Professional Documents
Culture Documents
VOLUME - I
Prepared by
DEPARTMENT MANUAL
INDEX
S. SECTION DETAILS PAGE No.
No.
CHAPTER-I (INTRODUCTION)
01 Preface 1
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CHAPTER-VIII (ACCOUNT)
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PREFACE
The existing Manual of the Veterinary Department was last published in the year
1927 by Major Robert Ferguson Stirling (1886-1935), I.V.S. the then Director of
Veterinary Services, Central Provinces (See Appendix-1).
The independence of the country, re-organization of states and the subsequent
five-year plans resulted in multifold changes in the Departmental activities viz.
organization, setup, plans, programmes, schemes and allied activities. Besides this,
being a multidiscipline science, the job of a Veterinarian is an ever changing process. To
encompass its activity in all details within the frame work of rules and regulations is a
formidable task. Under such circumstances the need for a revised manual conversant
with the present situation was long felt. Although several efforts were made from time to
time to revise it but for some reasons could not be materialized. However with such
limitations, this working manual is proposed to be drafted which will basically serve to
regulate professional, administrative, financial, and technical and general matters of the
Department.
The manual will mainly deal with the rules / provisions / procedures etc issued by
the Government from time to time through various statutory rules viz. Fundamental
Rules (F.R.), Madhya Pradesh Financial Code (M.P.F.C.), Madhya Pradesh Treasury
Code (M.P.T.C), General Book Circulars (G.B.C.) and subsequent orders, directive
principles, memos, circulars, communiqués etc. An effort has also been made to specify
the „Modus operandi‟ or code of conduct for the employees of Department.
With such strategy this draft manual is proposed to be finalized and adopted
to fulfill the long felt need of the Animal Husbandry Department.
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CHAPTER-I
INTRODUCTION
SECTION–I
HISTORICAL BACKGROUND
History of Veterinary Science is very old and can be traced back to the Rig Vedic
age about three millenniums ago. The Vedic Aryans created in their poetic fancy such
divine cows like Kamdhenu, which would fulfill all their wish. Animal Husbandry was
considered as worthy even for the Kings and Queens. Maharaja Dilip (Raghu vansh) of
the Solar Dynasty personally grazed the cow Nandini, the description of which as given
by Adikavi Kalidas surprisingly resembles with the Red Sindhi Cow of today. Lord
Krishna and Jesus Christ, both had great love for the animals. Lord Shiva
(Pashupatinath) is said to have transplanted the head of a baby elephant on his own son
Shri Ganesh, popularly revered as God of wisdom in Hindu Mythology.
However, epics of different religions specially "The Vedas", "The Bible" and "The
Quran" all unanimously give message, to be kind to the animals. Lord Buddha offered
his life for Mangy Goat and Chakravarti Samrat Ashoka founded Veterinary Hospitals
through out the land and herbariums for medicinal plants. “Duhita” (Sanskrit-Daughter)
means a milk maid, since it was customary for the daughters to milk the cows. The art of
Animal Husbandry get into the wrap and woof of the texture of the life of the people so
much so that the Hindu traces his pedigree to an ancient keeper of the cow as evident
from the root of the word „Gotra‟ which is derived from „Gow‟ that is cow.
The zodiac signs under astronomy are mostly after the animals indicating the
extent of importance given to the animals. However, Domestication of animals started in
stone age as depicted in many of the famous primitive wall paintings found in almost
every part of the world. More than 60 varieties of cattle were domesticated during the
period 6000-4000 B.C. It is understood that the well characterized breeds of animals
appeared some time 2500 B.C.
Disease is as old as life itself. As a corollary man developed Human Ayurveda
and Veterinary Ayurveda. In ancient India both the systems were much developed and
practiced. The exponents of Veterinary Ayurveda were knows as „Shalihotra‟ (Ghoda
Doctor). During legendry Mahabharat war, which was fought some time 5000 years
B.C., thousands of wounded and diseased animals were treated daily under the able
guidance of „Nakul‟ who was one of the 5 pandavs is known as the oldest Veterinarian of
Indian history. He wrote „Nakul Samhita‟ for treating the animals. Vishampayan and
Palkapya also left a large number of Sanskrit treatises on Animal Husbandry and
Veterinary Science.
Animal Husbandry was also practiced by the ancient Assyrians, Babylonians and
Egyptions etc. The Jews practiced a rigid system of meat inspection. Aristotle, the great
Greek philosopher practiced veterinary medicine and wrote Historia Animalium and
Degeneration Animalium, where he described the mules, a result of cross breeding
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between male donkey and mare scientifically some time 350 B.C. Similarly, Cato,
Hippocrates, Galen also practiced the Veterinary art. Galen organized the first
pharmaceutical concern in the world in Rome (Italy). (R. Somvanshi-Asian Agri-History
Vol. 10, No. 2, 2006 (133–146)
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SECTION–II
ALLOCATION OF BUSINESS
The Departmental activities shall be carried out in accordance with The M.P.
Government Business (Allocation) Rules issued by Government of Madhya Pradesh and
amendments made therein from time to time.
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(E) Other Institutions and bodies not covered under (D) above:-
1. M.P. Rajya Pashu chikitsa Parishad.
(F) Name of service, if any, coming under the department and special service
matter if any:-
01. M.P. Veterinary Service-
1. Gazetted class-I and II.
2. Non-Gazetted class-III (Executive and Ministerial)
3. Class-IV and Contingency paid.
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SECTION-III
IMPORTANT ACTIVITIES OF THE DEPARTMENT
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The different Animal Husbandry Schemes run by the Veterinary Department are
as follows:-
No. Name of the Scheme
01 Nandishala Yojna.
02 Samunnat Yojna.
03 Supply of Dairy Units on Loan and Subsidy Basis.
04 Vats Palan Protsahan Yojna.
05 Gopal Puraskar Yojna.
06 Navachar Protsahan Yojna.
07 Rearing of Male Murrah Buffalos Calves.
08 Strengthening and up-gradation of Centre Semen Station Bhopal.
09 Key Village Scheme.
10 Control Cattle Breeding Programme.
11 Intensive Cattle Development Projects.
12 Livestock Insurance Scheme
13 Live Stock Census
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The following schemes are run by the Department for the development of goat in
the State of Madhya Pradesh:-
(i) To bring about progressive improvement in local pigs for higher production of pork.
(ii) To improve the economic condition of the pig farmers through scientific breeding.
(iii) To strive for the organisation of marketing of pork and bristles on cooperative lines.
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The following schemes are run by the Department for development of Poultry:-
The following schemes of feed and fodder development are running in the State:-
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SECTION – IV
ADMINISTRATIVE SET UP AND ORGANISATION OF THE DEPARTMENT
State Level:-
All the Departmental activities shall be planned, organised, supervised,
controlled, monitored, assessed and evaluated at the State Level Departmental Head
quarter based at the Capital city Bhopal, headed by the Director Animal Husbandry.
Director, being the Head of the Department, shall be responsible for
implementation and execution of the Veterinary & Animal Husbandry policies and
programmes of the State government. He shall issue directions in this regard to his
subordinates from time to time, when ever required aiming at the all-round development
and shall extract work from his subordinates. He shall ensure perfect co-ordination
among various units, branches, sections, wings, disciplines and institutions of the
Veterinary Department. The administration and control of the Department shall be
vested in him. His area of jurisdictions shall be the whole state of Madhya Pradesh and
shall be assisted by the class-I, class-II, Class-III and Class-IV Staff posted under him.
In order to carry out the work smoothly and efficiently, following Sections / Wings
have been formed at the Directorate level.
(01). Establishment - A
(02). Establishment - B
(03). Departmental Enquiries
(04). Budget
(05). Audit
(06). Accounts
(07). General including store
(08). Monitoring and plan
(09). Animal Health including disease control, disease investigation,
epidemiology, surveillance and institute of Animal health and Veterinary
Biologicals.
(10). Animal Husbandry including livestock development schemes and livestock
breeding farms.
(11). Poultry Husbandry including poultry farms and poultry schemes.
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Division Level:-
The Joint Director of Veterinary Services shall be the in charge of division and
shall be responsible for the proper administration, discipline, co-ordination,
implementation, evaluation and execution of departmental activities. His area of
Jurisdiction shall be a division or group of districts as fixed by the Government. His head
quarter shall be Divisional Head Quarter. He shall be assisted by class-I, class-II, para
veterinary, non Ministerial and Ministerial staff posted under him.
His office shall be based at divisional head quarter having the following wings /
branches.
(01). Establishment.
(02). Budget.
(03). Audit and Accounts.
(04). Animal Health.
(05). Animal Husbandry.
(06). Poultry Husbandry.
(07). Monitoring and Plan.
(08). Statistics and evaluation.
(09). Extension including training programme.
(10). Publicity and propaganda.
(11). Computer section.
(12). Store and Account.
The name of his office shall be “Office of the Joint Director of Veterinary Services,
Division…………..”
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District Level:-
A Deputy Director of Veterinary Services I/C District shall be responsible for the
proper administration, discipline, co-ordination, implementation, execution and
evaluation of the policies and programme of the Department in the district. He shall work
under the guidance and supervision of the Joint Director of Veterinary Services I/C
division and shall assist him in performing his duties. His head quarter shall be at District
Head Quarter. He shall be assisted by Class-II, Class-III and other subordinate staff
posted under him. His jurisdiction shall be the whole district. His office shall have the
following sections.
(01). Establishment.
(02). Budget, Audit and Accounts.
(03). Animal Health.
(04). Animal Husbandry.
(05). Poultry Husbandry.
(06). Plan.
(07). Extension.
(08). Computer Section.
(09). Store and Account.
His office is being named as “Office of the Deputy Director of Veterinary Services
District………….(Name of the district).
The schematic chart Showing Organisational Set Up of District Offices is
appended at Appendix-7.
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E. The technical staff posted at the institute is not transferable to the field post and
vice-versa The Veterinary Assistant Surgeons, however, may join the institute by
forgoing their claims of seniority of the field post.
F. All matters concerning appointment leave, transfer punishment, revision of pay
scales, allowance, house rent, medical facility, traveling allowance, city
compensatory allowance, deputation and training etc, shall be governed as per
provisions applicable to the Animal Husbandry Department.
G. The schematic diagram of the staff posted Institute of Animal Health and Veterinary
Biological is appended at Appendix-166
SECTION - V
GENERAL CONDITION OF SERVICE & RECRUITMENT RULES
SECTION – VI
Departmental Set-Up and Distribution of Posts
The new State of Madhya Pradesh was reorganised and came into existence on
01-11-1956 having Bhopal as its new Capital. In order to create uniformity in the
different designations, cadres, pay scales and distribution of posts merged from the
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erstwhile states namely Mahakaushal, Vindhya Pradesh, Madhya Bharat, Bhopal and
Seronj Sub Division of Rajasthan, a new set-up was sanctioned for the newly formed
State vide G.A.D. No. 4421-3245 / I / INT which was implemented vide D.V.S. order No.
11238 / Estt. / 02-07-1962.
Recently, Government of Madhya Pradesh have rationalized all the technical
posts of Department of Animal Husbandry Madhya Pradesh vide Order Number F-
23/38/2007/35 Bhopal Dated 16-12-2010 as appended at Appendix-2.
Similarly, a new set-up applicable only to the Assistant Veterinary Field Officer
cadre has been issued vide Government of Madhya Pradesh, Pashupalan Vibhag order
No. F-23-38/2007/35 Dated 20-02-2015. as appended at Appendix-3.
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CHAPTER-II
GENERAL INSTRUCTIONS TO CARRY OUT DEPARTMENTAL WORK
SECTION-I
General Instructions-
01. All the Veterinary Graduates holding Degree in Veterinary Science and Animal
Husbandry as specified in The Indian Veterinary Council Act, 1984 irrespective of
position held and places of their posting, shall follow the instructions contained in the
following paras of sub-headings A, B, C, D and E in order to discharge their duties
efficiently.
02. All the Heads of Offices, Class-I, Class-II and Gazetted officers of the Veterinary
Department excluding Veterinary Graduates irrespective of their designations and
places of posting shall follow the instructions contained in the following paras of
subheadings C, D and E in order to discharge their duties efficiently.
03. All the controlling Officers / In-charge of institutions / Head of Offices, established
under plan, non-plan, programme, project or scheme of the Department shall keeping in
view the nature of work and need of the institution be fully empowered to allocate,
reallocate, change or entrust work to any employee of the institute taking into
consideration the qualification, efficiency or specialization of the employee so as to run
the activities of the institute efficiently. He shall also fix the working hours, split in
different periods of the day or reallocate the duties either individually or in group and
shall call any body at any time to assist him or his subordinate in order to discharge the
duties promptly and within time limit.
04. The Administrative Officer, Accounts Officer, Audit Officer (All Class-II, Gazetted)
and other Class-III Ministerial staff working in the Veterinary Department at any of the
administrative unit shall carry out their duties as specified in the Chapter-VII (Office
Procedure) / Section-XII of this Manual under respective designations. The schematic
diagram showing sanctioned strength of Ministerial, Non Ministerial, Drivers and Class-
IV staff of the Animal Husbandry Department is appended at Appendix-162.
05. The posts declared as supernumerary or as dying cadre by the State
Government / Department have not been included in this Manual as no new recruitment
is to be made on such posts.
06. Some of the appendages annexed are very old and may appear outdated. It is
imperative that over the time manifold changes have taken place in the Department
specially in terms of activities, designations, administrative and financial powers
delegated to officers, different units, market rates of different commodities, account
heads and arrival of computers etc. The figures mentioned as parameters at some of the
places should not be treated as actual logistic arithmetical, but are liable for variations.
With such limitations the appendages are being appended and should be referred for
reference purpose only. Therefore, it is emphasized that it would be relevant to refer the
latest amendments issued by competent authorities from time to time.
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07. It is the legitimate duty of all the employees including officers and subordinate
staff, holding any position in the Department, to submit the prescribed monthly /
quarterly or annual progress reports and returns as the case may be, to the superiors in
due date and time. Any negligence, delay, failure or putting wrong information to the
superiors shall make him liable for disciplinary action.
08. Looking to the large number and variety of reports and returns prescribed,
adopted and in vogue for different institutions, offices, plans, programmes, projects,
schemes, farms and workers of the Department, it does not appear feasible to
reproduce all of them here in this manual. Similarly, introduction of new plans,
programmes, schemes, computers and information technology also necessitate to adopt
newer proformae of reports and returns particularly increasing use of computers and
introduction of information technology need huge data but in different formats. However,
whatever formats used by the Department at various levels, must be submitted by all the
concerned in due date and time according to the instructions of competent authorities.
09. All Government Servants are required to reside at the head quarter stations
prescribed for them and whenever such Government servants, in exceptional cases, find
it necessary to live outside, they shall obtain the specific permission of the controlling
officer who will permit only on merits of each case and in accordance with administrative
convenience.
10. There is no objection to officer‟s issuing conduct certificates to any of their
subordinates, but where certificates are to be given in regard to the work of any
subordinate, it may lead to serious discrepancies, if a certificate issued to a Government
servant, without any reference being made to what is contained in his personal file.
Hence work certificate should not be issued by any one below the rank of an officer who
holds custody of the personal file of that employee.
11. The Government of Madhya Pradesh vide their order No. F-10-3/ 2006/ 1/ 9
dated 06-02-2006 have made it compulsory for all the officers and class-III staff of the
department to under go computer training and pass the certificate examination from
institutions enlisted. One advance increment shall be granted to all the successful
employees. The directives in this regard are appended at Appendix-161.
12. A subject matter specialist or highly qualified persons like Post Graduates or
Ph.D in Veterinary Science provides the knowledge and expertise in a specific subject
for a project. He has proficiency in his subject and guides other professionals on the
project to ensure the content is accurate. Hence it is desirable that the Post Graduates
and Ph.D. should be posted at specific institutions where their knowledge and
experience can be utilized to the maximum. Thus a poultry expert should be posted in
poultry farms and a pathologist should be posted in Disease Investigation and the like.
However, Government of Madhya Pradesh, Pashupalan Vibhag, has accorded
permission to categorize veterinary hospitals into A, B and C categories as per orders
appended at Appendix-168.
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Veterinarians Oath
“BEING ADMITTED TO THE PROFESSION OF VETERINARY MEDICINE, I
SOLEMNLY SWEAR TO USE MY SCIENTIFIC KNOWLEDGE AND SKILL FOR THE
BENEFIT OF SOCIETY, THROUGH THE PROTECTION OF ANIMAL HEALTH, THE
RELIEF OF ANIMAL SUFFERING, THE CONSERVATION OF LIVESTOCK
RESOURCES THE PROMOTION OF PUBLIC HEALTH AND THE ADVANCEMENT OF
MEDICAL KNOWLEDGE.
I WILL PRACTICE MY PROFESSION CONSCIENTIONSLY, WITH DIGNITY
AND IN KEEPING WITH THE PRINCIPLES OF VETERINARY MEDICAL ETHICS.
I ACCEPT AS A LIFE LONG OBLIGATION THE CONTINUAL IMPROVEMENT
OF MY PROFESSIONAL KNOWLEDGE AND COMPETENCE.
Prayer
“For the building of a progressive India, Let me put my strength and mind
together I will do my best to maintain the “Animal Health” ultimately leading to the
“Human Wealth”. Render my sincere services, endlessly and continuously, working hard
like a honey bee, growing the power of mightiest Animal Science distribution reaching
the tower of highest human contribution.
Code of Ethics
As regards Code of Ethics all the qualified veterinary graduates working in any
capacity in the Department are supposed to follow the regulations mentioned in `The
Veterinary Council Of India` (Standard of Professional Conduct, Etiquette and Code of
Ethics for Veterinary Practitioners) Regulations, 1992.
(B) TECHNICAL
Title for Veterinary Graduates
All Veterinary Graduates possessing degree in Veterinary Science and Animal
Husbandry are entitled to use the courtesy title “DOCTOR” with their names vide
Government of Madhya Pradesh Agriculture (Veterinary) Department order number C-
23 /165 /73 /14 Vety/ Bhopal dated 11.09.1973. (Appendix-12) Similarly the post of
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Veterinary Assistant Surgeon was declared as Class-II, Gazzetted post vide Appendix-
39.
Private practice
All the Veterinary Graduates as defined under the Madhya Pradesh Indian
Veterinary Council Act 1984 working in any capacity in department and / or other
Veterinary institutions including specialists / experts, are permitted to engage in private
practice and to charge fees as per norms appended in Appendix-9, provided that such
work is undertaken in the spare time and does not interfere with their attendance at the
place of posting / routine institutional work. They shall however have no interest in any
private dispensary or druggist‟s shop nor shall engage in any private trade or business.
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followed while handling a medico legal case. It is imperative to maintain complete record
including the correspondence while dealing with a medico legal case in the office.
Veterinary Jurisprudence
The application of the principles of human law with reference to veterinary
medicine has assumed great importance. In the matter of administration of justice for the
protection of the claims and interest of individuals and group in an organized society vis-
a- vis criminal practices affecting the health and life of animals, the veterinarian is very
often called on in evidence as a skilled witness. When ever he is required to appear in
court by subpoena regularly served for such a person, it becomes his bounden duty to
accept the summons and appear in court for the purpose of giving professional
evidence. In the contact on in other he is expected to possess reasonable skill and
knowledge of veterinary science and to contribute all authentic information available with
him from his personal experience or from authoritative published literature on the
subject. In addition we should be fully familiar with all the acts and rules in force with
reference to live-stock improvement, animal diseases, aspects of veterinary public
health and other veterinary acts and rules which may be in force from time to time. In the
discharge of his duties as a member of civilized profession his conduct at all times and
in all event has to be above suspicion. The guide lines as regards Veterinary
Jurisprudence is appended at Appendix-164 for reference.
(C) ADMINISTRATIVE
Administrative Powers
All the Head Of Offices / Head Of Institutions of the Department shall exercise the
administrative powers, applicable to the respective posts, as delegated by Government
and subsequent amendments made therein from time to time by the Government or by
the Director Animal Husbandry as the case may be. However all such officers dealing
with administrative matters are expected to be conversant and act in accordance with
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the rules/ procedures/ provisions laid down in the following Government publications and
the subsequent amendments made therein from time to time.
(01). The M. P. Civil Services (General Condition of services) Rules 1961.
(02). The Madhya Pradesh Classification, Control and Appeal Rules 1966.
(03). The Madhya Pradesh Fundamental Rules (Volume-I and Volume -II).
(04). The Madhya Pradesh Government Servant Conduct Rules.
(05). The Madhya Pradesh General Book Circulars.
(06). Instructions for scrutiny of information and papers.
(07). Rules for purchase and supply of computers and accessories and other
machines and amendments and Madhya Pradesh Store Purchase Rules.
(08). The Madhya Pradesh Form Rules 1959.
(09). Rules Governing the issue of Priced Publication.
(10). Rules for the supply of liveries to Class IV Governments Servants as per
Home Department memo no. 2198-CR-116/ II A (3) Dated 18.08.84.
(11). Acts and Rules regarding Family Benefit Fund/ Employee Insurance Cum
Saving Scheme 2003.
(12). Rules and Acts published for giving benefit to green card holders.
(13). Right to Information Act, 2005.
Office Procedure
All the heads of offices / In-charge Institutions shall ensure routine office working
in accordance with the instructions / procedures / provisions laid down in the following
Chapter-VII. However, looking to the need of hour, use of modern equipments and
gadgets must be encouraged in the offices specially the computers, fax machines,
printers, resograph, duplicators, computer networking etc as these equipments make a
huge difference in the productivity. Some of the benefits are:-
1. Time saving: The functionality of these gadgets is just excellent and they help in
completing the work at a rapid pace.
2. Efficiency: These devices are more efficient and less time consuming which help
to a great extent in reducing human effort.
3. Email functions: Most (if not all) government offices have an email system that
is used to read, send, and compose emails.
4. Payroll systems: To make payments electronically.
5. Keeping and managing records: To maintain records of employees. These
records are crucial to government operations.
6. Analyzing information: To analyze informations and to make various decisions.
It is imperative to mention here that the State Government have also made it
compulsory for all the categories of officers and other employees to have training in
computers. The details of computer training and incentive given by State Government
are given In Appendix-161
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Channel of Correspondence
All the heads of offices / heads of institutes shall be the usual channel for
transmission of correspondence / communication addressed to superior officers / offices
submitted by the subordinate staff except in emergency when a subordinate office or
official may correspond directly, but a copy of such correspondence must be submitted
to him.
Duty Hours
All the employees of the department working in any capacity in any of the
Departmental institution, shall present themselves on the place of posting during the
working hours as fixed by the Competent Authority / State Government, Keeping in view
the nature of work and need of the institutions from time to time. All Technical staff
working in a laboratory, plant, machinery, farms, hospitals and dispensaries shall be
required to work on holidays for smooth and uninterrupted working of the institute. The
working of such institutes is not in line with the working of other offices where scheduled
holidays are observed. However each employee shall be personally responsible to
present himself, whenever called for by the superiors for legitimate Government work or
for such emergencies / natural calamities as dictated by the situation. Non compliance /
disobedience in this respect shall be liable for disciplinary action as covered under
service conduct rules.
Confidential Reports
Government attaches highest importance to the proper and up-to-date writing of
confidential reports. These confidential reports constitute an important record of work,
conduct and integrity of the Government Servant concerned and are the main basis for
assessing the suitability or other wise of the official for continuing him on his present
post for his promotion. All the Controlling Officers authorized to write the confidential
reports of the subordinates are expected to follow the procedure/ provisions/ instructions
laid down in the General Book Circular Part-I, S. No. 7 and the subsequent
amendments made there in from time to time and shall write CR in formats prescribed
by Government of Madhya Pradesh, General Administrative Department from time to
time. However the following items should be taken into consideration for judging the
work of a Government Servant in the Department.
a) Integrity and Reliability.
b) Capacity to take responsibility and initiative.
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Personnel File
The controlling officer or head of the office shall also maintain a personnel file of
the staff borne on his establishment which should be treated as a confidential document
in accordance with the instructions contained in the General Book Circulars Part-I S.No.
8 and amendments made there in from time to time.
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Maintenance of Records
All the head of offices / controlling officers shall maintain and cause to maintain
the records and registers pertaining to administrative, financial, technical and general
work under their charge neatly, correctly and up to date in the prescribed proforma.
(D) FINANCIAL
Delegation of Financial Powers
The departmental drawing and disbursing officers and others dealing with
financial matters shall exercise the powers according to the delegation of financial
powers contained in Government of Madhya Pradesh, Finance Department, Book of
Financial powers 1983, Volume-I, powers common to all departments w.e.f. 01.10.1983
circulated vide F.D.No. 846/R-V/IV/83 dated 19.09.1983 and subsequent amendments
and the Volume-II for Animal Husbandry and Veterinary services with effect from
01.05.1984. circulated vide F.D. No. E-17/ 2/ 83/ R-V/IV/ 84 dated 09.04.1984 and the
subsequent amendments made there in from time to time. However all such officers
dealing with financial transaction are supposed to be conversant and act in accordance
with the rules/ procedure/ provisions laid down in the following Government publications
and their subsequent amendments made there in from time to time.
(01). Chapter VIII of this manual.
(02). The Madhya Pradesh Financial Code Volume-I and Volume-II.
(03). The Madhya Pradesh Treasury Code Volume-I and Volume-II.
(04). The Madhya Pradesh Contingent Fund Rules 1957.
(05). The Madhya Pradesh Store Purchase Rules.
(06). The Madhya Pradesh Accounts code, Volume-I, and II and III.
(07). Elementary commercial book keeping.
(08). The Madhya Pradesh stamp manual.
(09). Compilation of orders regarding expeditious disposal of pension rules.
(10). The Madhya Pradesh New pension rules 1961 and Madhya Pradesh
Class-IV, services gratuity pension and appeal rules 1965.
(11). The Madhya Pradesh sales tax Act.
(12). Introduction to the Indian Government audit and accounts.
(13). The Madhya Pradesh Government provident fund rules 1955.
(14). The Income Tax Act 1961 and rules made there under the finance Act
every year.
(15). The Madhya Pradesh State Life Insurance Rules 1949.
(16). The Madhya Pradesh Finance Act 1938, the Finance amendment Act 1942
(IV of 1942) and the amendment Act 1949 (XI of 1949).
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(17). The Madhya Pradesh taxation laws extension Act 1947 and Madhya
Pradesh Finance Act 1960 (XIII of 1960) which relates to recovery of
professional tax besides other matters and amendments.
Maintenance of Vehicles
The departmental vehicles of various horse powers, shall be cared for by the in-
charge officers / allottee officers in accordance with the instructions contained in various
circulars / memos / orders issued by the State Government from time to time in this
respect and subsequent amendments made there in from time to time.
[E] GENERAL
Participation in meeting / conference
The departmental officers when attending any meeting / conference discussion,
on behalf of the head of office / head of institute, either under his directives or otherwise
shall immediately after his participation, put up a note to the in-charge officer covering
details of discussions held, commitments made and the decisions taken for his appraisal
and further action. Similarly the technical class-I and class-II officers of the department
working in any capacity when required to participate in any of the conferences/
executive development programmes/ workshops/ seminars / short term trainings /
summer courses and the like at the state / National / international level, shall submit the
details / project reports regarding his representation / participation covering in details the
discussions held, commitments made and the decisions taken along with all the
literature / circulations / publications received by him, to his controlling officer, with a
copy to the head of the department for appraisal, necessary action, record and future
guidance.
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(d) To test the intrinsic soundness and utility of the procedures and to get reliable
data for planning improvements.
Roster of inspection:-
(a) All the controlling officers, particularly the inspecting officers of the
department shall prepare annual roster of their programme of work and
inspection of the different subordinate institutions in the prescribed proforma
as appended at Appendix-13 and Appendix-170, and shall submit it on 20
th of April every year for approval to their controlling officers.
(b) All the inspecting officers shall follow the instructions regarding tour and
inspections as contained in Appendix-14 and Appendix-16 and the General
Book Circular Part-III, serial No. 6 as appended at Appendix-40.
(c) The inspection of the different institutions / offices shall be carried out as per
guide lines appended at Appendix-32, 33, 151, 152, 153, 154, 155 and
Appendix-156. The inspecting officer shall record his inspection notes in
these proforma. However he shall be at liberty to add any additional points,
which he thinks, are important and appropriate enough to be included in the
note.
Surprise Visits
(vi) In addition to regular inspections as the roster of inspections, the
controlling officer shall also conduct surprise inspections for checking
delays and irregularities and for improving efficiency.
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and Class-II officers, working at the divisional / district level or working in different
schemes /programmes / projects engaged with the field work, shall spend at least 150
days planned touring in accordance with their annual roster. However a minimum of
40% night halts out of the total number of days on tour shall be made by them. They
shall be responsible to submit their monthly advance tour programmes according to the
roster, to their controlling officers by 20th of each month for approval on the prescribed
proforma as appended at Appendix-17. After completion of the tour they shall submit
the dairy of work done by them during the preceding month along with the traveling
allowance bills to the superiors for appraisal and necessary action in the prescribed
proforma as appended at Appendix-18. It is essential that the diaries contain an exact
and complete account of work done in course of the tour, inspection notes of the
institution visited and inspected during the month, to keep the superior officers fully
appraised.
However the other non technical / ministerial staff / employees of the department,
shall undertake touring as and when directed by the superiors from time to time and
shall submit the tour programmes, tour diaries etc. to their controlling officers in the
prescribed proforma and manner mentioned above.
Visitors Book
The head of office / head of institution shall be responsible to maintain a “Visitors
Book” at the institution as per the proforma appended at Appendix-28, for recording
remarks made by unofficial visitors / Dignitaries / officers of other departments, from
time to time. A copy of such remark / note by the distinguished visitor shall immediately
be forwarded to the controlling officer for his appraisal / information and necessary
action if required to draw his attention. However, Departmental officers shall take care
not to enter their opinion / remark in such“ Visitors Book”
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The revenue officers viz. collectors and commissioners are being instructed by
Government to take personal interest in the working of the other Departments also, and
assert their responsibility to see that not only their own Departments but also all the
other Departments in the district, administer their charges efficiently. In light of this the
concerned Departmental officers shall freely consult and advise them on all professional
and technical matters and shall keep them fully apprised of the progress of various
Departmental activities that are being carried out in the area of their jurisdiction and
submit such reports and furnish such information as are required from time to time.
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also arrange distribution of the pamphlets, leaflets, charts, posters, maps, graphs,
brochures, hand bills etc published by the Department from time to time. Similarly, The
officers are supposed to cooperate and assist the all India Radio/ Doordarshan
technicians in spot recording of the different departmental activities/ projects /
programmes / schemes etc implemented by the Department whenever such recording is
arranged. They are also expected to deliver Radio Talks on matters which are of
practical use of interest to the rural population in consultation with All India Radio /
Doordarshan authorities. No permission is necessary for a Government servant either to
undertake a broadcast / telecast on All India Radio / Doordarshan or to receive fee
provided that the broadcast / telecast are purely literary, artistic, or scientific or such
character entirely rests with the Government Servant concerned and is in the public
interest.
Exhibitions / Shows
The officers should extend fullest cooperation to the sister institutions / other
Departments whenever desired particularly when functions like exhibitions, camps,
rallies etc are organized in the area. They shall follow the delegation of powers in
respect of financial matters and the budget provision, when required to organize such
functions at their own. However, advantage should be taken of such functions where the
departmental publications, posters., charts, photographs, instruments, appliances
should be exhibited/ distributed and interesting instructive lectures on Veterinary and
Animal Husbandry matters should be delivered.
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supposed to put on an apron during working hours. However, the other departmental
employees particularly engaged with the field work / other technical activities shall put
on such clothing which in any way do not affect the working capacity and or as
prescribed by the head of institution / competent authority.
Depiction of Progress
All the heads of offices / in-charge institutions shall be responsible to project the
progress of work done under them through Maps, Charts, Graphs, Pictures,
Photographs, Histograms etc in their offices with the view to depict the progress at a
glance.
Plantation of Trees
All the heads of offices / in-charge institutions shall see that sufficient number of
trees are planted at suitable sites in the premises of the institution under supervision and
guidance of the superiors / horticulture department.
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the routine office work is performed in accordance with instructions in chapter VII of this
volume.
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SECTION-II
WORKING OF THE ADMINISTRATIVE UNITS OF THE DEPARTMENT
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(vi) Create seed stock of qualitatively superior bulls, bring about genetic
improvement of important livestock breeds through selective breeding and
crossbreeding of low producing non-descript stock / poultry.
(vii) Develop adequate animal health services for protection of livestock with
special emphasis on eradication of most prevalent diseases in the State.
(viii). Explore the marketing avenues for sale of livestock products like milk, meat,
wool and eggs.
(ix). To supervise and give direction to subordinate and issue instruction for
various institutions.
In order to carry out and dispose off the departmental work at different levels,
Ministerial, Non Ministerial, and Class-IV staff has been sanctioned to assist the officers.
The schematic diagram showing the strength of such staff is appended at
Appendix-162.
