MM MASTER RECORDS

CHAPTER-III
Master Data

Some of the Important Master Records

 Material Master Record

 Vendor Master Record
 Purchase Inforecord
 Source List
 Quota Arrangement

Master data is a collection of frequently used data records that don’t change often.
Master Data is static in Nature. The most important of these is Material Master
Records. Material Master Records are used in almost all material transactions,
Including Purchase Orders, Goods Receipt and Invoice Reports.

Material Master Records

 Material Master Table Names

MARA               Material master
MAKT               Material text
MARC               Material per plant / stock
MVKE               Material master, sales data
MARD               Storage location / stock
MSKA               Sales order stock
MSPR                Project stock
MARM               Units of measure
MEAN                International article number
PGMI                Planning material
PROP                Forecast parameters
MAPR                Link MARC <=> PROP
MBEW               Material valuation
MVER                Material consumption
MLGN                Material / Warehouse number
MLGT                Material / Storage type
MPRP                Forecast profiles
MDTB                MRP table
MDKP                Header data for MRP document
MLAN                Tax data material master
MTQSS             Material master view: QM
Material Master Records are the key element of MM. Material Master Data has
different views for each department, for example the Purchasing view is used for
ordering, the accounting view is used for material valuation, and the MRP view is
used for Planning.

Client level data in Material Master:

Material Number, Short Text, Material Group e.t.c

Plant level data in Material Master:

Accounting data, Purchasing data, MRP data, forecasting data e.t.c

Storage location level data in Material Master:

Storage Bin, Storage Conditions, Picking Area e.t.c

The main attributes of material master data are the material number, industry sector,
and material type.

Material Type:

Materials which are having same attributes are grouped together and assigned to a
material type.

Material types have many controlling functions include the following:

 Number Assignment
 Number Range
 Procurement Type
 Screen Setup
 Price Control
 Account Determination
 Quantity and value updating in Plants
 Field Selection
 Which user department view should be allowed in the user department view
selection
 Inventory (stock) is required or not
 Which Valuation classes to be allowed or not
Important existing Material Types

DIEN - Service
FERT - Finished Product
ERSA - Spare Parts
FRIP - Perishables
HALB - Semi Finished Products …
HAWA - Trading Goods ….
KMAT - Configurable Material
LEIH - Returnable Packaging …
VERP - Pacaking material.
NLAG - Non Stock Material ….
PIPE - Pipeline Material …
ROH - Raw Material ….
UNBW - Non Valuated Material ….
VERP - Packaging Material

Material Type:

Path: Logistic General Material MasterBasic settingsMaterial

TypesDefine Attributes of Material Types

T Code: OMS2

Define Output Format of Material Numbers

Logistics General- Material Master—Basic Settings-Define Output

format of Material Numbers

T Code OMSL
Define Attribute of System Messages

Logistics General- Material Master—Basic Settings- Define Attribute

of System Messages

You can control warning or error message

T Code OMT4

Define Number Ranges for each Material Type

Transaction Code: MMNR

Path: SPROLOGISTICS GENERALMATERIAL MASTERBASIC

SETTINGSMATERIAL TYPESDEFINE NUMBER RANGES FOR
EACH MATERIAL TYPE

1. Internal Number Assignment:

2. External Number Assignment

Internal Number Assignment:

In this case, a number with in the defined number range is assigned by the SAP
System

External Number Assignment:

In this case you can assign a number with in number range interval. You can define
the intervals for external number assignments numerically as well as
alphanumerically.

Click Groups (Maintain)

From the Menu Bar Click GroupInsert
Text: Number Assignment
Enter this number from drop down only
Enter
Now select above new group check box
Select above new material type YOH
Click select element button
Click element/group button
Save

Create Material Master Record

Path: LogisticsMaterial ManagementMaterial MasterMaterialCreate

Transaction Code: MM01

Material Number:
(Material maximum number length is 18 digits only)
Industry Sector:

Industry Sector Configuration

Path: SPROLogistics GeneralMaterial MasterField SelectionDefine

Industry Sectors and Industry Sector-Specific Field Selection

T Code: OMS3

The SAP System has four predefined Industry Sectors

P : Pharmaceutical Sector
C : Chemical Industry Sector
M : Mechanical Engineering Sector
A : Plant Engineering and Construction

Defining a new INDUSTRY SECTOR requires the choice of a single Character for
the Industry Sector and a description.The new industry sector needs to be linked to a
field reference.

This field reference is defined in Transaction OMS9 or by using Navigation path,

IMG LogisticsGeneralMaterial MasterField SelectionMaintain field
selection for data screens.
The field reference is made up of a list of Material Master fields and whether the
individual field is hidden, displayed, optional entry or hidden field or required entry.

