ACCOUNTABILITY Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR

Person-in-Charge
Supervisor, Recruitment

Applicant is chosen
for the position
 START OF PROCESS

TURNAROUND TIME /
SERVICE LEVEL Time to fill
AGREEMENT
DOCUMENTS NEEDED None
Strategic Hiring and Recruitment Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR HR Manager, Strategic Hiring or HR

Supervisor, Recruitment Supervisor, Recruitment

(YES)
Was the
Approval to Extend Job Offer (JO) to
Hire accepted? the candidate

(NO)

Move on to the next

shortlisted applicant
 The JO is only valid for 3 business days.
If the applicant fails to return a signed
5 business days
copy, then the next shortlisted applicant
shall be screened or processed
Approval to Hire Form Job Offer Form
 Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR Supervisor,

Recruitment

Did the
applicant
accept the JO?

(NO)

Negotiate with the

candidate ONCE

Extend the revised JO to

the applicant
 Extend the revised JO to
the applicant

Did the
applicant
accept the
revised JO?

The JO is only valid for 3 business days. If the

applicant fails to return a signed copy, then the next
shortlisted applicant shall be screened or processed
Job Offer Form
 Strategic Hiring and Recruitment Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR

HR Manager, Strategic Hiring or HR Supervisor, Recruitment
Supervisor, Recruitment

(YES)

Give pre-employment cheklist Inintiate Background

Investigation (BI)
Collect Mandatory Requirements
 Must be completed in 10 business
days

5 business days (**BI can be commenced at a later

time upon approval from HR VP, if
results are unfavorable, the candidate's
employment shall be terminated.)
 Pre-employment Checklist
Background Investigation Form
Mandatory requirements (SSS, BIR, HDMF, PHIC, NBI/
Police Clearance, and Medical Exam/ Drug Test Result)
Background Investigation Waiver
Set the deadline upon giving the requirements**
 RECRUITM

Strategic Hiring and Recruitment Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR HR Manager, Strategic Hiring or HR Supervisor,

Supervisor, Recruitment Recruitment

Are the BI Endrose 201 file to HR

results
favorable? Operations

(NO)

Communicate results to
the candidate
The applicant must be informed within 24
hours after competion of the BI.
24 business hours
** If the candidate has been hired, and
the BI returns unfavorable information,
he/ she shall be terminated.
Background Investigation Form 201 File
RECRUITMENT & PLACEMENT TO HAND-OFF PROCESS MA

HR Operations HR Operations

HR Associate for Admin HR Associate for Admin

Ensure completenes of the Are the pre-

pre-employment employment
requirements requirements
Send CAPEX request complete?

(NO)

Inform candidate to
accomplish promisory
note
 The employee is given 10 business days maximum to
accomplish any missing pre-employment requirements.
5 business days
Should he/ she fail to comply, his employment may be
terminated
Pre-Employment Checklist
Pre-Employment Checklist
Promisory Note
D-OFF PROCESS MAP

HR Operations

HR Associate for Admin

(YES)

E-mail list of candidates to be on-boarded

and deployed via email to Organizational
Development and Training
CC entire HR Department
24 hours
Employment Contract
 Training & Organizational Development Training & Organizational Development

Training and Development Officer Training and Development Officer

TASKS
(1) Draft Training and On-Boarding Plan
(2) Schedule orientation date
(3) Ensure on-boarding logistics of new employees (YES)
(e.g., tickets, itinerary, etc)
(4) Confirm attendance of new hires via e-mail, Conduct New Employee
text and/ or phone call HR Operations Orientation (NEO) and Plant Tour
(5) Inform other pertinent departments to orient new
hires

Did the
candidate
confirm
availability>
 Did the
candidate
confirm
availability>

(NO)

Reschedule candidate only ONCE

One business day

At least 1 week before the start date of the employees
Recruitment to conduct the New Hire Orientation and
Plant Tour and OD to oversee the orientation.
New Hire On-Boarding Plan
None
On-Boarding Checklist
Training & Organizational Development Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR Supervisor,

HR Assosciate for Special Projects
Recruitment

Endorse to respective Business

Official list of new employees Unit
to be cascaded through a
memo Extend and explain
Employment Contract to
employee
24 business hours 24 business hours
 Employment Contract

** HR Manager for Strategic Hiring to explain and

extend Employment Contract to Officers, Managers and
Official List of New Employees Up.

** HR Supervisor for Recruitment to explain and extend

Employment Contract to Rank-and-File and Supervisory
employees.
Training & Organizational Development Training & Organizational Development

Training and Development Officer Training and Development Officer

Is the Department
Check for On-Boarding Plan Head compliant to
Compliance the On-Boarding
Plan?

(NO)

Calibrate with Department

Head or modify on-boarding
plan
 (NO)
Calibrate with Department
Head or modify on-boarding
plan

Every 30th, 60th and 90th day of employment of the

N/A
employee
New Hire On-Boarding Plan New Hire On-Boarding Plan
End of Process
END OF PROCESS