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through the Director Animal Husbandry Madhya Pradesh and shall perform the functions
of the Director and such other duties as provided in the Acts related to the Department.
Shall exercise effective control over the department and shall ensure that the
policies and programmes of the department are implemented successfully and that there
is co-ordination of the work at all levels.
Shall deal with all the important correspondence including demi-official
correspondence from the State/ Central/ Other State Governments, Accountant General,
Judiciary, Heads of other Departments and Public and Private sector organizations as
the case may be.
. Shall deal with the cases of plan, schemes, annual plan, progress of Veterinary
and Animal Husbandry activities, live stock improvement, livestock and poultry farms,
institute of Animal Health and Veterinary Biological, disease control work etc running in
the whole State.
Shall see matters related to training of departmental officers in India and Abroad.
Formulation of sound animal health policies that will provide congenial animal
health environment for increase in livestock production and quality germplasm.
To provide an efficient and reliable animal health technical service.
To strengthen institutional capacity for improved animal health management and
services delivery.
Shall be responsible for enforcement of various Acts/ Rules/ Orders required with
respect to animal movement, transportation and animal disease surveillance breeding
and control.
Formulation, Implementation and Monitoring of all the Plan and Non Plan
activities of the Department.
Shall deal with the cases of audit notes, draft paras, cases involving financial
sanctions, write off proposals, loss, defalcation, financial irregularities, appropriation,
misappropriation, re-appropriation etc not covered under financial powers delegated to
the subordinate staff.
Shall, being head of the department deal with all the cases pertaining to policy
matters concerned with the Department.
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shall arrange to submit the compiled reports and returns to state Government /
Government of India in due date and time.
Shall deal with the Lok Sabha, Rajya Sabha and Vidhan Sabha questions.
. Shall extend technical guidance to the statistical staff and field workers engaged
with the sample survey scheme regarding collection, checking, compilation and analysis
of data collected from the field regarding milk, meat, egg and wool production and other
animal husbandry activities.
Shall supervise and guide in the e–governance scheme.
Shall guide in formulating five year plan / annual plan / tribal sub plan and special
component plan matters related to Niti Ayog reports.
Shall keep all such information ready which may be needed every now and then.
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Shall keep close contact with the field officers, staff in respect of progress made
in Veterinary Health and Disease Control work.
Shall take immediate action to fight with any out break of any livestock / poultry
disease reported.
Shall deal with matters related to planning, implementation, execution, monitoring
and evaluation of different schemes. Shall dispose off all the matters concerned with
Rinderpest and Foot and Mouth disease.
Shall deal with any other matter assigned by the Director Animal Husbandry.
Shall supervise the work done by the subordinate staff dealing with Veterinary
Section and shall guide the subordinate staff to compile prescribed reports and returns
and shall see that all reports and returns are submitted to State Government /
Government of India in due date and time.
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Shall deal with the tour programmes and approval of tour dairies of the officers /
staff.
Shall deal with all the cases concerned with human resources and training and
training institutes.
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and shall spot out the anomalies. Compilation of data received from the field and to
carry out calculations connected with the sectional work such as, percentage, mean,
variance, standard variations etc.
Head Drafts Man / Sub Engineer Civil, Electrical and Mechanical / Senior Plant
Operator– Shall work under the administrative control, guidance and supervision of the
Deputy Director of Veterinary Services (Plan). Shall supervise the departmental
construction work at the site and shall submit the report to the superiors for necessary
action. Prepare the plan and estimates of the different departmental construction work.
Shall maintain all the prescribed records and registers pertaining to his work neatly,
correctly and up to date. Shall be responsible for the maintenance and up-keep of the
Liquid Nitrogen Plant / other Plants, machines, equipments, accessories, instruments,
tools, appliances, automobiles etc and shall see that all such equipments work efficiently
and smoothly. Verify the work regarding installation, repair, maintenance, etc. carried
out by out side parties at the station / institute. Shall suggest ways and means to
improve the working of the plants / machineries etc. He shall be responsible for the
maintenance and upkeep of the machines, equipments, accessories, instruments, tools,
appliances, automobiles etc and shall see that all such equipments work efficiently and
smoothly.
Live Stock Field Officer (Pashudhan Kshetra Adhikari)– Co-ordination with the
subordinate offices and institutions. Collection of success stories and their verification.
To assist in the Veterinary and Technical activities carried out at the divisional offices.
To carry out technical work and maintenance of records at the Departmental farms.
Survey and monitoring at the Foot and Mouth Disease unit. To assist in the training
programmes at the State Artificial Insemination Training Institute / State Training
Institute and maintenance of records.
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Projector Operator - Shall maintain film library and shall procure films from the
Directorate as and when required for arranging film shows in the project area. Shall
manage film shows successfully. Shall maintain the log book of the shows organized
from time to time. Shall be responsible for maintenance and up keep of film projector,
speakers and other allied equipments and instruments etc. Shall maintain all the
prescribed records and registers, neatly, correctly, and up to date pertaining to his duties
and work allotted to him. Shall prepare monthly / quarterly and annual progress returns
and reports and shall arrange to submit them to his controlling officer in time. Shall
follow the rules for exhibition of films as described in Appendix-11.
Electrician/ Mechanic – Shall be responsible for the maintenance and upkeep of all the
electrical appliance, fittings, connections, instruments, machines, devices, etc. and shall
see that these articles work efficiently and smoothly. Shall follow the rules and
implementing rules and regulations of electricity board, explosives, prevention as far as
safety of personnel, equipments, fittings, appliances etc, is concerned. Shall verify all
such work regarding installation, repair and maintenance of appliances and equipments.
Shall suggest ways and means to improve the working of the machines, equipments,
instruments, fittings etc. and shall be responsible for the safety and upkeep of the
instruments and tools and other stock issued to him. Shall maintain records, registers,
stock and stock etc.
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Driver/ Tractor Driver– Shall ensure the smooth operation and running of vehicle, its
proper maintenance and upkeep during the hours as may be fixed or split in different
periods of the day by the officer in-charge, keeping in view the nature of work and need
of the institute, irrespective of working hours / holidays. Shall be responsible for the
proper consumption of the fuel / P.O.L. etc. Any disorder or abnormality noticed by him
or brought to his notice, shall immediately be reported to the in-charge vehicle / other
superiors for further action and shall ensure that the vehicle so repaired is up to the
mark and shall take back the vehicle only after taking due trials to his satisfaction. Shall
immediately bring to the notice of the superior officer any loss / damage of Government
property or any other abnormal incidence / situation noticed by him and shall be
responsible for the safety of the vehicle / trolley / instruments / tools / stepney / other
accessories etc. He shall present himself whenever called for at the hour of need
irrespective of working hours. Shall upkeep driving license. Shall present himself at the
time of repair / servicing etc of the vehicle when in workshop / service station / garage
for repairs and shall collect all the replaced spares / tires / batteries / accessories etc for
submitting to store.
Milk Recorder– Shall take up recording of the milk production of selected cows and the
buffalos as per programme on the fixed days on the prescribed proforma and shall
compile the data. Shall prepare charts and graphs showing the progress made in this
direction. Shall point out the names of owners having high yielder animals to the
Veterinary Assistant Surgeon or any other superior officer in-charge for registration
under the Herd Registration Scheme. Shall educate the cattle owners and breeders on
the importance of milk recording and shall induce them to maintain up-to-date record of
milk production of their individual animals and shall also suggest the elimination of un-
economical yielder. Shall impart with the producers value and importance of balanced
ration and nutritional requirements.
Supervisor- Shall be responsible to supervise and check the work of the peons,
Jamadar, Daftari, Mali, Farrash, Chowkidar, Sweeper, other Class-IV employees and
class-IV contingent staff. Shall immediately bring to the notice of the superiors officer
any loss / damage of government property or any other abnormal incidence / situation,
noticed by him or brought to his notice for further action.
Jamadar / Daftari / Peon– Shall be responsible for smooth running of the routine office
work and proper working of the institute during the hours as may be fixed or spilt in
different periods of the day by the in-charge officer keeping in view the nature of work
and need of the institute including the work in which the manual labour is involved
irrespective of working hours / holidays. He shall while handling the files/
communications / papers etc from one office counter to another, maintain strict secrecy
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and shall not allow any body other than the concerned staff to go through it and shall
also not try to read / take notes from the same himself. Shall deal with all the visitors
cordially and guide them properly without passing any information relating to office work
which the visitor is not supposed to know in order to maintain the secrecy and decorum
of the routine work of the institute. If posted at any of the technical / specialized institute
of the department viz. Livestock and Poultry farms / disease Investigation Lab / Intensive
Cattle Development Project / Key Village Schemes / Artificial Insemination Centre /
Veterinary Hospital / Semen Station / Liquid Nitrogen Plant / Dispensary etc and such
other institutes, perform his duties and carry out the work to assist in performing the
technical duties of the institutes as per the instruction of the head of officer / other
superiors. Shall present himself whenever called for at the hour of need irrespective of
working hours.
Sweeper– Shall be responsible for brooming / cleaning of the in and out sides of the
institute and office buildings, cleaning and washing of the toilets, lavatories, laboratories,
casting beds, Travis etc during the hours as may be fixed or split in different periods of
the day by the in-charge officer in which manual labour is involved irrespective of the
scheduled working hours / holidays. Shall remove the cow and poultry beds, dirt, dust,
cleaning of the dust beans and disposal of waste matter. Cleaning of the wash sheets,
sinks, basins, gullitraps etc. When posted at the institutes like farms / Disease
investigation Laboratories / Hospitals etc shall carry out the work as per instructions of
the superiors.
Waterman– Shall take care of the daily water requirement of the institute, during the
working hours. Shall maintain all the utensils / other item used for water storage and
drinking etc neatly and cleanly.
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Farash- Shall perform his routine duties pertaining to dusting and cleaning of the office
furniture, instruments, equipments preferably during off hours, before the
commencement of the working hours of the institute However he shall take care not to
disturb the files, papers, instruments, machineries, computers, accessories and
equipments etc lying in the room.
Cleaner- Shall be responsible for his work to the Driver / section in-charge / other
superiors / Head of office. Shall perform his duties and obey the instructions of the
vehicle driver / section in-charge in respect of his routine duties pertaining to the
maintenance, cleanliness and upkeep of the vehicle / Tractor and shall assist the driver
in performing his duties. Shall have to discharge the duties / work in which manual
labour is involved.
Weaver- Shall assist the in-charge wool utilization centre in performing his duties and
help in carding of wool, distribution of wool to the spinning laboratory, collection of yarn,
preparation of banks, dyeing of yarn, preparation of weft, and weaving work.
Bull Attendant / Carts Man / Plough Man / Bullock boy- Shall keep a strict eye
watch on the breeding bulls / Livestock and shall check if proper exercise is given to the
bulls / Livestock and their proper care and grooming is done regularly. Shall be
responsible for care, general cleanliness of the Bulls / Livestock, byres, paddock,
feeding and watering troughs etc. He shall have to take the livestock for grazing in the
field / pasture land as directed by the section in-charge / in-charge of the institute. Shall
have to undertake manual labour involved in such operations. Shall have to be vigil and
watchful regarding the health and care of the Bulls / Livestock and see that the animals
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are not injured or do not meet any accident while they are out for grazing or in house.
Shall see that animals do not fight amongst them. Shall immediately report the superiors
about any ailment or disorder found among the Bulls / Livestock.
Carrier / Skinner / / Dung Cleaner / Bullock boy / Black Smith / Grazier Milker /
Plough Man / Dairy Boy / Distributor / Carts Man / Syes / Carpenter / Laboratory
Boy / Cobbler / Flayer / Labour- Shall have to discharge the duties in which manual
labour is involved during the hours as may be fixed or split in different periods of the day
by the in-charge officer keeping in view the nature of work and need of the institute for
its efficient and smooth working. Shall be responsible during his duty hours for the safety
of the live and dead stock of the institute. Shall immediately bring to the notice of the
superiors about damage / loss of any kind of dead or livestock or any other abnormal
incidence / situation noticed by him or brought to his notice for further action. He shall
not make available any item / facility of any kind provided at the institute to any person
without the written permission of the competent authority. He will not leave the institute /
place of his duty during duty hours.
At present there are 10 Veterinary Divisions. The main idea to have this
administrative unit at the Divisional level is to improve the administrative and technical
efficiency of the department and the ease of communication within the department. To
achieve this, a Joint Director of Veterinary Services shall be the in-charge of a division
and responsible for the proper administration, discipline, co-ordination, implementation
and execution of departmental technical activities running in that Division. His area of
Jurisdiction shall be a division or a group of districts as fixed by the Government. He
shall be assisted by class-I, class-II, Para veterinary, No ministerial and Ministerial staff
posted under him in the Division. The name of his office shall be “Office of the Joint
Director of Veterinary Services, Division ................(Name of the Division)”. He shall
keep a strict eye watch over all the on going plans, programmes, projects, schemes etc
functioning at the different institutions in the division. Similarly to disseminate all the
benefits of the Department to the beneficiaries in order to improve economical status of
the public thorough the Veterinary and Animal husbandry activities. The list of divisions
is given below-
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Being head of division and controlling officer shall see that the funds, grants
received by the Deputy Directors of the Division are properly and judiciously utilized.
Shall deal with the cases of Audit notes, draft paras, cases involving financial
sanctions, write off cases, loss, irregularities, appropriation, misappropriation and re
appropriation etc as per powers delegated to him. Shall deal with all the Lok Sabha and
Vidhan Sabha questions.
Shall be responsible to submit all the new item proposals to the Head of the
Department for necessary action.
Shall see that the routine office work of his office and subordinate offices is
performed efficiently in accordance with the instructions contained in Chapter-VII of this
Volume.
Shall arrange for training of newly appointed officers / staff, posted in his division
with a view to acquaint them with the working knowledge of their job, accounts, various
departmental schemes / programmes and institutions etc.
Shall ensure that the minimum targets fixed for each year for the various
schemes, programmes and institutions functioning in his jurisdiction are achieved
successfully within time limit.
Shall be responsible to arrange timely supply of the Biological products viz.
vaccines etc. to the field staff for prevention and control of contagious diseases in live-
stock and poultry in the division. Shall ensure that indents for Biological products for
every year are received from the district officers / other institutions, duly scrutinized and
consolidated on due dates for arranging supply cold chain should be maintained for the
preservation and safety of biological vaccines. After the scrutiny and consolidation of the
indents received from subordinate offices he shall submit it in the prescribed proforma
as appended at Appendix-19, 20, 21, 23 and Appendix-24 to the Director, Institute of
Animal Health and Veterinary Biologicals, Rasalpura, Mhow in advance who will then
arrange for the supplies.
Shall prepare blue print of all the recorded contagious diseases prevalent in his
jurisdiction & shall see that this work is given highest priority over all other routine work.
He shall arrange to submit quarterly review report of incidence of contagious disease
among live-stock and poultry in his division to the Director Animal Husbandry and take
such steps and render such assistance as considered necessary to expedite the work.
Shall see that the officers appointed as officer in-charge to deal with cases under
section 80 CPC and other law suits against the department, attend the cases in time
and adopt correct procedure in accordance with law department Manual. He shall
maintain close watch over these cases and see that these are attended to and dealt with
promptly and properly in accordance with the procedure laid down in the Madhya
Pradesh Law Department Manual.
Shall see that all the District Officers working under him keep a register as per
columns prescribed in Appendix-25, of all the Government Bulls kept at different farms
/ institutions. He shall also see that a similar register as per prescribed columns at
Appendix-26 of good breeders as well as of pedigreed livestock is maintained in the
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DDVS office. Such consolidated registers shall be maintained in his office. The entries
should be verified if feasible every six moths and corrections or additions to the entries
be made as and when found necessary in order to keep the registers up to date.
Shall be the controlling officer for financial drawing and disbursing in respect of
pay and allowances of his staff and contingent expenditure of his office and shall held
permanent advance as sanctioned by the State Government from time to time to meet
the contingent expenditure. He shall submit an acknowledgement for the amount of
permanent advance on the Ist of April each year in the prescribed form No.1-10. to the
Accountant General Madhya Pradesh.
Shall approve and sanction the tour programmes, tour diaries, T.A. bills, medical
bills and other bills of the class-I officers working under his jurisdiction.
Shall sanction the annual increment of all the Gazetted Officers posted under his
jurisdiction.
Shall arrange to supply the medicines, instruments, furniture and stationary etc to
the Divisional Veterinary Hospitals and other offices / institutions as per rules.
Shall see that all the reports and returns are received from subordinate officers /
institutions on due date for scrutiny and consolidation, and shall arrange for the
submission of the consolidated reports and returns with his comments to the Director
Animal Husbandry on due date and time.
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Shall be responsible for execution of all the ongoing Departmental and centrally
sponsored schemes.
Shall deal with all the cases related with Management Information System and E-
Governance.
Shall manage to prepare the answers of all the Lok Sabha, Rajya Sabha and
Vidhan Sabha questions, public account committee paras and shall arrange to submit
them in due date and time.
Shall be responsible for the publicity and propaganda of Departmental activities.
Shall deal with all the matters of Disease Investigation Laboratories.
Shall deal with all the matters related with Key Village Scheme, Intensive Cattle
Development Project and Artificial and Natural insemination work.
Shall deal with the disposal of all the cases concerned with all the Departmental
Farms.
Shall be responsible to monitor and dispose off all the court cases.
Shall deal with the disposal of all the cases related with Right to Information.
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Shall forward the annual confidential report of all the Class-II officers working
under his district to the Joint Director of Veterinary Services (I/C Division) after putting
his comments.
Shall be the controlling officer in respect of traveling allowance of all Class-II
Officers and his own office staff in accordance with the delegation of Financial powers
vide Government of Madhya Pradesh FD. order No. 846/R-V/83/ dated 19.9.1983
(Volume-I) and No. E-17/2/83R-V/IV/84 dated 09.04.1984.
Shall approve and sanction the Tour Programmes, Tour Diaries, T.A. Bills,
Medical Bills and other claims of the officers and other staff working under his
jurisdiction.
Shall sanction the annual increment of the subordinate staff of the district.
Shall deal with the cases of Audit notes, draft paras, cases involving financial
sanctions, write off cases, loss, damages, irregularities, appropriation, misappropriation
and re appropriation etc as per powers delegated to him.
Shall be responsible to submit all the new item proposals to the Head of the
Department through the Joint Director of Veterinary Services (I/C Division) for necessary
action.
He shall see that the rules and regulations of electricity board, explosives, fire
prevention as far as safety of personnel, livestock, plants, machineries, equipments etc.
are concerned, are followed and being implemented.
Shall see that the routine office work of his office and subordinate offices is
performed efficiently in accordance with the instructions contained in Chapter VII of this
Volume.
Shall arrange for training of newly appointed officers / staff, posted in his district
with a view to acquaint them with the working knowledge of their job, accounts, various
departmental schemes / programmes and institutions etc as per the instructions of the
superiors.
Shall ensure that the minimum targets fixed for each year for the various plans,
schemes, programmes, projects and institutions functioning under his jurisdiction are
achieved successfully. If any shortfall / hindrance; be resolved and overcome within time
limit in order to get the targets achieved within specified time limits,
Shall be responsible to arrange timely supply of the Biological products viz.
vaccines etc. to the field staff for prevention and control of contagious diseases in live-
stock and poultry in the division. Shall ensure that indents for Biological products for
every year are received from the subordinate institutions duly scrutinized and
consolidated on due dates for arranging supply. After the scrutiny and consolidation of
the indents received from subordinate offices he shall submit it in the prescribed
proforma as appended at Appendix-19 to Appendix-24 to the Director, Institute of
Animal Health and Veterinary Biologicals, Mhow through proper channel in advance who
will in turn arrange for the supplies. He should ensure for the proper storage of the
Biological products and maintain cold chain to the remotest area of operation.
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Shall prepare blue print of all the recorded contagious diseases prevalent in his
jurisdiction & shall see that this work is given highest priority over all other routine work.
He shall arrange to submit quarterly review report of incidence of contagious disease
among live-stock and poultry in his district to the Joint Director of Veterinary Services
and take such steps and render such assistance as considered necessary to expedite
the work.
Shall see that the officers appointed as officer in-charge to deal with cases under
section 80 CPC and other law suits against the department attend the ceases in time
and adopt correct procedure in accordance with law department Manual. He shall
maintain close watch over these cases and see that these are attended to and dealt with
promptly and properly in accordance with the procedure laid down in the Madhya
Pradesh Law Department Manual.
Shall be the controlling officer for financial drawing and disbursing in respect of
pay and allowances of his staff and contingent expenditure of his office and shall held
permanent advance as sanctioned by the State Government from time to time to meet
the contingent expenditure. He shall submit an acknowledgement for the amount of
permanent advance on the Ist of April each year to the Accountant General Madhya
Pradesh.
Shall be the controlling officer in respect of traveling allowance of all Class-II,
ministerial, non ministerial Officers / employees and his own office staff in accordance
with the delegation of Financial powers vide Government of Madhya Pradesh FD. order
No. 846/ R-V/ 83/ 19.9.1983 (Volume-I) and No. E- 17/ 2/ 83R-V/ IV/ 84 dated
09.04.1984 and amendments made therein from time to time.
Shall be responsible to submit the budget estimates and submission of control
over expenditure statement in time.
Shall see that all the reports and returns are received from subordinate officers /
institutions on due date for scrutiny and consolidation, and shall arrange for the
submission of the consolidated reports and returns with his comments to the Director
Animal Husbandry through the Joint Director of Veterinary Services (I/C Division) on due
date and time.
Shall visit all aided Goshalas in his jurisdiction and see that the terms and
conditions of the aid are fulfilled and shall submit the prescribed reports and returns
there of to the management concerned with a copy to the superiors.
Shall be responsible for arranging prompt attendance of all out breaks of
contagious diseases of livestock and poultry in his jurisdiction with the help of the Mobile
unit, Ambulatory clinic and other institutional staff and take necessary measures for their
prevention and control. Procurement of Veterinary Biologicals / Vaccines. Their supply
to the remotest area of operation. Care to maintain cold chain should also be in the
priority list.In emergency he may utilize the services of other staff in his jurisdiction to
expedite the work under intimation to and approval of Joint Director of Veterinary
services in-charge division. In the event of an epidemic prevailing in the border area of
his jurisdiction, information immediately be given to the departmental and District
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Magistrate and district officer of the adjoining area or areas ( as well as out of state) for
necessary action. In the event of a heavy out break of a new disease or any hazardous
disease of unknown origin, other extra ordinary out breaks of disease with heavy
mortality in any livestock and poultry shall inform to superior and concerned other
officers by the quickest mode of communication. Shall pay particular attention to the
proper reporting of the contagious diseases in livestock and poultry as per prescribed
procedure. Any laxity of reporting shall immediately be brought to the notice of the
collector of the district by him for such action as per need demand necessary help at the
hour and a copy of which shall be submitted to Joint Director of Veterinary Services of
the division and other superiors for information. Further, for details he shall follow the
instructions contained in Section-IV, Chapter-III.
Shall also see that in the absence of out breaks the mobile unit officer / in-charge
ambulatory clinic prepares and organizes his tours in such a way so that the villages and
cattle markets situated in remote areas which are ordinarily difficult to approach are
covered and necessary veterinary aids is rendered.
When at head quarters attend the departmental institutions located at the head
quarter regularly to extend his help in the disposal of important technical / Administrative
matters and other routine work.
He shall scrutinize and examine carefully all proposals from local bodies, Chief
Executive Officer Block, other departments and agencies in respect of opening of
Veterinary and Animal Husbandry Institutions in consultation with the District Advisory
Committee and submit such proposals to the superiors for further necessary action.
Shall effect the purchases of medicines and instruments required for institutions
running in the district and shall observe the store purchase rules in force.
He shall scrutinize the indents received from his subordinate staff in respect of
drugs containing spirituous and morphine preparations and shall forward them for
counter signature of divisional Joint Director of Veterinary Services on due dates and
submit to MSD or such other public enterprises prescribed, notified by Director Animal
Husbandry from time to time on due dates in prescribed proforma.
He shall prepare and submit the indent of forms and stationary to the Divisional
Joint Director of Veterinary Services, on due dates in the prescribed proforma.
He shall exercise a strict check and supervision in regard to the proper and timely
utilization of all the biological products and see that they are properly preserved, stored
and used before the expiry date and cold chain is maintained to avoid spoilage.
He shall see that all medico legal cases are attended to promptly. In the absence
of the concerned Veterinary Officer of the area when on tour on leave or if his service
cannot be made available, shall, on written requisition from the local police authority,
arrange holding of postmortem & medico legal cases examination by any of the nearby
Veterinary Officers available. In need of hour even Civil Surgeon has to perform the Post
Mortem Examination to help the Police / Forest officials.
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Shall ensure that the breeding policy approved by the department for the area is
strictly being followed and the breeding programmes are prepared and executed in
accordance with the approved policy and programme.
Shall inspect, all the breeding bulls belonging to the Government / Local bodies
and others for their health condition and suitability for the purpose of breeding and shall
the report to the superiors for necessary action.
Shall, as far as possible, visit or inspect livestock fairs, markets, sterility camps,
livestock concentration camps in grazing area and shall take suitable measures for
prevention, and control of contagious diseases there in.
Shall organize cattle shows and rallies, sterility camps in his area and arrange
such propaganda and publicity as may be necessary to ensure maximum public
participation and fullest cooperation to make the show a success for creating awareness
in the community to improve livestock / poultry of the area.
Shall visit and inspect all slaughter house which are open to inspection of a
Veterinary Assistant Surgeons within the limit of the local bodies in his jurisdiction as
and when possible and send a report as to the adequacy or otherwise of the existing
conditions and arrangements along with his suggestions for improvement.
Shall attend all the District level seminars, block level seminars, District advisory
committee meetings, district level consultative committee meetings and such other
meetings called by other department and district administration.
Shall regularly, under the guidance of his superior officers organize sterility
camps in different villages under his jurisdiction and extend necessary Veterinary aid to
the participants.
Shall arrange to display through charts, maps, graphs, figures photographs,
videos, etc the up to date progress pertaining to the departmental activities of the district
as whole.
Shall be the controlling officer for financial drawing and disbursing in respect of
pay and allowances, T.A. Bills, Medical Bills and other claims of his subordinate staff
and contingent expenditure of his office and shall held permanent advance as
sanctioned by the State Government from time to time to meet the contingent
expenditure. Shall also exercise financial drawing and disbursing powers i.e. drawl of
pay and allowances, T.A., medical claims etc in respect to the posts of Civil Surgeon,
Animal Breeding Programme Officer and other staff working under these establishment.
Shall submit an acknowledgement for the amount of permanent advance on the Ist of
April each year in the prescribed form No.1-10. to the Accountant General Madhya
Pradesh.
Shall also visit Veterinary Hospitals, Veterinary Dispensaries, A.I. Centres, Sub
Centers in a month under his jurisdiction. He shall apprise regarding his visit to Civil
Surgeon and Animal Breeding Programme Officer accordingly and bring to their notice
any discrepancy noticed by him.
Shall arrange to supply the medicines, instruments, furniture and stationary etc to
the Veterinary Hospitals, A.I. Centers and functionary units under his jurisdiction.
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Shall advise livestock owners regarding the nature of the disease its treatment
and the precautionary measures necessary to over come it and induce them to
cooperate in extirpating the disease.
Shall inform the inhabitants of the neighboring villages through village officials of
the existence and prevalence of disease and advise them to keep the cattle belonging to
their villages away from the infected areas.
In case of any contagious disease affecting villages near the boundary of another
tehsil of the adjoining district or even district of other state, he shall request the district
officer to warn the concerned authorities of that area to adopt precautionary measures.
In the event of village officials not rendering necessary assistance he shall report
the fact, with least possible delay, to the tehsildar, with a copy for necessary action to
the district officer.
In the absence of the outbreaks he shall prepare and organize his tours under the
guidance of the superiors in such away so that the villages situated in remote areas,
ordinarily difficult to be approached are covered and necessary Veterinary Aid is
rendered periodically. He shall however never travel without the touring medicine chest.
When he is not engaged in control of out breaks of the contagious disease on
tour Shall attend to ordinary cases, collect and submit to the district officer, information
regarding grazing ground, water supply, the different breeds of cattle found and
available and information on other Miscellaneous subjects connected with Veterinary
and Animal husbandry.
Shall Endeavour to take up castration of scrub bulls while on tour and discourage
the practice of mulling.
Whenever required to conduct post mortem of carcasses in his jurisdiction shall
perform in accordance with the rules and technique as shown in Appendix- 29, 30, 31
and 164.
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However, in all the 313 Development Blocks, Veterinary Extension Officers are
posted to extend Veterinary aid, disease control, animal husbandry and extension
activities of the department for the benefit of the livestock owners and to extend fullest
co-operations & benefits to the public.
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club under takings, generally guide their day to day activities and help in procuring the
requirements and marketing their produce to their best advantage.
Shall assess the needs for training of Animal Husbandry workers and farmers,
organize training camps locally and arrange for visits to and training at the more
advanced Government or private farms and institutions within the block and out side.
Shall analyze and evaluate the results obtained by progressive animal
husbandry, adopting improved practices and take suitable steps to publicize and
disseminate these for the benefit of them.
Shall conduct will designed campaigns and take advantage of melas, fairs and
village congregations for undertaking educative propaganda and publicity meetings,
conferences, live-stock shows, exhibitions and demonstrations and use suitable
individual media for motivating the adoption of improved animal husbandry practices. He
shall also be attending sterility camps organized from time to time.
Shall maintain proper records of all extension activities undertaken, keep up to
date information and data on all matters pertaining to animal husbandry and submit
diaries, returns and reports in the proforma as prescribed from time to time.
Shall work in the closest collaboration with the Officer In-Charge of the block and
maintain effective liaison with the panchayats, cooperatives other agencies and officials
of the concerned technical departments and generally build up mutual collaboration and
team work with other extension and advisory agencies.
Shall attend the meetings, and conferences called by the panchayats, Panchayat
sameeties, officer in-charge of the block, departmental officers etc and shall suggest the
proper attention and adequate financial allocation for the animal husbandry
programmes.
Shall keep close touch with the current trends and latest researches and study
technical literature and instructions, seek the advise of senior technical officers and
experts and take advantage of in-service training facilities.
Shall undertake prophylactic vaccination against contagious cattle diseases and
shall attend out breaks for adopting suppressive measures to control the epidemics in
accordance with the instructions contained in Chapter - III of this manual, However he
may seek assistance / cooperation of the different institutions of the departments
functioning in his area.
Shall be responsible to maintain all the records and registers pertaining to his
work neatly, correctly and up to date and shall submit the prescribed report and returns
to the superior officer in due date and time.
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farms, Goshalas and other institutions have been established with the view to extend
Veterinary and animal husbandry facilitates to the public. Normally Assistant Veterinary
Field Officers are posted at the village level institution particularly in the Veterinary
Dispensaries and Artificial Insemination units who look after all the routine Veterinary
and Animal Husbandry Activities running in that particular village. Broadly he provides
primary Veterinary aid, preventive vaccination, mass castrations, and available breeding
facilities to the livestock owners of the area under his jurisdiction, under the guidance
and supervision of the superior officer under whose control he is working. The function,
duties and responsibilities of Assistant Veterinary Field Officers have been described in
the concerned Chapters.
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CHAPTER-III
SECTION-I
VETERINARY AID AND DISEASE CONTROL
Veterinary Medicine is the branch of medicine that deals with the prevention,
diagnosis and treatment of disease, disorder and injury in animals. The scope of
Veterinary Medicine is wide, covering all animal species, both domesticated and wild,
with a wide range of conditions which can affect different species. Veterinary Medicine is
widely practiced. Professional care is usually led by a Veterinary Physician (also known
as a Vet, Veterinary Surgeon or Veterinarian), but also by Para Veterinary workers or
technicians. Veterinary Science helps human health through the monitoring and control
of Zoonotic Disease (infectious disease transmitted from animals to humans), food
safety, and indirectly through human applications from basic medical research.
To extend Veterinary Aid to the Livestock / Poultry of the State as a sincere effort
to maintain their good health for getting better yield in terms of milk, meat, wool, eggs
and better drought ability. In order to provide Veterinary Aid to livestock and poultry of
the state about 2600 institutions specifically meant for treatment of animals are
functioning spread all over the state even in the remotest areas. However, specialized
Veterinary Aid is provided through different Veterinary Hospitals, Foot and Mouth
Disease Scheme, Rinderpest Eradication Scheme, Veterinary Dispensaries, Disease
Investigation Laboratories and Institute of Animal Health and Veterinary Biologicals
where qualified Veterinary graduates are posted.
SECTION-II
PRINCIPLES GOVERNING FUNCTIONING OF VETERINARY HOSPITALS AND
DISPENSARIES
Classification:
Veterinary Hospitals and Dispensaries are classified mainly into two categories
i.e. (I) Government and (II) Private.