Material Type: 111X Raw Material

Click select views

Select Basic Data 1, Purchasing, Accounting 1 and Plant data/storage 1
Click Organization levels

Plant:
Storage location:
Enter

Basic data:
Base unit of measure: KG
Material Group: 5555

Define Material Group

Path: SPROLOGISTICS GENERALMATERIAL MASTERSETTINGS

FOR KEY FIELDSDEFINE MATERIAL GROUPS

T Code: OMSF

Materials which are having the same characteristics are grouped together and
assigned to a Material Group. Like Material type is not a control function but for FI
reporting purpose the materials are further dividing in to Material Groups.

Old Material Number:

The old material number which was using for this material in the old ERP system.

External Material Group:

Enter the material group which was using for this material in our other legacy
systems or external systems

Define External Material Groups Configuration

SPROLogistics GeneralMaterial MasterSettings for Key FieldsMaintain
External Material Groups

Lab/Office:

In this IMG activity, you define the laboratories/offices allowed.

The field "Laboratory/office" in the material master record is normally required if

the material is a chemical component. This field is maintained in the Basic Data
view on a material master record.

Actions

Define your laboratories and offices.

EAN/UPC:

Refers to the European Article Number/Universal Product code, which is used to

identify the manufacturer of the Material.

Cross Plant (x-plant) Material Status:

If material has to block for Purchasing and Warehouse transactions at client level
that is in all plants then select option as 01 or BP

Define Cross Plant Material Status

Path: IMG Logistics GeneralMaterial MasterSettings for key

fieldsDefine Material Statuses

T Code OMS4

Valid From: Enter from which date Blocking has to take effect

Gross Weight

Net Weight
Click on Purchasing Tab

Order Unit

Note: Other than base unit of measures are called as alternative units and those are
(1) Order Unit (2) Unit of Issue (3) Sales Unit (4) WM unit etc

Purchasing Group

Plant Specific Material Status T Code OMS4

If material has to block in particular plant then select option as 01 or BP. Plant
Specific material status in this screen defines the material status at the plant level.

Qualify for Free Goods discount

This indicator specifies whether a material qualifies for a discount in kind. For this
material if any vendor is giving free goods or bonus goods then select option as 1 or

Automatic PO

The automatic PO allows the customer to have PO’s generated automatically when
purchase requisitions are converted to PO’s. To make the generation automatic, a
further indicator must be set in the vendor master record of the vendor associated
with PO

Batch Management Requirement Indicator

The batch management requirement indicator configures the material to allow

batches to be created for the material

Tax Indicator of Material

This tax indicator will determine the suitable tax code automatically in PO
Path: SPROMMPURCHASINGTAXESSET TAX INDICATOR FOR
MATERIAL
Purchasing Value Key

It will specify reminders, under and over delivery tolerances and shipping instruction
etc

Path: SPROMMPURCHASINGMATERIAL MASTERDEFINE

PURCHASING VALUE KEYS

GR Processing Time

After GR, How many working days are taking to complete the quality inspection and
to place the material in the store.

Post to Inspection Stock

If material nature requires quality inspection then select this option so that in PO/GR
system will purpose the stock as quality inspection.

Source List

If you select this option for this material then in ME01 and PO also has to give to
any of source list record vendor only otherwise system will give a warning message
or error message in the PO/PR
Path: SPROMMPURCHASINGSOURCE LISTDEFINE SOURCE LIST
REQUIREMENT AT PLANT LEVEL

If you select source list option at plant level that is here then for all plant materials
source list record is must. If you don’t select here then which ever material master
source list you selected, further materials only source list record is must.

Quota Arrangement Usage

Quota arrangement means in the required total quantity the percentage of quotas will
be allocate to several vendors. Here select in which documents this quota
arrangement has to use.
Manufacturer

Enter the original manufacturer of this material MFR Part number or manufacturing
number which is using for this material.

Plant Data/Storage 1 Tab

Unit of Issue

Enter with which unit of measure material is issuing to production or to any internal
consumption etc

Storage Bin

If WM module is not using then for our information enter in which bin this material
is placing. But stock shows at storage location level only.

If WM module is there, no need to enter storage bin number here because system
will pick suitable bin automatically, and stock report shows at storage bin level.

Picking Area

If WM module is using for stock removal process then enter from which picking
area this material is removing.

Temp Conditions

Some material needs to maintain certain temperature levels say from 100 degree
temperature etc

Under GR these given temperature condition information will be printed for our
information purpose.

