Creating a simple Database (40 PTS)

You are now going to prepare a database with reports using one table. Make sure all currency values are
displaying the same currency symbol and are set to two decimal places.

1. Go to Google classroom and download the evidence document and the school logo.
2. Open the evidence document in Microsoft word.
3. Creating a table.
a. Click Create tab and Select Table.
b. Save the table as Student Information.

4. Creating field names and setting data types.

a. Click View tab or Design View.
b. Use these field names, data types and descriptions.

Field name Data Type Description

Student ID Autonumber Student’s ID number
First Name Text Student’s first name
Middle Name Text Student’s Middle name
Last Name Text Student’s last name
Age Number Student’s age
Birthday Date/Time Student’s Birthday Note: Use medium date
Gender Text Drop down list (Male and Female)
Nationality Text Drop down list (Danish, Mexican, English, Polish, Russian)
Address Text Student’s Address
Telephone Number Text Student’s Telephone number
Balance Currency Student’s balance

Note: For Birthday.

Use Medium Date
- Go to General Format and click medium date.

For Balance.

Use Currency format.

- Go to General Format and click Currency.

- Go to Decimal and set 2 for decimal places.

Set the Student ID as a primary key.

EVIDENCE 1 Field name, Data Types and Description (10 PTS)

Take a screenshot as your evidence document showing the field names, data types and
description used in the table. Paste your screen shots in Evidence no 1.

5. Click Save
6. Close all the table.
7. Creating a Form.
a. Click Create Tab
b. Click Form Wizard
c. Click double chevron ( >> ) and click finish.
8. In Form header section
a. Put the Student Information at the center.
b. Change the font to Arial Black
c. Change the font colour to Red.
d. Change the back colour to yellow.
e. Click Form Design Tab, click the logo design and insert the school logo.
f. Make the logo fit to the form header section.
g. Click Save

EVIDENCE 2 Header and LOGO (5 PTS)

Take a screenshot as your evidence document showing all the changes made in step 8.
Paste your screen shots in Evidence no 2.

9. Setting up fonts, colour and background.

a. Change the box field names to Arial Black font.

b. Change the font colour to yellow.

c. Change the background Form to black colour.
d. Change background of the white box colour to light blue and set the font colour to black
and set the font size to 12.
e. Click Save.

EVIDENCE 3 FORM (15 PTS)

Take a screenshot as your evidence document showing all the changes made in step 9.
Paste your screen shots in Evidence no 3.

10. Close all the table.

11. Double Click the Form or Student information Form.
12. Encode all the Records.

1st Record
First Name Diane Grace
Middle Name Lee
Last Name Yu
Age 10
Birthday 12-Aug-13
Gender Female
Nationality Danish
Address 111 Chaengwatthana Road, Laksi, Bangkok
10210
Telephone Number 0920658265
Balance 50,000

Click Enter to save the record

2nd Record
First Name Rics John
Middle Name Pert
Last Name Logan
Age 11
Birthday 12-Apr-12
Gender Male
Nationality English
Address 19 Soi Ekkamai 4 Sukhumvit 63 Road
Bangkok 10110
Telephone Number 0985784595
Balance 40,000

Click Enter to save the record

3rd Record
First Name Roue Chris
Middle Name Estrada
Last Name Hogan
Age 9
Birthday 27-Apr-14
Gender Male
Nationality Mexican
Address Phra Khanong Nuea Watthana Bangkok
10112
Telephone Number 0977544852
Balance 10,000

Click Enter to save the record

13. Creating a report
a. Click Create Tab
b. Click Report Wizard
c. Choose only the selected fields Student ID, First Name, Middle Name, Last Name,
Gender, and Balance by clicking the single Chevron ( > ).
d. Click the Next button twice.
e. Set the Student ID into Ascending Order
f. Click Next
g. Set the layout to Tabular.
h. Set the orientation to Landscape and click next and finish.

14. Arranging the report

a. Right click the student information and click layout view.
b. Arrange the report according to these sequence Student ID, First Name, Middle Name,
Last Name, Gender, and Balance
c. Click left side of the box and grab to where you want it, and click the right side of the box
for you to arrange.

EVIDENCE 4 Report (10 PTS)

Take a screenshot of your report as your evidence document.

15. Save your evidence document and upload it to google classroom.