Government Veterinary Hospitals and Veterinary Dispensaries are maintained by
state funds and are under Government of Madhya Pradesh management. A
Government Veterinary Hospital or Dispensary may possess endowment or received
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contribution from local bodies, gram panchayats or private individual but such hospital or
dispensary should not be regarded otherwise then Government so long the ultimate
responsibility of maintaining such hospital or dispensary lies with the Government.
Private Veterinary Hospitals and Dispensaries on the other hand may be aided by
Government, local bodies, or private individuals or may be non-aided. They are
managed by private individuals or associations.
Veterinary Dispensaries:
Veterinary Dispensary is an institution where primary facilities for treatment and
dispensing for only out door primarily domesticated animal cases are provided and for
which there is sanctioned post of Assistant Veterinary Field Officer. They are generally
established in rural areas primarily with the object of rendering Veterinary first aid within
the easy reach of the rural public. These institutions provide facilities for primary
treatment of outdoor patient only.
Requirement of Land:
The minimum requirement of land for establishment of different grades of
Veterinary Hospitals and Dispensaries are specified below:-
(i) Veterinary Hospitals 0.5 acres.
(ii) Veterinary Dispensaries 0.25 acres.
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Selection Committee:
The site for establishing a Veterinary Hospital or dispensary should be selected
by a Committee consisting of-
(i) Member of legislative assembly of the constituency.
(ii) The collector.
(iii) The Divisional Joint Director Veterinary services.
(iv) The Executive Engineer P.W.D. (B&R)
(v) A representative of the concerned local body
The recommendation of this committee together with site plan duly signed by the
members of the said committee should be submitted to the competent authority i.e. the
Director Animal Husbandry with consent of public representative and availability of land
in the village, in case of Government institutions or the concerned local bodies as the
case may be, for approval.
Non-residential buildings:
All buildings constructed for the purpose of locating a Veterinary Hospital or
Dispensary either of Government or local bodies funds should not be used for other
purposes either whole or in part without the previous consent of the Director Animal
Husbandry.
Residential buildings:
All buildings constructed for residential use for different categories of hospital and
dispensary staff should not ordinarily be used by or allotted to any other person or
tenant except the holder of an appointment to the institution without the prior approval of
the Director Animal Husbandry.
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Maintenance of Buildings:
All buildings in use should be kept in proper state of repairs by the authority to
which they belong.
Furniture:
The list of furniture to be provided for Veterinary Hospital / Dispensary has been
appended in the Appendix-44.
Working Hours:
The hours during which a Veterinary Hospital or Dispensary shall be opened for
the treatment of patients will be as follows as per instructions contained in Appendix-
123. However, in order to provide round the clock Veterinary Services to the public, the
State Veterinary Hospital shall remain open as per instructions contained in the
Appendix-143.
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The Prescription:
Prescriptions by persons other than a Veterinary graduate (degree holders) shall
not be dispensed with In the temporary absence of the in-charge of a hospital the
Assistant Veterinary Field Officer may render first aid for the immediate relief of a patient
or repeat medicines which have already been prescribed by the in-charge.
Private Practice during hospital hours:
No body shall force the in-charge of a hospital / dispensary for treatment of his
animal or animals at his residence during the working hours. The in-charge may
however visit, at such request when he has reason to believe that the condition of the
animal requires his personal attendance. However, the Veterinary Assistant Surgeon/
Civil Surgeon on duty when ever served with a call for attending any Government
livestock / poultry shall immediately be visited and cared personally and shall prescribe
and issue necessary medicines for nursing and follow up of treatment. He shall make
necessary entries in the call book and shall also keep the record of such calls in his
office record.
Indoor Patient:
Persons, leaving animals for treatment at the hospital as in-patients, are bound to
take care of feeding and watering the animals as per directions of the (in-charge)
Veterinary Surgeon attending on the case and shall keep his own attendant when so
instructed by the in-charge Veterinary Officer. The in-charge of the hospital or the
Veterinary Hospital Staff shall not be responsible for any loss of the animal kept as in
patient either for due to theft or otherwise and no claim for compensation or damages
etc. shall be entertained. Cases of contagious diseases should not be admitted to a
Veterinary institution either as indoor patient. Such animals may be treated taking care
that they do not become the source of infection. However, instances of such contagious
of epidemic nature should in variably be reported to the superior officers immediately.
Poisonous Drugs:
Poisonous drugs should only be handled by a qualified Veterinary Graduate
excepting those mentioned in group “B” which can be handled and accounted for by
Assistant Veterinary Field Officers. The list of Medicines of Group “A” and group “B” are
appended at Appendix-46.
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workers and even all categories of animals / poultry birds who are at risk of exposure to
biomedical waste as an occupational hazard. Steps in the management of biomedical
waste include generation, accumulation, handling, storage, treatment, transport and
disposal. Biomedical waste should preferably be incinerated. Efficient incinerator will
destroy pathogens and sharps. Source materials are not recognizable in the resulting
ash. An autoclave also be used to treat biomedical waste. An autoclave uses steam and
pressure to sterilize waste or reduce its microbiological load to a level at which it may be
safely disposed off. For liquids and small quantities, a 1-10% solution of bleach can be
used to disinfect biomedical waste. Solutions of sodium hydroxide and other chemical
disinfectants may also be used, depending on the waste's characteristics.
SECTION-III
FUNCTIONS AND DUTIES OF VETERINARIANS POSTED IN VETERINARY
HOSPITALS
State Veterinary Hospital
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control noticed by him or brought to his notice. Shall maintain and cause to maintain the
account of Veterinary Biologicals received by him in a separate register provided for the
purpose and shall be responsible for their proper preservation and judicious use before
their expiry date. In case any of the biological is likely to remain unutilized before its
expiry date, he shall bring it to the notice of the superiors in writing at least one month
prior to the expiry date for necessary action. However he shall submit the indent of the
different Veterinary Biological according to his requirement and technical programme /
action plan to the controlling officer well in advance in the prescribed proforma as
appended at Appendix-19 to Appendix-24 and 83 for arranging supply. Shall also
maintain cold chain for the preservation of Biological Products in stock.
No patient shall be admitted without his permission, provided that, if he is absent
when an animal is brought it may be admitted provisionally.
Shall cause to maintain the stock registers for medicines instruments and
appliances, stationary etc neatly, correctly, and up to date and shall ensure that the
entry against each item that may have been damaged, lost, destroyed, consumed,
issued or written off from the stock book and new ones which may have been supplied,
are entered properly without delay.
Shall ensure that no instruments, apparatus, appliances, accessories and the like
are lent out from the hospital / dispensary.
Shall ensure that the poisonous drugs are kept under lock apart from other drugs
and that are not dispensed except by an authorized person and that each such drug /
bottle is labeled properly with „Poison‟ label.
Shall ensure that all important circulars, notices ordered in the public interest are
hung up on the hospital notice board and are clear, legible and up to date.
Shall be responsible for planning, execution, implementation, analyze, evaluation,
and monitoring of all the different departmental schemes / programmes / Projects etc
and shall extend his full cooperation to the officers / employees engaged with such job.
Shall see that the samples / specimen / smears biopsies etc. collected from the
ailing cases are properly recorded and are being sent to the State Disease Investigation
Laboratory for diagnosis with the view to arrive at an correct diagnosis.
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personally attend to all the precious animals and guide the staff working in the hospital
for proper treatment.
Shall deal with all the major surgical cases and shall perform operations with the
assistance of other colleagues and the staff working under him.
Shall supervise the Radiological section, X-Ray plant, Sonography Machine,
operation theater and other important machineries and devises supplied and given
under his charge and shall see that all these work properly and uninterruptedly. Shall
keep close watch for their regular maintenance and upkeep. Shall maintain the detail
record of the use of such machines and equipments in a register prescribed by the
superiors.
Shall strictly cause to maintain cleanliness and disinfection all the time in and
around Indoor ward / kennel ward / Isolation ward / casting shed and whole hospital
premises
Shall be responsible for the pre and post operation cleanliness and disinfection of
the operation theater (small animals) / casting shed (Operation theater for large animals)
and shall see that the emergency kit is always available in addition to other drugs /
equipments instruments at these sites.
Shall be responsible for maintaining records and registers pertaining to his work
correctly and up to date and shall arrange to submit to the superiors in time.
The proforma for the out patient ticket is appended at Appendix-27.
Shall immediately report to the superiors about out break of epizootic disease
which may occur among animals in the town and villages in his jurisdiction and in the
area of institutions under his control noticed by him or brought to his notice.
Shall immediately adopt preventive / control measures such as inoculations of
sick or suspected animals, inspect healthy cattle in order to detect suspicious cases and
advise regarding disposal of carcasses of animals dying of infections or contagious
disease by local body/district authority/village officials as the case may be.
Whenever required to do so under conditions mentioned below, shall see that
post mortem is conducted in accordance with Appendix-29, 30, 31 and 59 and post
mortem report and / or findings / conclusions are communicated to officers concerned
for further urgent action.
(i) In case of medico-legal cases expert opinion is required by prosecution.
(ii) Unusual mortality of livestock / poultry, livestock at Government farms.
(iii) Out break either on government farms or villages.
Shall see that the carcass of any animal which may die in the hospital premises is
removed without delay and if such death is due to contagious or infections disease shall
arrange for its disposal suitably.
He is required to be present in the hospital during working hours and shall
prescribe for all cases. He shall be responsible for all medicines dispensed in the
dispensary. He shall take every precaution in sending out poisonous drugs and see that
they are properly labeled.
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Shall not leave the hospital during working hours except on tour or on leave or
called by superiors or any emergency of which he shall leave a note stating the time of
his departure and probable time of return.
No patient shall be admitted without his permission, provided that, if he is absent
when an animal is brought it may be admitted provisionally.
Shall ensure that no instruments, apparatus, appliances, accessories and the like
are lent out from the hospital / dispensary without his permission or of the controlling
officer.
Shall ensure that the poisonous drugs are kept under lock apart from other drugs
and that are not dispensed except by an authorized person and that each such drug /
bottle is labeled properly with „Poison‟ label.
Shall see that the samples / specimen / smears biopsies etc. collected from the
ailing cases are properly recorded and are being sent to the nearest disease
investigation laboratory for diagnosis with the view to arrive at an correct diagnosis.
Shall whenever directed to perform the duties and carry out the work in a
particular section viz. clinical, surgical or gynecological section shall be responsible for
the smooth and efficient working of that particular section.
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Shall exercise effective control and general supervision over all the activities of
the Veterinary hospital and shall see that the policies and programmes of the
department are implemented, executed and managed successfully and that there is
coordination of the work at all levels.
Shall forward the annual confidential report of the subordinate staff working under
him to the Joint Director / Deputy Director Veterinary Services Division / District for
further action.
Shall see that the rules and regulations of electricity board, explosives, fire
prevention as far as safety of personnel, livestock, plants, machineries, equipments etc.
is concerned, are followed and being implemented.
Shall see that the routine office work of his office is performed efficiently in
accordance with the instructions contained in Chapter VII of this manual.
Shall arrange for training of newly appointed officers / staff, posted in the Institute
with a view to acquaint them with the working knowledge of their job.
Shall prepare blue print of all the recorded contagious diseases prevalent in his
jurisdiction & shall see that this work is given highest priority over all other routine work.
He shall arrange to submit quarterly review report of incidence of contagious disease
among live-stock and poultry in his division / District to the Director Animal Husbandry
and take such steps and render such assistance as considered necessary to expedite
the work.
Whenever required to do so under conditions mentioned below, shall see that
post mortem is conducted in accordance with Appendix-29, 30, 31 and 59 and post
mortem report and / or findings / conclusions are communicated to officers concerned
for further urgent action.
(i) In case of medico-legal cases expert opinion is required by prosecution.
(ii) Unusual mortality of livestock / poultry of livestock at Government farms.
(iii) Out break either on government farms or villages.
Shall arrange for the submission of the consolidated reports and returns with his
comments to the Director Animal Husbandry on due date and time.
Shall follow the instructions given in paras Section-I.
Shall take regular round to visit the indoor patients under his charge every
morning / evening and guide the subordinate staff on the line of treatment. He shall
personally attend to all the precious animals and guide the staff working in the hospital
for proper treatment.
Shall deal with all the major surgical cases and shall perform operations with the
assistance of other colleagues and the staff working under him.
Shall control and supervise the Radiological section, X-Ray plant, Sonography
Machine, operation theater and other important machineries and devises supplied and
given under his charge and shall see that all these work properly and uninterruptedly.
Shall keep close watch for their regular maintenance and upkeep. Shall maintain the
detail record of the use of such machines and equipments in a register prescribed by the
superiors.
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Shall strictly cause to maintain cleanliness and disinfection all the time in and
around Indoor ward / kennel ward / Isolation ward / casting shed and other hospital
premises
Shall be responsible for the pre and post operation cleanliness and disinfection of
the operation theater (small animals) / casting shed (Operation theater for large animals)
and shall see that the emergency kit is always available in addition to other drugs /
equipments instruments at these sites.
When in-charge of a institution shall fix up suitable centers and days of the week
for visiting for extending necessary Veterinary aid to the persons in need under his
jurisdiction.
Shall be responsible for maintaining records and registers pertaining to his work
correctly and up to date and shall arrange to submit to the superiors in time.
The proforma for the out patient ticket is appended at Appendix-27.
Shall immediately report to the superiors about out break of epizootic disease
which may occur among animals in the town and villages in his jurisdiction and in the
area of institutions under his control noticed by him or brought to his notice.
Shall immediately adopt preventive / control measures such as inoculations of all
sick or suspected animals, inspect healthy cattle in order to detect suspicious cases and
advise regarding disposal of carcasses of animals dying of infections or contagious
disease by district authority or village officials as the case may be.
Shall follow the instructions regarding reporting of out breaks, procedure to be
adopted in attending out breaks etc as contained in section-IV of this chapter and shall
see that the out breaks of the contagious disease among live-stock and poultry are
attended promptly by him / his subordinates and that the timely prophylactic
vaccinations are carried out in a planned manner under intimation / approval of the
superiors. In case the village officials do not render necessary assistance he shall report
the fact with least possible delay to the tehsildar/ other superiors and to the District
/Divisional Officer for necessary action.
Shall see that the carcass of any animal which may die in the hospital premises is
removed without delay and if such death is due to contagious or infections disease shall
arrange for its disposal suitably.
Shall reside near the hospital premises and shall make himself available at short
notice and shall not absent himself for more than a few hours when at head quarters.
He is required to be present in the hospital during working hours and shall
prescribe for all cases. He shall be responsible for all medicines dispensed in the
dispensary. He shall take every precaution in sending out poisonous drugs and see that
they are properly labeled.
Shall not leave the hospital during working hours except on tour or on leave or
called by superiors or any emergency of which he shall leave a note stating the time of
his departure and probable time of return.
No patient shall be admitted without his permission, provided that, if he is absent
when an animal is brought it may be admitted provisionally.
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Shall be responsible to maintain and cause to maintain the stock registers for
medicines instruments and appliances, stationary etc neatly, correctly, and up to date
and shall ensure that the entry against each item that may have been damaged, lost,
destroyed, consumed, issued or written off from the stock book and new ones which
may have been supplied, are entered properly without delay.
Shall ensure that no instruments, apparatus, appliances, accessories and the like
are lent out from the hospital / dispensary without his permission or of the controlling
officer.
Shall maintain and cause to maintain the account of Veterinary Biologicals
received by him in a separate register provided for the purpose and shall be responsible
for their proper preservation and judicious use before their expiry date , cold chain to
preserve the Biologicals / Vaccines should be strictly adhered to in case any of the
biological is likely to remain unutilized before its expiry date, he shall bring it to the
notice of the superiors in writing at least one month prior to the expiry date for necessary
action. However he shall submit the indent of the different Veterinary biological
according to his requirement and technical programme / action plan to the controlling
officer well in advance in the prescribed proforma as appended at Appendix-19 to
Appendix-24 and 83 of Chapter-V for arranging supply.
Shall be responsible to submit the repot of vaccination done by him / subordinate
staff against R.P., H.S., B.O., Anthrax , R.D. etc to the superiors in the prescribed
proformae.
Shall ensure that the poisonous drugs are kept under lock apart from other drugs
and that are not dispensed except by an authorized person and that each such drug /
bottle is labeled properly with „Poison‟ label.
Shall ensure that all important circulars, notices ordered in the public interest are
hung up on the hospital notice board and are clear, legible and up to date.
Shall be responsible for planning, execution, implementation, analyze, evaluation,
and monitoring of all the different departmental schemes / programmes / Projects etc
and shall extend his full cooperation to the officers / employees engaged with such job.
Shall be responsible to follow the call sent to him in the call book by the officers
handling the Government livestock under his jurisdiction viz. at a livestock farm, poultry
farm, Artificial Insemination Centre, sub centre, Key village unit etc immediately or shall
arrange for attending such call immediately by officer not below the rank of Veterinary
Assistant surgeon. He if directed / instructed by the superiors shall examine / check up
the Government livestock stationed under his jurisdiction at any of the departmental
institutions.
Shall see that the samples / specimen / smears biopsies etc. collected from the
ailing cases are properly recorded and are being sent to the nearest disease
investigation laboratory for diagnosis with the view to arrive at an correct diagnosis.
He is not exempted from the duty of attending out breaks of disease in the
jurisdiction of his institutions. He is responsible for attending all out breaks within a
reasonable time or in the event when the mobile unit / ambulatory clinic is engaged in
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attending outbreaks, else where, but when he goes out on tour to attend the out breaks
and expected to be out of the head quarters on this account for more than three
complete days, he shall leave a copy of his tour pgragramme at his head quarter.
Shall immediately on return from the site of out break report to the superiors
about the action taken by him with regard to the control of the out breaks and shall
report in detail the symptoms of the disease, number of attack and mortality and the
measures adopted for prevention and control.
Shall extend / seek cooperation of the colleagues or in-charge mobile unit /
ambulatory clinic other sister institutions, district and village officials at the incidence of
serious out breaks.
Shall be the overall I/C and custodian of all the store and stock under his charge.
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Shall at once report to the superiors about any out break of epizootic disease
which may occur among animals in the area and shall immediately adopt preventive /
control measures as per the instructions of the superiors on his own if need be
according to the situation and shall follow instructions contained in section II of this
chapter in this respect.
Shall be responsible for the proper maintenance in respect of health, breeding,
feeding, care and management of the Government: livestock if stationed at the
dispensary.
Shall be responsible for the general cleanliness / disinfection in and around the
dispensary premises.
Shall see that the carcass of any animal, which may die in the dispensary
premises are removed without delay and if such death is due to contagious or infections
disease shall arrange for its disposal suitably. In case of doubts as to the correct does /
in compatibility he shall see advise of superiors.
Shall be responsible to carry out the castration of the scrub bulls at the head
quarter as well as also when on tour.
Shall reside near the dispensary and shall make himself available at short notice
and shall not remain absent for more than few hours when at head quarters. Normally
he shall not leave the dispensary during working hours except on tour or on leave, or
called by superiors or any emergency, of which he shall leave a note stating his where
about.
Shall be responsible for all medicines disposed / dispensed in the dispensary and
take every care in sending out poisonous drugs and shall see that such drugs are
properly labeled “POISON”. He shall be responsible that the stock mixtures are carefully
dispensed. In case of doubts as to the correct does / in compatibility he shall seek
advise of the superiors. He shall not dispense any prescription other than those
prescribed and signed by a Veterinarian nor shall prescribe any treatment without
consulting the superiors.
Shall be responsible to maintain all the stock registers viz. medicine, instruments
and appliances, stationary etc, neatly, correctly and up to date and shall ensure that the
entry against each item, that may have been damaged, lost, destroyed consumed,
issued, or written off from the stock books, and new once which may have been
supplied are entered properly without delay.
Shall be responsible to maintain the account of Veterinary Biologicals received by
him in a separate register provided for the purpose and shall be responsible for their
proper preservation and judicious use before their expiry date. Cold chain to preserve
the Biologicals / Vaccines should be strictly adhered to. In case any of the biologicals is
likely to remain unutilized before its expiry date, he shall bring it to the notice of the
superior officer in writing at least one month prior to the expiry date for further necessary
action. However he shall submit the indent of the different Veterinary biologicals
according to his requirement and technical programme / action plan to the superiors well
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SECTION-IV
(DISEASE CONTROL)
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cattle or of any contagious disease among livestock direct to any Veterinary Assistant
Surgeon.
Note:- The above laid down procedure for receiving outbreak report only from
authorized village agencies is necessary to avoid any possible, misutilisation of technical
personal for personal benefits at state expenditure.
If any contagious disease in cattle occurs in a herd brought for sale or show at a
fair, the officer in-charge of the mela / fair should report the fact at once to the Veterinary
Assistant Surgeon in whose jurisdiction the mela / fair is held. He should take immediate
steps to segregate the sick animal or animals brought to the fair either for sale or show
& protect the in contact animals against the disease.
Cooperation between the civil and military authorities in dealing with outbreaks of
epidemics of cattle disease is essential and for this following orders of the Government
of India shall be followed:-
(i) When any contagious or infections disease appears among animals at a horse
or cattle fair, or in the neighborhood of a cantonment, or on a line of military
communication, the District or sub-divisional officer shall immediately report the
fact and the nature of the disease to the nearest military authority, who will be
responsible for communicating the information to any other military authorities
whom it may concern.
(ii) When such disease appears in a camp or cantonment or among animals under
military authority on a line of communication, the facts shall be immediately
reported by the military authorities to the District or sub-divisional officer within
whose charge the disease has appeared.
(iii) The principal local authority, whether civil or military, within whose jurisdiction
the disease has appeared should keep the local military or civil authority (as
the case may be ) informed of the preventive or repressive measures that he
has adopted so that the action taken by the one may be, as far as possible
continued by the other, Any suggestions that either authority may have to
make for action on the part of the other, with a view to checking the spread, of
the disease, should be made to him direct, the letter on receiving them should
give them his best attention and should inform the authority who made them
how for he feels himself able to accept and act upon the situation.
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The control of outbreaks of H.S., B.Q., and Anthrax should be effected by the
field staff through a planned vaccination programme in the following manner.
(i) Prophylactic vaccinations should be carried out from April to July according
to the calendar of operations for disease control as appended at Appendix-
49.
(ii) Priority for vaccination work should be given to those villages which were
affected during the last year, the year before and so on, till all the villages
are covered which were affected during the previous five years.
(iii) In no case should any village be left unprotected which has been affected
during the past five years.
The Veterinary staff shall undertake prophylactic inoculation of poultry against
ranikhet and Fowl pox for promotion of Poultry keeping and for this, advance indent shall
be placed by every Veterinary Assistant Surgeon to his District officer.
For control of horse sickness, prophylactic inoculations should be taken up by the
Veterinary Assistant Surgeon as per instructions issued by the Department from time to
time and as per calendar of operation for Disease control. To ensure check on the
ingress of contagious cattle disease through cattle imported from outside the sate or
country the in-charge quarantine station and check stations situated on the borders of
the sate at the entrance of cattle trade route shall function effectively and shall perform
their duties as specified in this section.
SECTION-V
ANIMAL DISEASE INVESTIGATION LABORATORIES
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and shall be responsible for the correctness of the information incorporated in the
reports.
Shall see that the organization functions as an epizootiological bureau for
supplying information to Ministry of Food and Agriculture on various livestock / poultry
diseases.
Deputy Director Central plan / scheme, Deputy Director State plan / scheme
(State Animal D.I. Laboratory, Bhopal)
Shall be responsible for his work to the Joint Director of Veterinary Services
(Disease Investigation) and shall work under his guidance and supervision.
Shall perform his duties and carry out the instructions in respect of routine
working of the State Animal Disease Investigation laboratory as fixed by Joint Director of
Veterinary Services (Disease investigation) and shall assist him in performing his duties
as per instruction contained in foregoing paras and appendices.
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Being I/C of the Divisional D.I. Laboratory, shall follow the instructions contained
in the foregoing paras described for State Animal Disease Investigation Laboratory.
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Shall be responsible for the store and stock articles/ equipments/ instruments /
stains/ media/ chemicals / sundries etc. issued to the section in which he is working and
shall see that they are maintained, labeled properly, neatly, cleanly and safely.
Shall be responsible for the daily routine work of the laboratory viz. Preparation of
various extenders/ stains/ buffers/ solutions/ fluids/ reagents etc., preparation and
staining of slides, recording of temperature of experimental animals etc and handling of
animals.
Shall see that the laboratory dresses are laundered properly.
Shall present himself on duty in prescribed and clean dress.
SECTION-VI
ANIMAL DISEASE CONTROL PROGRAMME
(RINDERPEST ERADICATION SCHEME)
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Shall initiate the ACRs of all the subordinate Class-I officers working under him
and arrange to forward them to the Director Animal Husbandry. Shall put final comments
on the ACRs of other Class-II officers and Class-III employees. He shall also exercise
financial powers vested on him in accordance with delegation of Financial Power vide
Government, Finance Department Volume-I and II.
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Shall collect, compile the epidemiological data for the state and shall study to
draw out the inferences and apprise the superiors with the conclusion and suggest
remedies.
Shall be responsible for the submission of the prescribed periodicals, reports and
returns on due dates and in time to the controlling officer.
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vaccines as per his requirement from the controlling officer and shall maintain cold
chain.
Shall be responsible to submit the prescribed reports and reports as prescribed to
the controlling officer on due dates and time and shall be responsible for the correctness
of the figures incorporated.
SECTION-VII
ANIMAL DISEASE SURVEILLANCE UNIT
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Shall advise and keep the Director / Joint Director of Veterinary services apprised
with the latest techniques, ways and means in respect of the working of the animal
Disease surveillance units.
He shall keep liaison with various national institutes to keep in touch with the
recent development and approach with regard to animal disease surveillance work
through out the country.
Shall collect, compile, analyze and evaluate the monthly / quarterly / annual
progress reports and returns connected with the scheme / programme under his charge
and shall arrange to submit them to the head of the department / State Government /
Government of India as the case may be on due dates and time as per the proforma
prescribed.
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SECTION-VIII
ALL INDIA COORDINATED RESEARCH PROJECT FOR EPIDEMIOLOGICAL
STUDIES ON FOOT AND MOUTH DISEASE
Introduction-
Free, frequent and easy movement of the animals from one place to another
gathers great risk of spread of many of the contagious diseases among animals
including Foot And Mouth Disease. This disease though having less mortality but is very
common with very high percentage of morbidity leading to heavy economic losses. In
view of this, the all India coordinated research project for epidemiological studies on foot
and mouth disease was established in the state of Madhya Pradesh with the head
quarter at Bhopal with the intention to carry out systematic studies on its prevalence in
order to find out suitable measures for its prevention and control. Foot-And Mouth
Disease (FMD) is a highly infectious viral disease of cloven-hoofed species
characterized by fever and vesicles in the mouth and on the muzzle, teats, and feet. In a
susceptible population, morbidity approaches 100%. The disease is rarely fatal except in
young animals. Cattle are the most susceptible. Domestic pigs are important hosts and
are very effective in propagating the disease. In sheep and goats, the clinical
manifestations of infection are usually less severe than in cattle and pigs. FMD is
caused by an aphthovirus of the family Picornaviridae. There are 7 immunologically
distinct serotypes: A, O, C, Asia 1, and SAT (Southern African Territories) 1, 2, and 3.
Within each serotype, there are a large number of strains that exhibit a spectrum of
antigenic characteristics; therefore, more than one vaccine strain for each serotype,
particularly O and A, is required to cover the antigenic diversity. Strains are
characterized by their genomic relationships and their antigenic similarities with
established vaccine strains.
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Personal Hygiene- Persons who come into direct or indirect contact with edible parts of
animals or meat in the course of their work should maintain appropriate personal
cleanliness and behavior, and should not be clinically affected by communicable agents
likely to be transmitted by meat. Persons who come into direct or indirect contact with
edible parts of animals or meat should maintain an appropriate standard of personal
cleanliness and wear protective clothing appropriate to the circumstances.
Healthy and Clean Animals- Contamination of meat with bacteria takes place during
slaughter and dressing and continues right through until the time it is eaten. Moreover,
many chemicals compounds are used in animal production process and some of these
have potential to end up as a residue in meat. Presence of microbial and chemical
agents in meat may result in illness. It is therefore best to proceed with extreme care
along the route from shed to shackle. In wholesome meat production, healthy and clean
animals are the primary requirement. The livestock marketing process involves sorting,
loading on to trucks, transportation, weighing, driving etc. During this process animals
are exposed to various kinds of stress and in severe conditions results in higher weight
loss, bruising and hemorrhage, skin blemish, broken bone and conditions like Pale soft
exudative (PSE) and Dark firm dry (DFD) Meat. Duration and frequency of handling,
condition of the vehicle, stocking density and care during transport are important factors
determining the level of stress on animals and quality of the meat. After arriving to
slaughterhouse, animals should be given sufficient period to recover from stress. The
lairages should be designed to facilitate adequate watering, washing and disinfections of
animals. Water should be provided at all times and food when necessary. Holding
animals in lairages without adequate litter and / or drainage can result in faecal soiling of
the skin.
Hygienic Meat Harvesting- Hygienic and scientific meat harvesting involves pre-
slaughter care of food animals, stunning, careful slaughter and dressing ,
decontamination of carcass with pressurized potable water followed by chlorinated water
spray, cooling carcasses as soon as possible after weighing, cutting / deboning of
carcass after 24 hours chilling in climatized rooms (12-15°C), packing, etc. Only
refrigerated transport can be considered adequate. Freezing (–22°C) retains the natural
quality of meat for longer time.
Zoonosis- It should be kept in mind that more than 300 diseases of diverse etiology
have been recognized which can be transmitted to human beings. Zoonosis is common
and the diseases they cause can be serious. Caring for the health of animals is the first
important step in preventing zoonosis. Practicing good personal hygiene, wearing
protective clothing and undertaking vaccination where appropriate, can minimize the risk
of some animal-borne diseases affecting people. Some people are more susceptible to
disease than others. Most can overcome exposure to diseases provided they are
healthy and their immune system is functional. Higher risk groups include people on
Immuno-suppressive treatments, diabetics, alcoholics, HIV-infected people and
pregnant women. Specific occupational groups may also be at higher risk of zoonotic
infections. Meat workers, farmers, wildlife workers and Veterinarians, who have close
contact with animals, may have increased exposure to diseases like Q-fever and
Leptospirosis. Anyone working with or handling animals should take precautions to
minimize the risk of infection. Because different zoonotic diseases behave differently,
avoiding specific infections requires an individual approach. A few straight forward
practices can provide a high level of general protection.
Vaccination for people- Vaccines are available for some zoonotic diseases and they
should be made use of. Abattoir workers, farmers and Veterinarians should seek advice
on Q fever vaccination.
Personal protection- Gloves, boots and aprons or overalls should be worn when
handling animals. Cover cuts and scratches with waterproof plasters.
zoonotic diseases. Pet owners should make sure their animals are healthy and regularly
dewormed private Veterinarians can provide advice on treatments. The details regarding
biosecurity is appended at Appendix-36.
Control of pest animals- Animals such as rats or feral pigs can carry zoonotic diseases
and control programs will reduce the likelihood of transmission to people.
Abattoir Waste Management- During the process of slaughter and dressing lot of
waste is generated in slaughterhouses. Efficient management of waste management will
protect public health and will also improve the acceptability of the meat production
activities among the adjacent residential population.
Waste management plan- Each abattoir should have a waste management plan which
stipulates the procedures for collection, treatment and disposal of solid and liquid waste.
Such waste management plans must have the approval of Pollution Control Board.
Collection and utilization of blood- Blood is the single major component contributing
to pollution if allowed to flow down the drain. Hence, blood should not be mixed with
wastewater. It should be collected separately and treated by cooking, sun drying or dry
rendering depending upon volume of blood, as it has the highest level of BOD.
Effluent handling- Every service abattoir should have an effluent treatment plant of
appropriate capacity for treatment of liquid waste. For small and medium sized abattoirs,
land based effluent treatment may serve the purpose. Whereas, for larger capacity
slaughterhouses, effluent treatment plants are obligatory.
Collection & disposal of type I waste (Vegetable matter)- Meat handlers have to be
trained in proper method of emptying of rumen and collection of paunch manure under
solid waste management programmes. Solid waste derived from lairages (left over feed
and fodder material and sweepings of dung and faecal material) and paunch manure
from slaughter hall is ideally disposed by composting and vermi- composting. This
should be carried out by local bodies.
designed four/three wheeler van must be used for collecting solid waste from retail stalls
daily. The operating cost of the van may be recovered by charging monthly fees from
the retail stalls.
Loading and unloading- Loading and unloading are often the most stressful parts of
the transport process, for both animals and handlers. A proper loading ramp, especially
if a lorry is being used, is essential. However, very steep ramps are undesirable
because they distress the animals may lead to injuries through falling. The time can be
adjusted in early morning during summer and later morning during winter season. It
allows them to browse on indigenous grass or shrubs and have access to water en
route. So the animals suffer minimum weight loss or shrinkage due to travel. Transport
by trucks is no doubt comfortable but the vehicles should be suitably constructed for
carrying different species of animals and must permit careful loading and unloading of
animals. Distance up to 500 Kms or 12-15 hours journey may be negotiated by road
truck. If the journey requires to be continued for more than 12 hrs, the animals should be
unloaded and offered sufficient feed and water.
