign table to Access Seq. Create Strategy type for SD Create Batch Search Procedure and Allocate SD Search procedure / Activate Check. Maintain
Batch Master Data in VCH1 Activate Automatic Batch Determination in SD Batch Master Data has to be maintained in “VCH1” with condition type as configured In this sales organization, Distribution channel , Division, sales
Document type and Search procedure should be mapped and “check batch”: must be activated In material master data “sales: General /Plant view, batch management should be activated.
49. 49. 2.Define Output types 3. Maintain access sequences 4.Assign Output type to Partner function The Application V – Sales and Distribution Output Type Description Media Partner Function AF00 Inquiry 1(Print Media) SP AN00
Quotation 1(Print Media ) SP BA00 Order confirmation 1(Print Media) SP KO00 Contracts 1(Print Media ) SP RD03 Cash Sale 1(Print Media) SP LP00 Sch. agreement 1(Print Media ) SP KRML Credit process 1(Print Media ) KM
JEXC Excise Invoice 1(Print Media SP 5. Maintain Output Determination Procedure Output Procedure Description V05000 Inquiry output V06000 Quotation output V10000 Order Output V07000 Scheduling Output V10001 Cash sale
Output V08000 Contract Output 6. Assignment of Output Determination Procedure Allocate Sales document header Sale doc type Procedure Output IN V05000 AF00 QT V06000 AN00 OR V10000 BA00 BV V10001 RD03 CQ
V08000 KO00 DS V07000 LP00
50. 50. Assignment sales document item Item category Item output procedure AFN V05000 AGN V06000 TAN V10000 KMN V08000 LKN V07000 Output determination for Billing 1.Maintain condition table 2. Define condition types 3.
Maintain access sequence 4. Assign Output to partner functions Output Type Description Media Partner Function RD00 Invoice 1(Print Media) BP FKIV Inter company 1(Print Media ) PY 5. Maintain Output determination Procedure
Output Procedure Description V10000 Billing output V40000 Inter company output 6.Assign Output determination Procedure Billing type Procedure Output F2 V10000 RD00 IV V06000 FKIV Process: OR  LF  F2 Output
Determination for Exports 1.Maintain condition table 2.Define Output types 3. Maintain access sequences
51. 51. 4.Assign Output type to Partner function The Application V – Sales and Distribution Output Type Description Media Partner Function ZAF00 Inquiry 1(Print Media) SP ZAN00 Quotation 1(Print Media ) SP ZBA00 Order
confirmation 1(Print Media) SP ZKO00 Contracts 1(Print Media ) SP ZLP00 Sch. Agreement 1(Print Media ) SP ZKRML Credit process 1(Print Media ) KM ZJEXC Excise Invoice 1(Print Media SP 5. Maintain Output Determination
Procedure Output Procedure Description ZV0500 Inquiry output ZV0600 Quotation output ZV1000 Order Output ZV0700 Scheduling Output ZV1001 Cash sale Output ZV0800 Contract Output 6. Assignment of Output Determination
Procedure Allocate Sales document header Sale doc type Procedure Output ZIN ZV0500 ZAF00 ZQT ZV0600 ZAN00 ZOR ZV1000 ZBA00 ZBV ZV1001 ZRD03 ZCQ ZV0800 ZKO00 ZDS ZV0700 ZLP00 Assignment sales
document item Item category Item output procedure ZAFN ZV0500 ZAGN ZV0600 ZTAN ZV1000 ZKMN ZV0800 ZLKN ZV0700
52. 52. Output determination for Billing 1.Maintain condition table 2. Define condition types 3. Maintain access sequence 4. Assign Output to partner functions Output Type Description Media Partner Function ZRD00 Invoice 1(Print
Media) BP ZFKIV Inter company 1(Print Media) PY 5. Maintain Output determination Procedure Output Procedure Description ZV1000 Billing output ZV4000 Inter company output 6.Assign Output determination Procedure Billing
type Procedure Output ZF2 ZV1000 ZRD00 ZIV ZV0600 ZFKIV Text determination Text forms a basic and essential need within document processing. Using text determination, we can automatically copy a text line from one text
object to another, for ex: from a customer master record to a sales document. Text determination (in sales and distribution) has the following text objects: Customer  Central texts  Accounting texts  Text concerning the contact
persons  Sales and distribution texts Sales document  Header texts  Item texts
53. 53. Delivery  Header texts  Item texts1 Billing document  Header texts  Item texts Customer Material Information Record Customer Information is information on a Capsule or a Tablet that applies to a specific customer; it’s a
customer’s information on the Tablets or Capsules. Crescent can record this customer specific information for a Tablet or Capsule in a customer – material information record. The data in the customer information record is the highest
