BAKERY MANAGEMENT INFORMATION SYSTEM

1.1Introduction

Federal Polytechnic Ilaro Bakery is a registered bakery located inside The

Federal Polytechnic Ilaro in Ilaro Egbado South, Ogun State, Nigeria. It
was established in 2012 by Mr Maleek the former HOD for Food Science
and Technology. It comprises of different department which includes
production, store keeping and sales department.

Federal Polytechnic Ilaro Bakery is not a variegated bakery engaging in

business that is into producing and marketing of bakery products which
encompasses doughnuts, fish rolls, meat pies, buns, cakes and other
bakery products. The Bakery is solely into producing, marketing and
providing direct consumption of bread.

Prior to manufacturing the Federal Polytechnic Ilaro Bakery is in control

of the bakery product that fit its particular trend before it is produced,
and then delivered to the sales section where the are recorded in a book
called “Sales Record”. Sales begin at this point by keeping track of every
product they get from the production department. In the sales book, the
sales and acquisitions are noted together with the associated prices. The
quantity of the baked bread sold on a particular day are entered into the
sales record book. The Bakery has Manual Distribution Centres (MDCs),
where customers who purchase breads in bulk are favoured in regard to
price, transportation and debts.

Daily reports are made on sales, production and costs are made at the
conclusion of each day. As part of stock monitoring, it is determined
which price of bread are in high and low demand as well as which
products, ingredients and raw materials are lacking in the production
section in order to prevent unexpected product stock runs out.

1.2Background

The Federal Polytechnic Ilaro Bakery is increasing in terms of production

and marketing since most of its bread produced are consumed by people
in Ilaro. The main objective of the Bakery is to improve in the production
 of bread as well as improving customer satisfaction. As one of the
bakeries to be established In Ilaro, it has been producing only bread
which is categorised into different kilograms in order to meet and satisfy
the requirements and demands of every of their customers.

Customers fill up forms with the information they need to be provided,

and the forms are forwarded to the sales manager to determine prices
and collect payments. Orders are largely influenced by the routes and
locations where goods are transported. Examples canteens and shops
are provided mostly with all kinds of bread ranging from the biggest to
the smallest size, while offices are supplied with the type of bread
demanded.

The inputs and outputs are processed by the bakery management

information system (BMIS). Sales of products in the form of purchases
are included in the data inputs, and this will result in the completion of
forms such as sales forms, product forms, and delivery forms as well as
return forms and agent forms.

Filling out records for finished products and inventory information is

how production details are handled. Sales reports, stock taking reports,
finished product reports, delivery reports, return reports, and any
searches, such as searches on returns, will be among the outputs.

1.3Problem Statement

Records are preserved in paper files and record books that are accessible to
everyone, making them subject to:
1. Data is easily altered, lost, misplaced, and changed.

2. Files that are kept in drawers contain some information on bakery

goods. This is a serious concern because there is no data protection and
anyone can access and change the information for their own benefit.
 3. There are ineffective techniques for searching and looking up data; some
records concerning bakery items are stored in files piled up, so searching
for specific records requires carefully going through each file one at a
time.

4. Misappropriate delivery of product ordered by the customer.

5. Files use a large amount of space.

1.4Objective Of Study

1.4.1 General Objective

The primary goal of this project is to create an automated system that

will allow any bakery’s information system to function.
1.4.2 Specific Objective

The specific objectives are:

i. To examine the literature about the system that was developed.

ii. To analyze the particular requirements of the user.

iii. To create a system that will make it possible for The Federal Polytechnic
Ilaro Bakery administrators to gather and access genuine data.

iv. To create an information delivery prototype that uses wifi to improve

the job done during recording and make it exact and accurate.

v. To verify the developed system. This makes the managing director of The
Federal Polytechnic Ilaro Bakery task easier while cross-checking and
verifying facts.

1.5Project Scope
 The Federal Polytechnic Ilaro Bakery production and sales are covered by
this system. Data entry, data search, data retrieval, validation, and data
verification are its main focuses. This system also deals with a daily
supply of goods, customer data based on their terms of purchase,
product rates, and raw material availability in the production sector
(stock taking). It also deals with sales accounting in terms of returns,
delivery, and registered customers (agents), all of which need to be
supplied daily.

The system also handles data processing and output functions like
product stock out, which means that the products are in good shape and
ready for the market. The method is adaptable to other businesses that
manage their storehouses and produce about the same product units,
which includes all bakeries.

1.6Significance Of The System

This approach makes it easier to understand why a computerized Bakery

Management Information approach (BMIS) is necessary. The system has
a database of clients that addresses the issue of registering daily
customers (agents), daily finished goods, stocktakes, and sales in terms of
returns, deliveries, product sales, and rates. After registering, the
customer will receive a unique code that must be entered so as to start
making purchases.

Additionally, the approach lessens ineffective bakery management in the

sales and production department. This is accomplished by putting in
place a thorough Bakery Management Information System (BMIS), which
will make it easier to standardize data entry for inputs and outputs.

The presence of Bakery Management Information System (BMIS) allows

for the improvement of the production and sales departments as well as
other departments generally by allowing the bakery to determine and
predict the forces of demand and supply by monitoring the trend of
reports in terms of stock taking, sold goods, costs, and profits.
 Password security allows for the protection of data. By doing this, the
chances of information being accessed, altered, interrupted, or modified
by any unauthorized person are decreased and eventually eliminated.

Information support is able to be delivered and managed as a result to

the bakery management information system. Delivery information is
required to perform work, such as in job instructions, sales, and
production feedback as necessary. In other words, this method aids in
understanding the value and necessity of computerized technology in the
production and sales departments of any bakery.

1.7The Organizational Structure Of The Federal Polytechnic Ilaro Bakery

Different departments are included in the organizational structure of

BMIS and are led by the general manager. Accountant, Production
Manager, Sales Manager, and Store Keeper all report to the General
Manager.

GENERAL MANAGER

ACCOUNTANT

Production Manager Sales Manager

Store Keeper