Meat Inspection- All food animals (Buffaloes, Sheep, Goats, Pigs, etc.) are to be
slaughtered for production of meat at slaughterhouses authorized by Corporations,
Municipalities, Panchayats etc. As per the direction of Supreme Court of India, all the
slaughterhouses are to be modernized scientifically following norms of Pollution Control
Boards, Animal Welfare Board, Food Safety and Standards Authority of India etc. It is
mandatory that all the food animals are inspected by a qualified Veterinary Doctor who
is registered by Veterinary Council of India with the assistance of some trained Meat
Inspectors for the production of hygienic and wholesome meat. The main objectives of
meat inspection are-1) to protect the consumers from zoonotic diseases through
consumption or handling of meat-2) to protect slaughter personnel and 3) to protect
animal health. It includes Ante mortem Inspection and Postmortem inspection.
Ante mortem examination- is the examination of the live food animals (Buffaloes,
Sheep, Goats, Pigs, Poultry, etc.) before slaughter so that only healthy and
physiologically sound animals are slaughtered for human consumption. It is done in
pens where proper lighting and ventilation are available. All animals are rested for 24
hours only allowed for slaughter. Animals should not be fed for at least 12 hours before
slaughter. However abundant water should be provided. It is done on the day of arrival
and also before slaughter. Identification of animals is very important which is done
through traceability. It is done while the animals are in rest and motion. During ante
mortem examination, the abnormalities like physical exhaustion, changes in posture,
behavior, gait, abnormal structure in abdomen, abnormal discharges from nose, mouth,
rectum, protrusions, high body temperature, abnormal pulse rate, respiration etc are
recorded. All the fit animals are passed for slaughter. All the unfit animals are
categorized as
(a) Dead animals.
(b) Diseased animals.
(c) Slaughter authorized under special conditions.
(d) Delayed slaughter.
(e) Casualty slaughter and
(f) Emergency slaughter.
Pre Slaughter Care and Handling of Meat Animals- Pre-slaughter care, handling and
transport of meat animals are very important for production of wholesome meat. The
process of production of wholesome meat starts from farm and continues till the meat
reaches the consumer‟s kitchen (farm to fork approach). The production of carcasses of
high hygienic standards demands sound husbandry methods, which pay close attention
to animal health as well as cleanliness in the final stages of fattening in the farm.
Livestock receiving area- It is the area where animals are received. Receiving area
must have watering, feeding and animal inspection facilities. Animals are to be
inspected by a Veterinarian. Healthy animals are sent to lairage while sick and injured
animals are to be sent to isolation pen.
Lairage- Place where animals are provided rest before slaughter. Rest is to be provided
up to 24 hours to overcome the physiological stress involved in transportation of
animals. Sheep have to be kept off feed up to 12 hours before slaughter in lairage to
reduce the gut contents thereby reducing the chances of contamination during dressing
of carcasses. Space requirement for lairaging of sheep is 0.6 m2 per animal.
Slaughter hall- Premises where stunning, bleeding and dressing of carcasses takes
place in the abattoir. Animal need to be stunned before slaughter for painless killing. To
ensure proper and safe stunning a restrainer has to be provided which will hold the
animals firmly while stunning. Stunning will be followed by bleeding which has to be
done on a bleeding trough of 1.1 to 1.2 m width for small ruminants. Dressing of the
animals has to be done on rail for ensuring hygiene. Height of the overhead rails has to
be about 2.7 m at bleeding area and 2.3 m at dressing area.
Shall keep a record of the number and kind of animals slaughtered along with the
number and kind of carcass and parts or organs condemned on account of different
diseases.
Shall see / advise that at the close of each day‟s work the abattoir under him are
thoroughly cleaned and disinfected according to the procedure specified and the
condemned parts or organs duly destroyed and the offals removed to such places as
may be fixed by the local authorities.
Shall ensure hygienic procedure regarding handling and transportation of meat to
avoid contamination.
Shall see that light, ventilation, drainage, water supply, fly proofing, general
cleanliness of floor and walls of the slaughter house are maintained.
Shall examine the carcass and viscera of all animals slaughtered, methodically
and completely in all the cases. All carcasses inspected and passed as fit for human
consumption should be clearly stamped at several places giving the date of inspection
with his signature. The details of stamping ink are appended at Appendix-62.
Shall see that the instruments likes knives, wipes etc are properly cleaned/
disinfected at the end of each working day, used for cutting or examination of any
diseased organs, tissue and shall not be used for any purpose until they are disinfected
in boiling water or other suitable disinfectants.
The carcass of animal found well nourished and free from any disease, should
only be passed as fit for human consumption.
He, if finds any abnormality in any part or organ of the carcass, the whole carcass
and the organs should be examined thoroughly for the evidence of any repetition of such
abnormality in other parts / organ of the carcass. However the organs with abnormality
should be discarded.
Shall with the help of the health officer of the city corporations/ Municipality/
organization prosecute the illicit slaughter and sale of such meat.
Shall follow the instructions/ regarding working of slaughter houses and slaughter
of animals given by Director Local Self Government/ Municipal Commissioner / Deputy
Director of Veterinary Services (In charge District).
He, unless and until called for to do shall not perform any other departmental
work except the slaughter house duties.
Shall be responsible for the submission of prescribed reports and returns on due
date and time to the superiors as per proforma prescribed.
A Veterinarian when required to look after the duties of a slaughter house as a
part time job in addition to his own duties, under the orders of a competent authorities
shall follow the instructions contained in the foregoing paras however, he shall be
entitled to claim special allowance for such additional work as per the Govt. of Madhya
Pradesh, local self Government Order No. 89471/18-16/City -X/ Dated 28.08.76 as
appended at Appendix-18.
MEAT MARKING
Application of Health Mark –
The carcass/ meat of every animal, which is slaughtered at the Municipal
Slaughter House, will bear a health mark/ stamp after the veterinary doctor has declared
the same fit for human consumption after the examination, A person shall not sell or
supply meat for human consumption, or for incorporation in a food for human
consumption, unless the meat bears a health mark.
SECTION- X
INSTITUTE OF ANIMAL HEALTH AND VETERINARY BIOLOGICALS, RASALPURA,
MHOW (M.P.)
General-
Large scale manufacture and standardization of Veterinary Biologicals (Vaccines,
Antisera, etc.) is a highly specialized branch. The technology is based on the
development carried out in the fields of microbiology, immunology, bio-physics,
biochemistry, pharmacy and other branches of engineering such as mechanical,
electrical, refrigeration, electronics, high vacuum and environmental control. The
production of biologicals is governed by the Drug and Cosmetic Act and the security and
the interests of workers by the provisions of fundamental rules and such other rules
prescribed Government of Madhya Pradesh from time to time.
Technical personnel engaged in this branch are basically graduates in Veterinary
Science from a recognized university or institution in India or abroad. At least 4 to 6
months training in the techniques of manufacture of biological products from the IVRI
and about 2 years experience of production of biological products or post graduate
degree in bacteriology/ virology (Madhya Pradesh Gazette 27th July 1973). Besides
further specialization is achieved by deputing some officers to short term pin pointed
courses for particular product or technique. Temperamentally, the job needs composed,
and devoted workers who should have research aptitude and a craze for constant
learning. The establishment of the institute of animal health and Veterinary Biologicals
has therefore been separated from the Civil Veterinary department, for the purpose of
seniority. The institute coordinates the activities of the field officers and the institute.
History:
An institute was set-up in April 1949 at Gwalior as Madhya Bharat Vaccine and
serum Institute, Gwalior to fulfill the needs of Veterinary Biologicals of the then Madhya
Bharat state. A Major portion of it was shifted in the buildings of college of Veterinary
Science And Animal Husbandry Cum Livestock Research Institute, Mhow with the
objectives of undertaking production of all the required biologicals for the entire re-
organised Madhya pradesh and to coordinate research activities with the college. The
Institute was named as Biological Production Division, Mhow during this phase.
Consequent upon the establishment of Jawaharlal Nehru krishi Vishwavidyalaya,
Jabalpur in Dec 1964, the college of Veterinary Science along with the livestock
research activities was transferred to the Vishva Vidhyalaya and the Biological Products
Division was retained by the Veterinary And Animal Husbandry Department. It was
decided in a meeting of all the officers I/c of Biological products in the country held at
Delhi, that all the Institutes preparing Veterinary Biologicals in this country should be
uniformly named as institute of Animal Health and Veterinary Biologicals. It was
envisaged that in addition to its role of production it should be useful in the area of
product development research and imparting short courses for the research of field
workers.
Directorate Level:-
At the Directorate, the Joint-Director of Veterinary Services, Deputy Director of
Veterinary Services, Veterinary Surgeons and other staff shall advice and assist the
Director for the formulation, implementation, evaluation and monitoring of various
activities of Institute of Animal Health and Veterinary Biologicals in the state who in tern
shall guide the officers and staff engaged therein for proper execution and
implementation of the Veterinary Biologicals work.
Director:
He shall be over all in charge of the Institute of Animals Health and Veterinary
Biologicals and shall be the custodian of all the store and stock under this charge.
He shall work under the administrative control of the Director, Animal Husbandry,
Madhya Pradesh and shall be responsible for his work to him.
He shall be responsible for obtaining/ renewing the manufacturing license under
drug act for various Biological products.
He shall submit the necessary development plans and organise the training of
staff in different specialties in various national/international laboratories.
He shall follow the provisions made in the Drug and Cosmetic Act, Factory Act,
Pollution Control Board and other similar legislation with the assistance of the
subordinate officers.
He shall ensure that bottling vial/ ampoule filling and sealing is accurately carried
out and the finished containers are checked for extraneous matter and shall also ensure
correctness of labels as regards contents and expiry date.
He shall see that the vaccine diluents, diagnostic material etc so prepared are
properly stored at prescribed temperature in cold storage till dispatch to the indenting
officers and shall be final authority to release the vaccine for field use.
He shall ensure that tangible records pertaining to preparation/ standardization
and supply of vaccines and such other products manufacture by the institute are
maintained brew-wise/batch-wise. He shall ensure that all the articles such as
chemicals, glassware, sundries, equipments, feed and fodder, machineries, spares,
purchased for the work of institute are brought on records of central store and their
subsequent issues and utilization by various Laboratories.
He shall ensure proper disposal of by - products or waste products, and shall also
see that the write - off proposals of store articles are submitted regularly to him.
He shall see that the routine maintenance and upkeep of plant / cold storage /
freez dryer / Boiler / Generator / Automobiles etc for operational and production activity
is carried out properly by the staff concerned for uninterrupted function.
He shall ensure that the pressure vessels used in production or standardization
are tested by prescribed authorities periodically so as to meet the requirements of
Factory Act.
He shall be responsible for the submission of the prescribed periodical reports
and returns and the annual reports and returns and the annual report on due-dates and
in time to the controlling officer / to Government of India on the prescribed proforma and
shall be responsible for the correctness of information incorporated in the returns and
reports.
BACTERIAL-VACCINES SECTION
He, whenever required, shall conduct postmortem on the animals of the institute
and shall collect material for further examination, investigation etc. in accordance with
procedure laid down.
He shall submit the post mortem report in the prescribed proforma as appended
at Appendix-65 to the Deputy Director/ Director (A.H.& V.B) as the case may be, at his
earliest.
Veterinary Surgeon
He shall be responsible for his work to the Senior Veterinary Surgeon/ Deputy
Director/ Director Animal Health & Veterinary Biologicals and shall work under their
guidance and supervision.
He, whenever directed to perform the duties and carry out the work in a particular
section / sub-section shall follow the instructions, as fixed by the section or sub-section
in charge or other superiors, for smooth and efficient working.
He, whenever required, shall conduct postmortem on the animals of the institute
and shall collect material for further examination, investigation etc. in accordance with
procedure laid down.
He shall submit the post-mortem report, in the prescribed proforma as appended
at Appendix-65, to the Senior Veterinary Surgeon / Deputy Director/ Director, A.H. &
V.B. as the case may be, at his earliest.
Glass Blower :
He shall be responsible for his work to the section in charge/other superiors of the
institute and shall work under his guidance and supervision.
VIRAL-VACCINES SECTION:
Veterinary Surgeon
He shall be responsible for his work to the Senior Veterinary Surgeon / Deputy
Director /Director (A.H.&V.B) and shall work under his guidance and supervision.
He whenever directed to perform the duties and carry out the work in a particular
section /sub-section shall follow the instructions, as fixed by the section or subsection in
charge or other superiors, for smooth and efficient working.
He shall perform any other work assigned to him by his superiors from time to
time.
He shall be responsible for timely procurement of animals/ chicks embryos/ such
other subtracts prescribed for viral multiplication, their timely infection with prescribed
schedules and harvest at optimal periods.
Glass Blower:
He shall be responsible for his work to the section in charge/other superiors of the
institute and shall work under his guidance and supervision.
Veterinary Surgeon:
He shall be responsible for his work to the Deputy Director/ Director, A.H. & V.B.
and shall work under his guidance and supervision. He, whenever directed to perform
the duties and carry out the work in a particular section/ subsection shall follow the
instructions, as fixed by the section or sub section in charge or other superiors, for
smooth and efficient working.
He shall perform any other work assigned to him by his superiors from time to
time.
Laboratory Technician
He shall be responsible for his work to the section in charge/ other superiors of
the institute and shall work under his guidance and supervision and shall perform his
duties and carry out the instructions in respect of routine working of the laboratory as
fixed by the section in charge or other superiors.
He shall perform any work assigned to him by his superiors from time to time.
STANDARDIZATION SECTION:
He, keeping in view the demand of various laboratories of the institute, shall be
responsible to plan and phase out the, breeding programme of the aforesaid animals in
such a fashion so as to supply the animals of prescribed age, weight and number to the
concerned production/testing sections as and when required.
He shall be responsible for testing of all the vaccines, diluents and any other type
of product manufactured by the institute in accordance with the provisions of Drugs and
cosmetic Act Schedule F1 or those prescribed by national laboratory or any learned
body and shall see that, the testing of vaccines is carried out in such a manner that the
supply is not affected in any way and vaccine is supplied to the field only after testing.
He shall see that post mortem examinations on all such animals dead during
experiments or in routine in all the production/testing laboratories of the institute is timely
conducted and the relevant report/records are submitted to the concerned section.
He shall be responsible for the production of fodder crops, management of grass
lands, conservation of fodder and grass, procurement of Hay etc and related agricultural
operations to meet the requirement of the institute.
He shall be responsible for regular supply of water to different laboratories and
institute as a whole.
He shall be responsible for proper disposal of Bio-Medical Waste of the Institute
and procure NOC from Pollution Control Board as & when required.
He shall be responsible to maintain the norms required for CPCSEA Certification
of the Small Animal House.
He shall be responsible to maintain security of different buildings of the Institute
during night.
Veterinary Surgeon
He shall be responsible for his work to the Senior Veterinary Surgeon/ Deputy
Director/ Director, A.H. & V.B. and shall work under his guidance and supervision.
He shall perform any other work assigned to him by his superiors from time to
time.
He, whenever directed to perform the duties and carry out the work in a particular
section/sub-section shall follow the instructions, as fixed by the section or sub-section in
charge or other superiors, for smooth and efficient working.
Glass Blower
He shall be responsible for his work to the section in charge/other superiors of the
institute and shall work under his guidance and supervision.
Refrigeration Engineer
He shall be responsible for his work to the Deputy Director (A.H. and V.B)/
Director, (A.H. and V.B.) and shall work under his guidance and supervision.
He shall be responsible to procure freeze driers and other ancillaries by making
special provision in new items/ infrastructures/ bi-lateral aid programmes and arrange to
complete the import formalities connected with it.
He shall be responsible for minor urgent repairs of civil nature, minor construction
and regular supply of water to different laboratories and institute as a whole.
He shall be in charge of the Engineering section and, if needed shall create
suitable sub sections for proper execution of work and shall be the administrative and
technical head of the section, with over all control of Director (A.H. and V.B).
He shall perform his duties and carry out the instructions in respect of routine
working of the Engineering section under his charge, as fixed by Deputy Director (A.H.
and V.B.)/ Director, (A.H. and V.B.) and shall be the custodian of all plants/
equipment/machinery/ accessories etc.
He shall perform any other work assigned to him by his superiors from time to
time.
He shall be responsible for smooth and efficient operation and functioning of all
the plants/ Generator, Machinery/ electrical instruments equipments/ automobile etc.
and shall undertake periodical servicing overhauling/ maintenance/ repair either through
the staff of section or out side agencies, whenever required, as per approved procedure.
He shall be responsible to give opinion regarding repairs and maintenance, in
case he finds that a particular work can not be completed with the help of sub ordinates.
He shall suggest get the work, partially or fully carried out by outside agencies, may be
on the basis of annual service contract from the manufacturers.
He shall be responsible to arrange for the various machines to be leaded and
emptied as per the requirement of the sectional technical staff and shall also provide
supervisory duties over all the machines for all the 3 shifts of the day when the
machines, cold storages plants and incubators etc are working.
He shall be responsible for getting the fitness certificate of all the vehicles of the
institute and get them registered if required.
He shall be responsible to get boiler and Pressure vessels tested and inspected
by competent authorities and to obtain certificates and shall also be responsible for the
safety of persons working at such sites.
He shall arrange for the spare parts of every machine in the prescribed manner
and shall see that the machine is not ideal for want of spares and shall also arrange
purchases of electrical and mechanical goods required during the year for functioning of
the machines and vehicles of the institute.
He shall see that records of complaints received from various sectional officers
regarding repair of equipments etc. are maintained and the action taken there upon is
also noted.
He shall ensure verification of all such works regarding installation, repair,
maintenance carried out by outside parties for which Director may instruct him.
He shall be responsible for testing and certifying all the equipments/ plants/
machinery purchased by the institute before the final payment.
He shall ensure that adequate lights in the campus during night time are provided
and essential material for this purpose is purchased/ procured and shall also furnish
plan for strengthening whenever necessary the light fittings, heavy power supply or
additions/ alteration in the present fittings of electrification.
He shall undertake periodical inspections of the sub sections/ plant machinery
etc. under his charge and shall suggest ways and workshop facilities and shall submit
proposal, from time to time.
He shall implement the maintenance manual issued by the office of Director (A.H.
& V.B).
He shall be responsible for keeping the records of log books of all the vehicles/
plants etc. neatly, correctly and upto date and shall also maintain records and registers
of stores, utilization, transfer record of all the receipt of store articles upto date
purchased, procured for EME.
Refrigeration Mechanic
He shall be responsible for his work to the section, sub section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible for operation, maintenance of freeze driers, deep
freezers, refrigerators, air conditioning plants, room air conditioners, cold storages and
refrigerated centrifuge machines etc.
He shall remain present at the time of loading/un - landing and operation of
freeze driers, if required by the concerned Deputy Director.
He shall perform any other work assigned to him by his superiors from time to
time.
Transformer Attendant
He shall be responsible for his work to the section, sub section in charge/other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible for maintenance, repairs and efficient functioning of 500
KVA and other transformers, if any and, shall also be responsible for efficient
maintenance of panel boards and their various controls.
He shall be responsible for repairs and maintenance of electric supply through-
out the institute.
He shall perform any other work assigned to him by his superiors from time to
time.
Gas Mechanic
He shall be responsible for his work to the section, sub section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible for general maintenance and repairs of gas water and
steam pipeline.
He shall maintain pressure vassals, distilled water plants, autoclaves and shall
undertake whenever required servicing and repair of these apparatus.
He shall perform any other work assigned to him by his superiors from time to
time.
Boiler Attendant
He shall be responsible for his work to the section, sub - section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible to operate boiler as per requirement of the section and
shall keep it clean free from scales and undertake periodical complete maintenance
from within in accordance with the instructions of boiler inspector.
He shall keep the boiler in a satisfactory condition especially at the time of
inspection by the boiler inspector.
He shall perform any other work assigned to him by his superiors from time to
time.
Boiler Man
He shall be responsible for his work to the section, sub - section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible to operate boiler as per requirement of the section and
shall keep it clean free from scales and undertake periodical complete maintenance
from within in accordance with the instructions of boiler inspector.
He shall keep the boiler in a satisfactory condition especially at the time of
inspection by the boiler inspector.
Generator Operator
He shall be responsible for his work to the section, sub-section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall perform any other work assigned to him by his superiors from time to
time.
He shall be responsible to operate the generator as per need and necessity of the
institute and shall keep the generator well maintained and shall also undertake
preventive maintenance, repair of generator (including alternate only in diesel generator)
panel board of generator distribution line and their control etc.
He shall maintain the generator in satisfactory condition at all the times and shall
get it inspected by electrical inspector.
Shift Mechanic
He shall be responsible for his work to the section, sub - section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible for smooth running of machines and shall attend the
machines (Idle and working both) during his duty hours.
He shall be responsible for up to date regular recording of all the parameters of
the machines in various charts and shall be responsible for their correctness.
He shall be responsible for completing minor repairs of machines to continue
uninterrupted production work and shall be responsible for operating generator during
his duty hours.
He shall perform any other work assigned to him by his superiors from time to
time.
Electrical Mechanic
He shall be responsible for his work to the section, sub - section in charge/ other
superiors of the institute and shall work under his guidance and supervision.
He shall be responsible for maintenance and repair of all the electrical
instruments, equipments, apparatus electrical distribution panel board etc. and shall also
maintain general electrical wiring, fitting and illuminations.
He shall perform any other work assigned to him by his superiors from time to
time.
Ministerial Staff/ Driver/ Peon/ Chowkidar/ other Class IV and Contingent staff
As described under Section-I, of Chapter-VII under respective headings.
At Division Level :
The joint Director of veterinary Services, In charge of the Gwalior Division shall
function as administrative controlling officer and Director (A.H. & V.B) as technical head
of the Serum Institute and shall be responsible to get the various product ional activities
carried out by the concerned staff of the unit as per approved technical programme.
Veterinary Surgeon:
He shall be responsible for his work to the Senior Veterinary Surgeon, Biological
Products/ Joint Director of Veterinary Services/ Director (A.H. & V.B) and shall work
under his guidance and supervision.
He shall perform any other work assigned to him by his superiors from time to
time.
He shall if required to do so, maintain records of central stores, central supply etc.
of unit.
Ministerial Staff/ Drivers/ Peons/ Chowkidar/ Class IV and other Contingent staff
As described under Section -I of chapter VII, under respective headings.
SECTION-XI
Pashu Ashraya Sthal `Aasra`
Pashu Ashraya Sthal or Aasra was established in the year 2004 under the
Society Act. by Department of Animal Husbandry, Government of Madhya Pradesh at
Bhopal to provide temporary shelter home for stressed, stray animals like Cows,
Buffaloes, Dogs, Cats, Horses, Mules, Rabbits, Birds and Others. This institution is
recognized by the Animal Welfare Board of India and Madhya Pradesh Goapalan Evam
Pashudhan Samvardhan Board.
It is a unique institution working towards welfare of Animals and their rights to
protect biological harmony and creation better living environment. It is dedicated to
prevent suffering, neglect, abuse and cruelty towards animals and providing information,
raising public awareness of animal issues, promoting responsible pet ownership and
kindness towards all living things. It provides shelter, rescue and treatment to ownerless,
injured and neglected abandoned animals and birds. After recovery animals are shifted
to permanent shelter homes like Government registered Goshalas and likewise
organizations.
The institution work In joint operation with Municipal Corporation Bhopal
and ARV programme is conducted for control of stray dog population by performing
Vasectomy in male dogs. Free ARV camps are also organized in different parts of city to
prevent rabies in dogs. Aasra also conduct awareness campaign regarding street animal
adoption scheme and educate people for proper handling of animals so as to minimize
suffering to the animals and to degenerate awareness against cruelty to animals. The
institution provide effective 24 hour emergency service. Rural Extension Camps are
organized for working animals along with free distribution of medicine in rural areas.
Villagers are given education about animal welfare activities and how they can avoid
cruelty to animals. Free Anti-Rabies Vaccination Camp are regularly organized where
dogs are vaccinated by organization‟s veterinary doctors. Dog owners are also given
dog care tips.
The institution is having a well-equipped Clinic pets as well as stray animals get
the treatment and vaccination there.
CHAPTER-IV
SECTION-I
ANIMAL HUSBANDRY DEVELOPMENT
GOAT-
1. Selective breeding with Jamunapari breed in northern part of the state.
2. Up gradation with Jamunapari in rest of the M.P., except western part of the
state.
3. Breeding with Barbari breed in western part of the state may be introduced.
4. Cross breeding of goat with exotic Boer goat breed to be undertaken to
improve the productivity of Goat breeds.
SHEEP-
Sheep breeding is concentrated in few districts of M.P. In existing policy cross
bred Corroidale and there after crossbred Rambulate were used to up-grade the local
breed of sheep. Therefore, it is being proposed to continue same breeding policy of
sheep in the state.
PIG-
In the state breeding with Middle White Yorkshire and Large White Yorkshire are
being practiced. In the present policy it is being proposed to continue the existing policy.
Apart from that colored pigs may be used if pig keeper desire.
where up gradation with Gir breed was practiced. Hence, It should be continued in
foresaid blocks of district. Mandsaur and in part of Jhabua and Sheopur district.
Buffalo-
(I) Buffalo breeding with Murrah in entire state except in few pockets should be
continued for up gradation of local buffaloes.
(ii) Bhadvari buffalo are found in district. Bhind These buffalo are mostly
maintained by production of ghee due to high fat percent of milk (12-14%)
this breed is in verge of extinction, thus from bio-diversity conservation
viewpoint it should be preserved. Therefore, in the district Bhind and
adjoining area breeding with Bhadavari is being proposed in the present
policy.
(iii) There is demand of Jafrabadi buffalow in western part of the state.
Therefore, in selected area adjoining to south Gujarat up gradation of local
buffalo with Jafrabadi may be introduced if pashupalaks desire.
Sheep-
Sheep is concentrated mostly in Mandsaur, Ratlam, Shivpuri, Datia, Bhind and
Chhattarpur district. In existing policy cross bred Corroidale and thereafter crossbred
Rambulate were used to upgrade the local breed of sheep. Therefore it is proposed to
continue same breeding policy of Sheep in the State. One sheep farm would be
continuing and remaining two farms will be converted into goat farms. A departmental
committee will review the classification of the farms.
Pig-
The pigs are concentrated mostly in Balaghat, Jabalpur, Rewa, Satna, Chhattarpur,
Tikamgarh, Bhind, Gwalior and Datia Districts.
In the state breeding with Middle White Yorkshire and Large White Yorkshire is
practiced. In the present policy it is proposed to continue the existing policy. Colured
pigs like Jabalpur black and Chamukha may be introduced, as desired by the keepers.
OBJECTIVES-
(1) To involve farmers in the livestock production system in order to enhance
livestock productivity, thereby, enhancing livestock production towards self
reliant in livestock and livestock products.
(2) To increase livestock farmers income by reducing input cost through use of
latest technology as well as distributing the benefits equitably at different
levels.
(3) To be self reliant in provision of all inputs and services in order to reduce
production cost and divert this investment toward quality livestock production
by focusing on extension and farmer skill development in livestock domain.
(4) To create equal opportunity for all livestock farmers to access input services
and market facilities cutting across all caste, class and creed.
(5) To promote environment of secured livelihood in livestock sector providing
timely services.
(6) To empower regulatory bodies to implement Acts and Rules framed to control
environmental hazards due to livestock production system.
(7) To ensure in situ conservation of gene pools of livestock for rectifying related
measures through molecular research and to propagate superior indigenous
livestock germ plasm involving community.
(8) To organize livestock farmers into, farmers groups, producer companies, and
other similar institutional arrangements to help them engage with the markets
on an even playing fields.
(9) To mitigate adverse impact of growth and modernization of livestock sector
on local ecology through appropriate policy intervention.
APPROACH-
(1) Livestock development strategies programmes will be based on “situation
specific” and “need based” approaches taking into account variable Argo
climatic and socio-economic conditions. Efforts will be made to avoid
adoption of a uniform approach for the whole state and all types of livestock.
(2) Keeping in view India‟s commitment to „Millennium development goals‟ and
the fact that majority of livestock owners are smallholder, resource poor
families, special attention will be paid to help them overcome constraints
faced in improving productivity of livestock and take advantage of the
increasing demand for livestock products.
(3) Livestock development programmes will give due cognizance to critical
development issues like impact on environment, equity, direct benefit to
women and sustainability. Care will be taken that the overall impact on
enjoinment is positive.
(4) Livestock developments programmes will be comprehensive in nature and it
will be ensured that they cover related components like:
Policy Segments-
(1) livestock health policy: the following measures will be taken up for
implementation.
(2) Exploit the production potential (food and non food outputs) of livestock and
get desired benefit of developmental interventions. Efforts will be made to
check losses and maintain livestock in healthy state and to create awareness
amongst owners about animal health related aspects.
(3) Making available disease diagnostic, prophylactic and curative services to
combat diseases to livestock owners in all the parts of the state on an
expanding scale and by strengthening the existing infrastructure and through
new initiatives like developing an eVET network.
(4) Special attention will be paid to diagnose cause of losses and to monitor
emerging diseases especially those of zoonotic importance.
(5) Surveillance and monitoring of commonly occurring diseases will be
organized to forecast occurrence of diseases, plan control measures, monitor
result and prepare a status report on livestock health.
(6) For control of diseases know to be endemic in some pockets e.g. H.S, B.Q.,
Anthrax universal vaccination of animals will be attempted in an ever-growing
scale.
(7) Regulatory mechanism will be developed to control and contain new
emerging infectious diseases.
(8) Introduction and supply of animals for breeding purpose (male or female for
natural service or for semen production) without health checkup according to
prescribed practice will be discouraged.
(9) To ensure quality a system of random checking of the quality of vaccines,
biologicals and diagnostic agents will be introduce at point of production till
point of use.
(10) Provision of animal health coverage and disease investigation facilities will be
made mobile and later would give way to professional practices delivering the
inputs at the farmer door-step.
(11) Development and maintenance of cold chain for vaccines and biological
products for delivery to the farmers‟ door-step will be strengthened.
(12) Efforts will be made for crating a disease on the basis of severity of the
impact on livestock productivity and human health.
(13) Animals health coverage will be provide by using ICT (information and
communication technology)
beside improving productivity. Biodiversity here will not only cannot livestock
of identified local breeds but also those referred to as non-descript, since in
some case their breed is not formally named. The functions performed and
net output of these non-descript livestock and poultry will be assessed before
deciding cross breeding or upgrading with other breeds (Exotic or Indigenous
). Any change in the type of livestock/poultry will be decided with due care.
(4) Selection of animals for breeding purpose (For frozen semen production or
natural service) will be after due scrutiny of their pedigree so as to select
animals will also confine to prescribed health standards.
(5) All the breeding farms of the animal husbandry department will strive to follow
a planned breeding programme for producing animals for breeding purposes
as per prescribe selection and health standards. Sincere effort will be made
to ensure that average level of productivity of the animals at farms is better
than existing field standards. Quality standards specified for frozen semen
and embryo producing units will be strictly applied.
(6) Productivity of the local livestock / poultry of descript or undefined breeds and
the crossbreds (dairy, eggs or meat ) will be assessed, using recommended
methodology, to form the base for deciding breeding intervention for
improvement, selection of breeding material and to identify characters to be
improved.
(7) Progeny testing programmes will be initiated for selection of breeding bulls
(Crossbred cattle and buffalos) to ensure sustained progress (the characters
to be tested will be decided with due care giving due regard to producer‟s
preferences).
(8) Productivity and not the production of improved progeny born out of various
development programmes will be the basis to assess the impact.
(9) Breed improvement programmes will be taken up in such a way that
genotype of any livestock/poultry will be identifiable in order to assess genetic
performance and identifying necessary corrective measure.
(10) The NGOs involve in artificial insemination of cattle/ buffalo in the state will be
required to follow the prescribed breeding policy. A mechanism will be
evolved by the animal husbandry department to monitor the work of these
agencies from time to time.
(11) Exotic germ plasm will be used in organized farm conditions, if found
necessary provision of superior germ plasm bull will be made for natural
service in areas where access to artificial insemination is difficult and mass
castration of scrub bulls will be ensured.
Extension and capacity building: the following measures will be taken up for
implementation-
(1) Strategically planned extension and farmer training programmes will be
integral components of the all livestock development prograammes.
Extension strategy will be planned considering nature of the area and type of
the farmer through farmers' participation.
(2) An extension and advisory system will be developed within the directorate of
animal husbandry to improve productivity as well as quality of livestock
/poultry and its products.
(3) Regular training of the extension personnel will be organized at training
institutions as well as through ICT interventions.
(4) A mechanism for communicating information skill and technology to the
producer will be developed to sustain the process of updation and
managment of knowledge.
(5) Convergence with other departments' schemes and flow of the credit from
financing institution will be encouraged to increase investment in the livestock
sector.