priority when master data is copied into SAP. Create Text Type Text Objects For example Customer, Info recd, Pricing Cond. Sales Doc., Delivery, Billing Document Create Access Sequence Permitted Text Objects Text Objects Belongs
to Customer or Document Create Text Determination Proc. Account Group SP, SH Text Det. Proc. Doc. Type or Text Det. Proc. Customer Document Text ID Description maintenance Maintenance
54. 54. Customer information record is the highest level of data the system copies into the sales order as far as absorbing data relevant to the specific combination of customer and material that u have. To create a customer information
record the T.code is VD51. The procedure should be as 1.Should give the customer number 2.Sales organization 3.Distribution Channel. The information should be as follows 1.In the material column we should give the name of a Tablet
or Capsule from the Crescent pharma’s side. 2.In the Customer material column, the information should be of the customer. Route determination Business Process  Route Determination is a process whereby company can assign a
specific route with transportation legs using different shipment types and carriers. Normally, it is automatically proposed for each sales document item in the sales order.  Following are the factors on which Route Determination is
based: Define Mode of Transport No. Mode of Transport 01 Road 02 Sea 03 Air  Here, we define mode of transport used in the business. Departure Zone Shipping Point Shipping Country Shipping Conditions from Customer
Transportati on-ion group from material Destination Zone Weight group (Optional) ne
55. 55. Define Shipping Type No. Shipping Type No. Mode of Transport 01 Truck 01 Road 02 Ship 02 Sea 03 By Air 03 Air  Here, we define shipping types, which are actual vehicles used to transport the materials. Define Transportation
Connection Points Points Description Hyderabad Hyderabad, South, India Banglore Banglore, South, India Chennai Chennai, South, India Cochin Cochin, South, India Mumbai Mumbai, West, India Ahmedabad Ahmedabad, West, India
Silchar Silchar, East, India Kolkatta Kolkatta, East, India Delhi Delhi, North, India Chandigarh Chandigarh, Noth, India Singapoor Singapoor Newyork Newyork Zurick Zurick London London  Transportation connection points define
points where transportation types connect or where a transportation types crossed the border. Define routes Route Description 001 Hyderabad – Banglore 002 Hyderabad – Chennai 003 Hyderabad – Cochin 004 Hyderabad – Mumbai
005 Hyderabad – Ahmedabad 006 Hyderabad – Kolkatta 007 Chennai – Hyderabad 008 Chennai – Banglore
56. 56. 009 Chennai – Delhi 010 Chennai – Kolkatta 011 Chandigarh – Delhi 012 Chandigarh – Kolkatta 013 Chandigarh – Hyderabad 014 Chennai – Newyork 015 Chennai – Singapoor 016 Chennai – Zurick 017 Chennai – London  In
this activity, we define the routes with its associated route stages and transportation connection points. Define Transportation Zone Country Transportation Zone Description IN 01 Region – South IN 02 Region – North IN 03 Region –
West IN 04 Region – East IN 05 Region – Exports  In this activity, we define transportation zones according to country and depending on the business requirement. Transportation zones represent delivery recipient (ship-to party)
regions. Assign Departure Country / Zone to Shipping Point SHIPPING POINT DESCRIPTION CTRY ZONE DESC. 1100 Sh. Pt Plant 1000 IN 01 Region – South 1100 Sh. Pt Plant 1000 IN 02 Region – North 1100 Sh. Pt Plant 1000
IN 03 Region – West 1100 Sh. Pt Plant 1000 IN 04 Region – East 2100 Sh. Pt Plant 2000 IN 01 Region – South 2100 Sh. Pt Plant 2000 IN 02 Region – North 2100 Sh. Pt Plant 2000 IN 03 Region – West 2100 Sh. Pt Plant 2000 IN 04
Region – East 3100 Sh. Pt Plant 3000 IN 05 Region – Exports 3100 Sh. Pt Plant 3000 IN 01 Region – South 3100 Sh. Pt Plant 3000 IN 03 Region – West 3100 Sh. Pt Plant 3000 IN 04 Region – East
57. 57.  In this activity, we assign countries and transportation zones that we have defined earlier for each shipping point. Define Transportation groups No. Transportation Group 0001 Container 0002 Truck  Here, we specify the
transportation groups defined in sales/plant data of the material master record. The transportation group is copied into the delivery item. Define Shipping Conditions from Customer No. Shipping Condition 01 As soon as possible 02
Standard 03 Just in Time 04 Immediately  The shipping conditions are defined in the customer master record in the sales data for each sale area. The SAP system copies the shipping condition into the sales document header. 
