Word Thesis Formatting These instructions are designed to be used with recent versions of MS Word. The same information can be found on the subject guide Thesis Formatting tab on the Library's Writing up your Research subject guide link below. ibguides.com/writingup/thesisformatting Please note there is no template or specific formatting guidelines for a thesis at UC. Please talk to your supervisor and take a look at theses in the UC Research Repository to see how they are usually formatted. https://ir.canterbury.ac.nz/ Table of Contents Table of Contents. Switch On/Off View Formatting... Use Heading Styles .. Show Navigation Pane. Insert Table of Contents. Make Headings Numbered (optional). Inserta List of Figures and a List of Tables Using Captions. Insert Section and Page Breaks. Add Page Numbering. Change a section to Landscape... UCSLIBRARYSwitch On/Off View Formatting 1. Toggle show Home >Show/Hide formatting Show renaogh naan ahr TEE cl Tate pei tlt rateretant| Since ott Use Heading Styles S1Normal 1. Select major headings one at a time and choose Home ->Styles ‘Heading 1” AaBbCcDc AaBbCcDc No Spac 2. Select subheadings and apply Home->Styles ‘heading 2’ and ‘heading etc screen 3. Modify a style by right clicking on it and choosing Modify in the styles pane at the top of the pate Heng Ie Mitchelton Ae Mos. ‘Select No a) Fea Ramee rom Sve Gly Galery ou ces Teabat UC®LIBRARYShow Navigation Pane 1. View->check ‘Navigation Pane’ Insert Table of Contents 1, References-> Table of Contents -> Custom Table of Contents (no heading in table) oie ofcont He tee Tati Contr Oca . B Gstom Teo Comer. x tenor Teo Cones Bs. SeveSetctionto Tale of Contr Gly 2. Right click tableof contents to ‘update field’ and choose ‘update entire table’ % Ge Ba Cony (Paste Options ‘Wot updating me table of conte Stet one Speco mone ‘Toggle ield Codes ‘Curate gage nantes oa A Ent FR Paragraph. Ce) Corer UC®LIBRARYNOTE: the table of contents does not automatically update when you make changes. Make Headings Numbered (optional) 1, Home->Multilevel list-> choose style witha number level for each heading level aly Current ist ala List Library BL) gapbecnc 1H » ' Hie lrma none | tn Forsaroh 5 car Multilevel ist ' ete | Create amulet to ganze | ¢ * ariel Uncoas item or create an cutine » Secon 11th nena ipl . (aie) LALLA ieatrge You can also change thelock of | P (eee SE tess inivdual eve in your lst ord ki AAAAAAA hea ‘umbering to headings in your Tica) [enapters MEMMIAL Taig | document ‘oie | oe fies | sss 2. To change the heading level 1 number to say ‘Chapter 1’ right click on heading level 1 in the styles area Heading 1->Modify. JAabbcd Assvcet| AA B | sesece [Leics pine Henng totam otis See 054) a Remove rom Se ey £80 o Que ce Toke 3. Inthe modify screen click Format->Numbering. UC®&LIBRARYPropesis seme: Hesang Style bee UUnted (paragraph and hare) E Seaton Stem ‘Stvetorfallowna paragranhs — ¥ tarmal wl Fomting ites. e sr — |S] ‘Samplo Tot Sampla Tox Sample Tent Sarnplo Text Sample Tot Sammplo ‘Text Sample Text Sample Tex Sample Text Sample Tec San ‘Samplo Tot Sampla Tox Sample Tent Sarnplo Text Sample Tox Sample Text Sample Text Sample Text Sample Text Sample Tet ont Osean aE Uo, 1 pt Fotos Acar Spe ten opt asp wth ne Keep ne together Ls! Se: ke, show ite Ses ae, moron 10 JAcato te ayes gatery [-]Automatcanyupcate @onirin is docunent C) Hew documents bosed on this template Tent. Beageph. Tabi Bosse Language. Frome Numbeing.. Shortt ey Tenge, 4, Then click ‘Define New Number Format’. Nuwocring eullts econ acd Nome Formate 2 ‘Wambering brary | crater) Nw |eravr2 |2 | rane s 3 »>— UC®&LIBRARY5. Then add the word ‘Chapter’ and a space before the ‘I’. Murer se 12S Number Farm ‘nb e 23 iene. aniert Insert a List of Figures and a List of Tables Using Captions 1. Right click figure or table and select Insert Caption oslo Blom secede lestude nett caption 2. Choose Label type eg. Figure, Table ete 3. Chooseposition above or below 4, Give the table or figure a title in the top box 5. Click OK 6. Go to the headings for List of Figures and List of tables and then click References->Insert Table of Figures tone Ly or ac be Bisangeuyss Ei ie [® Insest Table of Figures lee | Cesta =] Ma, PiU ate ~ . On the following menu select caption label type (Figure or Table) and click OK UC®&LIBRARY“able o Index Table of Contents | Table of Elgures able of uthorties Print Preview ‘we Preview Figure 1: Text. A igueiTet ~ Figure 2: Text. gure 2: Text Figure 3: Text. [Faure 3: Text Figure 4: Text. |eure a: Text A snow page numbers Use ypertinis instead of page numbers © Right ion page numbers Tap lesaer, yy General Formats: [Fromtemplate [o) Caption abet: Figure 7] Binctude label and number Options. | | Mody. Insert Section and Page Breaks This can be used to have different numbering styles of different sections of your document or to have certain pages landscape to display a large table or graph. 1. Inserta section break (next page) at the end of the title page (Layout-> Breaks -> Next Page) ase Nestea est Weering eet eee pe cheapo eto te Motrane on Pa oss tane UC®&LIBRARY2. Inserta section breakat chapter 1 (Layout-> Breaks > Next Page) 3. Insert page breaks for all other ‘heading 1’ headings (Layout > Breaks > Page) Add Page Numbering 1. Insert > Page Number and choose a position on the page et Gace worn B lepatrox Bh aetomet Pane B) tone sie 1) conemPasten Be famsnFageimsen. Bi. EerovePageombes 2. Double click on title page footer (bottom of the page) and tick ‘Different First Page’ in the Design ribbon that appears Dee (Dire Fe Page 3. Click insecond page footer, right click on the page number and select format page numbers’ 4. Select Roman numeralseg. ‘i, ii, iii, iv’ etc 5. Select start at ‘i’ (start at ‘1’) ‘Dernier Sane i Soe UC®&LIBRARY6. Scroll to chapter 1 and change number style for this section back to ordinary numbers and startat1 Change a section to Landscape 1. Inserta section break before and after the pages you want to change to landscape orientation (See instructions above for inserting a section break) 2. Layout-> Orientation -> Landscape NOTE: A section break is usually only needed if page orientation or separate page numbers are required. UCSLIBRARY