(6) Government functionaries and farmers' associations involved in planning and
execution of these programmes will be oriented and trained to ensure their
appropriateness and effectiveness, particularly for resource poor/
underprivileged families.
(7) The recommendations, massages (for improving awareness, animals
management, technology adoption, skills) conveyed through extensions and
training programmers will be pre-tested to ensure appropriateness and
situation and need specificity.
(8) Considering crucial role of women in livestock production efforts will be made
to plan and implement extension and training according to their needs,
perceptions and suitability. A programme of gender sensitization will be
arranged for the staff of the department.
(9) Risk coverage through livestock insurance will be promoted against disease
and natural calamity.
(4) Tapping of uncovered markets within and outside the state for all the above
products in order to ensure equitable share to primary milk producers.
(5) Public private partnership in order to expend coverage of organized market for
milk and milk product.
(6) Production & supply for mineral mixture to rural areas for enhancement of milk
production and better health for animals.
(7) Encouraging practices of clean milk production with an objective to achieve
quality improvement.
community, too, to monitor and assess the impact of the interventions being
made by the department.
(4) Establishing a monitoring and evaluation cell at the directorate of animal
husbandry.
SECTION-II
INSTITUTIONS ENGAGED WITH ANIMAL HUSBANDRY DEVELOPMENT
The following institutions are engaged with Livestock and Poultry development
work in the Department-
(01) Key Village Scheme.
(02) Intensive Cattle Development Project.
(03) Controlled Cattle Breeding Programme.
(04) Government Cattle Breeding Farms.
(05) Government Bull Rearing Farm.
(06) Government Sheep Breeding Farm.
(07) Government Goat Breeding Farm.
(08) Government Pig Breeding Farm.
(09) Fodder Demonstration and Experimental Farm.
(10) Central Semen Station.
(11) Frozen Semen Bull Station.
(12) Frozen Semen Bank.
(13) Feed Analytical Laboratory.
(14) Embryo Transfer Technology Laboratory.
(15) Government Poultry Farm.
SECTION-III
Key Village Scheme
village is expressively means that the village holds the key to the successful cattle
improvement & can be achieved only by large scale work in villages where most of the
cattle breeding is carried on. The key village is an intensive cattle improvement unit
working in a compact area of the village or a group of contiguous villages having a total
population of about 1000 breedable cows and / or she buffaloes. All aspects of cattle
improvement, namely breeding, feeding etc. are attended to by the staff at the village.
Services offered by this scheme to the public through Key Village Units-
(i) Artificial Insemination.
(ii) Pregnancy diagnosis & Calf verifications.
(iii) Conduct calf rallies.
(iv) Livestock Insurance.
(v) Provide subsidy to the landless agricultural labours to rear female calves.
(vi) To identify and register elite females of the covered area.
(vii) To identify and register elite bulls of the covered area.
Artificial Insemination in cattle is carried out in all the Key Village Units (Sub
Centers). The animal brought is first examined for detection of heat. If proper heat is
detected the Artificial Insemination is done with appropriate semen straw. The details of
Artificial Insemination like type of semen, bull No., date & other relevant details are
recorded in the Artificial Insemination Hand book supplied to the farmers, by the
Department. A separate page is maintained for each and every animal maintained by
the farmers.
After 60 days from the date of last A.I., the animal can be examined per-rectum
for pregnancy diagnosis, and if found positive for pregnancy then it is recorded in the
A.I. hand book of the farmer and the tentative date of calving is also given and the same
is also recorded in the A.I. register of the Key Village Units. If the animal is not pregnant
then the animal is treated wherever necessary to bring the animal back to heat for doing
A.I. and the owner is advised accordingly as per case is concerned. When the calf is
born it is again recorded both in the hand book and the Key Village Unit‟s calf born
register. The female calves born will be inducted for the calf rally and into other schemes
like the Calf Rearing Scheme etc.
Calf ralies are also organised regularly. The objective behind to conduct the calf
rallies in every Key Village Unit annually is that today‟s calves make up tomorrow‟s
breeding stock. The farmers are encouraged to care for their young stock which results
in the building up of a good future producing stock. A Calf Rally is conducted at key
Village Unit of each commune. The cross bred female calves born out of Artificial
Insemination done by the department is brought to the Rally for selection. A
simultaneous de-worming campaign conducted on the same day by the department also
helps in improving the health of calves.
To control the problem of cattle Infertility, this scheme is being implemented.
Infertility in cattle occurs due to various reasons like reproductive diseases, hormonal
imbalance, malnutrition and deficiency of certain vitamins / minerals etc. The farmers, in
spite of repeated inseminations, find that their cattle remain infertile thus resulting in loss
of production. The farmers find it difficult to maintain these unproductive cattle, incurring
heavy loss in feeding them.
1 1 1 1 1 1 1 1 1 1 1 1
Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
Date of delivery
7 7 5 5 4 4 6 7 7 7 7 6
Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep.
Note:- The number of days added to both dates will give the expected delivery date
e.g. date of service is 10th January, expected delivery date would be 17th October.
Shall prepare an annual technical programme and action plan of the area under
his charge covering all aspects viz. Breeding, Management feeding, fodder
development, sexual health control, disease control, marketing etc. and shall submit it to
his controlling officer.
Shall prepare the programmes of semen production and supply in consultation
with the Artificial Insemination officer in charge of the Central Semen Station or, if
facilities exist, he will manage his own.
Shall see that the artificial Insemination Centre / Key village unit / sub centers
are timely supplied with sufficient feed and fodder of desired quality.
Shall keep a strict watch over the condition and health of breeding bulls of
centers / key village units/ sub centers in accordance with Appendix-26.
Shall submit the proposals for replacements of unserviceable and old bulls to his
controlling officer for further action.
Shall see that the sanctioned strength of breeding bulls is maintained at the
centre / key village unit / sub center / other Institutions as the case may be and shall
take such steps as may be necessary.
Shall see that the bulls stationed at the centre, Key village unit / sub centers / or
any Institutions as the case may be, are fed according to the Appendix-66. He shall
also submit the quarterly indents of feed and fodder required, to his controlling officer for
further action.
Shall see that the “Libido” and serviceability of each bull is maintained and any
defect in this regard shall be reported by him to the superiors for further action.
Shall see that the bulls are not put to excessive use for collection or natural
services under any circumstances.
Shall see that the breeding bulls are tested for brucellosis (twice a year),
tuberculosis and John‟s and are timely protected against all types of Ecto/ endo
parasites and other contagious diseases.
Shall see that the Artificial Insemination Laboratory of the Key village block /
centre / other institution, as the case may be, is fully equipped and that the required
equipments, instruments and apparatus supplied to the institutions are maintained
properly and replaced or repaired in time when necessary.
Shall ensure proper sterilization of equipments and instruments, apparatus, vials,
chemicals, solutions and semen extenders etc at the centre / key village unit / sub
centre and other institute as the case may be and shall guide to rectify the same
wherever necessary.
Shall check once in a month the semen of each bull at the centers where bulls
are stationed for purpose of semen collection or supplied from other source for quality
control and record is findings in a register having columns as prescribed in the
Appendix-67 and give guidance to the concerned subordinate staff in writing for
measures to be adopted, if any, for bringing about improvement in the condition of the
findings along with his comments shall be submitted by him to his superiors and the
officers where from that batch of semen has been received for information and proper
action.
Shall personally collect and preserve the semen more often and shall see that a
regular supply and proper utilization is done.
Shall be responsible for efficient use of frozen semen technology in artificial
insemination work. Wherever such facilities are provided.
Shall see that the staff working under him is trained and acquainted to perform
artificial insemination with frozen semen.
Shall see that the liquid nitrogen containers provided for the frozen semen
storage are handled and cared for properly by the staff working under him and shall
follow the instructions regarding case, transportation etc of such containers, as
appended at Appendix-70.
Shall be responsible to maintain the optimum level of liquid nitrogen always in the
container / containers at the centers / key village units/ sub centers or any other
institutions as the case may be to protect the semen straws preserved there in.
Shall see that the centers daily diary of the adopted breedable cows / buffalos is
maintained by his subordinate staff in the prescribed proforma.
He shall examine every animal brought for insemination, for the stage of estrus,
physiological defects and pathological conditions if any, and shall see that the animals
are in proper health and estrus and are inseminated with potent semen.
Shall advise treatment for psychopathological conditions with special reference to
reproductive disorders and sub fertile cases that may be detected by him / reported to
him.
Shall issue a breeding card to the owner of the animal inseminated / or served
naturally and shall direct the owner to get the animal examined for pregnancy on due
dates as specified in the breeding card as appended at Appendix-75.
Shall record the insemination/ natural service in a prescribed register as
appended at Appendix-76 and 77.
Shall seek advise of his superior officer for complicated and doubtful
Gynecological cases.
Shall take up regular checking of the cases followed up by the staff, of both
artificial insemination and natural services and shall verify the calves born and that they
are ear-tagged.
Shall be responsible to see that the breeding policy, approved by the department
for the area is strictly followed and breeding programmes are prepared and executed in
accordance with the approved policy of the area.
Shall extend full cooperation to other officers concerned, for implementation of
different livestock and other subsidy oriented schemes of the department.
Shall arrange for supervision of calves subsidized for their growth, health and
shall advise the owner for their better rearing maintenance and upkeep.
Shall see that the programmes of fodder cultivation and its conservation and
pasture development programmes are properly implemented. and shall see that the
arrangements for the supply of seed and root cuttings of various fodder crops are made
available in time.
Shall take up detailed survey for selection of new key village blocks / units / sub
centers, whenever directed.
Shall get the survey done about the production and disposal of various live stock
products in his jurisdiction.
Shall help the cattle breeders to get their cattle registered in the herd-book of the
breed if they are of desired standard.
Shall see that the authentic data about the availability of breeding bulls is
collected and arrangements for their disposal as far as possible are made.
Shall maintain registers of Government bulls and government breeders /
pedigreed livestock available with private breeders.
Shall regularly, under the guidance of his superior officers, organize sterility
camps in different villages under his jurisdiction and extend necessary treatment to the
cases. In addition he shall also review the results of previous such camps at the same
place. In such camps officers of sister institutions in the district / division should also be
involved. However in such camps experts from different disciplines of the veterinary
science from the state may also be invited if need be.
Shall arrange for veterinary first aid facility to the animals through the centers /
key village units / sub centers and treatment of Government bulls.
Shall organize timely prophylactic vaccinations among cattle against contagious
diseases in his jurisdiction and shall submit the annual indent of biological products in
the prescribed proforma as appended at Appendix-19 to Appendix-24, to his
controlling officer. Cold chain be maintained for the preservation of vaccine / Biologicals.
Any epidemic in live stock / poultry in key village / any other project area is to be
attended by staff of nearest veterinary hospital under the control of District officer.
Shall manage calf rallies in his area and shall help in the organization of district
cattle shows.
Shall see that the uneconomic old and the nondescript animals are sent to
Goshala.
Shall see that the castration of scrub bulls is done in accordance with the
approved programme.
Shall help in the organization of cattle breeders association in his jurisdiction and
suggest ways for their proper functioning.
Shall keep a close supervision on the utilization of funds allotted in kind or cash
for the implementation of various schemes.
Shall visit all the key village unit / centers / sub centers/ or any other institution as
the case may be under his jurisdiction at least once in a fortnight and shall provide
necessary guidance to the in charge of the institute/ field staff, in charge of the key
village unit / sub centers / artificial insemination centre or any other institute as the case
may be and shall also undertake examination of animals for pregnancy and on causes
of sterility and sub fertility and advise them for further treatment. A call book shall be
maintained at the Artificial Insemination centers / sub centers as per proforma given in
Appendix-74 and entries should be made accordingly.
Shall guide and educate cattle owners, on better animals husbandry package of
practices viz Breeding, package of practices for feed and fodder and management and
importance and essentiality of calf rearing at the time of his visits to the centers sub
centers / units / institutions.
Shall advise his controlling officer for the enforcement of the cattle improvement
act in his jurisdiction, wherever necessary. Shall also follow and cause to follow the
Standard Operating Procedure for Artificial Insemination Services circulated vide
Director Animal Husbandry No. 3021/ K.V.S./ 25-A/ 2009-10 Dated 19-03-2010.
Shall educate and induce cattle owners / breeders to adopt improved animal
husbandry package of practices and shall advocate the practice as per instructions and
guidance of the superior officer.
Shall educate and induce cattle owners / breeders to adopt improved animal
husbandry package of practices and shall advocate the practices as per instructions and
guidance of superior officer.
Shall keep the animals and calves ready at the key village Unit / sub centre /
other institution at the time of visit Veterinary Officer in charge or other superior officer
for pregnancy diagnosis, examination of sterile, sub fertile clinical cases and new calves
for selection for subsidy scheme and checking of growth and health of calves already
subsidized. He shall also present the problem cases for examination to superior officer.
Shall arrange meeting of cattle owners and breeders for solving their problems as
regards cattle development on the due date of the visit of the superior officer.
Shall undertake castration of scrub bulls in his jurisdiction according to the
programme drawn out by the superior officer.
Shall timely protect the Government bulls and other cattle of his jurisdiction
against contagious diseases as a prophylactic measure and shall also undertake
vaccination work in actual out-breaks, elimination of endo / ecto parasites periodically as
per directions of the superior officer.
Shall collect the demands of seed, and root cutting, chaff cutters etc. form cattle
owners and breeders of his jurisdiction and shall induce them for undertaking fodder
cultivation and fodder conservation.
Shall guide the farmers and shall see that pasture development programme
undertaken in his jurisdiction is properly implemented as per directions.
Shall undertake periodical survey of the production and disposal of livestock and
livestock products of his jurisdiction.
Shall educate cattle owners and breeders on the importance of the elimination of
their old uneconomic and nondescript cattle and shall collect them at a central place for
being sent to Goshalas.
Shall collect the information on the availability of breeding bulls according to the
prescribed proforma and communicate the same to superior officer in charge key village
Block or other scheme for inclusion in the good Breeder‟s register as appended at
Appendix-26 of the availability of bulls.
Shall induce cattle owners and breeders for getting their cattle of fixed standard
registered under the herd Registration sachems.
Shall arrange for the registration of progressive cattle breeders with the
department.
Shall submit all his correspondence through proper channel except in emergency
when he may correspond directly with superior authority but in that case a copy of the
carrespondence shall be submitted to the officer I/C for information.
Shall be responsible to get the work done with respect to the general care,
feeding, watering, washing, cleanliness, grooming and exercise of the Bull stationed at
his institution with the help of the bull/cattle attendants. Shall also follow the Standard
Operating Procedure for Artificial Insemination Services circulated vide Director Animal
Husbandry No. 3021/K.V.S./25-A/2009-10 dated 19-03-2010.
SECTION-IV
Intensive Cattle Development Project
The first systematic attempt in India to improve the quality of cattle was the `Key
Village Scheme' initiated during the First Five Year Plan. The programme was
invigorated with the introduction of the Intensive Cattle Development Projects (ICDPs) in
1965. Intensive Cattle Development Projects were designed to provide cattle owners a
package of improved practices and envisaged intensive coverage of 1 lakh cows and
buffaloes of breedable-age for achieving marked impact on milk production. The ICDPs
were located in selected areas which had good potential and conditions to respond to
cattle development programmes. The main objectives of this programme are:-
(i) Developing milch cattle.
(ii) Increasing milk production by providing technical input services.
(iii) Creating infrastructure to improve procurement, processing and marketing
of milk in a cost effective manner.
(iv) Ensuring remunerative prices to the milk producers, by strengthening dairy
cooperative societies at village level.
(v) Generate additional employment opportunities.
(vi) Improving social, nutritional and economic status of residents of
comparatively disadvantaged areas.
Thus larger inputs are provided for the attainment of cattle development work on
mass scale for the better socio-economic status of cattle breeders through prosperous
and more milk producing cattle and by cultivating nutritious fodder, its conservation and
preservation.
equipments, instruments etc. replenished for use. Shall also exercise financial powers
vested on him in accordance with the delegation of Financial Powers vide Government
of Madhya Pradesh, Finance Department Volume-I and Volume-II.
Shall be responsible to carry out immediate supervision and control over all the
departmental activities pertaining to the Intensive Cattle Development Project and
Successful implementation of the working plan of Intensive Cattle Development Project
in accordance with the rules / powers and instructions specified.
Shall take action in respect of cattle development schemes / programmes and
frozen semen utilization (where ever applicable, or where frozen semen bank) as per
instructions contained in the forgoing paras covering Key Village Scheme and shall see
that subordinate staff working under him follows these instructions as well, for the
successful implementation of the scheme / programme.
Shall see that the Central semen station / artificial insemination centers / key
village units / sub centers are timely supplied with sufficient feed and fodder of desired
quality.
Shall, while on tour, also under take examination of animals for pregnancy
diagnosis and on causes of sterility and sub fertility and advise the staff for further
treatment.
Shall get the agreement bonds of different subsidy oriented schemes /
programmes executed by the beneficiary and shall sign on behalf of state Government
whenever authorized to do so and shall be responsible for maintenance and upkeep of
the subsidized units.
Shall, in case of breech of agreement by the beneficiary, in form the superiors for
suitable action.
Shall immediately attend to any ailment among the bulls of the Central Semen
Station detected or brought to his notice during the course of handling and shall manage
treatment of such bulls.
Shall compile, analyze the monthly / quarterly and annul progress reports and
returns received from subordinates institutions pertaining to his work and shall arrange
to submit to his controlling officer in time as per proforma appended at Appendix-73.
Shall exercise general supervision over all the activities connected with fodder /
pasture development work in the project area.
Shall prepare an annual technical programme and action plan of the area under
his charge, covering all aspects viz; fodder / pasture development, fodder
demonstration, preservation, conservation etc, and shall submit it to his controlling
officer.
Shall arrange fodder demonstration to educate the farmers to adopt cultivation of
improved fodder crops.
Shall educate and persuade cattle breeders for fodder preservation, conservation
methods such as silage, hay-making, chaffing of fodder materials rotational farming of
grazing land, soil conservation etc.
Shall help and arrange to prepare the cases of subsidy to the farmers for
augmenting fodder development work under various schemes and shall submit them to
the controlling officer in time for further action.
Statistical Officer
Shall plan, design and conduct large scale sample surveys to estimate annual
production of livestock product and study animal husbandry/ poultry husbandry
practices.
Shall assist and guide the staff in planning and designing experimental
investigations and sample serves based on modern statistical principles and train them
in analysing and drawing proper interpretation of statistical data.
Shall ensure planning and designing the surveys for estimating livestock and
poultry development and assess livestock and poultry products in the state and study
various feeding, breeding and rearing practices at regular intervals.
Shall ensure collection, compilation and systematic examination of all the
periodical progress reports and returns.
Shall evaluate, analyse and interpreter the reports and returns and submit them
to the controlling officer in time.
Shall evaluate the progress of various activities of the projects from time to time
and study the impact of various programmes.
Shall guide and supervise the work of subordinate statistical staff for efficient
working.
Shall extend full co-operation to the other officers concerned, for implementation
of different live-stock and other subsidy oriented schemes.
SECTION-V
Controlled Cattle Breeding Programme
The Controlled cattle breeding programme has been started in the state with the
aims and objects to preserve and develop recognised Indian and native local breeds of
cattle in their home tract and to upgrade simultaneously the non descript cattle
population of the remote area with the help of pedigreed bulls of indigenous local breed
through natural services for better milk production and draught ability.
Improved Dairy Cattle production project has been started in the state with the
object to improve milk capacity of the non-descript animals to make cattle (dairy)
development a success and to make sufficient quantity of milk available for the masses
at reasonable rates and to provide employment to the educated rural youth.
SECTION-VI
CATTLE BREEDING FARMS
The main aims and objectives of the Cattle breeding farms running in the State by
the Department are:-
(1) To build up foundation stock exhibiting optimum breed characters and breed
potentialities.
(2) Production of maximum possible pedigreed male progeny required for
breeding programmes.
(3) To take up progeny testing and make available proven bulls for artificial
inseminations work.
eye drops, eardrops, potassium per magnate and some other patent medical products
as recommended by the civil surgeon or assistant surgeon in charge of the nearest
Government civil Hospital and shall maintain the account of such medicines so
purchased and stocked in order to extend first aid facilities to the farm staff and their
families.
Shall arrange conveyance through the means of transportation if provided at the
farms, for the ailing farm staff or his family members for attending hospital, free of cost in
befitting cases.
Shall make the purchase of medicines / chemical and dyes / stains / instruments /
feed additives / equipments etc. as per powers delegated to him, required for the
treatment and maintenance of health of livestock, however for purchases beyond his
powers he shall take action after obtaining due sanction of his indent from the
competent authority. Shall also exercise financial powers vested on him in accordance
with the delegation of Financial Powers vide Government of Madhya Pradesh, Finance
Department Volume-I and Volume-II.
Shall evaluate the value of the individual animals and similarly shall evaluate the
value of dead stock of the farm in the month of march every year.
Shall be responsible for feeding, Breeding, care and management of the livestock
at the farm / centre / institute and maintenance of their health in prime conditions and
optimum level of production and shall also see that subordinate staff and laborer
engaged, are utilized in the best interest of the farm / centre institute.
Shall be responsible for the general cleanliness and sanitation of the farm and
see that all waste matter like dung and urine are properly conserved for manurial
purposes.
Shall arrange cleanliness and disinfection in and around the sheds and paddock
at all times and shall see that they are free from infestation of ecto parasites.
Shall see that the animals kept at the farm are fed according to the standard
feeding schedule as appended at Appendix-66 and 78.
The manager of livestock farms shall prepare all estimate of the productions of
fodder at the farm and also about the requirements in the month of April, month wise for
the whole year and shall submit it by the 30 th April each year to the Director Animal
Husbandry, through the controlling officer who in turn shall forward the same, after
proper scrutiny with his comments and opinion.
The manager shall arrange purchase of feeds and fodder that may be required
quarterly or six monthly as the case may be with the permission and sanction of the
controlling officer.
Shall take the round of the livestock sheds every morning and evening, detect
ailing cases and shall arrange for their treatment immediately.
Shall see that proper record of ailing animals in the prescribed patient register is
maintained and shall see that the livestock of the farm are protected against ecto / endo
parasites periodically.
Shall see that all the farm animals timely protected against contagious diseases
and shall immediately report about the occurrence of any contagious disease at the farm
to the controlling officer. Shall see that all the animals kept at the farm are tested for
brucellosis (twice a year) Tuberculosis and Jones Disease. Shall also undertake tests
for detection of mastitis. In case any positive case is detected, suitable action should be
taken immediately.
The manager shall maintain the livestock strength as per targets fixed with a
latitude of 10% variation on both the sides. The targeted strength of the farm shall not
include other livestock such as bullock pair and allied livestock used for routine
agricultural operations etc.
Shall see that all the farm animals are ear tagged.
Shall keep the animals separately according to different age group and sex and
shall see that the sires stationed at farm are cared for besides other points especially in
respect of General cleanliness / exercise / grooming / housing / feeding and sexual
performance etc.
Shall see that the breeding bulls maintained are not allowed to go for grazing with
female herd to avoid repeated services and sexual exhaustion and shall arrange for
service in a controlled manner under the supervision of a responsible farm staff and
shall see that young male stock are not taken out with the female herd for grazing and
are allowed to graze only in the area allotted for them separately. It is his responsibility
to see that the timely and successful matting progremme of the female stock, within 60-
90 days interval after calving either by natural service or through artificial insemination is
done.
Shall be responsible for matting of the females to a sire of the breed or artificially
inseminated on the same lines as per approved breeding policy.
Shall be responsible for mating of a definite group/ groups of females with
specific sire of a specific breed only or artificially inseminated on the same lines if a
definite breeding programme is being implemented on the farm, as per programmes laid
down.
Shall take up pregnancy diagnosis of each female and shall record the findings in
the service record register and in history sheet and shall submit his report in this regard
at the end of each quarter to his controlling officer for further action and shall take steps
and measures that may be necessary to reduce the intercalving period.
Shall see that down calvers dried off 60 days prior to calving compulsorily and are
given additional ration prior to 3 months of her calving for better development of the
foetus and to get maximum milk in the ensuring lactation.
Shall arrange for the proper exercise and grooming of down calves and shall
provide them comfortable accommodation, bedding etc. Shall see that the calves are
allowed to suckle the milk as per norms and shall be responsible for the attainment of
their optimum periodical growth.
Shall make proper entries in the history and pedigree sheets of all the individual
animals on the basis of the actual performance of each animals in respect of intercalving
period, calvings milk production, persistency of lactation, birth weight of off springs or
such other parameters.
Shall select and ear mark female and male progeny of one year age on the basis
of their history sheet for building of required farm replacement stock and for the
production of bulls for breeding purposes.
Shall prepare catalogue of availability of breeding males and male progeny above
one year of age for sale at the farm in the prescribed proforma and shall submit the
same to the Joint Director of Veterinary Services through proper channel, who in turn
shall forward the same, after proper scrutiny with his comments and opinion to the
Director of Animal Husbandry so as to reach the directorate by the 30 th of September
and 31st January each year.
Shall pay special attention to the feeding, management and of stock so selected
for their optimum growth / exhibition of breed characteristics and attainment of maturity.
Shall get the farm herd registered in the herd book under herd registration
scheme and shall furnish information to breeders society as and when required.
Shall inspect each animal and review its performance every months and suitable
endorsement will be made accordingly in the history sheet of the animal this will also
enable him is selection of animals to be retained.
Shall be responsible for submitting culling proposals every quarter as per
instructions.
Shall arrange for hygienic production of milk, fat testing and their disposal as per
the manner in vogue.
Shall get the entries regarding farm area surveyed and get a contour map drawn.
Shall draw out a long term plan for land development which will include contour,
bunding, fencing, improvement of irrigation potentialities etc. and shall correlate the
programme with the annual cropping programme.
Shall get the physical and chemical analysis of the soil done once in every 3
years and shall ascertain the trend of fertility of the soil and shall prepare the manurial
programme to be taken up on the farm.
Shall classify and demarcate the entire farm area into three groups viz.
(a) Arable area.
(b) Ley farming area.
(c) Permanent pasture land.
Shall prepare the farms annual cropping programme distinctly for each of the
above classified area giving primary importance to herbage production and pasture
improvement.
Shall arrange for seed, fertilizer, P.O.L. etc. according to the cropping programme
well in advance so that the requirements are met well in time and the seasonal
agricultural operations are completed at the most appropriate time.
Shall see that the green fodder is cut at proper and succulent stage.
Shall see that the programme for rotational grazing is followed and as a general
rule shall permit restricted grazing in the months of July and August.
Shall see that plantation of trees on boundaries etc. is taken up which can
provide green forage till summer.
Shall see that grass is harvested before flowering stage, prepare hay and arrange
for its proper storage protection against fire and also collect seeds of better variety of
grasses for further propagation and shall take steps to conserve fodder by way of
chaffing and silage making.
Shall see that goat breeding units, wherever established under tribal couple
training programme functions in smooth, efficient and economic way and shall see that
staff provided for the execution of the work discharge their duties efficiently.
He shall see that the tribal couple joining for the training under tribal training
programme are being imparted training (mostly practical aspects) in most efficient way
as per instructions and guidance laid down in the scheme, by the subordinate staff
provided for the purpose.
Shall assign to additional duties to the subordinate staff working for farm
operations and farm activities, as and when required to do so, in the interest of smooth
and efficient farm working.
Shall get the postmortem conducted of animals by the nearest Veterinary Asstt.
Surgeon I/C hospital and shall take steps and measures that may be necessary,
suggested by the attending Veterinary Doctor to reduce the mortality among all classes
of animals.
Shall give, free of cost, the hide and skin of animals dying of non contagious
diseases to chamars or mehars in terms of Wajib-Ul-Arz where applicable or where
Wajib-Ul-Arz, does not exist, carcass may be handed over for skinning and disposal to
the highest bidder in the annual auction which may be held in April each year.
Shall see that the copies of postmortem reports are procured in due time and
treatment chart given to the animals that have died of illness at the farm are maintained
to incorporate in write off cases proposed.
Shall prepare cases of write off of animals of the farm in the prescribed proforma
as appended at Appendix-79 and submit it to the controlling officer for necessary
action.
Shall personally check all the registers every day pertaining to farm products and
their disposal and shall put his initials with date after checking.
Shall be responsible to forecast the daily requirement of feed and fodder (Green/
dry) and shall intimate to the in charge of forage section for regular supplies.
Shall be responsible for the special feeding and managerial care of the down
calves and the new born.
Shall be responsible for the pre and post partum cleanliness, disinfection of the
parturition box and shall see that the emergency kit is readily available as near as
possible to the parturition box.
SECTION-VII
Bull Rearing Farms
The main aims and objectives of the bull rearing farm are:
(1) To rear selected young bull calves purchased or surplus young bull calves
supplied from cattle breeding farms of the state, in the best of conditions and
make them available to breeders, Government institutions and agencies
engaged in cattle improvement work.
(2) To study the growth of bull calves and develop methods to rear them
economically.
(3) To educate and demonstrates breeders / farmers and students of Veterinary
Science, the animal husbandry practices of rearing bulls economically.
SECTION-VIII
Sheep Breeding Farm
Shall keep a close watch that the attendants graze the sheep properly in the field
allotted to him as per rotational / deferred grazing programme.
Shall periodically deworm the entire flock and shall arrange for the dip / dust for
control of ectoparasites as a matter of routine operation for sheep / goat farms.
Shall get the breeding rams/ bucks tested against brucellosis once every year.
Shall take all steps and measures that may be necessary to reduce the mortality
among lambs / kinds / bucks / rams / and adult sheep / goat.
Shall follow the approved breeding programmes with regard to selective and
cross-breeding and shall follow the instructions issued in this regard by the Director
Animal Husbandry from time to time.
Shall prepare the programme for the supply of breeding rams to the sheep
farmers in consultation with in charge sheep extension centers and shall see that the
programme is effectively implemented.
Shall see that the breeding rams / bucks are not taken out with the flock for
grazing and are allowed to graze only in the area allotted for them separately.
Shall see that the feeding and care of breeding rams / bucks are being given
special attention.
Shall get the breeding ewes properly flushed before the commencement of the
breeding season.
Shall keep the breeding rams / bucks in the lot of ewes / does as specified in the
approved breeding programme at night time during tupping season.
Shall record the services performed by rams / bucks by identifying ewes / does
from colour impressions given by ram‟s proviesly coloured brisket on the ewes / does
and shall record the ear tag numbers for entries.
Shall undertake pregnancy diagnosis test in all the ewes that are covered and
record his findings once every month.
Shall personally check and see that the progeny testing records for individual
sheep selected for the purpose are properly and accurately maintained.
Shall hang service record sheet in each mating shed and shall maintain the
pedigree sheet of each ewe / doe maintained at the farm.
Shall maintain the records of progeny testing programme in the prescribed
proformae as appended at Appendix-81.
Shall work out the production cost of each breeding ram / buck in the month of
September and March every year and shall submit it to the Director Animal Husbandry
through the proper channel so as to reach the directorate by 20th of October and April
each year.
Shall prepare catalogue of availability of marketable surplus males and female
stock incorporating the details of the pedigree records of each and shall submit copies of
the same to the controlling officer for further action.
Shall select the sheep / goat of all ages for culling before the commencement of
breeding season / at least twice a year and shall submit proposals complete in all
respects in the prescribed proforma to his controlling officer for further action.
Shall take action for disposal or auction of the animals sanctioned for culling
expeditiously in the manner directed by the controlling officer.
Shall collect wool samples from different parts of body viz shoulder, sides of
neck, wither, britches and back separately of each ram and ewes after shearing and
send it for analysis at the wool analysis laboratory of the state for analysis for different
attributes.
Shall personally record the wool analysis results in the history sheet of the
individual sheep.
Shall store the wool obtained from each clipping after drying and treating it with
insectcides properly and shall preserve the stock in accordance with the instructions
issued by the Director Animal Husbandry from time to time.
Shall take action for the early disposal of the wool at the highest price in
consultation with the controlling officer after obtaining sanction from the Director Animal
Husbandry.
Shall be responsible for the submission of the prescribed periodical reports and
returns on due date and time to the controlling officer in the prescribed proformae and
shall be responsible for the correctness of the information incorporated in these parts.
Functions and duties of officers working at sheep and wool extension centre-
Assistant Veterinary Field Officer I/CSheep and wool extension centre-
Shall be in charge of the sheep and wool extension centre and shall be the
custodian of all the live and dead stock under his charge and shall work under the
guidance and supervision of the superiors.
His jurisdiction shall be fixed by the Director Animal Husbandry, from time to time,
which may comprise of a breedable sheep population in a contiguous area.
Shall undertake survey of sheep population available in his jurisdiction.
Shall be responsible for the general cleanliness and sanitation of the centre and
shall get all waste matter, dung etc conserved properly for manurial purpose.
Shall see that all the breeding rams at the centre are ear tagged.
Shall submit the quarterly indent of feed and fodder to his controlling officer in
time.