Shipping point determination can only be carried out by the SAP system if a shipping condition is contained in the sales document. AVAILABILITY CHECK For every item of a sales order or delivery, the SAP system checks
availability if the appropriate configuration is set in sales order processing and shipping. The availability check procedure depends on several factors and varies according to the configuration. Define Checking Groups Checking Groups
Description 02 Individual Requirements 03 Batch Requirements
58. 58. Define Material Block for other users. Checking Group Initiator for Material Block Code Description Code Description 02 Individual Requirements A Order B Delivery C Reservation Material 03 Batch Requirements A Order B
Delivery C Reservation Material Define Scope of Availability Check Material Description Plant Availab ility Check Description FERT Finished Product 1000 02 Individual Requirements FERT Finished Product 2000 02 Individual
Requirements FERT Finished Product 3000 02 Individual Requirements FERT Finished Product 1000 03 Batch Requirements FERT Finished Product 2000 03 Batch Requirements FERT Finished Product 3000 03 Batch Requirements
HAWA Trading Goods 1000 02 Individual Requirements HAWA Trading Goods 1000 03 Batch Requirements ROH Raw Material 1000 02 Individual Requirements ROH Raw Material 2000 02 Individual Requirements ROH Raw
Material 3000 02 Individual Requirements ROH Raw Material 1000 03 Batch Requirements ROH Raw Material 2000 03 Batch Requirements ROH Raw Material 3000 03 Batch Requirements
59. 59. Carry OutControlfor Availability Check Av.Ch Description Check. Rule Checking Rule 02 Individual Requirements A Order B Delivery AE Make to Order 03 Batch Requirements A SD Order B SD Delivery AE Make to Order
Define Procedure by Requirements Class Req. Class Description Avail. Check Req. 41 Order/Delivery Requirements Define Procedure for each Schedule line category Sch.line Category Description Avail. Check Req. BP MRP (Material
Requirement Plan) Determine Procedure for delivery item category Del. Item Category Description Avail. Check DLN Standard Item Delivery Check Availability
60. 60. Incompletion Log In this scenario you define when a sales document or sales activity should be regarded as incomplete and how the system should respond when you create a document. The system can make an entry in the
incompletion log for the following data:  Sales document header data  Sales document item data  Sales document schedule line data  Sales activity data  Partner data in sales documents, deliveries and sales activities  Delivery
header data  Delivery item data Define Incompleteness Procedures In this activity, we define the incompleteness procedures that should apply to the various incompleteness objects. Incompletion Group Incompletion Procedures Group
Description Inc. Proc. Description A Sales - Header 10 Inquiry / Quotation A Sales - Header 11 Standard Order A Sales - Header 12 Out line Agreements A Sales - Header 14 Credit Memo A Sales - Header 15 Debit Memo A Sales -
Header 18 Contracts A Sales - Header 41 Delivery Order B Sales – Item 20 Standard Item B Sales – Item 21 Credit/Debit Memo Item B Sales – Item 22 Sched. Line Agreement Item B Sales – Item 23 Quantity Contract Item C Sales -
Sch. Line 30 General Sch. Line
61. 61. C Sales - Sch. Line 31 Sched.Line w/PurReq. G Delivery – Header K0 Outbound Delivery 1 G Delivery – Header K1 Min. Outbound Dely G Delivery – Header K2 Inbound Delivery 1 G Delivery – Header K3 Inbound Delivery 2 H
Delivery - Item L0 Outb. Dely Item 1 H Delivery - Item L1 Min. delivery item H Delivery - Item L2 Inb. Dely Item 1 H Delivery - Item L3 Replicate dely item SALES INFORMATION SYSTEM REPORTS GENERATIONS Reports
can be generated in SD module from Sales Information System (SIS), which have a standardized interface and similar basic functionality. SIS is based on information structures. These statistics tables contain transactional data from the
different applications. This data is constantly collected and updated by the System.
