Information Source: Approved:

Snr. Engineer/ QA/Commissioning Manager

Engineer

Work Instruction – QA/Commissioning

Date: Jul 2019 Edition No: 2 Page No: 1 of 4 Rev 4 PT. Graha Trisaka Industri
PT. Dok Warisan Pertama
Intranet copy is approved and Controlled, Uncontrolled if printed.
PT. Nanindah Mutiara Shipyard
Incoming Material, Material Identification and
Title: DQA-009
Traceability

1. Purpose

The objective of this procedure is to provide comprehensive guidelines for incoming

materials, identification materials used for fabrication in the yard.

2. Scope

This document covers the method of identification of plates, piping, fitting valves, gaskets,
fasteners, instrument and equipment used in fabrication, erection and commissioning of new-
building projects.

3. Definition

N/A

4. Procedure

Note: Before starting any work, all personnel involved must be aware of the control measures
stated in the relevant HSE risk assessments. It is the responsibility of the supervisor to
ensure that the control measure stated in the HSE Risk Assessments are maintained and/or
implemented.

4.1 Responsibility

4.1.1 Procurement department shall procure all materials duly identified as

per specification and manufacturer procedure. Stores in-charge shall arrange to
verify identification of all items received to stores according to packing list,
purchase order and specification. Stores in-charge shall request Store Inspector
to verify all items and make Incoming Material Verification Report. All accepted
items shall be taken in to stock.

4.1.2 Stores in-charge shall arrange to verify identification of all items received to
stores according to packing list and purchase order and kept items for inspection
in clearly identified area for “Items for Inspection”. Store in-charge shall arrange
filling of IMVR (Incoming Material Verification Report) and request Store
Inspectors to verify all items and make Incoming Material Verification Report. On
receipt of inspection request, the stores inspector shall verify all items according
to Purchase Order and sign IMVR. All accepted items shall be taken in to stock
and rejected items shall be kept separately with rejected tag or “Items Rejected”.
Stores in-charge shall arrange the returning of rejected items to supplier.

4.1.3 Stores Inspector shall verify identification of items at random according to

Purchase Order specification and sign Incoming Material Verification Report.

4.1.4 On clearing of materials by stores inspector, the stores in-charge may

release materials for production.
Information Source: Approved:
Snr. Engineer/ QA/Commissioning Manager
Engineer

Work Instruction – QA/Commissioning

Date: Jul 2019 Edition No: 2 Page No: 2 of 4 Rev 4 PT. Graha Trisaka Industri
PT. Dok Warisan Pertama
Intranet copy is approved and Controlled, Uncontrolled if printed.
PT. Nanindah Mutiara Shipyard
Incoming Material, Material Identification and
Title: DQA-009
Traceability

4.1.5 There after Operation team shall ensure keeping off all original identification
intact with the item unless transfer of identification on separated items from
original as per guidelines given in this procedure.

4.1.6 Welders or welding operators are responsible for collecting of welding

consumables according to WPS, keeping welding electrodes and fluxes warm
enough, maintaining of preheat and inter pass temperatures strictly according
WPS and following welding sequences as per instructions. Also responsible for
producing defect free welds according to target fixed.

4.2 MATERIAL IDENTIFICATION & TRACEABILITY

4.2.1 All parties concerned shall ensure items received have clear identification and
supporting documents such as mill certificates, calibration certificates, operation
manual, guarantee cards or any other instruction sheet as the case may be

4.2.2 The plates, tubular, pipes and applying primary shall be maintained log register
with details of items blasted with the information not less than project name, item
description, dimensions, and heat or cast no. After applying primary, the items
shall be colour coded immediately without mix up with other items. Please refer
colour coding guide annexure I & II. All original identification of hard stamping
should be rounded off to identify location of stamp easily.

4.2.3 According to Material traceability List, the plates or pipes materials identified with
original stamping or stenciling used for fabrication shall be identified in Welding
Summary Report prior to separating into piece marks or part numbers. Each
piece marking shall be identified with piece mark number or part numbers as per
drawing.

4.2.4 All records of material identification and traceability are made available for review
by the QA/Commissioning Inspector / Classification society.

4.2.5 All markings and identification on structural steel and pressure part piping may
be hard punched with letter and number punches or permanent marker.
However, for thickness less than 6mm shall be marked using stencilling or
permanent marker.

4.3 MATERIAL TRACEABILITY CATEGORY

4.3.1 Level 1. (Total Traceability)

Applicable to fabricated items and packaged equipment. Material shall be

tracked from manufacture, through stockists where applicable, to fabrication
including after assembly. Material placement defined in Welding Summary
Report.
Information Source: Approved:
Snr. Engineer/ QA/Commissioning Manager
Engineer

Work Instruction – QA/Commissioning

Date: Jul 2019 Edition No: 2 Page No: 3 of 4 Rev 4 PT. Graha Trisaka Industri
PT. Dok Warisan Pertama
Intranet copy is approved and Controlled, Uncontrolled if printed.
PT. Nanindah Mutiara Shipyard
Incoming Material, Material Identification and
Title: DQA-009
Traceability

4.3.2 Level 2. (Limited Traceability)

Applicable to bulk materials. Material shall be limited tracked from manufacture,

through stockists where applicable to fabrication Material Mill Certification
defined in IMVR (Incoming Material Verification Report)

4.3.3 Level 3. (Recognized Origin)

Applicable to bulk materials and fabricated items. Material shall be tracked

from manufacture, to stockists where applicable. Material Mill Certification and
Certificate of Conformity defined in IMVR (Incoming Material Verification
Report)

4.4 MATERIAL TRACEABILITY LISTING

Information Source: Approved:
Snr. Engineer/ QA/Commissioning Manager
Engineer

Work Instruction – QA/Commissioning

Date: Jul 2019 Edition No: 2 Page No: 4 of 4 Rev 4 PT. Graha Trisaka Industri
PT. Dok Warisan Pertama
Intranet copy is approved and Controlled, Uncontrolled if printed.
PT. Nanindah Mutiara Shipyard
Incoming Material, Material Identification and
Title: DQA-009
Traceability

ANNEXURES I

COLOUR CODING: STEEL GRADES & COLOUR CODES

5. Reference

AWS D1.1, Class Rules and ASME B31.3

6. Form & Record

Material Verification Report (DQA-009-001)