Shall feed the breeding rams as per sanctioned feeding schedule and rate.
Shall personally supervise over the feeding of breeding rams at the centre.
Shall protect the breeding rams and the sheep population within his jurisdiction
against contagious sheep diseases timely and shall guide the sheep farmers on
methods of checking losses due to other common diseases, worms and ectoparasites
and shall give prompt veterinary first aid.
Shall, in the event of any serious illness or death of any breeding ram of the
centre shall assist the attending doctor in the treatment or for conducting post mortem
as the case may be.
Shall submit the proposals for write off of the dead rams complete in all respects
within seven days from the date of death.
Shall castrate all scrub rams of his jurisdiction especially where breeding rams
are supplied from the centre.
Shall select sheep farmers for supply of breeding rams at the rate of one ram for
every 40 to 50 breedable ewes from the centre and arrange their supply as per
programme approved by the controlling officer for tupping during breeding season after
execution of the agreement bond and shall maintain close contact regularly with them.
Shall organise collective breeding during the mating season.
Shall maintain the breeding records of each ram and wool yield of sheep in the
registers prescribed for the purposes.
Shall take back the breeding rams from the farmers after breeding season and
maintain them at the centre.
Shall assist superior officers in sheep shearing and grading centre in pregnancy
diagnosis of the ewes reported to have covered and conceived by breeding rams, once
a month and record findings in a register.
Shall collect samples of wool from different parts of body from the progeny of the
breeding ram viz: F1, F2, F3 etc as the case may be and also from their respective
dams and send the samples for analysis of different attributes, to the wool analysis
laboratory after every shearing.
Shall record the wool analysis results in the register prescribed for the purpose.
Shall, educate the sheep farmers regarding the importance of improved breeding,
management, cultivation of fodder crops and maintenance of superior sheep by holding
shows and rallies and also in the use of sheep dip if provided at the centre.
Shall strive for the formation of sheep breeders associations co-operative
marketing societies for organizing breeding and marketing of wool and products.
Shall train the flock owners in proper shearing, classing of wool and marketing of
sheep by-products.
Shall induce the sheep farmers to bring their flock for shearing in the shed at the
centre.
Shall be responsible for the submission of the prescribed periodical reports and
returns on due dates and time to the controlling officer on the prescribed proformae.
SECTION-IX
GOAT DEVELOPMENT
dead stock of the farm and shall work under the administrative control of the Joint
Director of Veterinary Services in charge Division.
Shall prepare the annual technical working plan of the farm on following items
and submit the same for approval to the controlling officer in the month of April by 15 th
each year.
(a) Supply breeding Bucks.
(b) Progeny testing.
(c) Production of feeds and fodder.
(d) Waste Land utilisation for plantation of fodder and shady trees.
(e) Farm economy.
Shall implement, the approved technical programme, at the farm to achieve the
objects of the goat breeding farm viz.
(1) To build up foundation stock of goat exhibiting optimum breed characters and
potentialities capable of improving the local goat for higher yields of better
goat, milk and meat.
(2) To rear maximum possible progeny, bring them up to attain good growth
early maturity and make them available for upgrading the local stock.
(3) To take up progeny testing and make available the proven breeding stock to
farmers.
(4) To impart practical training, when necessary to the Veterinary Graduates,
departmental staff and the farmers in better goat husbandry package of
practices and farm management.
Shall be responsible to maintain the labour strength as per sanction. However
variable labours for seasonal operations pertaining to agricultural / livestock activities,
with the permission and sanction of the controlling officer, may be engaged keeping in
view the farm economy.
Shall see that the twins and the triplets are fed according to the feeding schedule
and are given special care in respect of management / feeding and health coverage.
Shall personally supervise over the rearing, feeding and care of the breeding
bucks growing stock and pregnant / lactating does.
Shall see that the shrub propagation is given special importance at the farm since
goat is a preferential browser.
Shall see that special care is taken of the goats in respect of rearing, feeding,
management and health cover as the goats are very fast producing animals, their
nutritional requirement is 6 to 8% of the body weight, hence production of fodder
specially the thorny shrub plants should be given special attention and importance in the
cropping programme.
Shall follow the approved breeding programme with regard to selective and cross
breeding / intense mating and shall follow the instructions issued in this regard by the
Director of Animal Husbandry from time to time.
Shall prepare the programmes for supply of breeding bucks to the farmers /
departmental institutions in consultation with the controlling officer.
Shall keep the breeding bucks in the lot of does as specified in the approved
breeding programme at night time / random mating by detaching does in heat by using
teaser for breeding.
Shall maintain the records of progeny testing programme in the prescribed
proforma as appended at Appendix-81.
Shall be responsible for the submission of the prescribed periodical reports and
returns in time to the controlling officer on the prescribed proformae and shall be
responsible for the correctness of the information incorporated in these reports.
Shall be responsible that all the goats are ear tagged in both sides of each goat.
Shall see that all the livestock kept at the farm are regularly examined for any
ailment and shall arrange immediate treatment of the sick animals.
Shall periodically arrange to collect focal samples, blood smears for examination
by the Veterinary Diagnostic laboratory and shall keep record of the laboratory findings
and take such action as directed by the diagnostic laboratory to control diseases at the
farm. Shall also arrange deworming of all the goats of the farm in batches as per
calendar of operation prescribed for the farm as a matter of routine. Shall arrange the
dosing and dipping operations of the goats at the farm.
Shall be responsible for the issue of the daily feed and shall supervise over
feeding of the goat every day.
Shall see that timely prophylactic vaccination of all the farm goats against
contagious goat diseases is carried out regularly.
SECTION-X
FEED ANALYTICAL LABORATORY
Functions and duties of officers
Shall be responsible for timely and proper analysis of the samples and shall
check the readings as and when required.
However, he shall be responsible for the correctness of the findings of the
samples submitted to him for analysis and shall be answerable if challenged.
Shall charge fees in advance, in case of samples received from private parties,
as per provisions made
Shall bring to the notice of the Director Animal Husbandry any substandard
samples received for analysis, in the prescribed proformae for further action.
Shall see that the general cleanliness of the laboratory and its premises is
maintained properly.
Shall see that the analytical laboratory is fully equipped with the required
equipments, instruments, apparatus, chemicals etc and shall see that these are
maintained properly, replaced or repaired in time.
Shall see that proper sterilization of equipments, instruments, apparatus,
chemicals, solutions, diluters, media etc. is done properly.
Shall be responsible that the samples / specimen received or collected for
analysis are recorded properly and the results of analysis are sent to the concerned
parties at the earliest with his findings / guidance and remedial measures about any
short coming.
Shall be responsible for the submission of the prescribed reports and returns on
due date and time to the controlling officer on the prescribed proformae and shall be
responsible for the correctness of the information incorporated in the returns and
reports.
SECTION-XI
FROZEN SEMEN BULL STATION AND FROZEN SEMEN BANK.
Shall see that sanctioned strength of breeding bulls is maintained at the station
under charge and shall take such steps as may be necessary to maintain the strength.
Shall see that the bulls stationed at station are fed according to the standard
feeding schedule as appended at Appendix-66. He shall also submit the quarterly /
annual indent of feed and fodder required to his controlling officer.
Shall see that breeding bulls are tested for Brucellosis, Tuberculosis, Johne‟s
disease regularly and shall also see that the bulls are timely protected against
contagious diseases and also shall see that protection of livestock against ecto-
endoparasites is carried out periodically and judiciously
Shall advise treatment for psychopathological condition with special reference to
reproductive disorders and sub fertile cases detected at the station.
Shall seek advise and guidance from his superiors for complicated and doubtful
cases.
Shall check the methods of handling of semen by the messenger in transit and at
destination and advise / guide to rectify them.
Shall frequently check the quality of semen at any of the institutions where ever
liquid as well as frozen semen is supplied and record his findings in a register as
appended at Appendix-67, in order to give guidance to the concerned subordinate staff
in writing for measures to be adopted, if any, for bringing about improvement there in .
A copy of his comments shall be submitted to his superiors for information and proper
action.
Shall make following studies for increasing the efficiency of the working of the
station:-
(i) Seasonal variation in the sexual behavior of the bulls at the station.
(ii) Seasonal variation in the quality of semen of each bull kept at the station.
(iii) Analysis of the seasonal variance on the conception rate.
(iv) Analysis of conception rate of semen of each bull kept at the station.
(v) Evolve suitable semen diluter keeping in view the climatic condition.
(vi) Causes of sterility among cattle.
Shall see that Artificial Insemination Laboratory of the station is fully equipped
and that the required equipments, instruments and apparatus supplied are maintained
properly and replaced or repaired in time when ever necessary.
Shall ensure proper sterilization of equipments, instruments, apparatus vials,
chemicals, solutions and dilutors etc at the station.
Shall train all young untrained bulls for purpose of collection of semen by artificial
procedure.
Shall plan out the collection and supply programme in consultation and with the
help of the superiors from time to time for smooth running of the scheme.
Shall supervise over collection of sterilized and hygienic semen and shall take up
the collection himself more often.
Shall be responsible for evaluation and preservation of semen.
Shall keep control samples of diluted / frozen semen from every batch and shall
conduct tests for its quality.
Shall supervise filling of semen in vials, proper labeling, packing and forwarding
to various key village units / Sub centers / Artificial Insemination centers or any other
institutions as the case may be under optimum hygienic and sterilized conditions along
with the dispatch card as appended at Appendix-68.
Shall be responsible for timely supply to meet the requirement of liquid semen if
demanded or as and when ordered.
Shall be responsible to collect, handle and process the semen for proper filling
and storage.
Shall see that the bull wise record of collection of semen and results of various
examination / tests and its disposal for use etc are recorded in a register as appended at
Appendix-69.
Shall see that the liquid Nitrogen containers provided for Frozen semen storage
are handled and cared for properly by the staff working under him and shall follow the
instructions regarding safe transportation etc of such containers as appended at
Appendix-70.
Shall be responsible to maintain the optimum level of liquid nitrogen always in the
containers at the station / centers / key village units / sub centers or any other institution
as the case may be, to protect the semen straws preserved there in.
Shall collect, collate, compile and analyze the reports and returns received from
various institutions and shall arrange to submit them to his controlling officer in the
prescribed proformae as appended at Appendix-71 to Appendix-72.
Shall be responsible for the proper storage of Liquid Nitrogen its utilization and
supply.
Shall be responsible for the proper storage of Frozen semen doses, their supply
and their utilization.
Shall collect, collate, compile and analyze the reports and returns received from
various institutions and shall arrange to submit them to his controlling officer in the
prescribed preformae as appended at Appendix-73.
SECTION-XII
EMBRYO TRANSFER TECHNOLOGY PROJECT
CHAPTER–V
(POULTRY DEVELOPMENT)
SECTION-I
POULTRY FARMS AND POULTRY DEVELOPMENT SCHEMES
General
The development of poultry in the State aims at bringing about progressive
improvement in the availability of better egg-laying birds for private poultry keepers,
table eggs and poultry meat to help solve the supply of animal protein and to provide
subsidiary occupation to rural masses and help develop poultry farming for large scale
farmers to serve as a whole time occupation.
Poultry breeding as the policy of state also aims at preservation of indigenous
germplasm to exploit the potentially for further development of poultry as a whole.
Mass poultry production / Poultry Estates / Establishment of Hatcheries / poultry
farms / duck farm / Rural Backyard Poultry Development / Small Holder Backyard
Poultry (For details see Appendix-37) are the major scheme and programmes
functioning under poultry development, covering all its aspects viz.: Management,
feeding, breeding, Disease control and marketing as well.
SECTION-II
GOVERNMENT POULTRY FARMS
The main aims and objectives of the Government Poultry Farms are:-
(i) To build up foundation stock of Kadaknath including low input technology
birds viz. Kalinga Brown, Giriraja, Grampriya, Vanaraja, Chabro, Rainbow
Rooster, RIR, kuroiler etc. exhibiting optimum breeds characters and breed
potentialities.
(ii) To produce economically bred birds for higher egg and meat productions
and disease resistant birds for supply under various departmental
schemes.
(iii) To formulate and evolve economic (low cost) balanced poultry feed
through feeding trials and supply feed under different schemes.
(iv) To study and demonstrate different types of economic (low cost) poultry
houses and equipments made from indigenous material for propagation in
the rural area.
(v) To conserve and propagate flock of kadaknath birds as per directions /
instructions of the superiors. Also maintain flock of Japanese Quail for
meat purpose and also reproduce for supply chicks to local market as per
demand.
(vi) To take up studies connected with various problems of poultry
management under field conditions.
(vii) To study the effect of agro climatic conditions and adaptability on cross
bred birds.
(viii) To cater the needs of high quality birds and hatching eggs of poultry
farmers and breeders for boosting up of poultry production on economic
lines.
(ix) To study the different methods of egg preservation and to educate farmers
/ breeders and veterinarians in this direction.
(x) To impart practical training to veterinarians and farmers in better poultry
husbandry package of practices and farm management
SECTION-III
FUNCTIONS AND DUTIES OF OFFICERS ENGAGED WITH POULTRY FARMS.
Shall evaluate the value of the Government property viz. individual birds and
similarly shall evaluate the value of dead stock of the farm in the end of March every
year as per instruction, and shall submit such statements to his controlling officer.
Shall see that each poultry house or pen is having a board indicating.
(A) (i) Breed and strain of birds
(ii) No. of birds housed
(iii) Date of hatch
(iv) Date of vaccination with name of vaccine.
(v) Due date of deworming.
(B) (i) Daily production of eggs.
(ii) No. of birds culled and sold.
Shall arrange procurement of suitable and sufficient quantity of litter material well
in advance for use at the hour of need.
Shall be responsible for maintaining minimum buffer stock of feed and send the
indent of feed ingredients and additives well in advance to the suppliers and shall
arrange for regular supplies.
Shall ensure that verification and counting of chicks / growers / adults / other
birds is done once in a month and such operation is carried out in the cool hours of the
day. However, the birds should be handled to a minimum possible extent.
Shall see that special manage mental care is provided to the birds housed in the
cages. Sufficient quantity of feed, fresh, clean, cool water, chaffed greens, oyster shell /
stone grit etc. are provided to fulfill the requirements as per standards to combat the
stress exerted thereby and for better production. However, the feeding record should be
maintained neatly, correctly and up to date.
Shall take round of each poultry shed every morning and evening to detect ailing
cases and shall guide the subordinate officers/ staff on the line of preventive measures.
Shall see that preventive measures are carried out well in time, before change in
season against viral / bacterial / protozoan / fungal and other contagious / non
contagious infections by proper vaccination and or other suitable measures, in all the
birds viz chicks growers / adults, as per calendar of operations and approved procedure.
Shall ensure that prompt action for treatment is provided to the ailing birds
detected by him or brought to notice by subordinate officer/staff/ on the diagnostic report
received from the laboratory. If need be, to prevent any unprecedented loss.
Shall be responsible to maintain sufficient stock of essential medicines ready at
hand to combat any emergency.
Shall seek timely expert services, of the subject matter specialist, if situation
warrants, from the diagnostic laboratories / Veterinary Colleges / other learned body,
regarding complicated matters of the birds stationed at the farm with the consent of the
controlling officer / competent authority.
Shall ensure that post mortem is conducted only in a post mortem room
constructed at the farm and the post mortem room is equipped completely in order to get
prompt and accurate diagnosis of the disease and shall see that the post mortem is
Shall be responsible for maintaining good litter condition with moisture contents
25-30% by regular racking of litter and addition of lime powder if litter is too wet.
Shall be responsible for providing sufficient light (24 hrs.) for better performance.
Shall be responsible for providing required floor space depending upon the
age, body weight and climatic conditions.
Shall be responsible for providing good quality feed with balance of energy and
crude protein.
Shall be responsible for providing adequate feeding space to get easy access to
all the birds and even growth.
Shall be responsible to maintain height and distance of feeders so as to make
easy available to the birds.
Shall ensure that parent male and female chicks are reared separately from the
day they are segregated on the basis of sex.
Shall be responsible for providing sufficient number of feeders i.e. one chick plate
for 60-65 chicks (1st week) or one feeder for 60-80 chicks (0-3 weeks).
Shall be responsible for providing sufficient number of drinkers so as to provide
adequate fresh water to avoid dehydration.
Shall be responsible for providing immediate safe and effective water medication
on the basis of disease diagnosis by him or brought to his notice by the subordinate
officers/staff.
Shall be responsible for vaccination of chicks on due dates as per schedule using
proper vaccination procedure.
Shall be responsible for proper cleaning and disinfection of shed as per
procedure and cleanliness, sterilization of equipments, instruments, glassware and other
items etc. as and when required.
Shall ensure that pecking and cannibalism problems do not arise at the farm and
shall take timely suitable action in respect of poultry feed and debeaking operations to
prevent such vices.
Shall see that sick chicks are isolated from the rest of the flock to prevent the
spread of disease among the entire flock.
flock. Under weight and stressed birds are not debeaked. Give antistress medicines
before and after debeaking to relieve stress. If there is bleeding, Vitamin K in drinking
water should be given.
Shall see that vaccination and debeaking are not carried out together.
Shall see that sulpha drugs particularly sulphonomides are not given before
debeaking as they are known to prolong bleeding.
Shall see that feed and water level in the feeders and drinkers be increased after
debeaking of birds so that scoping the water and feed is easy.
Shall be responsible for touching at 10th day of age where touch the tip of the
beak to hot blade and cauterize to stop bleeding. At the age of 12-15 weeks debeak the
beak by giving V-shape.
Shall be responsible for grading of birds on the basis of body weights is done
periodically from 10th week to ensure optimum egg production, fertility & hatchability.
Besides, birds are individually weighed, handled and closely inspected for other
deformities and ailments. Shall see that restricted feeding for male parents is done.
Feeding schedule and programme is changed after random weighing of birds.
Shall be responsible for taking body weights of birds on random basis for large
flocks on weekly basis. Weigh the birds from several locations. Shall weigh the birds on
same day, same time each week preferably in the afternoon as the crop may be empty
or contain approx. 70 gm. of feed variation in weight plus or minus 10% then the
standard weight is acceptable.
Shall be responsible for adjust the feed and feeding & schedule as per the
existing body weight and body weight standards.
Shall shift the birds in layer shed at the age of 16-18 weeks before laying starts.
Shall ensure that birds are not disturbed once laying started.
Shall induct the required number of healthy males i.e. 8-10% in the female pens
at right time for good fertility of hatching eggs. It is advised to keep the equal number of
males for replacement cycle every month. Males are replaced with this standby stock of
males and former males will be given rest and managed properly for better fertility and
hatchability. Males are withdrawn from the pens no sooner the requirement of fertile
eggs is achieved.
Shall be responsible for maintaining uniform egg production by providing good
management, feed and water.
Shall be responsible for culling of undesirable unproductive birds from the flock
irrespective of whether the flock is beginning to lay egg or is completing the laying cycle.
Thus reducing the risk of disease transmission and save cost of medication and
vaccination.
Shall be responsible for keeping litter in good condition by regular racking of litter
and adding lime.
Shall be responsible for collection of hatching eggs seven (7) days after males
are inducted in the female pens. Eggs are collected at least 4 times a day and then store
in cold room at 67oF after thorough cleaning and grading the eggs for better hatchability
and chick quality.
Shall be responsible for inoculation of ND and IBD killed vaccines at the age of
19 , 40th and 60th week for maintaining optimum antibody titer.
th
Shall be responsible for salmonella testing from time to time for avoiding vertical
transmission of disease and should cull all the positive birds.
Shall be responsible for collecting faecal sample of birds for Avian influenza
detection.
Shall be responsible for providing sufficient number of laying nests (1 for 4-5
birds) with adequate ventilation in the layer shed with good quality bedding material
before the laying starts for adaptability.
Shall see that during moulting period, the birds are managed and cared properly
so as the stage of stress is passed off at an earliest.
Shall be responsible for taken off the chicks when 95% chicks are dried off.
Excessive drying may lead to dehydration of chicks. Chicks have to be separated from
debris, graded and vaccinated against Mareks disease. 70-80oF temperature and 70-
75% R.H is maintained in the chicks room.
Shall be responsible for proper washing and drying of egg trays before eggs are
transferred and thorough cleaning of all the equipments i. e. hatcher, trays, trolleys etc.
after each hatch with pump for proper disinfection.
Chicks transport-
Shall be responsible for transporting chicks in chicks transporting boxes carefully.
Boxes should be properly stacked and spaced to allow free air movement around them.
Transport is generally done in cool hours to avoid unexpected mortality. During summer
season pieces of water melon are added in the boxes to prevent dehydration of chicks.
Number of chicks per box depends upon seasonal condition.
Record keeping-
Shall be responsible for maintaining the proper record of the hatchery to assist in
daily or weekly management decision, to monitor and control egg and chicks flow
through the hatchery.
Shall be responsible for maintaining the individual flock and incubator
performance data on fertility, hatchability, number of culls etc.
Shall be responsible for taking strict quality control measures at every steps
starting from the procurement of raw material to the feeding of compounded feed to the
birds. The ingredients should be purchased as per the specifications. Physical quantity
of ingredients such as color, moisture, taste, smell, texture etc. must be examined
carefully.
Shall be responsible for proximate analysis of feed sample and then adjust feed
formula accordingly. The proximate analysis contains moisture, crude protein extract,
crude fibre, total ash and nitrogen free extract.
Shall be responsible for maintenance of grinder and mixture of appropriate
capacity in good running condition. Vehicles used for transportation of feed or
ingredients should be cleaned and disinfected periodically.
Shall be responsible for preparing premix, when micro-ingredients (vitamins,
mineral supplements and amino acids etc.) which composes less than 0.5% of total
quantity of raw material are added to the feed .Premixing is the process of ensuring right
blend of all the micro-ingredients required for making a complete feed in the right form.
Shall be responsible for checking finished feed physically for its texture, color and
odour and chemically analyzed for its proximate principles by correct feed sampling.
Shall be responsible for adding appropriate feed additives (antioxidants,
coccidiostats, antifungal probiotics etc.) as per requirement.
Shall be responsible for proper storage of feed ingredients and finished feed to
prevent fungal infection.
Shall be responsible for proper record keeping of feed ingredients and finished
feed for feed consumption assessment as well as quality of feed.
SECTION-IV
ORGANIZATION OF POULTRY DEVELOPMENT SCHEMES / PROGRAMME
At state level-
At the Directorate level the Joint Director of Veterinary Services in charge poultry
development and specialist officers viz Deputy Director of Veterinary Services (Poultry
Development), and other officers and staff shall be stationed who shall advise and assist
the Director for the formulation, implementation, evaluation and monitoring of different
poultry development schemes / programmes and give guidance to the officers and staff
engaged with such work at various levels for proper execution and implementation.
SECTION-V
RANIKHET ERADICATION SCHEME
General-
Ranikhet, being a wide spread and enzootic disease in India, causes heavy
mortality among the poultry leaving great impediment on the poultry industry causing
heavy economic loss. In order to minimize the losses on account of heavy mortality,
ensuring a steady egg production and to give a boost to the poultry industry especially in
the tribal areas of the state, this scheme has been taken up. The modus operandi of the
Ranikhet Eradication Scheme is given in the Appendix-84.
SECTION-VI
FUNCTIONS AND DUTIES OF OFFICERS WORKING IN RANIKHET ERADICATION
SCHEME
Officer I/C Ranikhet Eradication Scheme
Shall be the in charge of the Ranikhet eradication scheme and shall be the
custodian of the live and dead stock of the scheme.
He shall work under the administrative control of the Joint Director of Veterinary
Services in charge division other superiors as the case may be.
Shall prepare the annual technical working plan of the scheme as per the
programme appended at Appendix-84, and shall submit it to the Director Animal
Husbandry for approval through proper channel in the month of April every year.
He being in charge of the scheme shall be responsible for execution and
implementation of all the phases of the approved technical working plan, and shall see
that the subordinate staff and labour engaged are utilized in the best interest of the
scheme and that they perform their duties as per instructions described in subsequent
paras under respective category.
Shall maintain a register of poultry farmers in his area, and shall undertake
annual survey of poultry for further planning.
Shall see that random collection of serum from vaccinated birds for conducting
H.A. and H.I. test to ascertain the immunogenic status of the birds against ranikhet
disease and shall see that the test is carried out periodically and shall take suitable
action if required.
Shall be responsible to maintain sufficient stock of essential medicines viz.
Dewormers, Vitamins, minerals, antibiotics etc to carry out the treatment and vaccination
programme efficiently and smoothly.
Shall seek timely expert advise/ services of the subject matter specialist if
situation warrants, from the diagnostic laboratories, Veterinary Colleges, other learned
body regarding complicated cases under the scheme with due permission of the
competent authority.
CHAPTER-VI
(EDUCATION AND TRAINING IN ANIMAL SCIENCE)
SECTION-I
AIMS AND OBJECTIVES
The aims and objectives of education and training in Animal Science are-
(1) To improve the livestock and poultry by the application of latest technology is the
essential pre requisite for the creation of a sound and efficient system of education in
animal sciences. The animal science denotes the composite discipline having three
broad visions viz.
i. Veterinary Science.
ii. Animal Production.
iii. Animal Products technology.
(2) Scientific knowledge of improved animal husbandry practices and their judicious
application can provide great opportunities for improvement of live-stock and poultry
industry.
(3) Higher education by way of specialization, may it be a post graduate diploma,
degree and Ph.D. for extending vision in any one of the above three disciplines for
scientific approach to the field problems is a basic requirement. Considering the
importance of such specialized higher education in the state for better utilization in the
interest of Veterinary Science and Animal Husbandry.
The services of such specially trained / educated personnel, complete bio data of
all such persons shall be maintained for future use and optimum utilization of the
services of such personnel in the respective disciplines. The task mentioned in the
foregoing paras, need, other than the technical specialized personnel, a team of para
veterinarians (field assistants) for its proper and successful implementation.
(4) The owner of live-stock and poultry follow the conventional practices of animal
husbandry and therefore are unable to draw the maximum possible benefits out of it. It
will be hard to achieve success without their being fully conversant with the latest
scientific know how and its application and implementation accordingly.
(5) The characteristic feature of the growth of science is its continuing fragmentation
into specialized disciplines. The capabilities to carry out and attain aims involved in multi
disciplinary projects depend on quality and not merely the quantity of trained personnel.
Factors essential for attainment of objectives of multi-disciplinary projects are
excellence, relevance, participation and organization, where persons of adequate and
appropriate qualifications are not available, the first and foremost thing would be to
organize their training by way of specialized education.
(6) keeping in view these realities following degree/ diploma course, research
programmes, training courses and refresher courses enlisted as follows are also
available for interested departmental employees.
SECTION-II
RESEARCH PROGRAMMES
SECTION-III
DEGREE IN VETERINARY SCIENCE COURSE
The state of Madhya Pradesh is having three Veterinary Colleges, under The
Nanaji Deshmukh Veterinary Science University, Jabalpur, situated at Mhow in district
Indore, Jabalpur and Rewa where the degree of B.V.SC. & A.H. (Bachelor of Veterinary
Science and Animal Husbandry) is awarded to successful candidates.
The candidates are admitted to this course on the basis of competitive
examination conducted by the Veterinary Council of India.
The curriculum and the subjects of study for completion of the degree course are
per the syllabus of the Vishwa Vidyalaya. However the students are given adequate
training opportunities in the theory and practice of animal sciences during their course of
study.
The candidates who are awarded degree in Veterinary Science and Animal
Husbandry are eligible for appointment as Veterinary Assistant surgeon Class II, in the
state Animal Husbandry Department through Madhya Pradesh public service
commission.
The Assistant Veterinary Field Officers, working in the Department, fulfilling the
requirements as per terms and conditions approved by the Director Animal Husbandry,
are also deputed for undergoing Bachelor of Veterinary Science and Animal Husbandry
course in the State Veterinary Colleges every year.
SECTION-IV
DIPLOMA IN VETERINARY SCIENCE COURSE
The State of Madhya Pradesh is having five Assistant Veterinary Field Officer
Training Colleges under The Nanaji Deshmukh Veterinary Science University, Jabalpur,
situated at Bhopal, Mhow, Jabalpur, Rewa and Morena where the diploma in Veterinary
Science is awarded to successful candidates.
The candidates are admitted to this course on the basis of competitive
examinations conducted by the Madhya Pradesh Professional Examination Board.
The curriculum and the subjects of study for completion of the diploma course are
as per the syllabus of the Vishwa Vidyalaya. However the students are given adequate
training opportunities in the theory and practice of animal sciences during their course of
study.
The candidates who are awarded diploma in Veterinary Science and Animal
Husbandry are eligible for appointment as Assistant Veterinary Field Officers in the state
Animal Husbandry Department.
SECTION-V
POST GRADUATE DIPLOMA COURSE
SECTION-VI
REFRESHER COURSES
Shall keep a close watch over the training of candidates in the practical as well
as theory classes and shall suggest ways and means to the teaching staff for further
improvements.
Shall ensure that the instructions are given to the students sincerely as per the
syllabus by the teaching staff so that the time available is best utilized.
Shall ensure smooth and efficient conduction of annual and other examinations
as per directives of the Director Animal Husbandry and shall strictly maintain and cause
to be maintained the secrecy regarding question papers, answer books and the like and
shall act for dispatch of examination material as per directives of the Directorate.
Shall follow the instructions in respect of routine working of the institute as fixed
by the superiors and shall assist him in performing his duties.
Shall take the theory classes of the subjects according to the time table and shall
be responsible to complete the course within the specified time limit.
Shall also impart practical training according to the syllabus to the students and
shall ensure that the students take active participation in theory as well as practical
classes and follow the deliberations / demonstrations whole heartedly.
Shall be responsible to keep the students always engaged with the job and shall
see that the students utilize their time in the best possible manner.
Shall effect the purchase of books and journals keeping in view their
requirements at the institute for ready reference and to keep the technical knowledge of
the staff up to date.
Shall be responsible to maintain discipline of the students as and when required.
Shall maintain daily record of the instructions given to the students in the theory/
practical classes.
Demonstrator-
Besides taking theory and practical classes in the college he shall whenever
entrusted the duty of warden of the hostel in addition to his duties, shall ensure that the
instructions / rules issued for the in mates of the hostel are strictly followed shall see that
the general discipline of the hostel is maintained.
Shall undertake periodical inspection of each room occupied by the hosteller and
take necessary action to check any outward activity in the hostel.
He shall take suitable action for arranging treatment / medical aid to the ailing
inmates as per the advise of the medical authority.
Shall take suitable action against the hostel inmates violating the rules or found
guilty of misconduct.
Shall be responsible for the proper management of hostel and shall see that the
inmates are comfortable.
Shall try to solve the problems raised by the inmates or shall seek guidance from
superiors if necessary to do so.
Shall see that as per provisions made, all the standard facilities like
accommodation, light and water etc are provided to the inmates.
SECTION-VIII
ARTIFICIAL INSEMINATION TRAINING INSTITUTIONS
General-
Cross-breeding programme has been taken up in the state on large scale through
Intensive cattle Development Projects, Key Village Schemes and such other
programmes which envisage breeding of a large number of cattle in selected pockets.
The need for extending Artificial insemination services to cover a large number of cattle
population in different villages is becoming more and more important. The departmental
artificial insemination training institutes were established in order to cope up with the
requirement of trained personnel for the entire job of cattle development through artificial
insemination with latest techniques viz frozen semen technology etc. The departmental
Assistant Veterinary Field Officers and Veterinary Assistant surgeons engaged with the
artificial insemination work are being imparted 15 days training in theory as well as
practical in batches of 12 candidates at a time, round the year, in the two departmental
institutions situated at Bhopal and Mandla. The main objective of the institute is to impart
a brief theoretical as well as practical insemination techniques, problems of obstetrics
and gynecology, sterilization procedures, pregnancy diagnosis, calf rearing, treatment of
sub fertile cases, procedure for collection, evaluation and dilution of a semen, the frozen
semen technology and extension activities. The Principal artificial Insemination training
Institute invites the nominations of the suitable candidates, from the Joint Director of
Veterinary services in charge divisions of the state according to the availability of seats
and scheduled programme for undergoing this training.
Recently a State Animal Husbandry Training Institute has been established at
Bhopal with the objective to provide training to the Veterinary Officers of different cadre,
Assistant Veterinary Field Officers, Go-sewaks, A.I. workers and farmers on different
aspects of animal husbandry and Veterinary Science. The details about set-up of the
institute, courses offered and syllabus etc are annexed at Appendix-163.