62. 62. Sales Information System is one of the components of Logistics Information System The Logistics Information System (LIS) currently consists of information systems for the following logistics applications  Sales & Distribution
 Inventory Controlling  Purchasing  Shop Floor Control  Plant Maintenance  Quality Management Sales Information Systems Purchasing Information Systems Inventory Controlling Shop Floor Information Systems Quality
Management Information Systems Plant Maintenance Information Systems PLANNING FORECASTING EARLY WARNING SYSTEM LOGISTICS INFORMATION LIBRARY LIS LOGISTICS INFORMATION SYSTEM
63. 63. S & D Process Flow REPORTS TO BE REQUIRED FOR Crescent Pharmaceuticals Ltd.  List of items with qty. already released against quantity contract.  Cumulative invoice status quarterly/half yearly/annually against the
contract.  Billing status customer wise/Business Area wise.  Payment receives status customer wise/Business Area wise.  Payment outstanding status customer wise/Business Area wise.  List of Invoice with R.O. (Statements of
Items and quantity released against up-to date Release Order) of the contract.  Daily Stock Statement. (Customized report)  Report for the status of all Documents (Sales Orders, Deliveries, Invoices) – Customized report M A T E R I
A L S M A N A G E M E N T P R O D U C T I O N P L A N N I N G S A L E S I N F O R M A T I O N S Y S T E M Pre Sales Inquiry - IN Quotation - QT Order - OR Delivery - LF Picking Free of Charge Delivery Free of Charge
SubsequentDelivery Shipment Shipping Sales Returns Contract Scheduling Agreement Goods Issue Billing Financial Accounting Accounting Document Credit / Debit Memo Invoice – F2
64. 64. Standard Transaction Codes to be used are: MCTA: Customer analysis MCTC: Material Analysis MCTE: Sales Organization Analysis MCTI: Sales Employee Analysis VA05: Display list of Sales/Release Order (Area Wise) VA05:
Display list of Sales/Release Order (Month/Year Wise) VF04: Display Billing Due List (Month/Year Wise) VC/2: Sales Summary (Area Wise / Month/Year Wise) V.02: Display list of incomplete orders (Area /Year/Month Wise) SDV3:
Display list of complete orders (Area /Year/Month Wise) VF06: Create background processing of Billing (Batch Billing) F.35: Credit Master Sheet (Customer Wise) PARAMETERS USED FOR SIS: o Customer Statistical Group:
Customer stat. Group Description 1 `A’ group 2 `B’ group o Material Statistical Group Material stat. Group Description 1 `A’ Material group 2 `B’ Material group The Following rules are used for Sales Information Structure: In Indian
Automobiles we are following the rules for updating the data of the sales documents into SIS. They are UPDATING RULES DESCRIPTION 1 Sales doc. Delivery doc. Billing doc. 2 Return order, Return delivery, Credit Memo
65. 65. 401 Third party: Sales Document, Delivery, billling document, 402 Return order, Return Delivery, Credit memo 403 Deliveries where preceding doc. Is purchase order 404 Returns deliveries where preceding doc. is purchase order
66. 66. Gaps 1. Billing document’s output should be as fallowing. Sl.No. Material Quantity Rate Amount Sub Total Tax Shipping Cost Total Discount Grand Total Crescent Pharmaceuticals Ltd Crescent Pharmaceuticals Ltd Plot No. 143/21
Habsiguda, Hyderabad 500026 Ph: 040 23239526/32 quiry@crescentpharma.com www.crescentpharma.com INVOICE Invoice No. Due DateTerms Date Bill To / Ship To Customer Information Ship Date Ship Via Tracking Thank you
for your business and we hope you have a good day
67. 67. 2. In Sales Analysis reports, crescent needs the report territory wise 3. Report showing all the open documents
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