Path: SPROLogistics GeneralMaterial MasterSettings for key fieldsDefine

Temperature Conditions

Storage Conditions
Some materials needs to be store in the warehouse in the refrigerator or in packed
item or in containers etc

Path: SPROLogistics GeneralMaterial MasterSettings for key fieldsDefine

Storage Conditions

Hazardous Material Number

In VM01 Transaction code haz. master records are created for hazardous materials
that is for explosives or inflammables or poisonous items etc with details what
precautions has to take while keeping in the warehouse. If this material also
hazardous material then enter the hazardous number here.

Number of GR Slips

Enter with what number this GR/GI has to print in addition to material document
number.

Label Type

Label Type means how the labels has to create that is the labels has to preprint by
vendor or created in central printer. Some materials require labels to be printed and
affixed to the product or packaging. The lable type field defines which labels are
printed for which goods movement, how many labels are printed and which printer
they are printed on. The label type can be configured in OMCF Transaction code

Label Form

Label form means designing of size and layout, shipping dept people involves in
label printings on the product. The label form field defines the dimensions and
characters of the label. The label form can be defined in T Code OMCF

Maximum Storage Period:

It is for our information also and in 2 months if it is not consumed then it will treated
as dead stock.

Total Shelf Life:

From Manufacturing date to expiry date is known as total shelf life. The total shelf
life figure is at client level and does not vary by Plant. The shelf life is only checked
If the expiration date check has been activated. T CODE: OMJ5

Minimum Remaining Shelf Life:

The minimum remaining shelf life field determines whether a material can be
received via goods receipt based on the remaining shelf life of the material to be
receipted. If this field has the value 100 days, and the material to be good receipted
has only 80 days of shelf life left, then the goods receipt will not be accepted. The
minimum remaining shelf life field works at the client level and is same for the
material across all Plants.

Accounting 1 (TAB)

Valuation Class:

It will assign the material to a group of G/L Accounts and in that G/L accounts the
stock’s value, scraps value, consumption value etc will be posted.

Valuation Class: Sales order stock 3001

Project Stock Valuation Class 3002

For some materials sales order stock value and project stock value has to be posted
in different G/L accounts then enter different values in classes for sales order stock
and Valuation stock

Price Control:

S= Standard Price
V=Moving Average Price

For all externally procured materials moving average price will be selected, because
we do not have control on external vendor price.

For in house products that is finished or semi finished materials standard price wil be
selected.

The Valuation class can be configured in T Code OMSK.

Create a Material Master Record Schedule

If you schedule the creation of Material Master, you can use T CODE MM11. This
has the same entry fields as MM01, but it also has a field that requires the material
user to enter a date on which the material is scheduled to be created

Create or extend the same Material to other User Department views

T Code MM 01
Enter the same Material Number which is already created
Click Select View
Select other department views for example all MRP views
Click Organization Level
Enter same plant and storage location
MRP Profile VB01
Click Enter
In all selected views enter the required fields and save
We will get a message: Material already exists will extended

Create or extend the same material to another plant

T code: MM01

Enter same Material Number Mat-1

Click select view
Select required viewssay PurchasingStorage 1Accounting 1
Click Organization level
Enter different plant and storage location, click enter

In above selected fields enter required fields from this plant and store point of view.

Create or extend the same Material to another storage location

Tcode: MM01

Enter same Material Number

Click select view
Select storage 1 view only
Click Organization levels
Enter same plant but different storage location
Enter required details in storage 1 view from this storage point of view.

Create or extend the same Material to several stores at a time

T Code MMSC

Enter existing Material and Plant

Material Mat-1
Plant 1000

Click Enter
Enter the remaining storage locations and save
Use copy if you want to copy from one store to another store

In MM03 enter above material Number and click select view, Select store 1 view
and observe the extended stores updated or not.

Change Material Master Details

T Code MM02
Enter existing Material Number
Select required views that is where details has to change
Click Organizational Level
Select the required Plant
Enter
Edit the required fields and save
Note: If already stock is there, open PR, PO’s or Production orders are there then it
is not possible to change the base unit of measure, batch management and valuation
class in MM02

Change Material Type

T code MMAM

Material Mat-1
New Material Type HALB SEMI FINISHED
Old Material Type ROH RAW MATERIAL

Click Execute button

Enter
Enter New Material relevant values and classes click enter

Business Scenario:

For example a Material which was being used for in house production needs to be
sold. In such a situation its material type needs to be changed from ROH to HAWA

Flag for Deletion of Material Master/Deleting the Material Master

Record

T CODE MM06

Material Number Mat-1

Plant 1000
Storage Location 0001
Enter
Select at Material or Plant or Storage location level the material has to delete and
save

MM11 Schedule Creation of Material Master

MM12 Schedule Creation of Material Changes
MM13 ACTIVATE Material Master Creation or Material Changes or Flag for
Deletion
MM14 Display Planned Changes
MM16 Schedule Material Master Deletion
Mm17 Mass Maintenance

Vm01
Oms3