SECTION-IX
POULTRY TRAINING SCHOOL
General- Poultry farming is possible in widely differing agro climatic environment as the
fowl possesses marked physiological adoptability. Requirement of small space, low
capital investment, quick returns from outlay and well distributed turnover throughout the
year, makes poultry farming remunerative in both rural and urban areas. The rearing of
poultry provides an excellent opportunity for gainful employment to idle or under
employed members of rural families because of the case with which poultry can be
handled even by women and children. Amongst farm animals, poultry is one of the
quickest and most efficient converters of plant products into food of high biological
value. Poultry litter also has a high manurial value. In view of this, the Government of
Madhya Pradesh through the veterinary department have implemented number of
poultry development schemes, where the farmers are given sufficient assistance both in
cash and kind to improve their income by poultry farming on scientific lines. Subsequent
to introduction of such schemes, it was felt necessary to train such farmers in poultry
husbandry practices so that they can draw maximum benefit out of the help so extended
to them in this regard. Similarly, for successful implementation of poultry development
schemes, it is essential to train the departmental workers / officers with the latest
developments and technology of poultry farming for further extension of knowledge,
technical guidance and help to the poultry farmers. With this background in view, the
poultry training school was established in the state by the department.
The main aims and objectives of poultry training are-
(1) To train the departmental officers / other staff engaged with the poultry
development schemes.
(2) To train the poultry farmers of the state in latest poultry husbandry
package of practices.
(3) To fulfill the above requirements three types of courses have been taken
up at these school.
(i) Three months, post graduate poultry husbandry course for
Veterinary Graduates.
(ii) One year poultry husbandry course for the Assistant Veterinary
Field Officer.
(iii) One month poultry husbandry course for poultry farmers of the
state.
(4) The prospectus, rules for admission, duration of course, facilities provided,
admissible stipend, syllabus of course, a brief curriculum general terms and
conditions, and the form of agreement bond, security bond for the farmers only
etc are appended at Appendix-85.
(5) A certificate to the candidates successfully completing the course is
awarded by the school.
SECTION-X
SHEEP TRAINING CENTRE
SECTION-XI
STATE ANIMAL HUSBANDRY TRAINING INSTITUTE, BHOPAL
CHAPTER-VII
OFFICE PROCEDURE
(Instructions for execution of office work, receipts, registration, distribution and perusal of dak.)
SECTION-I
RECEIPT OF DAK
Submission of Dak-
As soon as the dak is opened by the receipt clerk, he shall send it to the
superintendent (General Section) in the head offices, The superintendent of the general
sections shall mark the section / branch / cell to which the communication belongs and
shall submit the dak pad to the Head of Office or his nominee for the purpose. When the
Head of Office or his nominee is away from the head quarter, the dak should be
submitted to the next senior Additional Director / Joint Director / Deputy Director / Other
Officer in the sub offices, the head of office will initial the dak in token of having seen it
and return the same to the receipt clerk. Dak received via e-mail or fax shall be
presented to D.A.H. or his nominee or to the in charge of the concerned section.
Volume - I Page 193
Manual of the Animal Husbandry Department
Distribution of Dak
As soon as dak is received back by the receipt clerk from Director / Head of
office, he shall register it and shall sort it out for distribution to the concerned section /
branch / cell and shall arrange to send it to the concerned section, where it will be
received by the section / branch / cell head /I n charge. In the subordinate offices the
dak shall be sent to the dealing assistants concerned after registration.
All the receipts shall be distributed to the sections/ branches/ cells/ dealing
assistants at regular intervals twice or thrice during the day, statements and other
receipts marked “Immediate” or “Priority” or “Urgent” shall however be sent immediately
to the sections / cells / branches / dealing assistants as and when received.
SECTION-II
ACTION ON RECEIPTS, NOTES AND ORDERS
As soon as the dak are received by the dealing asstt / clerk / other concerned
officer, he shall read them one by one and sort them out according to priority viz
“Immediately”, “Urgent” and “Top priority”. Care shall be taken at the same time that
ordinary receipts are not left un attended. He shall then ensure and check all the
enclosures, and if any is found short or missing, he shall bring the fact to the notice of
the section / branch cell head or the head of office and shall also suggest suitable action
for obtaining the missing papers. If any other section / branch / cell are concerned with
any part or aspect of a receipt, he shall send relevant extracts through the section /
branch/ cell head to the concerned section / branch / cell head for remarks, or for
necessary action. However, if he receives miss sent papers, he shall immediately bring
to the notice of the in charge officer and shall with the help of the section / branch cell
head arrange to send it back to the concerned section / back to general sections, as per
instructions of the in charge officer.
The receipt, then shall be brought as to a current file, if it is related to a subject for
which a file already exist. If not, it will be necessary to open a new file for initiation action
on the receipt. The receipt shall then be docketed and referred in the manner described
in the following section of this chapter.
Notes-
The Assistant or clerk shall then write his note on the note sheets and shall put
his initial with date on the left below his note.
The section / branch / cell head shall scrutinize the note of the assistant / clerk,
add his own remarks / suggestions or comments, where necessary and put his dated
initial below the note and shall than submit the case to the higher officer.
SECTION-III
DRAFTING
Language of draft-
A draft should convey the exact intention of the orders passed. The language
used should be clear, concise and incapable of misconstruction, lengthy sentences,
abruptness, redundancy, circumlocution, superlatives and repetitions whether of words,
expression or ideas, should be avoided.
Communications of some length or complexity should generally be concluded
with a summery.
SECTION-IV
TYPING
Typing Diary-
All the typist shall maintain a diary, in which all drafts / files received shall be
entered serially, in the preformae as appended at Appendix-91.
Every draft received for typing should be stamped with rubber stamp as per
facsimile given below-
(i) Received on . . . . .
(ii) Typed on . . . . . . .
(iii) Typed by . . . . . . .
(iv) T. Diary No. . . . .
At the end of the day, the person in charge of the typing will submit the diary to
the section head who will submit the diary to the section head who will insect it with a
view to find out the extent of arrears in the typing work. He will then arrange to expedite
action on the outstanding cases.
copies of the enclosures etc. the draft will be removed and sent for typing to the clerk,
who has signed this work without the file but secured in a file board or a flap the file itself
remaining in the custody of the concerned assistant / clerk till the return of the draft after
issue.
Before making a draft for issue the section / branch / cell head shall see that it is
“letter perfect” ie. all corrections, etc have been properly carried out. He will also indicate
the number of spare copies required, if any.
If any papers are to be dispatched by the special messenger or issued under
register post or insured cover or under postal certificate or as express delivery,
necessary instructions should be given on the draft while marking for issue.
Legal documents negotiable instruments, other original documents, cheques, bills
agreements service books, notices, orders, delay in the receipt of which is likely to
cause embarrassment or loss to Government or any other valuable documents, should
always be sent under registered post acknowledgement due and where necessary,
under an insured cover.
Dispatch Clerk-
The following shall work as the dispatch clerk in different offices.
(i) Head office– one Assistant Grade-III in general section.
(ii) Divisional office– one Assistant Grade-III in general section
(iii) Other subordinate offices- one Assistant Grade-III working as receipt clerk.
received and the total value of postage stamps expended every day shall also be
brought on the this register and the balance stock every day. The section head shall
check the entries made in the register every day and appended his dated signature in
token of his having done so.
Surprise checks-
The section head during the course of the day, shall make surprise checks of any
envelop ready for dispatch by post and verify that not only the stamp affixed therein tally
with the entries in the dispatch register, but also, that the required value has been
secured by using the minimum number of stamps of appropriate higher denominations.
So for as the offices other than the head office or divisional offices, are concerned the
surprise check shall be made by a senior member of the staff specified for this purpose
by the head of office.
SECTION-VI
FORMS AND RULES OF CORRESPONDENCE
Form of Correspondence-
All the written communications/ correspondence shall be conducted in one or the
other of the following forms-
(i) Letter.
(ii) Memorandum.
(iii) Endorsement.
(iv) Circular.
(v) Resolution.
(vi) Notification.
(vii) Demi official letter.
(viii) Un official letter.
(ix) Fax.
(x) Email
Each one of above forms of communication correspondence has use and in
some instances a phaseology of its own. The specimen of these forms of
communication / correspondence are appended at Appendix-98 to 103.
Letter-
A letter is the form of communication used for all formal correspondence with
authorities like the Government of India, other State Governments and the Public
Service Commission. It is also used for communication to members of the Public Bodies
or associations of the Public or of Government Services. It is not used for
correspondence between different departments of the Government. The name and
address of the authority issuing the letter should be set out at the head of each such
letter.
Letters addressed to official authorities should begin with the salutation “sir” and
those addressed to non official individuals or groups of individuals with “Dear Sir / Sirs”.
Those addressed to firms should begin with the salutation “Dear Sir” or “Gentle Man”. All
official letters terminate with the superscription “Yours Faithfully‟ followed by the
signature and designation of the person signing the letter.
Memorandum-
This form is used for correspondence with offices of the State Government,
district authorities, subordinate officers and the Accountant General. The absence of
formalities distinguishes a memorandum from a letter. This is written in the same way as
“notes” in the first person. The use of third person being unnecessary It should not
contain salutation or superscription except signature.
Endorsement-
The object of the endorsement is to economize the time and labour that would be
required to convey accurately and fully by any other means the purport of a document ,
and it should be used as freely as possible.
However this from is made use of when a paper is returned in original to the
sender or is referred to another department or to a subordinate officer / office (either in
original or by sending a copy there off). For information remarks or disposal or where a
copy of a communications is to be forwarded to other in addition to the original
addressee. In the last case the endorsement may take one or other forms of
communication as stated below-
“A copy (with a copy of the letter to which it is reply) is forwarded to………..”.
(i) for information.
(ii) for information & guidance.
(iii) for information and necessary action.
(iv) for favour of consideration.
(v) for early disposal.
(vi) for favour of reply.
(vii) for early compliance.
(viii) for sending a report.
(ix) for remarks, opinion or report.
(x) for approval.
Circular-
This form of communication is adopted in addressing several persons or
departments in communicating decisions or orders of general application on question of
policy or on other important matters which have been the subject of discussion or
enquiry, and when general enquiries are made and general orders on subjects of minor
importance are issued.
Resolution-
This form is used in reviewing annual administration reports in notifying decisions
and policies of the Government in the Gazette.
Notification-
This is used in publishing in the gazette, orders of Government concerning
appointments, promotions, transfers, grant of leave, conferment of powers on officers
and in promulgating rules and orders.
Un official letters-
Correspondence in this from which is always in the third person has only a
restricted usage to obtain leave reports from the Accountant General or to ask for
routine information from subordinate authorities.
E-mail-
Electronic communication allows the combination of several media, such as data,
graphics, video and sound, into one message. Some of the advantages of electronic
communication include fast transmission, wider coverage, low cost, convenience,
feedback exchange and general management operation. It involves other new tools of
communication and new ways of communicating. It adds a powerful platform capable of
significantly changing how a mix of options can be used, as well as creating new
channels of interaction. Email is useful for communication, marketing, promotion,
mobility, filtering and follow-up. Email is a tool that delivers messages instantaneously
and is accessible from nearly anywhere around the world.
Fax-
Fax (short for facsimile), sometimes called telecopying or telefax (the latter short
for tele-facsimile), is the telephonic transmission of scanned printed material (both text
and images), normally to a telephone number connected to a printer or other output
device. The advantage of a fax machine over email is that it sends a physical document
to the receiver.
SECTION-VII
FILING SYSTEM
Types of file-
There should be the following three types of files-
(i) Case file.
(ii) Bundle file.
(iii) Monthly Bundle.
Constituent of a file-
The two main parts of a file are-
(i) The notes.
(ii) Correspondence.
Each above mentioned part shall be placed in separate file covers having title
page as appended at Appendix-90. The former (Notes) contain notes, recorded
regarding the paper under disposal while the correspondence contain all
communications received and office copies of out going communications.
When the „notes or the correspondence portion of a file becomes bulky (say
exceeds about 100 pages on any side) it should be bound by stitching together in the
middle the notes and correspondence in one cover and marked. Further action on the
subject is to be continued on a new volume of the same file both the covers of which
will be marked volume-II and so on. However for files in which the number of papers is
not likely to exceed 50 including both the notes and the correspondence a single cover
instead of the two covers should be used for the two portions i.e. „notes‟ and
„correspondence‟ should be tagged separately to the two flaps of the cover.
Numbering of pages-
Every page in each part of the file should be consecutively numbered in separate
series. Blank intervening pages if any should not be numbered.
Punching of papers-
Every paper should be punched at the left margin keeping appropriate distance to
lace it preferably in the middle. The punch hole should tally with the original punch holes
of the file and paper should then be tagged / laced to the file.
Docketing-
Docketing is the process of making entries in the „notes‟ portion of a file about
each serial number (Receipt and issue) in the „correspondence‟ for its identification. A
communication shall be docketed by writing in red ink across the page, its serial number
and other details eg.
S.No. 4 pp 10.12/C
Letter no.45/III/ID/1985 dated 21.8.85 from ADVS, Indore
S.No. 5(1) pp 13/C
Letter no. 35/III/1985 dated 21.8.85
The name of the office, section / branch / cell and the subject of the file shall be
given on the top of the first page of the „Notes‟ portion before docketing the first serial.
Bundle file-
Bundle file is that in which only returns and other papers received from time to
time on a particular subject are collected but no problem have to be registered minor
head wise in the file register.
A separate list of such bundle files should be made at the end of the file register.
The bundle file is to be opened year wise eg. the returns on one subject shall be kept in
one bundle file to be opened on the first day of the year and to be closed on the last day
of the year.
Monthly Bundle
No regular case file or bundle file should be instituted for a receipt which is of
ephemeral nature. Such miscellaneous papers should be placed in a “Monthly Bundle”
to be maintained each dealing assistant for each month. These monthly bundles shall
not be registered in the file register. However, minor head no, Major head no. and the
year should be indicated on the cover at the proper place preceded by the alphabets
M.B. as follows:- “MB/2/II/1985”.
The standing guard files shall be kept in the personal custody of the section head
of the concerned section/ branch/ cell at the head office, the branch head of the
concerned branch at the divisional office and the head of the sub offices. The officials
shall be responsible for the up to date and proper maintenance of the files.
During the office inspections conducted according to the roster of inspections, the
inspecting officer shall carefully check the standing guard files and record comments on
the maintenance of these files in the inspection notes.
File register-
A record of files opened during the calendar year shall be kept in a file register in
the form as appended at Appendix-106. Each file shall bear a number given to it in
accordance with the procedure mentioned in the foregoing sub heads viz. opening and
mentioned in the foregoing sub heads viz. opening and numbering of new file, bundle,
file, monthly bundle etc.
The file register shall be sub divided according to the minor heads allotted to a
separate section / branch / cell / office, sufficient pages being kept for each minor head
during the year.
their purpose. To facilitate the identification of reference after the removal of slips, it is
necessary that the number of the files referred to should be quoted on the body of the
note and the number of the relevant page together with the letter of the slip attached
thereto indicated in the margin as In the body of notes (F.No. 120/ 10/ II/ 85) and in the
margin of the note (Flag A.P.-3/ Notes).
Linking of Files-
Linking of files on which the action is in progress shall, as far as possible be
avoided. As a general rule this shall be resorted to only when the files are inter-
connected and order have to be passed on them simultaneously. If any paper on a
current file is required for reference only in that case, relevant extract should be taken
from the former and placed on the later.
When files are linked, strings of the file board of the lower but not its flaps, shall
be tied around the upper file. The strings of the file board of flap of the upper file shall
be tied underneath it in a bow, out of the way. Each file thus shall be intact with all its
papers properly arranged on its file board.
SECTION-VIII
RECORDING
Recording is the process of closing a file after action on all the issues under
consideration there on has been completed.
When the assistant is satisfied that no further action is required to be taken on a
file, he shall put up to officer in charge, head of office, for his approval to the file being
recorded under one of the following classes-
(i) Class-„A‟- Files which are required to be kept permanently.
(ii) Class-„B‟- Files which are required to be kept for a number of years
prescribed.
(iii) Class-„C‟- Papers of purely ephemeral and routine nature and are to be
eliminated after the period of one year.
Every file which is to be recorded shall indicate the period of review and the
classification approved by the section / branch / cell head or head of office for record
Custody of Record-
Files transferred by a section / branch / cell to the record room shall be
accompanied by a list of files in duplicate in the prescribed form as appended at
Appendix-107. The record keeper shall verify that all the files mentioned in the list have
been received, retain one copy of the list and return the other, duly signed as token of
receipt to the section / branch / cell concerned. The list thus retained by the record
keeper from time to time shall be filed section/ branch/ cell wise in separate file.
The record keeper shall also maintain a simple register in the form or reminder
diary in which a few pages shall be allotted to each future year. Files marked for review
in a particular year shall be entered in the portion of the register ear marked for that year
and shall be taken out for review in the appropriate years by referring the register.
review, are found still to be in use, shall be returned to the record room for retention until
next review. Files, which can be destroyed, shall be returned separately to the record
room for elimination. Before destroying such file, the record keeper shall complete the
list of files and the register maintained by him.
The period prescribed for review of retention of a file or record should confirm the
year of its closing and not from the year of its commencement.
Shall see that the record room is locked up securely and retain the keys under his
possession. However the duplicate keys under his possession.
He shall comply with the requisition for the files and shall see that they are
retuned back to the record room without undue delay.
He shall not allow any person to enter the record room, except the persons on
duty.
SECTION-IX
CHECKS ON DELAYS
Reminder Diary-
Every Assistant shall maintain a reminder diary in which he shall enter date wise
cases on which reminders are to be issued on the specified dates.
Every dealing Assistant shall examine the reminder diary every morning and shall
take necessary action.
Periodical returns-
To ensure punctual receipt preparation and dispatch of periodical reports, return
etc. each section / branch / cell / office shall maintain two check lists, one for outward
returns and the other for incoming returns. The forms in which the two check lists shall
be maintained as appended at Appendix-112.
SECTION-X
ASSEMBLY AND PARLIAMENT QUESTIONS
Types of questions-
The questions are of three types:
(i) Questions for oral answers or “starred question”.
(ii) Questions for written answers or “Un starred Questions”.
(iii) “Short-notice questions.
The distinction among these three kinds of questions of their admissibility are
described in the rules of procedure and conduct of business in the Madhya Pradesh
Vidhan Sabha.
Questions to be asked in the Parliament are also of these three types, though the
conditions of admissibility differ to some extent.
Section / branch / cell head and every dealing assistant shall make themselves
familiar with the provisions contained in the rules of procedure and conduct of business
in the Madhya Pradesh Vidhan Sabha in regard to asking and answering of questions.
Handling of question-
As soon as a question is received it shall be marked to the coordination section
and shall be entered in the register kept for the purposes as appended at Appendix-
113.
In sub offices also a register in the form given at Appendix-113 shall be kept.
The head of office shall see that all relevant information connected with the questions is
sent promptly to the head office.
After the question has been entered into the register, it shall be sent to the
section / branch / cell concerned for taking further necessary action. Dispute, if any in
the matter of assigning the questions to section/ branch/ cell should be resolved by
personnel reference to the officer in charge/ head of office. If it is found that any
question which pertains to any other organization has been wrongly received, it should
immediately be retuned to the Veterinary Department / other department.
On receipt of the question in the section / branch / cell, the section / branch / cell
head shall mark on the question the time of its receipt with his initials and date, and then
mark the question to the dealing assistant concerned.
Attention to such questions shall always be on “top priority” basis having regard
to the time factor. No excuse of either urgent or immediate work shall be acceptable as
explanation on delays.
If the department has already sent a question directly to the concerned sub office
information from such sub offices should be awaited. If, however there is delay in
receiving the information, telephonic / telegraphic, fax and e-mail reminders should be
sent.
If the department has been not sent a copy directly to the sub office, the dealing
assistant, should go through the questions marked to him the same day and where
information has to be obtained from other sections, he should immediately submit the
file for necessary orders. In asking for reports or for information, the office should specify
on what part of the question a report is required and if a question is a starred one, also
ask for adequate material/ information to enable supplementary questions to be
answered. Vague requests for information and discoveries at a later stage of partial
report should be avoided. Particular care should also be taken to see that copies are not
sent needlessly to sections not concerned.
The dealing Assistants after obtaining orders for securing information / reports
from sub offices, shall prepare endorsement and get signed by the officer in charge /
head of office and arrange to dispatch it.
SECTION-XI
INSPECTIONS
Purpose-
To find out the state of affairs existing in each unit.
To see whether the prescribed procedure and instructions are understood
properly and followed intelligently.
To find out whether proper attention is being paid to quality of performance by
officer and staff during discharge of their duties.
To test the intrinsic soundness and utility of the procedures and to get reliable
data for planning improvements.
Roster of inspection-
All the controlling officers shall prepare a roster of inspection of the subordinate
offices and shall get it approved by the superiors, regular inspections of the subordinate
offices shall be made in accordance with the approved roster in details.
In addition to regular inspections as the roster of inspections, the controlling
officer shall also conduct surprise inspections for checking delays and irregularities and
for improving efficiency.
The inspecting officer shall record his inspection notes. However he shall be at
liberty to add any additional points, which he thinks, are important enough to be included
in the note.
SECTION-XII
FUNCTIONS AND DUTIES OF OFFICERS AND SUBORDINATE STAFF UNDER
MINISTERIAL CATEGORY WORKING IN THE DEPARTMENT
Administrative officer-
Shall work under the administrative control of the head of office and shall be
responsible for his work to him.
Shall perform his duties and carry out the instructions in respect of routine
working of the office as fixed by the Head of the office/Head of the Department.
Shall exercise effective control and general supervision over the sections under
him both in regard to the dispatch of business and in regard to discipline.
Shall keep in touch with the work in all the seats under his section and make
himself conversant with all important files pending in each seat and shall see that they
are not delayed.
Shall periodically inspect the registers maintained by the staff working under his
sections and shall see that these are maintained neatly, correctly and up to date.
Shall check any tendency to delay matters on the part of the clerks / workers etc
and bring to the notice of the head of office any serious delay or other irregularity and
shall suggest action to be taken against the defaulters while himself at once attending to
the particular work.
Shall also advise the ministerial staff on different or intricate questions should
they seek his advise.
Shall see that unless otherwise, notes correspondence etc pertaining to his
sections, are routed through him.
Shall before forwarding a case file to the superiors, ensure and ascertain that the
proposal is in accordance with the relevant rules and shall see that such rules are
quoted on the files.
Shall be responsible to conduct periodical inspections of all the counters under
him and ensure speedy disposal of communications and shall bring salient features to
the notice of the superior officer requiring his attention at his end.
Shall himself deal with all the confidential matters as per the instructions of the
superior officers and shall keep all such papers under his own custody.
Shall be responsible for preparation and publication of the gradation list of the
class III and class IV employees, technical and ministerial both from time to time and
shall deal with all the representation arising out of such publications and shall take
suitable action.
Shall be responsible to undertake the work of confirmation of the class-III and
class-IV employees of the department periodically as per instructions of the
Government and shall arrange for its publication. He shall also deal with all the
representations arising out of such publications and shall take suitable action.
Shall be responsible to prepare, submit and get approval of the recruitment rules
of class-III and class-Iv employees of the department from the Government from time to
time or as and when required and shall deal with such rules.
Shall deal with all the administrative matters pertaining to class-III and class-Iv
employees of the department regarding leave, postings, transfers, appointments,
promotions etc.
Shall be responsible to deal with all the representation from the class-III and
class-IV departmental employees regarding service conditions and allied matters.
Shall be responsible to deal with all the 80 CPC notice / court cases filed / served
by the departmental employees/ officers and shall take suitable action for their disposal.
He shall however follow the instructions in this regard.
Shall deal with all the cases of complaints and departmental enquiries.
Shall also deal with all the departmental cases of loss and defalcation.
Shall deal with all the cases and maintenance of up to date record of the
property, immovable property and returns submitted by the employees of the
department and shall follow and act according to the instructions issued by the
Government in this connection from time to time.
Shall be in charge of the store and stock of the directorate and shall undertake
the verification of store and stock from time to time. He shall take suitable action if any
loss / damage is noticed by him or brought to his notice.
Shall be responsible for the maintenance of the old records, elimination of papers
etc and shall follow the instructions contained in section-VIII of this chapter.
Shall be responsible for the watch and ward of the Directorate and shall so
arrange the duties of the chowkidars that they are available in the Directorate round the
clock.
Shall be the authority to receive all the applications of employees working in the
directorate regarding casual leave and shall be responsible to submit the daily position
of the staff to the head of the office an hour after the scheduled time of opening of the
office and shall suggest the arrangement of workers in place of the persons on leave.
Shall be responsible for the maintenance and up keep in respect of furnishing,
decorating, and arranging audiovisual facilities in the meeting hall with the help of the
audiovisual and publicity officer at the time of state level meetings / conferences,
seminars / workshops, invited or organised by the Director Animal Husbandry and shall
be responsible whenever required to make arrangements regarding lodging, boarding,
transportation etc for the delegates / participants attending such forums with the help of
local officers / other staff assigned such job.
Shall deal with the cases pertaining to sanction of permanent advance for
different drawing and disbursing officers of the department.
Shall be responsible to deal with all the cases of loss, theft, defalcation etc.
Shall be responsible to maintain and cause to maintain the prescribed records
and registers pertaining to his work pertaining to his subordinate staff neatly, correctly
and up to date.
Audit Officer-
Shall work under the administrative control of the head of office and shall be
responsible for his work to him.
Shall perform his duties and carry out the instructions in respect of routine
working of the office as fixed by the head of office.
Shall responsible to supervise the working of all other ministerial staff working
under him in the section.
Shall follow the instructions contained in the foregoing paras of this section.
Shall be responsible to prepare the annual roster of audit inspection of the offices
/ sub offices of the department and shall submit it to head of department for approval by
15th April every year, and shall undertake the audit inspections of the drawing and
disbursing officers of the department according to the approved programme.
Shall be responsible to prepare the audit inspection reports and send it to the
concerned officers for reply within a month from the date of inspection with a copy to the
concerned section of the Directorate.
Shall undertake audit inspections of the institutions on the basis of request /
complaints when directed to do so by the Head of the department.
Shall be responsible to suggest suitable measures to the drawing and disbursing
officers for rectification / regularization of the discrepancies of the account noticed during
audit.
Shall be responsible to guide the drawing and disbursing officers to maintain all
the records pertaining to accounts as per rules and for further audit by the A.G.M.P. /
treasury and accounts.
Shall be responsible to bring to the notice of the Head of the department
immediately, any serious irregularity found during the course of audit for suitable action.
Shall be responsible to advise and assist the head of the department in dealing
expeditiously and competently with the observations and objections of a statutory nature
(whether from A.G.M.P., treasury and accounts or internal audit) so that they are settled
promptly.
Shall be responsible to scrutinize and finalization of the reply of the Audit
inspection report of the A.G.M.P. / Director of treasury and Accounts or internal audit in
specified time limit.
Shall be responsible for the follow up of the pending reports of A.G.M.P./ Director
treasury and accounts or internal accounts and shall see that the replies are submitted
in time.
Superintendent-
Shall work under the administrative control of the head of the office and shall be
responsible for his work to him.
Shall work as an in charge of any of the section / office where he is posted.
Shall be responsible to supervise the working of all the other ministerial staff
working under him in the section.
Shall be responsible to mark attendance of the staff working under him in the
section and shall be responsible to keep watch on the presence of the staff under him
during the working hours of office.
Shall exercise effective control and general supervision over the section both in
regard to the dispatch of business and in regard to discipline.
Shall be responsible to see the dak, mark it to proper counter and ensure prompt
disposal of communication within the specified time pertaining to the section.
Shall invariably at the end of each week check, the diaries submitted to him by
the staff working under him in the section and submit the same along with his comments
to the superior officer for perusal, necessary action and orders if any.
Shall prepare a weekly statement of the pending work in the section and put it to
the superior officer with his comments in the prescribed proforma to the superior officer
with his comments in the prescribed proforma as appended at Appendix-87.
Shall keep all such up to date information ready with him which may be needed
every now and then.
Shall, when posted as in charge of any of the technical sections, follow the
instructions and carry out the work as directed by the section in charge / superior
officers.
Shall be responsible for the store / stationary articles issued to him and shall
arrange further distribution of such articles to the subordinate staff and shall see that
proper entries of receipt / issues of these articles are recorded in the registers.
Shall see that all the records and registers pertaining to his and his subordinates
work are maintained neatly, correctly and up to date.
Shall be responsible for the submission of the prescribed periodical reports and
returns of his section on due date and time to the controlling officer and shall be
responsible for the correctness of the information incorporated in these reports.
Assistant superintendent-
Shall work under the administrative control of the section in charge / head of
office and shall be responsible for his work to him.
Shall assist the section in charge in performing his duties and shall carry out the
work as per his instructions.
Shall be responsible to examine the files / notes / drafts etc before it is submitted
to the section in charge / officer in charge and shall see that all the references and
communication with regard to the case are in order and no relevant reference of
communication has been omitted.
Shall be responsible to record factual position of the case correctly on the file and
shall put the drafts for approval, if required.
Shall, when posted as in charge of any of the technical sections of the office,
follow the instructions and carry out the work as directed by the officer in charge /
superior officer.
Shall be responsible for prompt and speedy disposal of communications with
regard to his counter.
Shall maintain a daily diary having the colums as appended at Appendix-89 and
shall submit the same to the section in charge / officer in charge, at the end of every
week for perusal.
Shall keep all such information pertaining to his counter ready, which may be
needed every now and then.
Shall be responsible for the store / stationary articles issued to him and shall
ensure that proper entries of receipts / issues of these articles are recorded in a register.
Shall be held responsible and liable for disciplinary action according to the nature
and gravity of incidence regarding wrong and faulty presentation of the facts on the files,
wrong and incorrect drafting, wrong communications, improper maintenance of files and
records of this counter and any delay in communication in the specified time.
Shall see that all the records and registers pertaining to his work are maintained
neatly correctly and up to date.
Shall be responsible for the submission of the prescribed periodical reports and
returns of his counter on due date and time to the section in charge / officer in charge
and shall be responsible for the correctness of the information incorporated in the
reports.
Auditors-
Shall work under the a administrative control of the Audit officer and shall be
responsible for his work to him.
Shall assist the Audit officer in performing his duties and shall carry out the work
as per his instructions.
Shall be responsible for the proper maintenance of files and records of the work
allocated to him.
Shall be responsible to examine the inspection reports and relevant papers / files
/ notes drafts etc before it is submitted to the Audit officer and shall see that the
references and communication with regard to the case / inspection report are in order
and no relevant papers / references / communication has been omitted.
Shall be responsible to record factual position of the case / inspection report
correctly on the file and shall put the drafts for approval if required.
Shall keep all such information pertaining to his work ready which may be needed
every now and then.
Shall be responsible for the store / stationery articles issued to him and shall
ensure that proper entries of receipts / issues of these articles are recorded in a register.
Shall be held responsible and liable for disciplinary action according to the nature
and gravity of incidence regarding wrong and faulty representations of the facts on the
files wrong and incorrect drafting ,wrong communications improper maintenance of files
and records of his counter and any delay in communication in the specified time.
Shall when posted as in charge of any of the technical sections of the office follow
the instructions and carry out the work as directed by the officer in charge / superior
officer.
Shall be responsible for persuasion of the cases by issuing reminders fortnightly.
Shall be responsible to present and put up, if required the concerned circulars
and orders to enable the officer in charge to take correct decision.
Shall be responsible for preparation of the audit inspection reports of the Audit
conducted as per directives of the audit officer.
Shall be responsible to maintain all the records and registers pertaining to his
work neatly correctly and up to date.
Shall be responsible for preparation and submission of all the prescribed
periodical reports and returns of his counter on due date and time to the superiors and
shall be responsible for the correctness of the information incorporated in the reports.
Assistant Grade-I-
Shall work under the administrative control of the section in charge / head of
office and shall be responsible for his work to him.
Shall assist the section in charge in performing his duties and shall carry out the
work as per his instructions.
Shall be responsible for the proper maintenance of files and records of the work
allotted to him.
Shall be responsible to put up the summery or comments of each case on the
files to be submitted to Assistant Superintendent / Head Clerk / superintendent / other
superior officer along with the draft, and shall be responsible for the correctness and
accuracy of information given by him.
Shall be responsible to examine and flag all the concerned references pertaining
to the case before submitting to the superiors.
Shall be responsible for persuasion of the case by issuing reminders fortnightly.
Shall maintain a daily diary having the columns as prescribed in Appendix-89
and shall submit the same to the Assistant superintendent / Head Clerk / Superintendent
/ section in charge at the end of every week for perusal.
Shall be responsible to examine all the previous references connected with the
paper under disposal.
Shall be responsible to put up the factual position correctly and clearly while
submitting a case.
Shall be responsible to put up the drafts for approval and shall see that the fair
copies of the approved drafts are typed at the earliest and disposed off without loss of
time .
Shall be responsible for speedy disposal of the communications within the
specified time.
Shall be responsible to present and put up if required the concerned circulars and
orders to enable the officer in charge to take correct decision.
Shall keep all such information pertaining to his counter ready which may be
needed every now and then.
Shall be responsible for the store / stationery articles issued to him and shall
ensure that proper entries of receipts / issues of these articles are recorded in a register.
Shall when posted in any of the technical sections if the office, follow the
instructions and carry out the work as directed by the section in charge / officer in
charge / superior officer.
Shall see that all the records and registers pertaining to his work are maintained
neatly correctly and up to date.
Shall be responsible for the submission of the prescribed periodical reports and
returns of his counter on due date and time to the section in charge / officer in charge
and shall be responsible for the correctness of the information incorporated in the
reports.
Accountant-
Shall work under the administrative control of the drawing and disbursing
officer/other superiors and shall be responsible for his work to him. Shall assist the
drawing and disbursing officer / other superiors in performing his duties and shall carry
out the work as per his instructions.
Shall be responsible to examine the vouchers, sanction orders and relevant
papers / rules for preparation of bills.
Shall see that all the references communication with regard to drawl of bills are in
order before it is submitted to drawing officer / other superiors.
Shall be responsible to prepare all sorts of bills as per rules and orders and shall
submit to the drawing and disbursing / other superiors after due verification.
Shall be responsible for maintenance of all the records pertaining to these bills as
per rules and orders in vogue.
Shall be responsible to maintain the cash book in accordance with the provisions
and rules described in M.P.T.C.-I and II.
Shall be responsible to examine and prepare the contingent bills as per rules and
shall see that the formalities as per rules are complete in every respect.
Shall be responsible to deal with correspondence with A.G., M.P., relating to the
duties of drawing and disbursing officer.
Shall be responsible to assist and cooperate in audit inspections of the drawing
and disbursing officers as and when required.
Shall be responsible for timely preparation of budget, revised estimates, re-
appropriation etc and its submission to the superiors for necessary action.
Shall be responsible to maintain the payee‟s stamped receipts and its submission
to A.G, M.P.
Shall be responsible to take immediate action in respect of correspondence
relating to returns of security deposits, earnest money, other security delayed payments,
non payments, irregular payments etc.
Shall be responsible to maintain all the records and registers pertaining to his
work neatly, correctly and up to date.
Shall be responsible to submit the expenditure statement and other prescribed
periodical reports and returns pertaining to his work on due dates and time to the
superiors and shall be responsible for the correctness of the information incorporated in
the reports.
Assistant Grade-II-
Shall work under the administrative control of the section in charge / head of
office and shall be responsible for his work to wav.
Shall be responsible for maintenance of all the prescribed records and registers
pertaining to his work neatly, correctly and up to date.
Shall be responsible for the submission of the prescribed periodical reports and
returns of his counter on due date and time to the section in charge / officer in charge
and shall be responsible for the correctness of the information incorporated in the
reports.
Assistant Grade-III-
Shall work under the administrative control of the section in charge and shall be
responsible for his work to him.
Shall assist the section in charge in performing his duties and shall carry out the
work as per his instructions.
Shall be responsible for the proper maintenance of files and records of the work
allotted to him.
Shall be responsible to receive the dak and shall maintain a disposal diary.
Shall arrange all the dak / papers received by him in the concerned files and
shall, if need be, open new file with the consent of the superiors.
Shall be responsible to examine and flag all the concerned references pertaining
to the case before submitting to the superiors.
Shall maintain the files properly as per instructions given in Appendix-90 and by
marking page nos. on each page, contained in the file.
Shall be responsible to maintain a register of file and record as his counter,
neatly, correctly and up to date.
Shall ensure that all the papers received are properly linked to the concerned files
with relevant references and shall make proper noting, paging etc before it is submitted
to the superiors for further action.
Shall be responsible for safety and custody of all the files of his counter according
to the register maintained by him.
Shall maintain a daily diary having the columns as prescribed in Appendix-88
and shall submit the same to the section in charge / other superiors, at the end of every
week for perusal.
Shall be responsible to present and put up the concerned circulars / orders as per
demand, to enable the officer in charge to take correct decisions.
Shall when posted in any of the technical section of the office, follow the
instructions and carry out the work as directed by the section in charge / officer in
charge / other superiors.
Shall be responsible to type minimum 700, lines in English or 500 lines in Hindi
per day.
Shall be responsible to type the papers as per priority or as directed by the
superiors viz at once / top priority / urgent / first.
Shall be responsible to type the drafts neatly, cleanly and correctly with proper
margins and approved procedure, in time.
Steno typist-
Shall work under the administrative control of the section in charge / other
superiors and shall be responsible for his work to him.
Shall be responsible to maintain all the files safely given to him for typing work.
Shall be responsible for the safety and proper maintenance of the computer / type
writer machines issued to him or on which he is asked to work.
Shall be responsible to type minimum 700, lines in English or 500 lines in Hindi
per day.
Shall be responsible to type the papers as per priority or as directed by the
superiors viz at once / top priority / urgent / first.
Shall be responsible to type the drafts neatly, cleanly and correctly with proper
margins and approved procedure, in time.
Shall maintain a diary as prescribed in the Appendix-91 and submit it daily to the
section in charge / superior officer for perusal.
Store Keeper-
Shall work under the administrative control of the section in charge / head of the
office and shall be responsible for his work to him.
Shall perform his duties and carry out the instructions in respect of routine
working of the store as fixed by the section in charge / head of the officer.
Shall be responsible to receive the ordered goods from the suppliers, railway
station or other transport agencies.
Shall be responsible to verify all the bills of the articles received in the store and
shall submit the bill after due verification to the accounts section through the in charge of
section for arranging payment.
Shall take due care regarding storage of the goods specially of the expiry date
bound, pharmaceuticals, drugs, volatile and explosives, other chemicals, perishable
feed constituents and other perishable items and shall arrange to keep the store pest
/rodent free and moisture proof.
Shall store the items according to the instructions if given on the labels and shall
follow such instructions strictly.
Shall maintain the fire extinguishers and other fire fighting equipments and
accessories in ready to use state. He shall also follow the instructions regarding
protection against fire.
Shall maintain separate account of licensed commodities eg. wax, gum and other
items etc and accord facilities for their inspection.
Shall submit the compiled indents of the items required or falling short, to the
superior officers for arranging purchase.
Shall physically check all the articles periodically and shall immediately bring to
the notice of the superior officers about damage / loss due to faulty storage, defective
packing, pilferage, accidents or other wise noticed by him or brought to his notice for
further action.
Shall issue articles to the indenters only after verifying the issue orders of the
competent authority on the prescribed indent book / note.
Shall be responsible to obtain the acknowledgement in prescribed manner for
each supply.
Shall submit the monthly balance sheet of the items to the superior officers for
appraisal.
Shall not allow any body to enter the store room without permission of the
competent authority.
Shall see that all the records and registers pertaining to his work are maintained
neatly correctly and up to date.
Shall be responsible for the submission of the prescribed periodical reports and
returns of his section on due dates and time to the controlling officer and shall be
responsible for the correctness of the information incorporated in the reports.
Stenographer-
Shall be responsible for his work to the officer, to whom he is attached and shall
work under his guidance and supervision.
When ever directed to perform the duties and carry out the work in a particular
section, shall follow the instructions as fixed by the head of the office / other superior
officer.
Shall work under the administrative control of the head of the office.
Shall take dictations from the officer under whom he is working and shall translate
the dictation correctly. He shall try to increase his efficiency of taking dictation to the
maximum possible.
Shall prepare the tour programmes of the officer and shall get it approved. He
shall also arrange to send the copies of the tour programme of the officer to all
concerned for necessary action.
Shall prepare a list of the meetings conferences etc to be held shall put up to the
officer for his approval.
Shall assist the officer under whom he is working in maintaining the records, files,
papers, confidential and information about engagements / meetings etc.
Shall present himself in the office in right time preferable before the arrival of the
officer. Similarly, he shall not remain absent from the office without pre intimation to his
officer.
Shall plan / chalk out the day‟s working keeping in view the meetings, visitors,
engagements and other important matters and shall act according to the plan.
Shall dispatch the business / work according to priority.
Shall ensure that material / articles / stationary etc for disposal or routine
work/particular job, is always available with him.
Shall have a look on the pending before leaving the office so that it can be
disposed off next day.
He is supposed to meet with the visitors cordially he shall however take the detail
information about the visitor, telephone numbers etc, covey and brief to the officer if
asked to do so, and shall arrange the meeting of the visitor with the officer as per
directives of the officer.
Shall attend the telephone calls promptly and after introducing himself or his
office, shall talk in a pleasant and attractive manner. He shall however talk less but with
manners and shall keep the record of the telephone calls, their purpose and bring it to
the knowledge of the officer. He shall not discuss any confidential matter on the
telephone.
Shall receive all the papers / communications addressed to his officer and shall
see that all the enclosures etc are there and nothing remains in the envelop. However
he shall not open the confidential letters and put up all the papers to the officer for his
perusal.
Shall, in the absence of his officer submit / put up papers to the next responsible
officer authorized to look after the work.
Shall keep watch on the movement of his officer particularly when he goes out so
that contact may be made in emergency.
Shall see that all the important matters are disposed off as early as possible.
Shall be responsible to submit the files to the officer received from different
sections and vice-versa and shall keep the record of movement of such files.
Shall take special care to deal with the confidential matters and if need be, send
such matters in properly sealed packets / envelops.
Shall before sending replies of letters ensure that the draft, language etc are
appropriate, it is duly signed by the officer, enclosures are there and the address given
is correct.
Shall be responsible to maintain all the files / papers / communications with him
properly.
Shall be responsible to submit the files / papers / communications on the dates
marked for, by the officer, and shall examine it before submission.
Shall not keep with him the spare copies of the confidential letters / papers /
communications, and shall keep such papers in lock and key if required to do so.
Shall see that all the irrelevant papers, rough notes, extra copies, spare copies,
carbons and stencils having confidential matter, notes books etc are destroyed in his
presence, if are of no use.
Shall as far as possible keep stock of reference books viz, city directory, who‟s
who other directories, fundamental rules, telephone directory, railway / air / bus timings,
and different rules / memos, circulars etc issued by the Government; from the time to
time required community for smooth and efficient working.
Shall be responsible to maintain the records and registers pertaining to his work
neatly correctly and up to date.
Shall perform any other work assigned to him by his superiors from time to time.
Driver-
Shall be responsible for his work to the section in charge / superior officer / head
of office and shall work under his guidance and supervision.
Shall perform his routine duties pertaining to the smooth operation and running of
vehicle, its proper maintenance and upkeep during the hours as may be fixed or split in
different periods of the day by the officer in charge, keeping in view the nature of work
and need of the institute, irrespective of working hours / holidays.
Shall be responsible for the proper consumption of the fuel / P.O.L. etc Any
disorder or abnormality noticed by him or brought to his notice, shall immediately be
reported to the in charge vehicle other superiors for further action.
Shall be responsible to present himself at the time of repair / servicing etc of the
vehicle when in workshop / service station / garage for repairs and shall collect the
replaced spares / tyres / batteries / accessories / other empties etc for submitting to
store and shall ensure that the vehicle so repaired is up to the mark and shall take back
the vehicles only after taking due trials to his satisfaction.
Shall immediately bring to the notice of the superior officer any loss / damage of
Government property or any other abnormal incidence / situation, noticed by him or
brought to his notice for further action.
Shall be responsible for the safety of the vehicle / trolley / instruments / tools /
stepney / other accessories etc.
Shall present himself whenever called for at the hour of need irrespective of
working hours.
Shall perform any other work assigned to him by his superiors from time to time.
Supervisor-
Shall be responsible for his work to the section in charge / superior officer / head
of office and shall work under his guidance and supervision.
Shall perform his routine duties pertaining to the smooth running of the office and
proper working of the institute during the hours as may be fixed or split in different
periods of the day by the in charge officer keeping in view the nature of work and need
for the institute including the work in which the manual labour is involved irrespective of
working hours / holidays.
Shall be responsible to supervise and check the work of the peons, Jamadar,
Daftari, mali, Farrash, Chowkidar, Safai Karmi, other Class-IV employees and class- IV
contingent staff while at work for efficient and smooth working or else he shall report the
matter to the superiors for suitable action.
Shall immediately bring to the notice of the superiors officer any loss / damage of
Government property or any other abnormal incidence / situation, noticed by him or
brought to his notice for further action.
Shall be responsible for the safety of the store / stock articles issued to him for
routine work pertaining to his duties.
Shall present himself whenever called for at the hour of need irrespective of
working hours.
Shall perform any other work assigned to him by his superiors from time to him.
Chowkidar-
Shall be responsible for his work to the section in charge / other superiors / head
of office and shall work under his guidance and supervision.
Shall be responsible for watch and ward of the institute for which he has been
appointed and work as directed by the section in charge / head of office and shall work
under his guidance and supervision.
Shall perform his routine duties pertaining to the watch and ward of the live / dead
stock of the institute and shall have to discharge the duties in which manual labor is
involved during the hours as may be fixed or split in different periods of the day by the in
charge officer keeping in view the nature of work and need of the institute for its efficient
and smooth working.
Shall be responsible during his duty hours for the safety of the live and dead
stock of the institute.
Shall report about the general safety specially the position of the vulnerable
points every day to the in charge officer / head of office.
Shall immediately bring to the notice of the superiors about damage / loss of any
kind of dead or livestock or any other abnormal incidence / situation, noticed by him or
brought to his notice for further action.
Shall not make available any item/facility of any kind provided at the institute, to
any person without the written permission of the competent authority.
Shall be responsible for the safety of the store / stock articles issued to him for
routine work pertaining to his duties.
Shall not leave the institute / place of his duty, during duty hours.
Shall present himself whenever called for at the hour of need irrespective of
working hours.
Shall perform any other work assigned to him by his superiors from time to time.
Waterman-
Shall be responsible for his work to the section in charge / other superiors / head
of office and shall work under his guidance and supervision.
Shall perform his routine duties and take care of the daily water requirement of
the institute, during the hours as may be fixed or split in different periods of the day by
the officer in charge in view the nature of work and requirement of the institute including
the work in which manual labour is involved.
Shall be responsible to maintain all the utensils / other item used for water
storage etc neatly and cleanly.
Shall be responsible for the safety of the store / stock articles issued to him for
routine work pertaining to his duties.
Shall immediately bring to the notice of the superior officer any loss / damage of
Government property or any other abnormal incidence / situation noticed by him or
brought to his notice for further action.
Shall present himself whenever called for at the hour of need irrespective of
working hours.
Shall perform any other work assigned to him by his superiors from time to time.
Mali-
Shall be responsible for his work to the section in charge / other superiors / Head
of office and shall work under his guidance and supervision.
Shall perform his routine duties pertaining to gardening / plantation / grass lawns
in the institute premises during the hours as may be fixed or split in different periods of
the day by the in charge officer, in which manual labour is involved irrespective of
scheduled working hours / holidays.
Shall ensure protection of the garden / plantation / grass lawns.
Shall be responsible to maintain the soil texture and design of the garden as
approved by the competent authority and shall follow the instructions of the section in
charge in respect of procurement of manure, fertilizer, seeds, cuttings, plants etc.
Shall be responsible for the safety of the store / stock articles issued to him for
routine work pertaining to his duties.
Shall immediately bring to the notice of the superiors any loss / damage of
Government property or any other abnormal incidence / situation noticed by him or
brought to his notice for further action.
Shall present himself whenever called for at the hour of need irrespective of
working hours.
Shall perform any other work assigned to him by his superiors from time to time .
Farrash / Duster-
Shall be responsible for his work to the section in charge / other superiors / Head
of office and shall work under his guidance and supervision.
Shall perform his routine duties pertaining to dusting and cleaning of the office
furniture, instruments, equipments etc during the hours as may be fixed or split in
different periods of the day by the in charge officer in which manual labour is involved
irrespective of schedules working hours / holidays.
Shall be responsible to carry out and finish his work during off hours, before the
commencement of the scheduled working hours of the institute. However he shall take
care not to disturb the location and site of the files papers, instruments, equipments etc
lying in the room.
Vehicle Cleaner-
Shall be responsible for his work to the Driver / section in charge / other superiors
/ Head of office, and shall work under his guidance and supervision.
Shall perform his duties and obey the instructions of the vehicle driver / section in
charge in respect of his routine duties pertaining to the maintenance cleanliness and
upkeep of the vehicle and shall assist the driver to perform his duties.
Shall have to discharge the duties / work in which manual labour is involved.
CHAPTER-VIII
ACCOUNT
SECTION-I
General
SECTION–II
DUTIES AS REGARDS ACCOUNT, ESSENTIAL CONDITIONS OF EXPENDITURE
AND STANDARDS OF FINANCIAL PROPRIETY
Every Government servant whose duty is to prepare and render and accounts or
returns in respect of public money or stores is personally responsible for their complete
and strict accuracy and their dispatch within the prescribed dates.
A Government servant who signs or counter signs a certificate is personally
responsible for the facts certified to, so far as it is his duty to know or to the extent to
which he may reasonably be expected to be aware of them. The fact that certificate is
printed is no justification for his signing it unless it represents the facts of the case. If in
its printed form it does not represent the facts, it is his duty to make any necessary
amendments which will call attention to the deviation and to give the authority concerned
the opportunity of deciding whether the amendments cover requirements.
SECTION–III
DUTIES OF CONTROLLING OFFICER AS REGARDS EXPENDITURE
A controlling Officer must see not only that the total expenditure is kept within the
limits of the authorized budget appropriation but also that the funds allotted to spending
units are expended in the public interest and upon objects for which the money was
provided. In order to maintain a proper control, he should arrange to be kept informed
not only of what has actually been spent from an appropriation but also what
commitments and liabilities have been and will be incurred against it. He must be in a
position to assume before Government and the Public accounts committees, if
(vi) That the Accountant General is informed either by a note on the bill or
otherwise of the reason for any excess over the monthly proportion of the
appropriation. If expenditure be progressing too rapidly, he should
communicate with the disbursing officer and insist on its being checked. He
should also see that his subordinate officers regularly send to him a monthly
statement of expenditure under each class of contingencies so as to enable
him to exercise a check on the total expenditure against the total
appropriation under his control.
Every controlling officer should make a thorough inspection once a year or as
suitable in each case of officer of each of the disbursing officers under him and his own
office and in cases where the number of such disbursing officers in large and it is not
practicable to make an annual inspection of the whole office, the controlling officers
should make at least an inspection of accounts side of the office of the disbursing
officers with a special reference to the points mentioned under the duties of the drawing
officer above. To facilitate the inspection the controlling officer should take with him the
monthly statements of expenditure submitted by the disbursing officers for a period of at
least twelve months up to the date of the inspections and also the periodical reports
received from disbursing officers referred to under the duties of drawing officer above.
A consolidated report on the inspection of the offices of all disbursing officers
under each controlling officer should be submitted by him every year before 30th June to
the Director Animal Husbandry M.P. along with his comments as to whether the
accounts are being properly maintained in all the offices subordinate to him.
Information to audit-
It is the duty of every departmental and controlling officer to see that the
Accountant General is afforded all reasonable facilities in the fullest possible information
which he may ask for the preparation of any account or report which it is his duty to
prepare. No such information or books or other documents to which the Auditor General
has a statutory right of access may be with hold from Accountant General.
Every head of the office should be present during the local audit of his office so
that the fullest information is given to audit. Should the presence be not possible in any
circumstances for the whole period of audit, the head of the office should be present at
least at the concluding days. It is the duty of the head of the office to arrange for the
production of records before audit. This duty includes the records of his subordinate
institution. Every Deputy Director of Veterinary Services I/C District should arrange for
the production of records of hospitals, dispensaries and other centers under his control
before audit.
SECTION–IV
ACCOUNT RECORDS
There are varied and many types of transactions and account records, They have
been dealt with fully in the codes referred to in general para given in beginning of this
chapter and it is not possible to refer all such cases in this chapter as that would make it
too bulky and would be a repetition of the provisions of the codes. However, reference to
the relevant provisions of rules which are of more frequent occurrence is given below for
the sake of facility. All other cases should be seen and dealt with in accordance of the
provisions of relevant codes. The abbreviations M.P. T.C. and M.P.F.C. used hereunder
mean M.P. treasury code and M.P. Financial code respectively.
SECTION–V
SECURITY DEPOSITS
The solvency should be verified before the same is accepted and the solvency
should again be verified every year to ensure that the persons continue to be solvent.
The security bonds and post office saving bank pass books should be kept in the
personnel custody of the head of the office.
SECTION-VI
BUDGET ESTIMATES
Separate estimate are to be prepared on the form prescribed from time to time for
non-plan and plan estimates. The estimates should give sufficient details in support. In
case of pay and other fixed allowances, they should be supported by pay schedules.
Provision should only be made for sanctioned posts and provision for contingencies
should be supported by statements showing details of provisions. Estimates shall only
be for continuation and maintenance of services of already existing. Provision for new
items i.e. in respect of services not already existing should be proposed separately and
not included in the regular estimates.
Estimates for receipts as also recoveries of loans should also be furnished
separately in the prescribed form.
SECTION–VII
MAINTENANCE OF ACCOUNTS AT THE QUARANTINE STATIONS
Before registers maintained at quarantine stations are brought into use, their
pages shall be machine numbered and a certificate recorded under the signature of the
Veterinary Assistant Surgeon in charge of the station on the first blank page to the effect
that this register (name . . . ) contains . . . .pages.
The following periods are prescribed in respect of the preservation of registers at
the quarantine stations:-
Period of preservation:-
(i) Cash book 20 years
(ii) Livestock entry register 20 years
(iii) Counterfoils of receipt Books. 6 years
(iv) Treasury chalan 5 years
(v) Permit book 5 years
(vi) Stock register 10 years
On arrival of the herds at the quarantine stations, necessary entries shall be
made in the livestock entry register. (Schedule-XXV– 60/ V.D.) for each cattle dealer
separately.
After vaccinating the animals, the prescribed fee should be levied in accordance
with the provisions made in Prevention of Infectious and Contagious Diseases Act 2009
and Rules. shall be realised from the cattle owner and a receipt (schedule XXV-54/ V.D.)
for the amount collected and a permit (schedule XXV-145/ V.D.) shall be issued
separately for the animals of each owner. As appended at Appendix-118 to 119
respectively.
The amount so realised shall be entered in the cash book against the date
realization of fees, mentioning clearly the book and receipt numbers of.
All money transactions of receipts shall be recorded in the cash book, which shall
be enclosed and balanced daily by the Veterinary Assistant Surgeon in charge of the
quarantine station.
The amount of vaccination fee and other collections shall be credited or remitted
each day (or with the least possible delay in the case of outlaying places) into the
nearest treasury or sub-treasury and the duplicate copies of chalans acknowledgements
received from the treasury officer shall be filed properly, furnishing details of the amount
so credited or remitted.
A stock of bound books in counterfoil, each containing 100 pages of the printed
prescribed receipts from bearing printed consecutive numbers shall be kept by the
Veterinary Assistant Surgeon in charge of the quarantine station in his own custody and
accounted for in a separate register or stock book maintained for this purpose. No fresh
book shall be issued unless the old book is used up. No fresh permit book or register
shall be started unless the old one is completely used up.
At the close of every month a statement showing the amount of vaccination fees
and other realizations credited or remitted in to the treasury shall be submitted to the
Deputy Director Veterinary Services (District) through the Treasury officer concerned as
laid down in rule 30 of M.P. financial code.
New Para
The Deputy Director Veterinary Services (District) should ensure that monthly
statement of realization is received duly verified by the treasury officer. He should
prepare consolidated revenue returns on the basis of this statement.
At the time of inspection, inspecting offices shall tally the amount of realised
credited or remitted, expenditure incurred with the cash book, receipt book livestock
entry register, permit book, contingent register and acquaintance register. A certificate in
this effect shall be recorded by the inspecting officer.
SECTION–VIII
DUTIES AS REGARDS RECEIPTS
It is the duty of the head of the office to ensure that all sums realizable by him or
officials subordinate to him are realized, receipts issued for the realization, and
realization credited, receipts issued with the least possible delay in to the treasury. In
respect of the centre which are not located in the district place, the head of the office
should ensure that the Government revenue is being promptly remitted by calling such
information and verifying such records as is necessary.
At the end of the month, the head of the office should prepare a revenue
statement in respect of amounts credited by him or his subordinate and get it reconciled
from the Treasury office.
Ordinarily the money receipts for the realization should be signed by the head of
the office himself and where ever this is signed by a subordinate authorized for the
purpose in the absence of the head of the office, the counterfoil should be verified by the
head of the office himself.
SECTION-IX
DESTRUCTION OF ACCOUNT RECORDS
The rules regarding the destruction of office records and minimum period of
preservations connected with accounts shall be the same prescribed in Appendix-12 of
M.P. financial code vol.-II. The minimum period of preservation of the records is also
given therein.
The destruction of other account records shall be sanctioned by the Director of
Animal Husbandry. Services if they are considered useless, but a list of such records
shall be forwarded to the Accountant General M.P. for his concurrence for their
destruction before the destruction is ordered by the Director Animal Husbandry.
SECTION–X
ACCOUNT OF STORES
The term stores applies generally to all articles and materials purchased or
otherwise acquired for use of Government including not only expendable and
nonexpendable articles in use or which may be accumulated for specific purpose, but
articles of dead stock also.
Stock register shall be maintained for fodder, medicines and furniture furnishing
voucher no. and date of purchase and utilization.
Purchase of Stores-
All purchases of stores should be regulated in conformity with the store purchase
rules as in vogue, appended at Appendix-96. The following brief particulars there of are
given for guidance of all. They should however be read and followed by the purchasing
officer in conjunction with the Store. Purchase Rules and amendments made there to
from to time to time.
(i) Purchases exceeding in value of Rs. 2000/ and Rs. 4,000/- in case of plan
schemes should be effected through the agency of Director General Supplies
and Disposal, M.P. Agro, LUN etc unless it can be shown that the purchases
can be made more cheaply or in case of urgency more expeditiously.
Payment for purchases made through Director General, supplies and
Custody of stores-
The head of an office or any other Government servant whom he may entrust
with the stores of any kind should take special care for arranging for their safe custody,
for keeping them in good and efficient condition and for protecting them from loss,
damage, or deterioration. Each Veterinary Assistant Surgeon / Assistant Veterinary Field
Officer in charge Hospital or dispensaries, I/C Artificial Insemination centre or unit etc. is
ipso-facto (By the fact itself) responsible for proper custody of stores of the hospital,
dispensary, Artificial Insemination Centers, Unit etc, of which he is in charge. He is
responsible for the stores taken over by him from his predecessor.
physically verified by both the relieved and relieving officer. For this purpose, they
should examine the store accounts, inspect the stores by counting, weighting and
measuring the articles.
The cases of discrepancy between the physical balance and balances as per
account records should immediately be reported to the head of the office for orders. The
head of the office should in case of loss take action as per Section-V of Chapter-2 of
M.P. Financial Code Vol.-I.
The fact of handing and taking over and result of physical verification indicating
whether stores handed over were as per the account records or were short or excess
than that recorded in the account books should be recorded in stock books over
signature of both relieved and relieving officer.
The senior most departmental Government servant is bound to take over charge
of the departmental stores which from the departure or death of the person lately in
charge or from other cause may be left at or near his station without adequate
protection. The relieving Government servant should take action as in the proceeding
para, In such cases the full report should be sent to the head of the office.
prescribed for specific, units, centers, farms etc. they shall be adhered to in preference
to the farms mentioned above. All stores and stock registers should invariably indicate
the cost of acquisition so that proper store accounts are maintained.
Each and every item of stores of similar description, measurement, make and
manufacture should be allotted a separate page in the register where in the entries of
receipt and issue of the articles should be recorded as per the columns of the respective
registers. Two or more articles where transactions are not many may be recorded on a
single page on separate spaces.
The issue to hospitals, dispensaries, A.I. Centers etc. should be made with due
regard to the requirement and the scale fixed if any. The issue should be noted at the
time to issue on issue slips as per form given in Appendix-121. The issue slip should be
prepared in triplicate. Two copies should be handed over to the in charge hospital etc.
and is acknowledgement obtained on third copy. All such third copies should be given
serial number and kept in the record of the office in separate bundles. Separate bundle
should be kept for each year. The column of issue in the stock registers should be
posted from these slips.
The in charge hospital etc. will enter all the articles as per the issue slips in the
stock register maintained by him and give page number of his stock register on which
articles received by him are tendered. One copy should be retained by him for office
record while duplicate copy indicating the page number on which the articles have been
entered by him should be returned to the head of his office. The duplicate copy on
receipt should be checked to ensure that it is complete. It should then be filed along with
the third copy already kept in his office, as mentioned in the preceding para.
From the issue slips the issue column of the consumable registers (S.No. IV to
VIII of para) should be posted.
The issues of consumable articles for use in the office should be supported by an
indent by the head of office. As an alternative he should attest the entries of issue in
token of proper and the issue.
The balances of non-consumable articles of register No. (i) to (iii) of para above
should be worked out yearly. The registers themselves can serve for five years. The
items written off during the year should only be reduced from balances. All other articles
inclusive of articles where write off is contemplated or the non consumable articles
issued to hospitals, dispensaries or other subordinate institutions or sections of the
office for use should continue to form part of the balance. In such cases a note to the
effect that so much number of the articles are with a particular hospital etc. should kept
in the stock books without reducing their number from the balances. When the balances
are brought forwarded into next year. The opening balances should state the articles
lying in stock as unused, and those with various institutions and sections of the office.
The balance of the consumable articles should be workout at intervals which may
be convenient. The balance must however be workout at the end of the year.
The balance of the consumable goods at the end of the year should be carried
out to the new register which should be attested by the end of the year should be carried
out to the new register which should be attested by the head of the office.
charge. The verification of stock held in charge by said official should be done
by the head of the office himself.
The head of the office should subject the work of such official to check by
himself to ensure and satisfy himself that proper checking has been done.
(ii) The records relating to store and stock of the head of the office should be
checked by the controlling officer himself.
The balance held by the office of the head of the office in contradistinction to
these held by the institutions subordinate to it should also be subjected to physical
verification by the controlling officer. The controlling officer under his control subject to
the condition that such gazetted officer should not check the records nor physically
verify the balances of which himself is in charge or who is not conversant with the kind
of stores to be checked. The verification of the stock held by such gazetted officer
should be done by the controlling officer himself or he should nominate another gazetted
officer for this work.
The work of such officers should be subjected by the controlling officer to check
by himself to ensure and satisfy himself that proper checking has been done.
The controlling officer should also ensure that the heads of offices subordinate to
him conduct the requisite verification referred to in sub para (i) above.
One copy should be handed over to the official in charge whose balances have
been verified while the second copy should be retained by him or of the verification has
been done on behalf of the head of the office or controlling officer, it should be sent to
the head of the office or the controlling officer as the case may be.
The physical verification must always be made in the presence of the officer
responsible for the custody of stores or of a responsible person deputed by him.
The head of the officer or the controlling officer on receipt of the report should call
the explanation of the officer in charge where necessary and take further action in case
of shortages.
Shortages should be treated as loss cases and dealt with accordingly.
All cases of stores found in excess should be brought to account as receipts with
the remarks excess found to account as receipts with the remarks excess found on
stock verification. Shortages should be removed from the balances only when they are
written off under proper sanction. In such case a note should be kept shortage found on
stock verification in the issue column but no entry should be made in the quantity
column, so that the articles found short may continue to be borne on stock account. Until
the loss is adjusted either by a recovery or a sanctioned write off.
(v) The column issue includes, sales, transfer under proper orders issue for
consumption under proper orders. The entries of issue in the stock register
should be totaled and their grand total transcribed in the consolidated
account.
(vi) The expendable and consumable articles of feed, fodder, medicines,
vaccine, stationery etc. issued to a subordinate institutions may not
necessarily be consumed by 31st March. Thus medicines etc. issued to
hospital by the Deputy Director Veterinary Services (District) might not be
consumed by 31st March. In order that the closing balances shown in the
annual store and stock account is correct, the head of the office should
obtain a list of expendable and issuable articles from all the subordinate
institution and deduct their value from the issue shown in his books so that
their value may appear in the closing balance.
(vii) The columns shortages as a result of physical verification, value of
unserviceable and obsolete articles and losses are self explanatory. The
value of such articles should only be reduced from the stock accounts
when orders of competent authority for the write off or disposal are
obtained. Till such orders are obtained, such cases should not be reduced
from balance and consequently entered in col. 7 to 9 and 11 of the
consolidated stock account, col-7 to 9 and 11 should only he filled in
respect of the articles for which orders of competent authority have been
received during the year.
(viii) The column depreciation is meant for the institutions which have been
declared as commercial or quasi commercial. Such institutions should work
out the depreciation at the prescribed rates and enter the same in col. 12.
(ix) The closing balances should be worked out: as opening balances plus total
of column 1 to 4 less total of column 6 to 12.
are missing (as in cases of fire, theft etc.) that formal sanction for write off of losses will
be necessary.
The term “Value of Stores” for the purpose of issue of sanction for disposal of
unserviceable obsoletes or surplus stores/ write off of losses of stores should be taken
as-
(A) The book value where priced accounts are maintained and
(B) The replacement value i.e. market value (at the time of issue of sanction
for disposal / write off) of new articles or an article of similar nature. Where
no priced accounts are maintained. The sale proceeds of unserviceable,
obsoletes or surplus stores should not be taken into account for
determining the value of stores for the purposes of a issue of sanction for
disposal of stores as this amount is to be treated as a miscellaneous
receipt of the department.